[{"data":1,"prerenderedAt":514},["ShallowReactive",2],{"document-vehicle-use-agreement-D13798":3},{"document":4,"label":21,"preview":11,"thumb":22,"thumb600":23,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":24,"breadcrumb":28,"related":34,"customDescModule":174,"customdescription":6,"mdFm":175,"mdProseHtml":513},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"VEHICLE USE AGREEMENT This Vehicle Use Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [VEHICLE OWNER NAME] (the \"Vehicle Owner\"), an individual with their main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [VEHICLE DRIVER NAME] (the \"Driver/User\"), an individual with their main address located at: [COMPLETE ADDRESS] WHEREAS, the Vehicle Owner has agreed to grant the Driver access to and use of the specified vehicle for authorized business purposes, and in connection therewith, certain responsibilities and obligations shall apply; WHEREAS, the Vehicle Owner and the Driver wish to formalize the terms and conditions governing the use of the vehicle through this Vehicle Use Agreement; NOW, THEREFORE, the Parties hereby agree to the following terms and conditions: VEHICLE DESCRIPTION The Vehicle Owner agrees to provide the Driver with access to and use of the following vehicle: Make: [VEHICLE MAKE] Model: [VEHICLE MODEL] Year: [VEHICLE YEAR] Vehicle Identification Number (VIN): [VIN] License Plate Number: [LICENSE PLATE NUMBER] 1.2 The Vehicle is to be used solely for [SPECIFY/BUSINESS]-related purposes as outlined in this Agreement. TERM This Agreement shall commence on [START DATE] and continue until terminated by either Party with written notice or upon completion of the assigned task, whichever comes first. DRIVER'S RESPONSIBILITIES The Driver agrees to use the Vehicle solely for official business and in a safe and lawful manner. 3.2 The Driver shall maintain all necessary licenses, permits, and insurance coverage required for the operation of the Vehicle. 3.3 The Driver shall inspect the Vehicle before each use to ensure it is in proper working condition and report any defects or maintenance needs to the Vehicle Owner promptly. 3",null,"Vehicle Use Agreement","3",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/vehicle-use-agreement-D13798.png","https://templates.business-in-a-box.com/imgs/250px/13798.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13798.xml",{"title":15,"description":6},"vehicle use agreement",[17,20],{"label":18,"url":19},"Legal Agreements","/templates/business-legal-agreements/",{"label":18,"url":19},"Vehicle Use Agreement Template","https://templates.business-in-a-box.com/imgs/400px/13798.png","https://templates.business-in-a-box.com/imgs/600px/13798.png",[25,17,20],{"label":26,"url":27},"Templates","/templates/",[29,30,31],{"label":26,"url":27},{"label":18,"url":19},{"label":32,"url":33},"Terms & Warranties","/templates/terms-and-warranties/",[35,39,43,47,51,55,59,63,67,71,75,79,83,98,113,128,140,158],{"label":36,"url":37,"thumb":38,"extension":10},"Employee Company Vehicle Use Agreement","/template/employee-company-vehicle-use-agreement-D13833","https://templates.business-in-a-box.com/imgs/250px/13833.png",{"label":40,"url":41,"thumb":42,"extension":10},"Equipment Use Agreement","/template/equipment-use-agreement-D12844","https://templates.business-in-a-box.com/imgs/250px/12844.png",{"label":44,"url":45,"thumb":46,"extension":10},"License to Use Agreement","/template/license-to-use-agreement-D1149","https://templates.business-in-a-box.com/imgs/250px/1149.png",{"label":48,"url":49,"thumb":50,"extension":10},"Vehicle Service Agreement","/template/vehicle-service-agreement-D14077","https://templates.business-in-a-box.com/imgs/250px/14077.png",{"label":52,"url":53,"thumb":54,"extension":10},"Vehicle Lease Agreement","/template/vehicle-lease-agreement-D12694","https://templates.business-in-a-box.com/imgs/250px/12694.png",{"label":56,"url":57,"thumb":58,"extension":10},"Land Use Restriction Agreement","/template/land-use-restriction-agreement-D13425","https://templates.business-in-a-box.com/imgs/250px/13425.png",{"label":60,"url":61,"thumb":62,"extension":10},"Motor Vehicle Conveyance","/template/motor-vehicle-conveyance-D1150","https://templates.business-in-a-box.com/imgs/250px/1150.png",{"label":64,"url":65,"thumb":66,"extension":10},"Company Vehicle Policy","/template/company-vehicle-policy-D12630","https://templates.business-in-a-box.com/imgs/250px/12630.png",{"label":68,"url":69,"thumb":70,"extension":10},"Vehicle Fleet Policy","/template/vehicle-fleet-policy-D13797","https://templates.business-in-a-box.com/imgs/250px/13797.png",{"label":72,"url":73,"thumb":74,"extension":10},"Website Service Agreement Terms of Use","/template/website-service-agreement-terms-of-use-D840","https://templates.business-in-a-box.com/imgs/250px/840.png",{"label":76,"url":77,"thumb":78,"extension":10},"Bill of Sale for a Motor Vehicle","/template/bill-of-sale-for-a-motor-vehicle-D1132","https://templates.business-in-a-box.com/imgs/250px/1132.png",{"label":80,"url":81,"thumb":82,"extension":10},"Acceptable Use Policy","/template/acceptable-use-policy-D12622","https://templates.business-in-a-box.com/imgs/250px/12622.png",{"description":84,"descriptionCustom":6,"label":85,"pages":8,"size":9,"extension":10,"preview":86,"thumb":87,"svgFrame":88,"seoMetadata":89,"parents":91,"keywords":90,"url":97},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":90,"description":6},"non disclosure agreement nda",[92,94],{"label":18,"url":93},"business-legal-agreements",{"label":95,"url":96},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":99,"descriptionCustom":6,"label":100,"pages":101,"size":102,"extension":10,"preview":103,"thumb":104,"svgFrame":105,"seoMetadata":106,"parents":107,"keywords":111,"url":112},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[108],{"label":109,"url":110},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":114,"descriptionCustom":6,"label":115,"pages":116,"size":9,"extension":10,"preview":117,"thumb":118,"svgFrame":119,"seoMetadata":120,"parents":122,"keywords":121,"url":127},"INDEMNIFICATION AGREEMENT This Indemnification Agreement (\"Agreement\") is effective as of [DATE], BETWEEN: [NAME OF THE INDEMNIFYING PARTY] (the \"Indemnifier\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [NAME OF THE INDEMNITEE] (the \"Indemnitee \"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, the Indemnitee seeks protection against any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Activity. WHEREAS, the Indemnifier seeks to minimize any hardship the Indemnitee might suffer as the result of any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Activity. NOW THEREFORE in consideration and as a condition of the Indemnifier and the Indemnitee entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: INDEMNIFIED ACTIVITY The Indemnitee seeks to be protected from the following indemnified activity (hereinafter referred to as the \"Activity\"): [SPECIFY ACTIVITY] INDEMNITY The Indemnifier agrees to indemnify and hold harmless the Indemnitee, its respective