[{"data":1,"prerenderedAt":494},["ShallowReactive",2],{"document-vendor-evaluation-D108":3},{"document":4,"label":23,"preview":11,"thumb":24,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":25,"breadcrumb":29,"related":37,"customDescModule":177,"customdescription":6,"mdFm":178,"mdProseHtml":493},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"Vendor Evaluation Use this form to evaluate the overall performance of vendors you are currently working with or plan to work with. Include all information associated with the vendor. Then, apply a strength factor, 5 being the strongest, to each item you evaluate. Total each column once you conclude the evaluation. Add up the columns to arrive at a total. Compare that total against the totals of similar vendors to gauge the vendor's performance. Date: Prepared By: Evaluation # Title: ",null,"Vendor Evaluation","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/vendor-evaluation-D108.png","https://templates.business-in-a-box.com/imgs/250px/108.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#108.xml",{"title":15,"description":6},"vendor evaluation",[17,20],{"label":18,"url":19},"Business Plan Kit","/templates/business-plan-kit/",{"label":21,"url":22},"Administration","/templates/business-administration/","Vendor Evaluation Template","https://templates.business-in-a-box.com/imgs/400px/108.png",[26,17,20],{"label":27,"url":28},"Templates","/templates/",[30,31,34],{"label":27,"url":28},{"label":32,"url":33},"Production & Operations","/templates/production-operations/",{"label":35,"url":36},"Supplier Management","/templates/supplier-management/",[38,42,46,50,54,58,62,66,70,75,79,83,87,104,119,133,150,163],{"label":39,"url":40,"thumb":41,"extension":10},"Vendor Management Policy","/template/vendor-management-policy-D12802","https://templates.business-in-a-box.com/imgs/250px/12802.png",{"label":43,"url":44,"thumb":45,"extension":10},"Vendor and Supplier Management Policy","/template/vendor-and-supplier-management-policy-D13799","https://templates.business-in-a-box.com/imgs/250px/13799.png",{"label":47,"url":48,"thumb":49,"extension":10},"Vendor Agreement","/template/vendor-agreement-D13292","https://templates.business-in-a-box.com/imgs/250px/13292.png",{"label":51,"url":52,"thumb":53,"extension":10},"Manager Evaluation","/template/manager-evaluation-D13843","https://templates.business-in-a-box.com/imgs/250px/13843.png",{"label":55,"url":56,"thumb":57,"extension":10},"Project Evaluation","/template/project-evaluation-D14039","https://templates.business-in-a-box.com/imgs/250px/14039.png",{"label":59,"url":60,"thumb":61,"extension":10},"Self-Evaluation","/template/self-evaluation-D695","https://templates.business-in-a-box.com/imgs/250px/695.png",{"label":63,"url":64,"thumb":65,"extension":10},"Performance Evaluation","/template/performance-evaluation-D694","https://templates.business-in-a-box.com/imgs/250px/694.png",{"label":67,"url":68,"thumb":69,"extension":10},"Software Evaluation","/template/software-evaluation-D14062","https://templates.business-in-a-box.com/imgs/250px/14062.png",{"label":71,"url":72,"thumb":73,"extension":74},"Vendor Risk Assessment","/template/vendor-risk-assessment-D12816","https://templates.business-in-a-box.com/imgs/250px/12816.png","xls",{"label":76,"url":77,"thumb":78,"extension":10},"Checklist Vendor Onboarding","/template/checklist-vendor-onboarding-D13625","https://templates.business-in-a-box.com/imgs/250px/13625.png",{"label":80,"url":81,"thumb":82,"extension":10},"Exclusive Vendor Agreement","/template/exclusive-vendor-agreement-D12811","https://templates.business-in-a-box.com/imgs/250px/12811.png",{"label":84,"url":85,"thumb":86,"extension":10},"Marketing Campaign Evaluation","/template/marketing-campaign-evaluation-D1365","https://templates.business-in-a-box.com/imgs/250px/1365.png",{"description":88,"descriptionCustom":6,"label":89,"pages":90,"size":9,"extension":10,"preview":91,"thumb":92,"svgFrame":93,"seoMetadata":94,"parents":96,"keywords":95,"url":103},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: request for proposal Dear [Contact name], Our Company is currently looking for the type of [Product/service] that you provide. We have been shopping around for the last [Number] weeks. Finally, we have retained a few potential providers that would seem to offer what we need. We have evaluated your [Product/service] and are pleased to inform you that your company belongs to that select group. We would greatly appreciate it if you would be willing to provide us an estimate for [Product/service] by [Date], including all relevant documentation. Please put an emphasis on what sets your company apart. Details of this endeavor are described in the enclosed RFP, entitled Request for Proposal for [Product/service NAME], and dated [Date]. Thank you for your efforts in providing this proposal. