[{"data":1,"prerenderedAt":521},["ShallowReactive",2],{"document-virtual-team-building-activities-D13047":3},{"document":4,"label":26,"preview":11,"thumb":27,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":28,"breadcrumb":32,"related":38,"customDescModule":177,"customdescription":6,"mdFm":178,"mdProseHtml":520},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"FIVE VIRTUAL TEAM-BUILDING ACTIVITIES FOR YOUR BUSINESS With the global pandemic changing our lives forever, businesses have adapted accordingly. Working from home is the new norm, and you need to keep the team spirits up. With everyone working from remote locations, virtual team-building activities are crucial. This will help create a productive working environment, which will help grow your business in a healthy way and at an exponential rate. Virtual Communication versus Offline Communication Many businesses have shifted their working systems into remote teams due to COVID-19. That means employers and employees have had to go through a big adjustment. Communication is key for team building and comfortable working spaces. Additionally, research has reported that face-to-face communication is the most preferred communication method of employees. Therefore, since office spaces have closed down, it would be best to start virtual team-building tasks for better relationships. What is the Importance of Virtual Team-Building Activities? Why must businesses start virtual team-building activities? These activities help coworkers to interact and build good relations with each other. It is a great way to bring people together and have a chance to talk. Here are three reasons why team-building activities are crucial: Boost Team Morale You want your company's workers to be happy and full of spirit. When there is good morale and excitement in the air, your employees will have an optimistic approach to work. Since the pandemic has brought dark times, boosting morale has become vital. Bringing the team together and helping their mental state is a great way to generate creativity and innovation. Combat Loneliness Working remotely can cause feelings of loneliness. It is a dangerous emotion that can severely impact your colleagues. Socializing thus becomes important. Virtual team-building activities will bring people together who feel lonely. Increased interaction will allow everyone to increase feelings of happiness and camaraderie. You cannot disregard this for a healthy work environment. Increase Productivity Team-building exercises help improve productivity of employees by identifying and focusing on the three P's - Policies, Processes and Procedures. You will be teaching your employees to work together effectively and efficiently. When your team is a connected unit, then productivity increases by 20-25%. Thus, the combined efforts of multiple individuals lead to better accomplishments over a shorter period of time. Five Fun and Useful Virtual Team-Building Activities Now that you know the importance of team building, it's time to talk about highly effective and fun virtual activities that you can do. These five team-building tasks will be the exact things you need to make your workspace the best it can be. Have Some \"Learning Circles\" Connect to your team on a personal level by having \"Learning Circles.\" This is a real-time activity, which won't take more than 30-60 minutes in total. It is entertaining but also practical. You can have these regularly, and all you need is a tool for video conferencing and the required study material. The idea of a Learning Circle is that your team learns and studies together topics related to your work. Thus, if your company provides educational courses to the masses, you can choose a study topic such as \"How to structure a Learning Course for Beginners.\"",null,"Virtual Team Building Activities","6",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/virtual-team-building-activities-D13047.png","https://templates.business-in-a-box.com/imgs/250px/13047.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13047.xml",{"title":15,"description":6},"virtual team building activities",[17,20,23],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Motivation & Appreciation","/templates/motivation-appreciation/",{"label":24,"url":25},"Staff Management","/templates/staff-management/","Virtual Team Building Activities Template","https://templates.business-in-a-box.com/imgs/400px/13047.png",[29,17,20,23],{"label":30,"url":31},"Templates","/templates/",[33,34,35],{"label":30,"url":31},{"label":18,"url":19},{"label":36,"url":37},"Team Culture & Engagement","/templates/team-culture-and-engagement/",[39,43,47,51,55,59,63,67,71,75,79,83,87,104,121,135,148,164],{"label":40,"url":41,"thumb":42,"extension":10},"Team Building Guide","/template/team-building-guide-D12930","https://templates.business-in-a-box.com/imgs/250px/12930.png",{"label":44,"url":45,"thumb":46,"extension":10},"Team Building Exercises","/template/team-building-exercises-D13045","https://templates.business-in-a-box.com/imgs/250px/13045.png",{"label":48,"url":49,"thumb":50,"extension":10},"Building A Powerful Team Guide","/template/building-a-powerful-team-guide-D13087","https://templates.business-in-a-box.com/imgs/250px/13087.png",{"label":52,"url":53,"thumb":54,"extension":10},"Prohibited Activities","/template/prohibited-activities-D729","https://templates.business-in-a-box.com/imgs/250px/729.png",{"label":56,"url":57,"thumb":58,"extension":10},"10 Highly Effective Team Building Exercises","/template/10-highly-effective-team-building-exercises-D13048","https://templates.business-in-a-box.com/imgs/250px/13048.png",{"label":60,"url":61,"thumb":62,"extension":10},"Strategies For Team Building When Employees Work At Home","/template/strategies-for-team-building-when-employees-work-at-home-D13135","https://templates.business-in-a-box.com/imgs/250px/13135.png",{"label":64,"url":65,"thumb":66,"extension":10},"Virtual Assistant Contract","/template/virtual-assistant-contract-D13414","https://templates.business-in-a-box.com/imgs/250px/13414.png",{"label":68,"url":69,"thumb":70,"extension":10},"Virtual Assistant Job Description","/template/virtual-assistant-job-description-D13415","https://templates.business-in-a-box.com/imgs/250px/13415.png",{"label":72,"url":73,"thumb":74,"extension":10},"Team Agreement","/template/team-agreement-D13887","https://templates.business-in-a-box.com/imgs/250px/13887.png",{"label":76,"url":77,"thumb":78,"extension":10},"Team Charter","/template/team-charter-D13479","https://templates.business-in-a-box.com/imgs/250px/13479.png",{"label":80,"url":81,"thumb":82,"extension":10},"Assessing the Support Activities in the Value Chain","/template/assessing-the-support-activities-in-the-value-chain-D123","https://templates.business-in-a-box.com/imgs/250px/123.png",{"label":84,"url":85,"thumb":86,"extension":10},"Assessing the Primary Activities in the Value Chain","/template/assessing-the-primary-activities-in-the-value-chain-D122","https://templates.business-in-a-box.com/imgs/250px/122.png",{"description":88,"descriptionCustom":6,"label":89,"pages":90,"size":91,"extension":10,"preview":92,"thumb":93,"svgFrame":94,"seoMetadata":95,"parents":96,"keywords":102,"url":103},"Employee Handbook Understanding employment at [YOUR COMPANY NAME] Revised on [DATE] Prepared By: [YOUR NAME] [YOUR JOB TITLE] Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Content Table of Content 2 Welcome to [YOUR COMPANY NAME]! 