affiliates, officers, agents, employees, and permitted successors and assigns against any and all claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever, which result from the Activity. EXCEPTIONS TO INDEMNIFICATION The Indemnifier shall not be obligated to indemnify the Indemnitee for any fines, expenses, judgments, settlements, and other obligations incurred as the result of the Indemnitee's participation in the Activity: In the case of a criminal proceeding; or In the case of a civil claim where the Indemnitee did not act in good faith and/or in a reasonable manner; or If the Indemnitee will or has received payment under a valid and collectible insurance policy or under a valid and enforcement indemnity clause, bylaw or agreement, except where payment under the insurance policy, clause, bylaw or agreement is not sufficient to fully indemnify the Indemnitee, in which case the Indemnifier will be responsible for any shortfall in the payment received; or If an action or proceeding was initiated in whole in or in part by the Indemnitee, whether alone or along with one or more other claimants, unless the action or proceeding has the written consent of the Indemnifier. NOTICE OF CLAIM In the event of any claim or action, the Indemnitee must promptly provide the Indemnifier with written notice of the claim or action and will notify the Indemnifier of any legal proceedings relating to the claim or action within [NUMBER OF DAYS] of the Indemnitee's receipt of notice of such proceedings. The Indemnitee must provide the Indemnifier with all known information available to the Indemnitee relating to the claim or action. COOPERATION ​ The Indemnitee agrees to wholly cooperate with the Indemnifier in the defence of any claim or action against it that the Indemnitee seeks to be indemnified for, including but not limited to, providing the Indemnifier with all available information related to the claim or action, responding to reasonable requests from the Indemnifier for information, documentation, and the like","Indemnification Agreement","4","https://templates.business-in-a-box.com/imgs/1000px/sample-doc-for-test-D13016.png","https://templates.business-in-a-box.com/imgs/250px/13016.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13016.xml",{"title":121,"description":6},"indemnification agreement",[123,124],{"label":18,"url":93},{"label":125,"url":126},"Release Agreements","release-agreement","/template/indemnification-agreement-D13016",{"description":129,"descriptionCustom":6,"label":130,"pages":8,"size":9,"extension":10,"preview":131,"thumb":132,"svgFrame":133,"seoMetadata":134,"parents":136,"keywords":135,"url":139},"HOLD HARMLESS AGREEMENT This Hold Harmless Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [YOUR FULL NAME] (the \"Indemnifier\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [SECOND PARTY NAME] (the \"Indemnified Party\" a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] WHEREAS both Parties wish to indemnify and hold harmless each other from any claims or litigation arising out of their contractual engagement with each other regarding the services provided by them to each other. NOW THEREFORE, in consideration of the premises and of the mutual agreements contained in this Agreement, the Parties hereto agree as follows: HOLD HARMLESS Each Party agrees to indemnify and hold harmless, to the fullest extent allowed by law, the other Party and its principals, officers, and employees from and against all claims, demands, suits, actions, payments, liabilities, judgments and expenses (including court-ordered attorneys' fees) arising out of or resulting from the acts or omissions of their principals, officers, or employees in the performance of this Agreement. Liability includes any claims, damages, losses, and expenses arising out of or resulting from performance of this Agreement that result in any claim for damage whatsoever, including any bodily injury, civil rights liability, sickness, disease, or damage to or destruction of tangible property, including the loss of use resulting therefrom. Each Party shall maintain a policy or policies of insurance (or a self-insurance program) sufficient in coverage and amount to pay any judgments or related expenses from or in conjunction with any such claims. Nothing in this Agreement shall require either Party to indemnify or hold harmless the other Party from liability for the negligent or wrongful acts or omissions of said other Party or its principals, officers, or employees. AUTHORITY TO ENTER AGREEMENT Each Party that has entered into this Agreement agrees to have full authority to enter into the present Agreement. NOTICE OF CLAIM In the event of any claim or action, the Insured Party shall promptly provide the Indemnifying Party with written notice of claim or action and will notify the Indemnifying Party within _____ days of the commencement of the legal proceedings relating to the claim or action, and the Indemnifying Party will provide the Insured Party with all relevant information known to the Indemnifying Party. AMENDMENTS None of the covenants, terms or conditions of this Agreement, to be kept and performed by either Party, shall in any manner be altered, waived, modified, changed or abandoned except by a written instrument, duly signed, acknowledged and delivered by the other Party. AUTHORIZATION OF INDEMNIFICATION In any case where the Indemnified Party requires indemnification, the Indemnifier will make the determination of whether the indemnification is appropriate, having given consideration to the terms described in the exceptions to indemnification","Hold Harmless Agreement","https://templates.business-in-a-box.com/imgs/1000px/hold-harmless-agreement-D12882.png","https://templates.business-in-a-box.com/imgs/250px/12882.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12882.xml",{"title":135,"description":6},"hold harmless agreement",[137,138],{"label":18,"url":93},{"label":18,"url":93},"/template/hold-harmless-agreement-D12882",{"description":141,"descriptionCustom":6,"label":142,"pages":143,"size":144,"extension":10,"preview":145,"thumb":146,"svgFrame":147,"seoMetadata":148,"parents":149,"keywords":156,"url":157},"EQUIPMENT LEASE AGREEMENT This Equipment Lease Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Lessor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Lessee\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WITNESSETH that in consideration of the mutual covenants and agreements to be performed and kept during the terms hereof and of any renewal, the Lessor and the Lessee covenant and agree as follows: LEASE The Lessor hereby leases to the Lessee and the Lessee hereby leases from the Lessor the equipment described in [SPECIFY SCHEDULE] and in all other Schedules which may hereafter be executed by the [COMPANY NAME] for the purpose of adding equipment thereto, which equipment including all original and replacement items, parts, accessories, and additions relating thereto is hereafter called the \"Equipment\". EQUIPMENT DESCRIPTION The Lessee authorizes the Lessor to