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] Request for Proposal [DATE] Prepared By: Your Name Job Title Phone 555.555.5555 Email info@yourbusiness.com I. Background [PRODUCT/SERVICE NAME] OBJECTIVES OF [PRODUCT/SERVICE NAME] II. Scope of work Documents Relating to Scope of Work Work to be Performed Installation Work - General Instructions Acceptance Testing III. program management Direction Schedule IV. proposal process and schedule V. Proposal EVALUATION criteria VI. requirements and format of the proposal Part 1 - Letter of Transmittal Part 2 - Understanding of the Scope of Work Part 3 - Proposed Work Plan and Schedule Part 4 - Estimated Cost to [YOUR COMPANY NAME] Part 5 - Proposed Project Team Part 6 - Relevant Experience and Client References VII. LIMITATIONS VIII. public records requirements IX. ADDENDA ATTACHMENT A: [SPECIFY TITLE] ATTACHMENT B: [SPECIFY TITLE] ATTACHMENT C: [SPECIFY TITLE] I. Background [NAME OF PRODUCT/SERVICE] [YOUR COMPANY DIVISION] intends to use [identify PRODUCT/SERVICE] in order to [SPECIFY]. Contractors should propose [PRODUCTS/SERVICES] that are [SPECIFY FEATURES OR TECHNICAL REQUIREMENTS]. Objectives for [NAME OF PRODUCT/SERVICE] Work The objectives to be achieved by the consultants in this Project are as follows: [BRIEF DEFINITION OF OBJECTIVES] … … … … … These and other work-related requirements are more fully delineated in Section II, Scope of Work. II. Scope of work [PRODUCT/SERVICE] SPECIFICATIONS OR REQUIREMENTS The [PRODUCT/SERVICE] should allow or provide [REQUIRED SPECIFICATIONS OR REQUIREMENTS]. The [PRODUCT/SERVICE] should perform the following functions OR possess the following qualities OR should: [detail requirements] … … … … … … … … … Work to be Performed The Contractor's Scope of Work for this Project includes the following [SPECIFY NUMBER] work elements: [SPECIFY ELEMENTS OF WORK TO BE PERFORMED] … … … … … … Installation Work - General Instructions All work shall be done at such times as [YOUR COMPANY NAME] shall deem appropriate. The day-to-day work schedule will be coordinated by [COMPANY DEPARTMENT]. Work shall not begin in any area without specific notification of, and approval by, [PERSON'S NAME], or his OR her designee. Acceptance Testing The Contractor shall provide a description of acceptance testing procedures and a recommended plan and schedule. The final provisions and procedures will be agreed upon with [YOUR COMPANY NAME] prior to acceptance testing. The Contractor shall provide the resources necessary to conduct acceptance testing to verify proper operation prior to final acceptance by [YOUR COMPANY NAME]. All test results shall be documented, and submitted to [YOUR COMPANY NAME] for review by the Contractor. The Contractor shall notify [YOUR COMPANY NAME] upon successful completion of acceptance testing. III. program management Direction The [PRODUCT/SERVICE NAME] Project shall be managed by the [specify] department of [YOUR COMPANY NAME]. It is expected that informal weekly progress and facilitation meetings will be held with the Contractor, and that a formal concise written progress report will be required from the Contractor on a no more frequent than weekly basis in a format determined by [YOUR COMPANY NAME]. Schedule [YOUR COMPANY NAME] intends to have work commence on [DATE] and have this work completed as soon as professionally possible, no later than [DATE]. IV. proposal process and schedule The schedule for selection of a contractor for this Project is as follows: RFP transmitted to prospective bidders: [DATE] Proposal due: [DATE] Interviews with selected finalists: [DATE] Questions of a technical nature or procedural nature should be directed to: [NAME, TITLE] [DEPARTMENT] [YOUR COMPLETE ADDRESS] Envelopes containing an original and [SPECIFY NUMBER] copies of the proposal must be sealed and clearly marked in large letters \"PROPOSAL FOR [PRODUCT/SERVICE NAME]\". All proposals must be received prior to [TIME] on [DATE] by: [NAME] [DEPARTMENT] [YOUR COMPLETE ADDRESS] V. Proposal EVALUATION criteria [YOUR COMPANY NAME] will evaluate proposals and select a contractor based on a combination of the following factors: Qualifications and relevant experience of the firm's proposed project management team. Qualifications and relevant experience of the firm's proposed staff. The firm's track record of successful completion of assignments similar to this request. Quality of references from similar work completed recently. Understanding of the issues facing [YOUR COMPANY NAME] and addressed in implementing this product OR service, and the quality of the proposed Work Plan. The extent to which the proposed solution matches the needs of [YOUR COMPANY NAME]. Quality of the proposed plan for testing and acceptance of the implemented infrastructure. 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NUMBER: Contact: Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code___________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Purchase Order",49,"https://templates.business-in-a-box.com/imgs/1000px/purchase-order-D1411.png","https://templates.business-in-a-box.com/imgs/250px/1411.