5 1. Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. 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NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":112,"description":6},"non disclosure agreement nda",[114,117],{"label":115,"url":116},"Legal Agreements","business-legal-agreements",{"label":118,"url":119},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":122,"descriptionCustom":6,"label":123,"pages":8,"size":124,"extension":10,"preview":125,"thumb":126,"svgFrame":127,"seoMetadata":128,"parents":129,"keywords":133,"url":134},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[130],{"label":131,"url":132},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":136,"descriptionCustom":6,"label":137,"pages":138,"size":9,"extension":10,"preview":139,"thumb":140,"svgFrame":141,"seoMetadata":142,"parents":144,"keywords":143,"url":147},"REMOTE WORK AGREEMENT This Remote Work Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [NAME OF THE EMPLOYER], (the \"Employer\" or \"Company\"), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [NAME OF THE EMPLOYEE], (the \"Employee\"), an individual with their main address located at: [COMPLETE ADDRESS] Collectively, the Employer and the Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has made an offer to the Employee to work remotely in the capacity of [JOB TITLE] at the Company; NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: APPOINTMENT The Company hereby offers the Employee appointment, and the Employee agrees to serve the Company to work remotely in the capacity of [JOB TITLE] as of [DATE] (the \"Effective Date\"). PROBATION PERIOD The Employee will be on a Probation Period for a period of [MONTHS/DAYS]. The Employee's confirmation as a permanent employee is subject to the Employee making a positive contribution to the Company and is further subject to meeting certain standards and qualifying criteria during the Probation Period. PLACE OF WORK The Employee shall perform their duties at the location of their choice. The Employee will report to the [SPECIFY THE DESIGNATION] on a needs basis in the following manner: [SPECIFY THE MANNER OF COMMUNICATION]. REMOTE WORK While working remotely, the Employee will remain accessible during the remote work. The Employee will check in with the supervisor to discuss status and open issues and be available for video/teleconferences, scheduled on an as-needed basis. The Employee will take rest and meal breaks while working remotely in full compliance with all applicable policies or collective bargaining agreements, and request supervisor approval to use vacation or sick leave. To ensure that the Employee's performance will not suffer in a remote work arrangement, the Employee is advised to choose a quiet and distraction-free working space, have an internet connection that is adequate for their job and dedicate their full attention to their job duties during working hours. Equipment. The Company will provide the Employee with equipment that is essential to their job duties, like laptops and headsets. The Employee will install VPN and company-required software when the Employee receives their equipment. The Employee must keep their equipment password protected, follow all data encryption, protection standards and settings, and refrain from downloading suspicious, unauthorized or illegal software. NOTICE PERIOD During the Probation Period, if the Employee's performance is found to be unsatisfactory or if it does not meet the prescribed criteria, the Employee's employment can be terminated by the Company with [NUMBER OF DAYS] day's notice or salary thereof. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company. DUTIES The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Managing Director and/or his/her nominated deputies may from time to time assign or give to the Employee. [SPECIFY DUTIES] WORKING HOURS The total working hours will be [SPECIFY HOURS] hours on Mondays to Saturdays. It is expected that the Employee will be flexible with the working hours and work such additional hours as might be necessary to efficiently perform duties under this Agreement. The Company reserves the right to change the working days and the working hours. The Employee shall be entitled to leave and holidays as per the Leave Policy of the Company. In the event the Employee is absent from work and unable to perform duties satisfactorily by reason of any injury, illness or other reason acceptable to the Company, the Employee will be entitled to receive salary and other benefits for up to [NUMBER OF DAYS] consecutive working days during any such absence, within a period of 12 consecutive months. REMUNERATION The Employee's starting total monthly gross salary and during the Probation Period will be as per details in the annexure, hereinafter known as Exhibit A. Any bonus is subject to review in accordance with the Company's practice and policies from time to time, however, there shall be no obligation on the Company to increase the salary or award bonuses at any point of time, save and except at its sole discretion. The Company shall pay or refund or procure to be paid or refunded all reasonable travelling and other similar out of pocket expenses necessarily and incurred by the Employee wholly in the proper performance of duties, subject to production by the Employee of such evidence of the expenses as the Company may reasonably require. The Employee will be required to fill in the claims forms in which the Employee shall provide the correct information of the expenses incurred. CONFIDENTIALITY AND INTELLECTUAL PROPERTY If at any time during the Employee's employment under this Agreement, the Employee participates in the making or discovery of any Intellectual Property directly or indirectly relating to or capable of being used by the Company, full details of the Intellectual Property shall immediately be disclosed in writing by