Document every board decision, policy, and resolution with templates built for corporate governance.
XLS
XLS
A board resolution records a specific decision made at a point in time — it authorizes one action. A bylaw amendment changes the permanent governing rules of the corporation. When the board approves a bylaw change, it does so via a resolution, but the resulting document (the amended bylaws) is distinct from the resolution that authorized it. Use a board resolution template for the authorization; see bylaw documents for the amendment itself.
Board minutes are a narrative record of everything that happened in a meeting: who attended, what was discussed, motions made, and votes cast. A board resolution is a standalone formal document that records a single, specific decision and the authority granted by it. Many companies attach resolutions to the minutes as exhibits. Both are required for a complete governance record.
A corporate governance policy sets the broad framework for how the entire organization is directed, controlled, and held accountable — covering board composition, decision rights, and stakeholder responsibilities. A data governance policy is narrower, focusing specifically on how data assets are owned, classified, protected, and used. Large organizations typically maintain both, with data governance sitting under the broader corporate governance umbrella.
A board resolution is passed by the directors of a company and covers matters within the board's authority. A shareholder resolution is passed by the company's shareholders and typically covers fundamental changes — such as approving a merger, electing directors, or amending the articles of incorporation. Some actions require both: the board authorizes, the shareholders ratify.
Board resolutions and governance policies share a common set of structural elements regardless of the specific action being authorized or the policy being set.
The process differs slightly between resolutions (which authorize one action) and policies (which set ongoing rules), but both follow a consistent structure.
Decide whether the board needs to authorize a specific action (resolution) or establish an ongoing rule (policy), then select the appropriate template.
Verify that the action falls within the board's authority under the corporate bylaws and applicable law before drafting.
Write the 'whereas' clauses that explain the factual background — who is affected, why the action is needed, and what the board considered.
State exactly what is being authorized, prohibited, or required — use specific names, amounts, dates, and limits rather than general language.
Specify which officers, employees, or committees are authorized to act under the resolution, and any conditions or limits on that authority.
Include the date the document takes effect; for policies, add a scheduled review period — typically annually.
Present the document at a properly constituted board meeting, record the vote, and have the corporate secretary certify the adoption.
Store the signed document in the corporate minute book and distribute copies to relevant officers, legal counsel, and any third parties who require it.
Board governance documents split into two broad types: resolutions that authorize a specific action, and policies that set ongoing rules. Use the scenarios below to find the right template.
The board needs to formally authorize an action with no specific sub-template
The general-purpose resolution covers any board action not addressed by a specialized template.Appointing a CEO, CFO, or other corporate officer
Provides the required formal record of the appointment and defined authority.Approving the annual operating or capital budget
Creates an auditable record of the board's financial authorization for the period.Setting overarching rules for how the company is directed
Establishes the framework of roles, responsibilities, and accountability structures.Governing how company data is collected, stored, and used
Defines ownership, classification, and handling rules for organizational data.Authorizing who can sign checks on behalf of the company
Formally designates signing authority to prevent unauthorized financial transactions.Approving the sale or transfer of company assets
Records the board's specific authorization for the asset disposition.Addressing environmental, social, and governance reporting obligations
Covers ESG disclosure requirements and stakeholder accountability obligations.Board governance refers to the formal structures, documents, and processes through which a company's board of directors exercises its authority, fulfills its legal duties, and creates an auditable record of its decisions. In practice, it encompasses two categories of documents: board resolutions, which authorize specific actions such as appointing an officer, approving a budget, or authorizing a transaction; and governance policies, which establish the ongoing rules and frameworks — corporate governance, data governance, IT governance, ESG — that guide how the organization is directed and controlled.
Well-governed organizations treat board documents as operational infrastructure, not paperwork. Every significant corporate action that requires board authority — signing a major contract, disposing of assets, amending bylaws, or changing authorized signatories — must be supported by a properly adopted resolution to be legally effective. Governance policies complement resolutions by defining the standing rules within which those decisions are made, reducing ambiguity about authority, accountability, and process.
A board governance document is required any time the board needs to formally authorize an action or establish a rule that binds the organization. Banks, auditors, regulators, and counterparties routinely ask for certified resolutions before acting on corporate instructions. Without them, the authority behind a corporate action can be questioned, which creates risk in transactions, employment decisions, and regulatory reviews.
Common triggers:
Skipping formal governance documentation doesn't eliminate the board's obligations — it just eliminates the evidence that they were met. In a dispute, due diligence review, or regulatory inquiry, the absence of a resolution or policy is itself a finding. The templates in this folder cover the full range of routine and specialized board actions, so the right document is available before you need it.
Access over 3,000+ business and legal templates for any business task, project or initiative.
Customize your ready-made business document template and save it in the cloud.
Share your files and folders with your team. Create a space of seamless collaboration.
"Fantastic value! I'm not sure how I'd do without it. It's worth its weight in gold and paid back for itself many times."
"I have been using Business in a Box for years. It has been the most useful source of templates I have encountered. I recommend it to anyone."
"It has been a life saver so many times I have lost count. Business in a Box has saved me so much time and as you know, time is money."
Stop downloading documents. Start operating with clarity. Business in a Box gives you the Business Operating System used by over 250,000 companies worldwide to structure, run, and grow their business.
Free Forever Plan · No credit card required