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1411.xml",{"title":6,"description":6},[113,114],{"label":98,"url":99},{"label":115,"url":116},"Bids & Quotes","bids-quotes","purchase order","/template/purchase-order-D1411",{"description":120,"descriptionCustom":6,"label":121,"pages":8,"size":9,"extension":10,"preview":122,"thumb":123,"svgFrame":124,"seoMetadata":125,"parents":127,"keywords":126,"url":132},"CREDIT NOTE CREDIT NOTE NUMBER: [Unique Credit Note Number] INVOICE NUMBER: [Related Invoice Number] DATE OF INVOICE: [Date of Related Invoice] [YOUR COMPANY NAME] [YOUR COMPANY ADDRESS] [CITY, STATE, ZIP CODE] [DATE] [CUSTOMER NAME] [CUSTOMER ADDRESS] [CITY, STATE, ZIP CODE] ","Credit Note","https://templates.business-in-a-box.com/imgs/1000px/credit-note-D13639.png","https://templates.business-in-a-box.com/imgs/250px/13639.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13639.xml",{"title":126,"description":6},"credit note",[128,131],{"label":129,"url":130},"Credit & Collection","credit-collection",{"label":129,"url":130},"/template/credit-note-D13639",{"description":134,"descriptionCustom":6,"label":135,"pages":136,"size":9,"extension":10,"preview":137,"thumb":138,"svgFrame":139,"seoMetadata":140,"parents":142,"keywords":141,"url":149},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":141,"description":6},"non disclosure agreement nda",[143,146],{"label":144,"url":145},"Legal Agreements","business-legal-agreements",{"label":147,"url":148},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":151,"descriptionCustom":6,"label":152,"pages":153,"size":9,"extension":10,"preview":154,"thumb":155,"svgFrame":156,"seoMetadata":157,"parents":159,"keywords":158,"url":162},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":158,"description":6},"service agreement",[160,161],{"label":144,"url":145},{"label":144,"url":145},"/template/service-agreement-D12711",{"description":164,"descriptionCustom":6,"label":165,"pages":153,"size":166,"extension":10,"preview":167,"thumb":168,"svgFrame":169,"seoMetadata":170,"parents":171,"keywords":175,"url":176},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[172],{"label":173,"url":174},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",false,{"seo":179,"reviewer":191,"legal_disclaimer":177,"quick_facts":195,"at_a_glance":197,"personas":201,"variants":226,"glossary":254,"fields":285,"how_to_fill":336,"common_mistakes":372,"faqs":389,"industries":414,"comparisons":439,"diy_vs_pro":453,"educational_modules":466,"related_template_ids_curated":469,"schema":479,"classification":481},{"meta_title":180,"meta_description":181,"primary_keyword":182,"secondary_keywords":183},"Vendor Evaluation Template | Free Word Download","Free vendor evaluation template to score suppliers on price, quality, delivery, service, compliance, and risk.","vendor evaluation template",[184,185,186,187,188,189,190],"vendor evaluation form","supplier evaluation template","vendor assessment template","vendor scorecard template","supplier scorecard template word","vendor selection criteria template","vendor performance review template",{"name":192,"credential":193,"reviewed_date":194},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":196,"legal_review_recommended":177,"signature_required":177,"notarization_required":177},"easy",{"what_it_is":198,"when_you_need_it":199,"whats_inside":200},"A Vendor Evaluation is a structured scorecard that rates current or prospective suppliers across weighted criteria — price, quality, delivery, service, compliance, and risk — to produce a comparable, defensible score for each vendor. This free Word download gives procurement and operations teams a consistent, editable form they can complete online and export as PDF for approval workflows or approved-supplier list records.\n","Use it when selecting a new supplier, conducting a scheduled performance review of an existing vendor, or deciding whether to renew, renegotiate, or replace a supplier contract.\n","Vendor identification fields, weighted scoring criteria across six categories, a comments column for qualitative notes, a weighted total score calculation, a recommendation field, and an approver sign-off block.