the Employee to the Company and the Intellectual Property shall be the absolute property of the Company. At the request and expense of the Company, the Employee shall give and supply all such information, data, drawings, and assistance as may be necessary or in the opinion of the Company desirable to enable the Company to exploit the Intellectual Property to the best advantage as decided by the Company. The Employee shall execute all documents and do all things which may, in the opinion of the Company, be necessary or desirable for obtaining copyright, design or other protection for the Intellectual Property and for vesting the same in the Company, as the Company may direct. As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of Employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during employment with the Company nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company or any company of the Group to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects relating to the Employee in the course of employment, for the purpose of the Company's administration and management of its employees, its business and to comply with applicable procedures, laws and regulations. ","Remote Work Agreement","8","https://templates.business-in-a-box.com/imgs/1000px/remote-work-agreement-D13282.png","https://templates.business-in-a-box.com/imgs/250px/13282.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13282.xml",{"title":143,"description":6},"remote work agreement",[145,146],{"label":18,"url":98},{"label":100,"url":101},"/template/remote-work-agreement-D13282",{"description":149,"descriptionCustom":6,"label":150,"pages":151,"size":9,"extension":10,"preview":152,"thumb":153,"svgFrame":154,"seoMetadata":155,"parents":157,"keywords":156,"url":163},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":156,"description":6},"employment agreement_at will employee",[158,159,162],{"label":18,"url":98},{"label":160,"url":161},"Hire an Employee","hire-employee",{"label":115,"url":116},"/template/employment-agreement_at-will-employee-D541",{"description":165,"descriptionCustom":6,"label":166,"pages":107,"size":9,"extension":10,"preview":167,"thumb":168,"svgFrame":169,"seoMetadata":170,"parents":172,"keywords":175,"url":176},"TRAINING & DEVELOPMENT POLICY PURPOSE The purpose of this Training and Development Policy is to establish guidelines and procedures for providing training and development opportunities to [COMPANY NAME]'s employees. This Policy aims to support the professional growth, skill enhancement, and career development of our workforce while aligning with organizational goals and objectives. SCOPE This Policy applies to all employees of [COMPANY NAME], regardless of their employment status (full-time, part-time, temporary, or contract). It encompasses various forms of training and development, including but not limited to on-the-job training, workshops, seminars, online courses, and mentorship programs. POLICY STATEMENTS Training Needs Assessment [COMPANY NAME] will conduct regular assessments to identify employees' training and development needs. These assessments may be based on performance evaluations, employee feedback, changes in job roles, or organizational goals. Training Planning and Budgeting Based on the identified training needs, [COMPANY NAME] will develop an annual training plan and allocate budget resources to support training and development initiatives. Access to Training Resources [COMPANY NAME] will provide access to a variety of training resources, including in-house programs, external courses, online learning platforms, and industry conferences. Training Delivery Training methods may include classroom instruction, e-learning modules, on-the-job training, mentorship, coaching, and other relevant formats. Performance Metrics The effectiveness of training and development programs will be measured using performance metrics, employee feedback, and assessments to ensure their alignment with business objectives. Career Development","Training and Development Policy","https://templates.business-in-a-box.com/imgs/1000px/training-and-development-policy-D13793.png","https://templates.business-in-a-box.com/imgs/250px/13793.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13793.xml",{"title":171,"description":6},"training and development policy",[173,174],{"label":18,"url":98},{"label":100,"url":101},"training development policy","/template/training-and-development-policy-D13793",false,{"seo":179,"reviewer":191,"legal_disclaimer":195,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":255,"clauses":289,"how_to_fill":340,"common_mistakes":381,"faqs":406,"industries":434,"comparisons":451,"diy_vs_lawyer":465,"jurisdictions":478,"related_template_ids_curated":499,"schema":507,"classification":508},{"meta_title":180,"meta_description":181,"primary_keyword":182,"secondary_keywords":183},"Virtual Team Building Activities Template | BIB","Free virtual team building activities template for remote teams. Covers participation terms, liability, data privacy, scheduling, and conduct.","virtual team building activities template",[184,185,186,187,188,189,190],"virtual team building agreement template","remote team building activities template","virtual team building activities word","team building activities template free","online team building activities template","remote workforce engagement template","virtual team activities policy template",{"name":192,"credential":193,"reviewed_date":194},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":197,"legal_review_recommended":195,"signature_required":195,"notarization_required":177},"medium",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"A Virtual Team Building Activities template is a structured agreement that governs how an organization plans, delivers, and oversees team-building events for remote or hybrid employees. This free Word download defines participation expectations, platform usage, liability limitations, conduct standards, and data-handling obligations so that every virtual activity runs on clear, enforceable terms.\n","Use it when your organization engages a third-party vendor to deliver virtual activities, when employees across multiple jurisdictions participate in company-sponsored online events, or when you want a documented policy that limits employer liability and sets behavioral expectations before any session begins.\n","The template covers scope and scheduling, participation requirements, platform and technology obligations, conduct and anti-harassment standards, intellectual property in shared content, data privacy, liability limitations, vendor obligations if applicable, and termination or cancellation terms.