complete the description of the Equipment in [SPECIFY SCHEDULE] with the insertion of serial numbers and other details specifically identifying the Equipment, such schedule to be signed by both parties hereto and form part of this Lease. WARRANTIES BY LESSEE & LESSOR The Lessee and Lessor each represents and warrants that it has the power to enter into this lease, and that this lease is properly and lawfully authorized and executed by it. LESSOR'S WARRANTIES Lessor and Lessee acknowledge that there are no other warranties, conditions, terms, representations of inducements expressed or implied statutory or otherwise, save as are expressly contained in this lease. Lessor warrants that the equipment shall be delivered to the Lessee in accordance with the specifications contained in [SPECIFY SCHEDULE]. The Lessor makes no representations with respect to the suitability of the equipment to the Lessee's operations. Lessor's warranties shall not extend to any party assigned this Lease by Lessor pursuant to Clause [NUMBER] herein. WARRANTIES BY MANUFACTURERS Any warranties, conditions or guarantees by the manufacturers or suppliers of the Equipment are theirs alone and not the Lessor's but are for the joint and several benefit of and enforcement by the Lessee and the Lessor. Any claims of the Lessee in connection with manufacturer's warranties, conditions or guarantees shall be made directly by the Lessor (but not Lessor's assignee) on behalf of the Lessee against the manufacturer or supplier only. TITLE The Lessor covenants that it has good titles to the Equipment and the Lessee acknowledges the Lessor's ownership of and title to the Equipment and covenants to defend the same against any contrary claim. TERM The term of this lease with respect to each piece of Equipment shall commence on the date of acceptance thereof by the Lessee in accordance with Clause [NUMBER] herein and shall continue for the term specified in [SPECIFY SCHEDULE] hereto. Rental payments with respect to each piece of Equipment shall commence and accrue due to the Lessor on such date of acceptance of such piece of Equipment by the Lessee. POSSESSION, LOCATION The Lessee shall take and, when not in default hereunder, retain exclusive control of the Equipment from the Lessee's location shown on [SPECIFY SCHEDULE]. The Lessee shall not change such location without the Lessor's prior written consent, which will not be unreasonably withheld. PERSONAL PROPERTY, LANDLORD'S DISTRESS The Equipment is and shall remain personal and moveable property. The Lessee shall not affix the Equipment nor permit it to be affixed so that it becomes part of realty and shall notify the Lessee's, Landlords, mortgagees, insurers and all others who may have an interest in or claim against the premises where the Equipment is to be located. Any removal from such premises shall be at the Lessee's risk and expense. IDENTIFICATION PLATES The Lessor may affix plates, tags or markings to the Equipment showing its interest therein, and the Lessee may display its name and such other information as may reasonably promote its business, such Lessee's markings shall be mutually approved by the parties. All Lessee's markings must be removed by the Lessee upon termination of the lease. ORDER, DELIVERY, INSTALLATION Order and delivery and installations of the Equipment shall be entirely at the Lessor's risk and expense and shall be arranged by the Lessor on behalf of the Lessee in a manner and upon terms and conditions according to the Lessee's written instructions and, to the extent of such instructions are not provided for, according to the Lessor's sole discretion but still at the Lessor's risk and expense. The Lessor shall not be responsible for any costs, losses or damages suffered by the Lessee arising out of or in connection with delays in or refusal to accept delivery of equipment. INSPECTION The Lessee shall inspect the equipment prior to delivery and accept or reject it. Notice of rejections shall be received in writing within [NUMBER] hours by the Lessor and in the absence thereof, the Lessee shall be deemed conclusively to have accepted the Equipment. Rejection shall only occur if the equipment is not in accordance with the specifications contained in [SPECIFY SCHEDULE] or as the result of faulty materials or workmanship. RE-DELIVERY, REMOVAL AT TERMINATION Upon termination of this lease for any reason, the Lessee shall deliver the Equipment entirely at its own expense to an address as designated by the Lessor in the same condition as received, reasonable wear and tear from proper use only accepted, within [NUMBER] days of the date of termination. Brakes and tires will show no more than [PERCENTAGE %] wear for each year of the Lease has elapsed and the trailers must have all signage and customer specified paint removed and returned to a white color. All damages from accident and abuse must be repaired prior to the termination of the Lease in a manner approved by the Lessor. RENT: OTHER PAYMENTS: NO SET-OFF The Lessee shall pay to the Lessor rental in the amount and at the times shown in Schedule \"A\" hereto. The Lessee shall pay to the Lessor on demand all other amounts becoming payable hereunder. The Lessee shall make such payments to the Lessor at the address of the Lessor shown above or as otherwise designated by the Lessor, without any set-off or reduction whatsoever for claims the Lessee may assert against the Lessor. Any payment not paid by the due date shall bear interest thereafter at [PERCENTAGE %] per month. UNCONDITIONAL PAYMENT Lessee's obligation to pay rent and other amounts hereunder shall be absolute and unconditional under all circumstances and without limiting the generality of the foregoing, shall not be affected by the following: Failure of the Equipment to perform in the manner expected by the Lessee. Damage to or destruction of the Equipment so that it is either completely beyond repair or partially so and whether or not it is economically justifiable to repair. Theft of the Equipment or part thereof irrespective of whether the Equipment was insured by the Lessee or the Equipment is uninsured. Seizure of the Equipment by a third party (including landlord or mortgages of the premises on which the Equipment is located). USE: MAINTENANCE: REPAIR The Lessee shall comply with all applicable laws, rules and regulations of government or other authority, with all manufacturer's and Lessor's published operation and maintenance instructions and specifications, and with all terms of any insurance policy in connection with the Equipment. The Lessor may inspect the state of repair of the Equipment at any reasonable time. ALTERATIONS ETC. TO EQUIPMENT","Equipment Lease Agreement","7",71,"https://templates.business-in-a-box.com/imgs/1000px/equipment-lease-agreement-D1140.png","https://templates.business-in-a-box.com/imgs/250px/1140.