\n",[202,206,210,214,218,222],{"title":203,"use_case":204,"icon_asset_id":205},"Procurement managers","Comparing multiple vendors on consistent criteria before a sourcing decision","persona-procurement-manager",{"title":207,"use_case":208,"icon_asset_id":209},"Operations directors","Running annual supplier performance reviews against contracted SLAs","persona-operations-director",{"title":211,"use_case":212,"icon_asset_id":213},"Small business owners","Formalizing vendor selection without a dedicated procurement department","persona-small-business-owner",{"title":215,"use_case":216,"icon_asset_id":217},"Finance and accounts payable teams","Documenting vendor due diligence for audit trails and spend governance","persona-finance-manager",{"title":219,"use_case":220,"icon_asset_id":221},"Supply chain managers","Maintaining an approved-supplier list with scored, up-to-date evaluations","persona-supply-chain-manager",{"title":223,"use_case":224,"icon_asset_id":225},"Quality assurance managers","Assessing supplier quality standards and non-conformance history","persona-qa-manager",[227,231,235,239,243,246,250],{"situation":228,"recommended_template":229,"slug":230},"Evaluating a new supplier before awarding a first contract","Vendor Evaluation (Pre-qualification)","vendor-evaluation-D108",{"situation":232,"recommended_template":233,"slug":234},"Conducting a scheduled annual performance review of an existing supplier","Supplier Performance Review","how-to-review-employee-performance-D12595",{"situation":236,"recommended_template":237,"slug":238},"Comparing three or more vendors side-by-side for a sourcing decision","Vendor Comparison Matrix","e-commerce-solution-providers-comparison-matrix-D819",{"situation":240,"recommended_template":241,"slug":242},"Formally requesting pricing and terms from prospective suppliers","Request for Proposal (RFP)","request-for-proposal-D1270",{"situation":244,"recommended_template":47,"slug":245},"Documenting the agreed terms once a vendor is selected","vendor-agreement-D13292",{"situation":247,"recommended_template":248,"slug":249},"Assessing a supplier's financial stability and credit risk","Vendor Credit Application","business-credit-application-D247",{"situation":251,"recommended_template":252,"slug":253},"Onboarding a new approved supplier into the procurement system","New Vendor Setup Form","vendor-management-policy-D12802",[255,258,261,264,267,270,273,276,279,282],{"term":256,"definition":257},"Weighted Scoring","A method of rating options by multiplying each criterion's raw score by its assigned weight, so more important factors contribute proportionally more to the final total.",{"term":259,"definition":260},"Approved Supplier List (ASL)","A maintained register of vendors that have passed a formal evaluation and are cleared for use in purchasing decisions.",{"term":262,"definition":263},"SLA (Service Level Agreement)","A documented commitment from a vendor on measurable performance targets such as delivery lead time, defect rate, or response time.",{"term":265,"definition":266},"On-Time Delivery Rate","The percentage of purchase orders a vendor fulfills by the confirmed delivery date, typically measured over a rolling 90-day or 12-month period.",{"term":268,"definition":269},"Total Cost of Ownership (TCO)","The full cost of working with a vendor, including unit price, shipping, quality failures, returns, and administrative overhead — not just the quoted price.",{"term":271,"definition":272},"Non-Conformance","A product or service delivered by a vendor that fails to meet the agreed specification, triggering a rejection, return, or corrective action request.",{"term":274,"definition":275},"Corrective Action Request (CAR)","A formal document issued to a supplier requesting an explanation of a quality or delivery failure and a plan to prevent recurrence.",{"term":277,"definition":278},"Single-Source Risk","The supply chain vulnerability that arises when only one vendor supplies a critical input, leaving the buyer exposed if that vendor fails to deliver.",{"term":280,"definition":281},"Lead Time","The elapsed time between placing a purchase order and receiving the goods or services, including production, processing, and transit time.",{"term":283,"definition":284},"Compliance Certification","A vendor-held credential — such as ISO 9001, SOC 2, or industry-specific accreditation — that independently verifies adherence to quality or security standards.",[286,291,296,301,306,311,316,321,326,331],{"name":287,"plain_english":288,"sample_language":289,"common_mistake":290},"Vendor identification","Records the supplier's legal business name, primary contact, website, and the product or service category being evaluated.","Vendor Name: [VENDOR LEGAL NAME] | Contact: [NAME, TITLE, EMAIL] | Category: [PRODUCT/SERVICE CATEGORY] | Evaluation Date: [DATE]","Using a trade name instead of the legal entity name — purchase orders and contracts must reference the same legal name or payment and dispute resolution become complicated.",{"name":292,"plain_english":293,"sample_language":294,"common_mistake":295},"Evaluator and department","Identifies who is completing the scorecard and which department or business unit initiated the evaluation, creating a clear accountability trail.","Completed by: [EVALUATOR NAME, TITLE] | Department: [DEPARTMENT] | Evaluation Type: [New Vendor / Annual Review / Renewal]","Leaving the evaluator field blank on a shared form — when scores are challenged, the absence of a named reviewer makes the evaluation impossible to audit.",{"name":297,"plain_english":298,"sample_language":299,"common_mistake":300},"Price and value score","Rates the vendor's pricing competitiveness