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"HR managers","Formalizing remote engagement programs with documented conduct and liability terms","persona-hr-manager",{"title":208,"use_case":209,"icon_asset_id":210},"Remote team leads","Setting behavioral expectations for distributed team members across time zones","persona-operations-director",{"title":212,"use_case":213,"icon_asset_id":214},"Corporate event coordinators","Contracting with external facilitators for recurring virtual team sessions","persona-project-manager",{"title":216,"use_case":217,"icon_asset_id":218},"Small business owners","Running structured online team activities without a dedicated HR department","persona-small-business-owner",{"title":220,"use_case":221,"icon_asset_id":222},"Startup founders","Building remote culture with a lightweight but enforceable engagement framework","persona-startup-founder",{"title":224,"use_case":225,"icon_asset_id":226},"Learning and development managers","Embedding virtual activities into formal onboarding or training programs","persona-training-manager",[228,232,235,239,243,247,251],{"situation":229,"recommended_template":230,"slug":231},"Engaging a third-party vendor to facilitate activities","Virtual Team Building Activities (Vendor Agreement)","virtual-team-building-activities-D13047",{"situation":233,"recommended_template":234,"slug":231},"Running activities entirely in-house with internal facilitators","Virtual Team Building Activities (Internal Policy)",{"situation":236,"recommended_template":237,"slug":238},"One-off virtual activity for a specific project team","Event Participation Agreement","event-contract-D12805",{"situation":240,"recommended_template":241,"slug":242},"Recurring monthly engagement sessions across departments","Employee Engagement Program Agreement","employee-engagement-and-satisfaction-policy-D13667",{"situation":244,"recommended_template":245,"slug":246},"Virtual activity that includes external clients or partners","Corporate Event Agreement","agency-agreement-corporate-duties-D851",{"situation":248,"recommended_template":249,"slug":250},"Activities combined with formal training or upskilling content","Training and Development Agreement","training-and-development-policy-D13793",{"situation":252,"recommended_template":253,"slug":254},"Team building tied to a wellness or mental health program","Employee Wellness Program Agreement","health-and-wellness-program-policy-D13702",[256,259,262,265,268,271,274,277,280,283,286],{"term":257,"definition":258},"Participation Agreement","A signed acknowledgment by an employee or attendee that they have read and will comply with the terms governing the virtual activity.",{"term":260,"definition":261},"Facilitator","The individual or company responsible for designing, hosting, and running the virtual team building session.",{"term":263,"definition":264},"Platform","The video conferencing or collaboration tool (e.g., Zoom, Teams, Miro) through which the activity is delivered.",{"term":266,"definition":267},"Code of Conduct","The behavioral standards participants must follow during the session, covering respectful communication and prohibitions on harassment or discrimination.",{"term":269,"definition":270},"Liability Waiver","A clause limiting the employer's or facilitator's exposure for injury, technical failure, or other losses arising from participation in the activity.",{"term":272,"definition":273},"Data Processing Agreement (DPA)","A contract that governs how personal data collected during the activity is handled, stored, and deleted — required under GDPR and similar privacy laws.",{"term":275,"definition":276},"Intellectual Property (IP) in Session Content","Ownership rights over materials, games, exercises, and outputs created by the facilitator or shared by participants during the activity.",{"term":278,"definition":279},"Force Majeure","A clause excusing a party from performance when events beyond their control — such as internet outages, natural disasters, or platform downtime — prevent delivery.",{"term":281,"definition":282},"Cancellation Policy","The terms specifying how far in advance a session may be cancelled, and what refund or rescheduling rights apply to each party.",{"term":284,"definition":285},"Consent to Recording","An explicit acknowledgment by participants that the session may be recorded, and a statement of how the recording will be stored, used, or deleted.",{"term":287,"definition":288},"Governing Law","The jurisdiction whose laws apply to interpreting and enforcing the agreement, particularly relevant when participants are located in multiple countries.",[290,295,300,305,310,315,320,325,330,335],{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Parties, Scope, and Purpose","Identifies the employer (or contracting organization), the facilitator or vendor if applicable, and all participating employees, and states the specific activities the agreement covers.","This Agreement is entered into between [EMPLOYER LEGAL NAME] ('Company') and [FACILITATOR NAME / EMPLOYEE NAME] ('Participant') for the purpose of governing participation in virtual team building activities organized by the Company, including [DESCRIPTION OF ACTIVITIES], scheduled on [DATE(S)].","Describing activities too vaguely (e.g., 'various online events') so that the agreement fails to bind participants to the specific sessions planned, leaving the employer with no enforceable scope.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Scheduling, Attendance, and Participation Requirements","Sets the session dates, times, time-zone references, expected attendance, and any minimum participation thresholds the employer or facilitator requires.","Sessions are scheduled on [DATE] at [TIME] [TIMEZONE]. Participants are expected to attend for the full [X]-hour duration. A minimum attendance of [X]% of the registered group is required for the session to proceed as planned.","Omitting time-zone references when participants are distributed globally, leading to scheduling disputes and missed sessions that are difficult to attribute to either party.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Technology and Platform Obligations","Specifies which platform will be used, who is responsible for providing access credentials, minimum technical requirements (camera, broadband, browser version), and who bears the cost of connectivity.","Activities will be delivered via [PLATFORM NAME]. The Company will provide login credentials no later than [X] hours before the session. Participants are responsible for ensuring they have a stable internet connection of at least [X] Mbps, a functioning webcam, and the current version of [SOFTWARE].","Placing all technical obligations on the facilitator without specifying participant-side requirements, which leaves the employer unable to deny responsibility when poor connectivity disrupts a session.