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1140.xml",{"title":6,"description":6},[150,153],{"label":151,"url":152},"Production & Operations","production-operations",{"label":154,"url":155},"Equipment Agreement","equipment-agreement","equipment lease agreement","/template/equipment-lease-agreement-D1140",{"description":159,"descriptionCustom":6,"label":160,"pages":161,"size":162,"extension":10,"preview":163,"thumb":164,"svgFrame":165,"seoMetadata":166,"parents":167,"keywords":172,"url":173},"ASSIGNMENT OF REAL ESTATE CONTRACT This Assignment of Real Estate Contract (the \"Assignment\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Assignor\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [ASSIGNEE NAME] (the \"Assignee\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] TERMS","Assignment of Real Estate Contract","1",28,"https://templates.business-in-a-box.com/imgs/1000px/assignment-of-real-estate-contract-D1158.png","https://templates.business-in-a-box.com/imgs/250px/1158.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1158.xml",{"title":6,"description":6},[168,171],{"label":169,"url":170},"Real Estate","real-estate-business",{"label":18,"url":93},"assignment real estate contract","/template/assignment-of-real-estate-contract-D1158",false,{"seo":176,"reviewer":187,"legal_disclaimer":191,"quick_facts":192,"at_a_glance":194,"personas":198,"variants":223,"glossary":250,"clauses":284,"how_to_fill":335,"common_mistakes":376,"faqs":401,"industries":429,"comparisons":446,"diy_vs_lawyer":459,"jurisdictions":472,"related_template_ids_curated":493,"schema":503,"classification":504},{"meta_title":177,"meta_description":178,"primary_keyword":179,"secondary_keywords":180},"Vehicle Use Agreement Template (Free Word)","Free vehicle use agreement template covering permitted use, insurance, fuel, maintenance, accidents, tolls, and return conditions. Used in 190+ countries. Free Word and PDF download.","vehicle use agreement template",[15,181,182,183,184,185,186],"car use agreement template","vehicle loan agreement template","vehicle use policy template","company vehicle use agreement","vehicle agreement template word","personal vehicle use agreement template",{"name":188,"credential":189,"reviewed_date":190},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":193,"legal_review_recommended":191,"signature_required":191,"notarization_required":174},"medium",{"what_it_is":195,"when_you_need_it":196,"whats_inside":197},"A Vehicle Use Agreement is a legally binding document under which a vehicle owner grants another party permission to use a specified vehicle for a defined purpose and period. This free Word download covers permitted use, insurance obligations, fuel and maintenance responsibilities, accident reporting, tolls and fines, and return conditions — in a single editable document you can export as PDF and sign before handing over the keys.\n","Use it any time you allow someone outside your household — a friend, family member, tenant, business partner, or non-employee associate — to drive your vehicle, or when your organization lends a fleet vehicle to a contractor, volunteer, or third-party user. It is broader in scope than a standard employer-employee company-vehicle policy because it governs any owner-to-user arrangement regardless of employment status.\n","Vehicle identification details, permitted driver and authorized use, insurance and liability allocation, fuel and routine maintenance obligations, accident and damage reporting procedures, toll and traffic-fine responsibility, return conditions and location, and governing law. An optional indemnification clause protects the owner from third-party claims arising from the user's operation.\n",[199,203,207,211,215,219],{"title":200,"use_case":201,"icon_asset_id":202},"Individual vehicle owners","Lending a personal car to a friend or family member for a defined trip","persona-individual-owner",{"title":204,"use_case":205,"icon_asset_id":206},"Small business owners","Allowing a contractor or vendor to use a company vehicle for a project","persona-small-business-owner",{"title":208,"use_case":209,"icon_asset_id":210},"Nonprofit organizations","Permitting volunteers to operate an organization-owned van for events","persona-nonprofit-exec",{"title":212,"use_case":213,"icon_asset_id":214},"Property managers and landlords","Granting tenants temporary use of a shared or property-associated vehicle","persona-property-manager",{"title":216,"use_case":217,"icon_asset_id":218},"Fleet and operations managers","Documenting non-employee access to fleet vehicles outside standard HR policy","persona-operations-director",{"title":220,"use_case":221,"icon_asset_id":222},"Startups and growing businesses","Formalizing vehicle access for early hires or contractors before a fleet policy exists","persona-startup-founder",[224,228,232,236,240,244,248],{"situation":225,"recommended_template":226,"slug":227},"Employer providing a vehicle to a full-time employee","Company Vehicle Use Policy","company-vehicle-policy-D12630",{"situation":229,"recommended_template":230,"slug":231},"Renting a vehicle commercially with a fee","Vehicle Rental Agreement","vehicle-lease-agreement-D12694",{"situation":233,"recommended_template":234,"slug":235},"Transferring ownership of a vehicle permanently","Vehicle Sale Agreement","bill-of-sale-for-a-motor-vehicle-D1132",{"situation":237,"recommended_template":238,"slug":239},"Loaning a vehicle with a security deposit and formal terms","Car Loan Agreement","equipment-loan-agreement-D12843",{"situation":241,"recommended_template":242,"slug":243},"Fleet-wide policy governing multiple drivers and vehicles","Fleet Vehicle Use Policy","vehicle-fleet-policy-D13797",{"situation":245,"recommended_template":246,"slug":247},"Nonprofit volunteer operating organization-owned vehicles","Volunteer Driver Agreement","volunteer-agreement-D13436",{"situation":249,"recommended_template":52,"slug":231},"Leasing a vehicle long-term to another party",[251,254,257,260,263,266,269,272,275,278,281],{"term":252,"definition":253},"Permitted Use","The specific purposes for which the user is authorized to operate the vehicle — any use outside this scope may void coverage and trigger liability.",{"term":255,"definition":256},"Named Driver","The individual explicitly authorized to operate the vehicle under the agreement — operation by any other person is typically prohibited.",{"term":258,"definition":259},"Primary Insurance","The first policy to respond in the event of a claim, paying out before any secondary or excess coverage applies.",{"term":261,"definition":262},"Subrogation","An insurer's right to pursue a third party that caused an insurance loss in order to recover the amount paid to the insured — relevant when the user's negligence triggers the owner's insurer.",{"term":264,"definition":265},"Indemnification","A contractual obligation by one party to compensate the other for specified losses, damages, or legal costs arising from the indemnifying party's actions.",{"term":267,"definition":268},"Force Majeure","A clause excusing a party's obligations when performance is prevented by extraordinary events outside their reasonable control, such as natural disasters or government actions.",{"term":270,"definition":271},"Fair Wear and