and total cost of ownership against market benchmarks or competing quotes.","Price competitiveness vs. market: [1–5] | Payment terms offered: [NET 30 / NET 60 / OTHER] | Hidden costs identified: [YES / NO — detail: NOTES] | Weighted Score: [SCORE × WEIGHT]","Scoring only the unit price without factoring in shipping, minimum order quantities, and return fees — this understates TCO and can make an expensive vendor appear cheapest.",{"name":302,"plain_english":303,"sample_language":304,"common_mistake":305},"Quality score","Assesses the vendor's product or service quality based on defect rates, non-conformances, certifications, and samples or references reviewed.","Defect / non-conformance rate (last 12 months): [X]% | Certifications held: [ISO 9001 / OTHER] | Sample or reference quality: [1–5] | Weighted Score: [SCORE × WEIGHT]","Relying solely on the vendor's self-reported quality data without requesting an independent certification or a reference check from an existing customer.",{"name":307,"plain_english":308,"sample_language":309,"common_mistake":310},"Delivery and lead time score","Measures on-time delivery performance, quoted lead times, and the vendor's ability to handle rush orders or supply disruptions.","On-time delivery rate: [X]% | Standard lead time: [X] days | Rush order capability: [YES / NO] | Weighted Score: [SCORE × WEIGHT]","Accepting a quoted lead time at face value without asking for actual order history — vendors routinely quote best-case lead times that their average performance does not support.",{"name":312,"plain_english":313,"sample_language":314,"common_mistake":315},"Customer service and responsiveness score","Rates how quickly and effectively the vendor responds to inquiries, resolves issues, and manages corrective action requests.","Average response time to inquiries: [HOURS] | Open CARs resolved on time: [X of Y] | Dedicated account contact: [YES / NO] | Weighted Score: [SCORE × WEIGHT]","Evaluating service only during the sales process — post-award service is what matters operationally, so score it based on references from existing customers.",{"name":317,"plain_english":318,"sample_language":319,"common_mistake":320},"Compliance and risk score","Assesses the vendor's regulatory compliance, insurance coverage, data security posture, and financial stability to flag concentration or continuity risks.","Required certifications current: [YES / NO] | Insurance verified: [YES / NO] | Financial stability rating: [1–5] | Single-source risk flag: [YES / NO] | Weighted Score: [SCORE × WEIGHT]","Skipping the financial stability check for small vendors — a supplier that fails mid-contract can halt production or delivery schedules with no notice.",{"name":322,"plain_english":323,"sample_language":324,"common_mistake":325},"Weighted total score and rating","Aggregates all weighted category scores into a final numeric total and maps it to a rating tier — such as Preferred, Approved, Conditional, or Disqualified.","Total Weighted Score: [XX / 100] | Rating: [Preferred (85–100) / Approved (70–84) / Conditional (55–69) / Disqualified (\u003C55)]","Setting weight allocations after scoring so the preferred vendor wins — weights must be agreed and documented before any vendor is scored to avoid bias invalidating the process.",{"name":327,"plain_english":328,"sample_language":329,"common_mistake":330},"Comments and recommendation","Captures qualitative observations not reflected in the numeric scores and states the evaluator's recommendation — approve, approve with conditions, or reject.","Key observations: [NOTES ON STRENGTHS AND GAPS] | Recommendation: [APPROVE / APPROVE WITH CONDITIONS: DETAIL / REJECT] | Conditions (if any): [CONDITIONS]","Writing only positive notes in the comments field to justify a predetermined recommendation — auditors and senior approvers look for balanced qualitative observations that are consistent with the numeric scores.",{"name":332,"plain_english":333,"sample_language":334,"common_mistake":335},"Approver sign-off","Records the name, title, and date of the manager or director authorizing the evaluation outcome and any vendor addition to the approved-supplier list.","Approved by: [NAME, TITLE] | Date: [DATE] | Added to Approved Supplier List: [YES / NO / PENDING REVIEW]","Treating sign-off as a formality and rubber-stamping evaluations without reviewing the scoring rationale — approvers who sign without scrutiny remove the governance value of the entire process.",[337,342,347,352,357,362,367],{"step":338,"title":339,"description":340,"tip":341},1,"Set scoring weights before evaluating any vendor","Agree on the weight for each category — price, quality, delivery, service, compliance — before you score a single vendor. Document the weights in the form header so they are fixed for the entire evaluation round.","For most procurement decisions, quality and delivery combined should carry at least 50% of the total weight — price alone is rarely the