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Code of Conduct and Anti-Harassment","States the behavioral standards that apply during the session, explicitly prohibiting harassment, discriminatory language, recording without consent, and sharing session content outside the group.","All Participants agree to engage respectfully throughout the session. Harassment, discriminatory remarks, unauthorized recording, or the sharing of session recordings or materials outside the group is strictly prohibited. Violations may result in immediate removal from the session and disciplinary action under [EMPLOYER POLICY NAME].","Referencing a conduct policy by name without attaching it or confirming the employee has access to it, creating an enforcement gap when a violation occurs.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Consent to Recording and Use of Likeness","Obtains explicit consent from participants to be recorded during sessions and explains how recordings will be stored, who may access them, and when they will be deleted.","By participating, each Participant consents to audio and video recording of the session by the Company for the sole purpose of [PURPOSE — e.g., internal review / absent-participant access]. Recordings will be stored on [PLATFORM / LOCATION] for no longer than [X] days and will not be shared externally without prior written consent.","Recording sessions without a written consent clause, which may violate wiretapping statutes in two-party-consent US states (e.g., California, Florida) and GDPR requirements in the EU.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Intellectual Property in Session Materials","Allocates ownership of the facilitator's curriculum, games, and proprietary exercises, and addresses any work product or ideas generated by participants during collaborative activities.","All session materials, exercises, and curricula provided by the Facilitator remain the sole property of [FACILITATOR NAME] and may not be reproduced, distributed, or used outside the session without prior written consent. Any collaborative outputs generated by Participants during the session are owned by [COMPANY / PARTICIPANT — specify].","Leaving collaborative outputs unaddressed — when a workshop produces strategic frameworks or creative content, an undefined IP clause triggers disputes over who may use the results.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Data Privacy and Personal Data Handling","Explains what personal data is collected during the session (name, video image, engagement data), the legal basis for processing it, and the rights participants hold over that data.","The Company will collect Participant names, video images, and engagement metrics solely for the purpose of administering the activities. Data is processed under [LEGAL BASIS — e.g., legitimate interests / consent] and will be retained for no longer than [X] months. Participants may request access, correction, or deletion of their data by contacting [CONTACT].","Failing to identify the legal basis for processing video and behavioral data, which exposes the company to regulatory challenge under GDPR Article 13 and equivalent provincial privacy statutes in Canada.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Liability Limitation and Indemnification","Limits the employer's or facilitator's financial exposure for personal injury, technical failure, or consequential losses arising from the activity, and states which party indemnifies the other for third-party claims.","To the fullest extent permitted by applicable law, the Company's liability for any claim arising from Participant's involvement in the activities shall not exceed [AMOUNT / the fees paid for the session]. Each party agrees to indemnify and hold harmless the other from third-party claims arising from its own negligence or breach of this Agreement.","Using an unlimited indemnification clause that exposes the employer to claims for indirect or consequential losses, including equipment damage or stress-related injury claims, well beyond the value of the activity.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Cancellation, Rescheduling, and Refunds","States how far in advance either party must provide notice to cancel or reschedule, what fees or credits apply, and how refunds are processed if a vendor session is cancelled.","Either party may cancel a scheduled session with at least [X] business days' written notice. Cancellations received less than [X] business days before the session forfeit [X]% of the session fee. The Company may reschedule up to [X] times per session at no additional charge.","Including no cancellation terms at all, leaving the employer obligated to pay for sessions cancelled by unforeseen circumstances and unable to recover fees from vendors who cancel without notice.",{"name":336,"plain_english":337,"sample_language":338,"common_mistake":339},"Governing Law, Dispute Resolution, and Entire Agreement","Names the governing jurisdiction, the mechanism for resolving disputes (negotiation, mediation, or arbitration), and confirms that this agreement supersedes all prior communications about the activities.","This Agreement is governed by the laws of [STATE / PROVINCE / COUNTRY]. Any dispute shall first be submitted to good-faith negotiation. If unresolved within [30] days, disputes shall be resolved by binding arbitration in [CITY]. This Agreement constitutes the entire agreement between the parties regarding the subject matter herein.","Choosing a governing law with no connection to where the activities are delivered or participants are located, which courts in several jurisdictions will override in favor of the employee's home location.",[341,346,351,356,361,366,371,376],{"step":342,"title":343,"description":344,"tip":345},1,"Identify all parties and define the scope","Enter the employer's full legal entity name, the facilitator's name and entity type if applicable, and a specific description of the activities covered. Avoid generic language like 'team events' — list the session names or formats.","If you are running both internal and vendor-led sessions, consider separate agreements for each to keep liability and IP terms clean.",{"step":347,"title":348,"description":349,"tip":350},2,"Set session dates, times, and time-zone references","List every scheduled session with its date, start time, duration, and the authoritative time zone (e.g., UTC-5 / EST). For recurring sessions, attach a schedule as