Tear","Normal, expected deterioration from ordinary use — distinguished from damage caused by negligence or misuse, which the user is typically responsible for.",{"term":273,"definition":274},"Return Condition","The agreed state in which the vehicle must be delivered back to the owner — typically the same condition as received, minus fair wear and tear.",{"term":276,"definition":277},"Administrative Violation","A non-criminal traffic or parking infringement — such as a speeding ticket, toll non-payment, or parking fine — for which the user, not the owner, is responsible under this agreement.",{"term":279,"definition":280},"Governing Law","The jurisdiction whose laws will be used to interpret and enforce the agreement, and where disputes will be resolved.",{"term":282,"definition":283},"Bailment","A legal relationship in which one party (the bailor) temporarily transfers possession of property to another (the bailee) without transferring ownership — a vehicle use arrangement is a form of bailment.",[285,290,295,300,305,310,315,320,325,330],{"name":286,"plain_english":287,"sample_language":288,"common_mistake":289},"Vehicle identification","Identifies the specific vehicle covered by the agreement by make, model, year, color, VIN, and license plate number.","The vehicle subject to this Agreement is a [YEAR] [MAKE] [MODEL], color [COLOR], VIN [VIN NUMBER], license plate [PLATE NUMBER] registered in [STATE/PROVINCE] ('Vehicle').","Omitting the VIN and relying only on make and model. Without the VIN, the agreement cannot be matched to the vehicle's title, insurance policy, or accident report.",{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Permitted use and geographic scope","Defines exactly what the vehicle may be used for, who may drive it, and any geographic limits — and expressly prohibits all uses outside this scope.","User is authorized to operate the Vehicle solely for [PERMITTED PURPOSE] within [GEOGRAPHIC AREA] during the Term. Operation for hire, rideshare, racing, off-road use, or transportation of hazardous materials is expressly prohibited.","Using vague language such as 'personal use' without specifying prohibited activities. Ambiguity about commercial or rideshare use can create insurance coverage gaps the owner bears.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Term and return","Sets the start date, end date or return trigger, return location, and the condition in which the vehicle must be returned.","The Term begins on [START DATE] at [TIME] and ends on [END DATE] at [TIME], unless extended in writing. User shall return the Vehicle to [RETURN ADDRESS] in the same condition as received, normal wear and tear excepted.","No return-location clause. Disputes about where the vehicle must be returned — and who pays for retrieval — are common when this is left open.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Insurance obligations","Allocates insurance responsibility between owner and user, specifies minimum coverage requirements, and addresses what happens if the user's operation affects the owner's policy.","Owner maintains [OWNER INSURANCE POLICY] with a minimum of $[AMOUNT] liability coverage. User shall maintain personal auto insurance with minimum limits of $[AMOUNT] per occurrence and shall provide evidence of coverage upon request. User acknowledges that Owner's insurer may seek subrogation against User for losses caused by User's negligence.","Assuming the owner's existing policy automatically covers a non-household permissive user. Many personal auto policies exclude coverage for business use by third parties — confirm with the insurer before handing over the keys.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Fuel, maintenance, and operating costs","States who is responsible for fuel, routine fluid top-offs, and any operational costs incurred during the term.","User shall return the Vehicle with no less than the fuel level present at the time of delivery ([FUEL LEVEL]). User is responsible for all fuel costs and routine fluid checks during the Term. Owner is responsible for pre-existing scheduled maintenance.","No fuel-level baseline at delivery. Without a documented starting level, disputes about whether the user returned the tank at the agreed level are unresolvable.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Accident, damage, and reporting","Requires the user to report any accident, damage, or theft immediately, cooperate with insurers, and bear responsibility for damage caused by their negligence.","User shall notify Owner immediately — and within [24] hours in writing — of any accident, collision, theft, or damage involving the Vehicle. User shall cooperate with all insurance investigations and shall bear the cost of any damage caused by User's negligence or unauthorized use.","Setting only a long reporting window (e.g., 72 hours). Insurers often require prompt notice; a delayed report from the owner because the user sat on the information can result in a denied claim.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Tolls, fines, and traffic violations","Makes the user solely responsible for all tolls, parking fines, and traffic violations incurred during the term, and authorizes the owner to charge these back to the user.","User is solely responsible for all tolls, parking fines, traffic citations, and administrative fees incurred during the Term. If Owner receives any such notice, Owner may deduct the amount from any deposit held or invoice User directly, and User shall pay within [10] business days.","No reimbursement mechanism. Without a contractual right to charge back fines, the owner must pursue civil action to recover what are often small amounts.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Indemnification and limitation of liability","Requires the user to indemnify the owner against third-party claims arising from the user's operation of the vehicle, and may cap the owner's liability for losses the user suffers.","User shall indemnify, defend, and hold harmless Owner from any claims, damages, liabilities, costs, and expenses (including reasonable attorney's fees) arising out of or relating to User's operation of the Vehicle during the Term.","Omitting indemnification entirely. Without it, an injured third party can pursue the registered owner — even if the user was at fault — and the owner has no contractual right of recovery against the user.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Termination and early return","Allows the owner to terminate the agreement and demand immediate return if the user breaches any material term, and specifies the process for voluntary early return.","Owner may terminate this Agreement immediately upon written notice if User breaches any material term, including unauthorized use, failure to maintain insurance, or failure to report an accident. Upon termination, User shall return the Vehicle to Owner within [HOURS] hours at [RETURN LOCATION].","No termination trigger for insurance lapse. If the user's coverage lapses mid-term and the owner cannot terminate, the owner is left exposed for the remainder of the agreement.