right dominant criterion.",{"step":343,"title":344,"description":345,"tip":346},2,"Enter vendor identification and evaluation context","Record the vendor's legal name, contact details, product or service category, and whether this is a new vendor pre-qualification, an annual review, or a contract renewal assessment.","Confirm the legal entity name against a business registry or the vendor's W-9 or tax certificate before filing — trade names and legal names differ more often than expected.",{"step":348,"title":349,"description":350,"tip":351},3,"Score price and total cost of ownership","Rate the vendor's pricing against at least two competing quotes or a market benchmark. Factor in shipping, minimum order quantities, payment terms, and any documented hidden costs.","A Net 60 payment term from a slightly more expensive vendor can be worth more than a Net 7 discount from the cheapest option — model the cash flow impact before scoring.",{"step":353,"title":354,"description":355,"tip":356},4,"Score quality using documented evidence","Base the quality score on verifiable inputs: defect or non-conformance rate from order history, current certifications (ISO, SOC 2, etc.), and at least one reference check from an existing customer of similar scale.","Request a sample or pilot order for any new vendor with no prior order history rather than scoring quality on brochure claims alone.",{"step":358,"title":359,"description":360,"tip":361},5,"Score delivery performance and compliance","Pull on-time delivery rate from order history or reference checks. Verify that all required certifications and insurance documents are current and on file. Flag any single-source risk in the compliance field.","Set a calendar reminder to re-verify insurance certificates and compliance certifications annually — they expire silently and many teams only notice during an audit.",{"step":363,"title":364,"description":365,"tip":366},6,"Calculate the weighted total and assign a rating tier","Multiply each category score by its assigned weight, sum the results to produce a total out of 100, and map the total to your organization's rating tiers — Preferred, Approved, Conditional, or Disqualified.","If two vendors score within 3 points of each other, revisit the qualitative comments before deciding — close numeric scores often reflect subjective differences the numbers don't fully capture.",{"step":368,"title":369,"description":370,"tip":371},7,"Complete comments and route for approver sign-off","Write balanced qualitative observations — at least one strength and one gap — that are consistent with the numeric scores. State a clear recommendation and route the completed form to the designated approver before any purchasing or contract action.","Attach supporting documents (quotes, certificates, reference notes) to the completed evaluation so the approver can review evidence without requesting it separately.",[373,377,381,385],{"mistake":374,"why_it_matters":375,"fix":376},"Setting weights after scoring to favor the preferred vendor","Post-hoc weight adjustment invalidates the objectivity of the entire evaluation and exposes the organization to procurement fraud allegations or audit findings.","Document and lock scoring weights in a shared template header before any vendor is evaluated, and have a second reviewer confirm the weights are unchanged at sign-off.",{"mistake":378,"why_it_matters":379,"fix":380},"Scoring only the quoted unit price, not total cost of ownership","A low unit price paired with high shipping costs, short payment terms, and frequent non-conformances can make the cheapest vendor the most expensive option over a 12-month period.","Add a TCO line that captures shipping, minimum order fees, return costs, and payment terms impact before calculating the price category score.",{"mistake":382,"why_it_matters":383,"fix":384},"Accepting vendor-provided quality data without independent verification","Self-reported defect rates and certifications can be out of date or fabricated — scoring based on unverified data produces a false sense of due diligence.","Require copies of current certifications and at least one reference from an existing customer before assigning a quality score to any new vendor.",{"mistake":386,"why_it_matters":387,"fix":388},"Filing completed evaluations without an approver signature","An unsigned evaluation has no governance standing — it cannot be used to justify a vendor selection decision in an audit or a dispute about vendor performance.","Build the approver sign-off block into the template and make it a hard requirement in your procurement policy before any vendor is added to the approved-supplier list.",[390,393,396,399,402,405,408,411],{"question":391,"answer":392},"What is a vendor evaluation?","A vendor evaluation is a structured scorecard used by procurement and operations teams to rate current or prospective suppliers across defined criteria — typically price, quality, delivery, service, compliance, and risk. Each criterion is assigned a weight, the vendor is scored on each, and the weighted totals are summed to produce a comparable, defensible overall score that supports selection or performance review decisions.