an exhibit rather than embedding dates in the body.","Always use UTC offset notation alongside city-based time zones — EST and CST are ambiguous across hemispheres.",{"step":352,"title":353,"description":354,"tip":355},3,"Specify platform requirements and access obligations","Name the platform, state the minimum technical requirements (internet speed, device type, software version), and confirm who provides login credentials and by what deadline before the session.","Send a technical checklist to participants at least 48 hours before the first session so IT issues surface before the activity, not during it.",{"step":357,"title":358,"description":359,"tip":360},4,"Define the code of conduct and link to existing policies","Write the specific behavioral prohibitions relevant to virtual settings — no unauthorized recording, no screen-sharing of session content externally, respectful communication standards — and reference the employer's parent conduct policy by name and date.","Attach the current conduct policy as an exhibit and have participants initial it separately to prove acknowledgment.",{"step":362,"title":363,"description":364,"tip":365},5,"Insert consent to recording language","State clearly whether sessions will be recorded, the stated purpose, the storage location, the retention period, and the deletion process. Confirm that proceeding with the session constitutes consent, or require a separate signature block.","For participants in two-party-consent US states or EU member states, a separate written consent obtained before the session is safer than implied consent through participation.",{"step":367,"title":368,"description":369,"tip":370},6,"Allocate intellectual property for session materials and outputs","Confirm that the facilitator retains ownership of proprietary curriculum, and decide whether collaborative outputs (strategic frameworks, creative ideas) belong to the employer or participants. State this explicitly in the IP clause.","If the activity is designed to generate business ideas or product concepts, assign all outputs to the employer in the IP clause to prevent later disputes.",{"step":372,"title":373,"description":374,"tip":375},7,"Complete the data privacy section","List the categories of personal data collected (name, video image, engagement metrics), state the legal basis for processing, the retention period, and the contact for data-subject rights requests.","If any participants are located in the EU or UK, confirm the legal basis under GDPR Article 6 — consent or legitimate interests — before the session runs.",{"step":377,"title":378,"description":379,"tip":380},8,"Execute before the first session and store signed copies","Collect signatures from all required parties before the first activity date. For large groups, use an e-signature platform to batch-send the participation agreement and capture timestamped acceptance.","Store signed copies in a centralized HR document system. If a conduct dispute arises during or after the session, the signed agreement is your first line of evidence.",[382,386,390,394,398,402],{"mistake":383,"why_it_matters":384,"fix":385},"Recording sessions without written consent","In two-party-consent US states (California, Florida, Illinois, and 10 others) and under GDPR in the EU, recording without explicit prior consent may violate wiretapping statutes or data protection law, exposing the employer to regulatory fines and civil claims.","Add a standalone consent clause to the agreement and require participants to sign or click-accept before the first session. For EU participants, confirm the legal basis under GDPR Article 6 and document it.",{"mistake":387,"why_it_matters":388,"fix":389},"Leaving IP ownership of collaborative outputs undefined","When a workshop generates strategic frameworks, process maps, or creative content, undefined ownership means participants can claim rights to reuse or commercialize the outputs, creating a dispute long after the session ends.","Include an explicit clause assigning all collaborative outputs generated during the session to the employer, or to the facilitator if that is the commercial arrangement, and have all parties acknowledge it at signing.",{"mistake":391,"why_it_matters":392,"fix":393},"No cancellation or rescheduling terms with a vendor","Without a written cancellation policy, the employer may owe the full session fee for a last-minute cancellation, and has no recourse if the vendor cancels without notice — a common source of invoice disputes.","State the minimum notice period for cancellation, the percentage of fees forfeited at each notice tier, and the number of free reschedules permitted per session.",{"mistake":395,"why_it_matters":396,"fix":397},"Omitting time-zone references for distributed participants","Scheduling an activity for '3:00 PM' without a time-zone reference results in missed sessions when participants across continents interpret the time differently, wasting coordination effort and facilitator fees.","State the session time in a designated reference time zone plus UTC offset, and include a conversion note for participants in materially different regions.",{"mistake":399,"why_it_matters":400,"fix":401},"Using a governing law clause with no jurisdictional connection to participants","A governing law clause designating a state or country where neither the employer nor any participant is located is routinely overridden by courts in the participant's home jurisdiction, particularly for employment-related claims in Canada, the UK, and the EU.","Choose a governing jurisdiction tied to the employer's primary place of business, and add a clause acknowledging that mandatory employment laws in the participant's location apply regardless.",{"mistake":403,"why_it_matters":404,"fix":405},"No integration clause to supersede prior email communications","Without an entire-agreement clause, informal email exchanges about session scope, pricing, or conduct expectations can be admitted as contractual terms, contradicting the written agreement.","Include a standard entire-agreement clause confirming the written document supersedes all prior representations, emails, and verbal understandings about the activities.",[407,410,413,416,419,422,425,428,431],{"question":408,"answer":409},"What is a virtual team building activities agreement?","A virtual team building activities agreement is a document that establishes the terms under which an organization plans and delivers remote engagement sessions for its employees or teams. It covers participation expectations, platform requirements, conduct standards, recording consent, intellectual property, data privacy, liability limitations, and cancellation terms. It functions both as an internal policy and, where a vendor is engaged, as a binding service contract.