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Governing law and dispute resolution","Specifies which jurisdiction's law governs the agreement and how disputes are resolved — typically the jurisdiction where the vehicle is registered and primarily operated.","This Agreement shall be governed by the laws of [STATE/PROVINCE/COUNTRY]. Any dispute arising under this Agreement shall be resolved by [binding arbitration / mediation / the courts of [JURISDICTION]], and the prevailing party shall be entitled to recover reasonable attorney's fees.","Choosing a governing jurisdiction that has no connection to where the vehicle is operated. Courts in several US states and Canadian provinces apply local law to vehicle accidents regardless of a contrary choice-of-law clause.",[336,341,346,351,356,361,366,371],{"step":337,"title":338,"description":339,"tip":340},1,"Identify the vehicle and both parties","Enter the owner's full legal name and address, the user's full legal name and driver's license number, and the vehicle's complete details — year, make, model, color, VIN, license plate, and registration state or province.","Photograph the driver's license and current insurance card of the user before the term begins and attach them to your copy of the signed agreement.",{"step":342,"title":343,"description":344,"tip":345},2,"Define the permitted use and geographic limits","Write a specific purpose — 'transportation to and from [CITY] for a family event' or 'delivery of goods within [COUNTY]' — and specify any geographic boundaries. Explicitly list prohibited uses such as rideshare, racing, or cross-border travel.","The more specific the permitted use, the clearer the coverage boundary for your insurer. Vague language creates gaps you bear as the registered owner.",{"step":347,"title":348,"description":349,"tip":350},3,"Set the term and return details","Enter a precise start and end date and time, the return address, and the required fuel level at return. Document the current fuel level, mileage, and vehicle condition before handover.","Walk around the vehicle with the user and take time-stamped photos of all four sides plus the interior before the term starts — this is your condition baseline.",{"step":352,"title":353,"description":354,"tip":355},4,"Complete the insurance section","List the owner's policy number, insurer, and coverage limits. Require the user to provide their own policy number and minimum liability limits, and specify that they must notify you immediately of any lapse in coverage.","Call your insurer before executing the agreement to confirm that a named permissive user is covered under your policy — do not assume personal-auto coverage extends to all third-party drivers.",{"step":357,"title":358,"description":359,"tip":360},5,"Specify fuel, maintenance, and cost responsibilities","State the fuel level at delivery, confirm who covers fuel costs during the term, and clarify that pre-existing scheduled maintenance remains the owner's responsibility while in-term operating costs belong to the user.","Take a photo of the fuel gauge at handover and include it in your records alongside the signed agreement.",{"step":362,"title":363,"description":364,"tip":365},6,"Set the accident and damage reporting timeline","Enter the reporting window — 24 hours is recommended — and the owner's contact information for emergency notice. Confirm that the user must cooperate with all insurer investigations and bear costs for damage attributable to their negligence.","Include both a phone number and an email address for incident reporting so there is no ambiguity about how to reach you in an emergency.",{"step":367,"title":368,"description":369,"tip":370},7,"Review the indemnification and termination clauses","Confirm that the indemnification clause covers third-party claims, attorney's fees, and costs — not just direct damages. Confirm that the termination clause includes insurance lapse, unauthorized use, and failure to report an accident as immediate termination triggers.","If the user pushes back on the indemnification clause, that is a signal to consult a lawyer before proceeding — not a reason to remove it.",{"step":372,"title":373,"description":374,"tip":375},8,"Execute before handing over the keys","Both parties must sign and date the agreement before the term begins. Provide each party with a fully executed copy. For higher-value vehicles or longer terms, consider having signatures witnessed.","Use an e-signature tool to timestamp execution and automatically distribute executed copies — this eliminates 'I never received a copy' disputes.",[377,381,385,389,393,397],{"mistake":378,"why_it_matters":379,"fix":380},"Not confirming insurance coverage with the insurer before handover","Many personal auto policies do not automatically cover non-household permissive users, especially for business or commercial purposes. If a claim arises, the owner's insurer may deny it, leaving the owner personally liable.","Call your insurer before executing the agreement and ask specifically whether the named user's operation is covered. Get the confirmation in writing or recorded in a claim note.",{"mistake":382,"why_it_matters":383,"fix":384},"Omitting the VIN from the vehicle description","Without the VIN, the agreement cannot be conclusively linked to the vehicle's title, insurance policy, or police report — creating evidentiary problems if a dispute goes to court.","Copy the VIN directly from the vehicle registration or the dashboard plate and paste it verbatim into the agreement.",{"mistake":386,"why_it_matters":387,"fix":388},"No documented condition baseline at handover","Without photos or a written condition report signed by both parties before the term, the user can dispute responsibility for any scratch, dent, or mechanical issue found at return.","Conduct a walk-around inspection with the user before handover, take time-stamped photos of all surfaces, and attach a signed condition checklist to the agreement.",{"mistake":390,"why_it_matters":391,"fix":392},"Leaving permitted use vague enough to allow rideshare or commercial operation","Rideshare and commercial delivery use voids coverage under most personal auto policies. If the user drives for a platform and causes an accident, the owner may face an uncovered liability claim.","Explicitly list prohibited uses — rideshare, delivery platforms, commercial hire, racing, off-road operation — rather than relying on a generic 'personal use only' phrase.",{"mistake":394,"why_it_matters":395,"fix":396},"No reimbursement mechanism for tolls and fines","Traffic citations and toll notices are sent to the registered owner. Without a contractual charge-back right, recovering small amounts requires civil action that costs more than the fine itself.","Include a clause giving the owner the right to invoice the user within a specified period and requiring repayment within 10 business days.",{"mistake":398,"why_it_matters":399,"fix":400},"Signing after the user has already taken the vehicle","In common-law jurisdictions, a contract signed after a party has already acted may lack consideration for certain clauses — particularly indemnification and restrictive obligations.","Execute the agreement before the term begins. If the user has already taken the vehicle, provide a documented benefit — fuel credit, extended return time — as fresh consideration for the retroactive terms.",[402,405,408,411,414,417,420,423,426],{"question":403,"answer":404},"What is a vehicle use agreement?","A vehicle use agreement is a legally binding contract under which a vehicle owner grants a named individual permission to operate a specific vehicle for a defined purpose and period. It allocates responsibilities for insurance, fuel, maintenance, damage, tolls, and fines between owner and user — and provides the owner with enforceable remedies if the user causes damage, incurs violations, or exceeds the permitted scope of use.