\n",{"question":394,"answer":395},"When should I use a vendor evaluation form?","Use it in three situations: before awarding a contract to a new supplier to confirm they meet your standards, during scheduled annual performance reviews of existing vendors, and when deciding whether to renew, renegotiate, or replace a supplier. It is also standard practice before adding any vendor to a formal approved-supplier list.\n",{"question":397,"answer":398},"What criteria should a vendor evaluation include?","The six most commonly used criteria are price and value, product or service quality, on-time delivery performance, customer service and responsiveness, regulatory compliance and certifications, and financial and supply chain risk. Weight each criterion based on what matters most to your operation — quality and delivery typically carry the most weight in manufacturing and healthcare, while price may dominate in commodity procurement.\n",{"question":400,"answer":401},"How do I set the scoring weights fairly?","Agree on weights with all stakeholders before any vendor is evaluated and document them in the template header. A common starting point is quality 25%, price 20%, delivery 20%, service 15%, compliance 15%, and risk 5% — but adjust to your business priorities. The key rule is that weights must be fixed before scoring begins, not adjusted afterward to favor a preferred vendor.\n",{"question":403,"answer":404},"How is a vendor evaluation different from a vendor comparison matrix?","A vendor evaluation scores a single supplier against your organization's absolute standards — the result tells you whether that vendor meets your threshold. A vendor comparison matrix scores multiple vendors side by side on the same criteria so you can rank them relative to each other. For a sourcing decision with three or more candidates, you typically run individual evaluations first, then compile the scores into a comparison matrix.\n",{"question":406,"answer":407},"How often should vendor evaluations be conducted?","For strategic or high-spend suppliers, annual evaluations are standard. For critical single-source suppliers, a semi-annual review reduces risk. New vendors should be evaluated before the first purchase order and again after the first 90 days once you have real order history to score against. Any vendor with more than two open corrective action requests should trigger an unscheduled review.\n",{"question":409,"answer":410},"Does a vendor evaluation need to be signed?","A vendor evaluation does not require a legal signature to be operationally valid, but an approver sign-off block is essential for governance and audit purposes. The approver's name, title, and date confirm that a manager has reviewed and authorized the evaluation outcome before any purchasing or contracting action is taken based on it.\n",{"question":412,"answer":413},"Can I use this template for both new and existing vendors?","Yes. The template covers both use cases. For new vendors, complete the evaluation using quotes, certifications, references, and sample orders. For existing vendors, replace estimated scores with actual order history data — on-time delivery rate, non-conformance count, and open corrective actions — to reflect real performance rather than projected capability.\n",[415,419,423,427,431,435],{"industry":416,"icon_asset_id":417,"specifics":418},"Manufacturing","industry-manufacturing","Defect rate, non-conformance history, ISO 9001 certification status, and lead time against production schedule are the dominant scoring criteria.",{"industry":420,"icon_asset_id":421,"specifics":422},"Healthcare","industry-healthtech","Regulatory compliance, FDA registration, cold-chain delivery reliability, and product recall history carry elevated weight given patient safety implications.",{"industry":424,"icon_asset_id":425,"specifics":426},"Retail and E-commerce","industry-retail","On-time fill rate, packaging compliance, EDI capability, and returns handling process are critical criteria given high SKU volumes and tight replenishment cycles.",{"industry":428,"icon_asset_id":429,"specifics":430},"Technology / SaaS","industry-saas","SOC 2 certification, data security posture, SLA uptime commitments, and support responsiveness dominate evaluations for software and cloud infrastructure vendors.",{"industry":432,"icon_asset_id":433,"specifics":434},"Professional Services","industry-professional-services","Relevant experience, reference quality, billing transparency, and responsiveness to scope changes are the primary criteria when evaluating service vendors.",{"industry":436,"icon_asset_id":437,"specifics":438},"Construction","industry-construction","Insurance certificates, safety record, subcontractor