\n",{"question":411,"answer":412},"Why does a virtual team building activity need a formal agreement?","Virtual sessions create several legal exposure points that informal arrangements leave unaddressed: recording laws in two-party-consent states, GDPR obligations when EU employees participate, IP disputes over collaborative outputs, and liability questions if a participant suffers a technical injury or conduct-related harm. A signed agreement closes those gaps before the session runs, not after a complaint is filed.\n",{"question":414,"answer":415},"Does this agreement need to be signed by every participant?","For employer-organized activities, a company-wide policy acknowledged in the employee handbook may be sufficient for low-risk internal sessions. However, for external vendors, any activity involving recording, data collection, or IP-generating workshops, and for participants in jurisdictions with strong individual consent requirements (EU, UK, Quebec), individual signed participation agreements are generally recommended.\n",{"question":417,"answer":418},"What platform-specific terms should the agreement address?","The agreement should specify the platform by name, the minimum technical requirements (internet speed, device type, software version), who provides login credentials and by what deadline, and which party bears responsibility for platform outages or data breaches caused by the third-party provider. Many platforms have their own data-processing terms that should be incorporated by reference or addressed separately in the data privacy clause.\n",{"question":420,"answer":421},"How does GDPR apply to virtual team building activities?","If any participant is located in the EU or UK, the collection of video images, names, and engagement data during the session constitutes personal data processing under GDPR. The employer must identify a legal basis under Article 6 (typically consent or legitimate interests), provide a privacy notice before the session, state the retention period, and honor data-subject rights requests including access and deletion. Ignoring these obligations can trigger supervisory authority inquiries and fines.\n",{"question":423,"answer":424},"Who owns the intellectual property created during a virtual workshop?","Ownership depends on what the agreement specifies. The facilitator typically retains rights to their proprietary curriculum, games, and methodology. Collaborative outputs — such as strategic frameworks, process maps, or creative ideas generated by participants — belong to whoever the agreement names. If the agreement is silent, ownership is ambiguous and may default to individual participants under copyright law in many jurisdictions. Assign ownership explicitly to avoid disputes.\n",{"question":426,"answer":427},"What happens if a participant violates the code of conduct during a session?","The agreement should authorize the session host to remove a participant immediately upon a conduct violation and refer the matter to HR for disciplinary review under the employer's existing conduct policy. For vendor-delivered sessions, the agreement should clarify whether the vendor's facilitator has authority to remove participants, and whether the employer is notified in real time. Without these clauses, the employer's ability to act on a live incident is legally uncertain.\n",{"question":429,"answer":430},"Is consent to recording implied if participants know the session is being recorded?","No. In two-party-consent US states — including California, Florida, and Illinois — and under GDPR in the EU, implied or passive consent is generally insufficient. Participants must affirmatively acknowledge and agree to recording before the session begins. A pop-up notice on the platform is not a substitute for written consent in high-stakes jurisdictions, and verbal announcements during the session itself are difficult to evidence if a dispute arises.\n",{"question":432,"answer":433},"Do I need a lawyer to complete this template?","For straightforward internal activities involving domestic employees in a single jurisdiction, a well-completed template is typically sufficient. Legal review is advisable when participants are in multiple countries, when the activity involves recording or IP-generating workshops, when a significant vendor fee is involved, or when the employer operates in highly regulated industries. A 1–2 hour review typically costs $300–$600 and reduces the risk of a conduct, privacy, or IP dispute substantially.\n",[435,439,443,447],{"industry":436,"icon_asset_id":437,"specifics":438},"Technology / SaaS","industry-saas","Distributed global teams across multiple time zones require explicit UTC-referenced scheduling, GDPR-compliant recording consent for EU employees, and IP assignment clauses for innovation workshops that generate product ideas.",{"industry":440,"icon_asset_id":441,"specifics":442},"Financial Services","industry-fintech","Regulatory obligations around data handling and employee conduct extend to virtual sessions — recording consent and data retention terms must align with FINRA, FCA, or equivalent supervision requirements.",{"industry":444,"icon_asset_id":445,"specifics":446},"Healthcare","industry-healthtech","HIPAA considerations apply if session platforms or breakout discussions involve any patient-adjacent information; platform selection and data processing terms must be reviewed against BAA obligations.",{"industry":448,"icon_asset_id":449,"specifics":450},"Professional Services","industry-professional-services","Firms using virtual team building as billable professional development must address IP ownership of any frameworks generated in client-adjacent workshops and ensure conduct standards align with professional code-of-conduct obligations.",[452,455,458,461],{"vs":89,"vs_template_id":453,"summary":454},"employee-handbook-D712","An employee handbook sets broad workplace policies covering all employment conditions. A virtual team building activities agreement is event-specific — it addresses recording consent, platform obligations, IP in session outputs, and vendor cancellation terms that a general handbook does not cover in sufficient detail for enforceability. Use the handbook as a parent policy and the activities agreement as the operative document for each session.",{"vs":123,"vs_template_id":456,"summary":457},"independent-contractor-agreement-D160","An independent contractor agreement governs the ongoing service relationship between the employer and a facilitator — payment terms, deliverables, and IP assignment for the