\n",{"question":406,"answer":407},"Who needs a vehicle use agreement?","Any vehicle owner who allows someone outside their immediate household to operate their vehicle should use one. Common scenarios include lending a car to a friend or extended family member, allowing a contractor or volunteer to use a business or nonprofit vehicle, granting a tenant access to a property-associated vehicle, and documenting non-employee fleet access in the absence of a formal HR policy. It is broader than an employer-employee company-vehicle policy because it covers any owner-to-user arrangement.\n",{"question":409,"answer":410},"Is a vehicle use agreement legally enforceable?","A vehicle use agreement is generally enforceable as a contract when it identifies both parties, describes the vehicle, states the permitted use and term, includes consideration (the permission to use the vehicle), and is signed by both parties before the term begins. Courts in most jurisdictions will uphold the allocation of liability between owner and user set out in the agreement, provided the terms are not unconscionable. Consider consulting a lawyer for high-value vehicles or longer-term arrangements.\n",{"question":412,"answer":413},"Does the owner's insurance cover a third-party user?","It depends on the policy. Most personal auto policies cover permissive users — people the owner has given express permission to drive — but many exclude coverage for commercial, rideshare, or delivery use. Some policies exclude non-household users entirely. Always confirm with your insurer before executing the agreement. Requiring the user to carry their own liability coverage provides a secondary layer of protection regardless of how the owner's policy responds.\n",{"question":415,"answer":416},"What is the difference between a vehicle use agreement and a vehicle rental agreement?","A vehicle rental agreement is a commercial transaction where the owner charges a fee for temporary use — the model used by Hertz, Enterprise, and peer-to-peer platforms. A vehicle use agreement covers a permission-based arrangement that may or may not involve a fee, and is typically used between individuals or organizations with an existing relationship. Rental agreements are subject to consumer protection regulations in most jurisdictions; vehicle use agreements are governed by general contract principles.\n",{"question":418,"answer":419},"Who is responsible for damage caused during the term?","Under a properly drafted vehicle use agreement, the user is responsible for damage caused by their negligence or unauthorized use. The owner remains liable for pre-existing mechanical defects and scheduled maintenance. The agreement should require the user to report damage immediately, cooperate with the owner's insurer, and pay for repairs attributable to their operation. Documenting the vehicle's condition at handover with photos is essential to proving which party is responsible for any given damage.\n",{"question":421,"answer":422},"What should happen if the user gets a speeding ticket or parking fine?","The agreement should make the user solely responsible for all tolls, fines, and traffic violations incurred during the term. Because notices are sent to the registered owner, include a charge-back clause allowing the owner to invoice the user and requiring repayment within a defined period — typically 10 business days. Without this clause, the owner must pursue a separate civil claim to recover even small amounts.\n",{"question":424,"answer":425},"Can the owner terminate the agreement early?","Yes — a well-drafted agreement includes termination rights the owner can exercise immediately if the user breaches a material term. Common triggers include unauthorized use, failure to maintain required insurance coverage, failure to report an accident, geographic boundary violations, or evidence of impaired operation. Upon termination, the user should be required to return the vehicle within a specified number of hours to a defined location.\n",{"question":427,"answer":428},"Do I need a lawyer to use this template?","For straightforward arrangements — lending a personal vehicle to a known individual for a short period — a carefully completed template is typically sufficient. Engage a lawyer when the vehicle is high-value (over $50,000), the term is long (more than 30 days), the user is a business or organization rather than an individual, the agreement crosses jurisdictions, or the commercial relationship is complex. A 1–2 hour review typically costs $200–$500 and is worthwhile when the exposure is material.\n",[430,434,438,442],{"industry":431,"icon_asset_id":432,"specifics":433},"Nonprofit and charitable organizations","industry-nonprofit","Volunteer drivers operating organization-owned vans for events or deliveries require documented authorization to maintain insurance coverage and protect the organization from liability.",{"industry":435,"icon_asset_id":436,"specifics":437},"Construction and trades","industry-construction","Contractors and subcontractors borrowing a client's or partner's site vehicle need clear written terms on fuel, damage, and return to prevent disputes at project close.",{"industry":439,"icon_asset_id":440,"specifics":441},"Property management and real estate","industry-real-estate","Landlords who provide a vehicle as part of a tenancy arrangement or caretaker role need a separate agreement that survives the lease and clearly allocates insurance obligations.",{"industry":443,"icon_asset_id":444,"specifics":445},"Professional services","industry-professional-services","Firms that loan vehicles to non-employee consultants, advisors, or client-facing contractors need documentation that sits outside the standard HR policy framework and addresses third-party liability.",[447,450,453,456],{"vs":230,"vs_template_id":448,"summary":449},"vehicle-rental-agreement-D13793","A vehicle rental agreement is a commercial transaction where the owner charges a fee for temporary use and is typically subject to consumer-protection regulations. A vehicle use agreement covers permission-based use that may be gratuitous (no fee) or nominal, and is governed by