licensing, material lead times, and payment terms against project cash flow milestones are evaluated closely.",[440,443,446,449],{"vs":241,"vs_template_id":441,"summary":442},"request-for-proposal-D2136","An RFP is sent to prospective vendors to solicit pricing, capabilities, and proposed approaches before you have enough information to evaluate them. A vendor evaluation scorecard is completed after responses are received — or after a period of actual performance — to score and compare vendors on consistent criteria. The RFP gathers the raw data; the evaluation scorecard processes it into a decision.",{"vs":47,"vs_template_id":444,"summary":445},"vendor-agreement-D13641","A vendor evaluation determines whether a supplier meets your standards and should be selected. A vendor agreement is the binding contract executed after selection — covering pricing, delivery terms, warranties, and termination rights. The evaluation comes before the agreement; the agreement formalizes the outcome.",{"vs":106,"vs_template_id":447,"summary":448},"purchase-order-D1411","A purchase order authorizes a specific transaction with an already-approved vendor. A vendor evaluation is the upstream due diligence that determines whether a vendor is approved for purchase orders in the first place. Skipping the evaluation and issuing a purchase order directly bypasses your procurement governance.",{"vs":450,"vs_template_id":451,"summary":452},"Vendor Scorecard (ongoing KPI tracking)","D{VENDOR_SCORECARD_ID}","A vendor scorecard tracks a supplier's performance metrics — fill rate, defect rate, lead time — on an ongoing monthly or quarterly basis. A vendor evaluation is a structured point-in-time assessment used for selection or periodic formal review. Scorecards feed data into evaluations; evaluations produce the go/no-go decision.",{"use_template":454,"template_plus_review":458,"custom_drafted":462},{"best_for":455,"cost":456,"time":457},"Small and mid-size businesses standardizing vendor selection and performance reviews without a dedicated procurement system","Free","30–60 minutes per vendor evaluation",{"best_for":459,"cost":460,"time":461},"Organizations adding custom criteria, integration with ERP or procurement software, or a formal supplier qualification program","$200–$800 (procurement consultant or operations advisor)","1–3 days",{"best_for":463,"cost":464,"time":465},"Enterprise procurement teams with ISO or industry-specific supplier audit requirements and multi-tier supply chain governance","$1,500–$5,000+ (procurement specialist or quality management consultant)","2–4 weeks",[467,468],"how-to-build-an-approved-supplier-list","procurement-best-practices-for-small-business",[242,245,447,470,471,472,473,474,475,476,477,478],"credit-note-D13639","non-disclosure-agreement-nda-D12692","service-agreement-D12711","independent-contractor-agreement-D160","small-business-expense-report-D13396","job-offer-letter-long-D12769","sales-invoice-D383","strategic-planning-template-D13857","employee-handbook-D712",{"emit_article":480,"emit_faq_page":480,"emit_how_to":480,"emit_defined_term":480,"emit_breadcrumb_list":480,"emit_software_application":177},true,{"primary_folder":482,"secondary_folder":483,"document_type":484,"industry":485,"business_stage":486,"tags":487,"confidence":492},"production-operations","supplier-management","form","general","all-stages",[488,489,483,490,491],"procurement","vendor-evaluation","scorecard","vendor-selection",0.95,"\u003Ch2>What is a Vendor Evaluation?\u003C/h2>\n\u003Cp>A \u003Cstrong>Vendor Evaluation\u003C/strong> is a structured scorecard that procurement and operations teams use to assess current or prospective suppliers across weighted criteria — price, quality, delivery, service, compliance, and risk — and produce a consistent, comparable score for each vendor reviewed. Rather than relying on gut feel or the most recent conversation with a sales representative, the form forces a disciplined assessment grounded in documented evidence: order history, certifications, reference checks, and competitive quotes. The result is a defensible, auditable record of why a vendor was selected, retained, or replaced.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a standard vendor evaluation process, supplier selection defaults to whoever quoted last or the contact with the best relationship — exposing the business to quality failures, delivery disruptions, and compliance gaps that a structured review would have caught. Procurement audits, ISO certification processes, and most enterprise supplier programs require documented evidence of vendor due diligence; a stack of emails is not sufficient. A completed, signed evaluation also protects you when a vendor's performance declines — you have a baseline score to compare against and a process to justify moving spend to an alternative. This template gives any team a consistent, repeatable starting point in under an hour per vendor.\u003C/p>\n",1779808869145]