facilitator's full engagement. A virtual team building activities agreement governs the participant-facing terms of individual sessions. Both documents are needed when an external facilitator is engaged: one for the vendor relationship, one for participant obligations.",{"vs":245,"vs_template_id":459,"summary":460},"D{CORPORATE_EVENT_AGREEMENT_ID}","A corporate event agreement typically covers in-person venue, catering, and logistics contracts with external suppliers. A virtual team building activities agreement is designed specifically for digital delivery — addressing platform technology, recording consent, distributed-participant conduct, and data privacy concerns that in-person event contracts do not contemplate.",{"vs":462,"vs_template_id":463,"summary":464},"Non-Disclosure Agreement","non-disclosure-agreement-nda-D12692","An NDA protects confidential business information shared in any context. A virtual team building activities agreement addresses confidentiality within the narrower scope of a session — prohibiting external sharing of session recordings and outputs — but does not replace a standalone NDA where proprietary strategy or IP is discussed in depth. For innovation or strategy workshops, use both.",{"use_template":466,"template_plus_review":470,"custom_drafted":474},{"best_for":467,"cost":468,"time":469},"Internal activities for domestic employees in a single jurisdiction with no recording or IP-generating workshops","Free","20–30 minutes",{"best_for":471,"cost":472,"time":473},"Multi-jurisdiction teams, vendor-delivered sessions, or any activity involving recording, GDPR-covered participants, or collaborative IP outputs","$300–$600","1–3 days",{"best_for":475,"cost":476,"time":477},"Large enterprise programs spanning multiple countries, regulated industries, or complex vendor arrangements with significant fee exposure","$1,500–$4,000+","1–2 weeks",[479,484,489,494],{"code":480,"name":481,"flag_asset_id":482,"note":483},"us","United States","flag-us","Recording consent requirements vary sharply by state. Eleven states require all-party consent before recording a conversation, including California, Florida, Illinois, Maryland, and Washington. An employer who records a virtual session without explicit written consent from all participants in those states may face civil liability under wiretapping statutes. At-will employment law governs conduct-related removal from sessions, but documented consent and conduct terms strengthen the employer's position in any subsequent disciplinary dispute.",{"code":485,"name":486,"flag_asset_id":487,"note":488},"ca","Canada","flag-ca","PIPEDA (federal) and provincial statutes including Quebec's Law 25 and Ontario's FIPPA impose obligations on the collection, use, and disclosure of employee personal data collected during virtual sessions. Quebec's Law 25 requires a privacy impact assessment before deploying new technology that processes personal data. Consent to recording must be express and informed. Employers in federally regulated industries must also align data handling with PIPEDA's accountability principle.",{"code":490,"name":491,"flag_asset_id":492,"note":493},"uk","United Kingdom","flag-uk","UK GDPR (retained post-Brexit) applies to all personal data processed during virtual activities involving UK-based employees, including video images and engagement metrics. Employers must provide a UK GDPR-compliant privacy notice before the session, identify a lawful basis for processing under Article 6, and honor data-subject rights including erasure. The UK ICO has published specific guidance on workplace monitoring that is relevant to session recording practices.",{"code":495,"name":496,"flag_asset_id":497,"note":498},"eu","European Union","flag-eu","GDPR Articles 13 and 14 require employers to provide a detailed privacy notice before collecting personal data from EU-based participants, including video images and behavioral data captured during sessions. Consent under GDPR must be freely given, specific, informed, and unambiguous — an employment relationship creates a power imbalance that regulators consider when assessing whether consent is truly voluntary, making legitimate interests often a stronger legal basis. Cross-border data transfers to platforms hosted outside the EEA require appropriate safeguards such as Standard Contractual Clauses.",[453,463,456,500,501,250,502,242,503,504,505,506],"remote-work-agreement-D13282","employment-agreement_at-will-employee-D541","code-of-conduct-D13318","meeting-agenda-D13848","service-agreement-D12711","data-processing-agreement-D13954","project-plan-D12775",{"emit_how_to":195,"emit_defined_term":195},{"primary_folder":98,"secondary_folder":509,"document_type":510,"industry":511,"business_stage":512,"tags":513,"confidence":519},"team-culture-and-engagement","agreement","general","all-stages",[514,515,516,517,518],"team-building","employee-engagement","remote-work","virtual-events","conduct",0.85,"\u003Ch2>What is a Virtual Team Building Activities Template?\u003C/h2>\n\u003Cp>A \u003Cstrong>Virtual Team Building Activities\u003C/strong> template is a structured legal document that governs how an organization designs, schedules, and delivers remote engagement sessions for distributed or hybrid employees. It defines the obligations of the employer, any third-party facilitator, and each participating employee — covering platform access, conduct standards, recording consent, intellectual property ownership, data privacy, liability limitations, and cancellation terms. Unlike an informal agenda or email invitation, a signed agreement creates enforceable expectations on all sides before a single session begins.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Running virtual team activities without a formal agreement exposes your organization to liability on multiple fronts simultaneously. Recording a session without written consent violates wiretapping statutes in eleven US states and GDPR in the EU — and a post-session complaint is far more difficult and expensive to resolve than a pre-session consent form. When a workshop generates strategic frameworks or product ideas, undefined intellectual property terms mean participants can claim ownership of outputs your business depends on. Without a written cancellation clause, a vendor who cancels the day before a session has no obligation to refund fees, and an employer who cancels late owes the full amount regardless of business circumstances. This template closes all four gaps — consent, IP, liability, and cancellation — in a single document that takes under 30 minutes to complete and protects every session your organization runs.\u003C/p>\n",1778773498183]