general contract law. Use a rental agreement when charging market-rate fees; use this template for non-commercial or intra-organization arrangements.",{"vs":52,"vs_template_id":451,"summary":452},"vehicle-lease-agreement-D13789","A vehicle lease agreement grants long-term exclusive possession — typically 12 to 48 months — in exchange for regular payments, often with an option to purchase. A vehicle use agreement is for shorter, purpose-specific use without exclusive possession or purchase rights. Lease agreements carry additional consumer-protection and disclosure obligations under most jurisdictions' consumer credit laws.",{"vs":234,"vs_template_id":454,"summary":455},"vehicle-sale-agreement-D13795","A vehicle sale agreement permanently transfers ownership in exchange for payment. A vehicle use agreement transfers only temporary possession — the owner retains title throughout. Use a sale agreement when the transaction is a transfer of ownership; use this template when the owner intends to get the vehicle back.",{"vs":226,"vs_template_id":457,"summary":458},"D{COMPANY_VEHICLE_POLICY_ID}","A company vehicle use policy is an internal HR document governing employee use of fleet vehicles as a condition of employment — it operates alongside the employment contract and is not individually negotiated. A vehicle use agreement is a standalone bilateral contract between an owner and any authorized user, regardless of employment status. Use the policy for employee fleets; use this template for non-employee, contractor, or third-party access.",{"use_template":460,"template_plus_review":464,"custom_drafted":468},{"best_for":461,"cost":462,"time":463},"Short-term personal vehicle loans between known individuals, volunteer driver arrangements, and non-employee contractor vehicle access","Free","15–20 minutes",{"best_for":465,"cost":466,"time":467},"Vehicles valued over $30,000, terms exceeding 30 days, or arrangements involving a business or nonprofit as either party","$200–$500","1–2 days",{"best_for":469,"cost":470,"time":471},"Cross-border arrangements, vehicles used in regulated industries, or complex liability allocation with multiple users or insurers","$800–$2,500+","1–2 weeks",[473,478,483,488],{"code":474,"name":475,"flag_asset_id":476,"note":477},"us","United States","flag-us","Permissive-use doctrine applies in most US states — a vehicle owner who gives express permission to a third-party driver may be liable for that driver's negligence under the owner's liability coverage. Some states (e.g., California under Vehicle Code §17150) impose direct owner liability regardless of permission. Confirm whether your state imposes vicarious liability and ensure your auto policy explicitly covers the named user. Non-owner liability insurance riders are available to fill gaps.",{"code":479,"name":480,"flag_asset_id":481,"note":482},"ca","Canada","flag-ca","Each province's Highway Traffic Act or equivalent imposes owner liability for damage caused by a person operating the vehicle with the owner's consent — the contractual indemnification clause is essential to recover costs from the user. Quebec's no-fault auto insurance regime (SAAQ) limits tort claims for bodily injury but does not eliminate property damage liability. Minimum liability coverage requirements vary by province, ranging from $200,000 (some provinces) to $1,000,000 (others).",{"code":484,"name":485,"flag_asset_id":486,"note":487},"uk","United Kingdom","flag-uk","Under the Road Traffic Act 1988, using a vehicle on a public road without valid insurance is a criminal offence — both the owner and the user can face prosecution if the user is uninsured. Most comprehensive policies include a 'driving other cars' extension, but this typically provides only third-party cover. The agreement should require the user to produce evidence of valid insurance before the term begins. MOT and road-tax compliance remain the owner's responsibility.",{"code":489,"name":490,"flag_asset_id":491,"note":492},"eu","European Union","flag-eu","EU Motor Insurance Directive (2009/103/EC, updated 2021) requires compulsory third-party liability insurance covering the vehicle, not the driver — meaning the owner's policy must cover third-party use in most member states. Some jurisdictions (e.g., Germany, France) impose strict owner liability for damage caused by permitted users. Cross-border use within the EU is generally covered by the Green Card system, but the agreement should confirm the user's responsibility to carry proof of insurance and comply with local traffic law in each country visited.",[231,231,235,494,495,496,497,498,499,500,501,502],"non-disclosure-agreement-nda-D12692","independent-contractor-agreement-D160","indemnification-agreement-D13016","hold-harmless-agreement-D12882","equipment-lease-agreement-D1140","assignment-of-real-estate-contract-D1158","incident-report-D12621","service-agreement-D12711","liability-waiver-D12884",{"emit_how_to":191,"emit_defined_term":191},{"primary_folder":93,"secondary_folder":505,"document_type":506,"industry":507,"business_stage":508,"tags":509,"confidence":512},"terms-and-warranties","agreement","general","all-stages",[506,510,511,505],"liability","vehicle-use",0.85,"\u003Ch2>What is a Vehicle Use Agreement?\u003C/h2>\n\u003Cp>A \u003Cstrong>Vehicle Use Agreement\u003C/strong> is a legally binding contract under which a vehicle owner grants a named individual or organization permission to operate a specific vehicle for a defined purpose and period — without transferring ownership. It identifies the vehicle by VIN and plate, names the authorized driver, limits the permitted use and geography, allocates responsibility for insurance, fuel, maintenance, damage, tolls, and fines, and establishes what happens in the event of an accident or early termination. Unlike an employer-employee company-vehicle policy, this agreement functions as a standalone bilateral contract and covers any owner-to-user arrangement regardless of employment status — including loans to friends, family members, contractors, volunteers, and tenants.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Handing over your keys without a written agreement leaves you exposed on every dimension that matters: your insurer may deny a claim if the user's operation falls outside your policy's permitted-use definition; the registered owner — not the driver — is the first target of a traffic fine notice; and without documented indemnification, a third party injured by the user's negligence can pursue you as the titled owner. In most US states and Canadian provinces, vehicle owners bear some form of vicarious liability for damage caused by anyone they permit to drive. A signed Vehicle Use Agreement forces an explicit insurance check before the term begins, creates an enforceable charge-back right for fines and damage, and gives you a contractual path to recover costs from the user without resorting to litigation. This template covers all of those obligations in a single document you can complete, sign, and file in under 20 minutes.\u003C/p>\n",1781185991364]