[{"data":1,"prerenderedAt":487},["ShallowReactive",2],{"document-vacation-request-form-D13860":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":36,"customDescModule":178,"customdescription":6,"mdFm":179,"mdProseHtml":486},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[COMPANY NAME] VACATION REQUEST FORM The section below must be filled out by the employee. EMPLOYEE INFORMATION Full Name: _______________________________________________________ Employee ID: ______________________ Department: ______________________________ DETAILS Start Date: ____________________ End Date: ____________________ Total Number of Days Requested: _______ CONTACT INFORMATION DURING LEAVE Phone Number: _______________________ Email Address: _______________________ The section below must be filled out by the employee's supervisor and approved by [COMPANY NAME]'s Human Resources Department. 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Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. 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The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":111,"description":6},"employment agreement_at will employee",[113,114,117],{"label":18,"url":97},{"label":115,"url":116},"Hire an Employee","hire-employee",{"label":118,"url":119},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":122,"descriptionCustom":6,"label":123,"pages":124,"size":9,"extension":10,"preview":125,"thumb":126,"svgFrame":127,"seoMetadata":128,"parents":130,"keywords":129,"url":133},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","1","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":129,"description":6},"job offer letter long",[131,132],{"label":18,"url":97},{"label":115,"url":116},"/template/job-offer-letter-long-D12769",{"description":135,"descriptionCustom":6,"label":136,"pages":8,"size":9,"extension":10,"preview":137,"thumb":138,"svgFrame":139,"seoMetadata":140,"parents":142,"keywords":141,"url":147},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Termination of your employment Dear [Contact name], We regret to inform you that your employment with [YOUR COMPANY NAME] is terminated effective upon receipt of this letter for the following reason(s): [DETAIL REASONS] [DETAIL REASONS] [DETAIL REASONS] Please vacate the premises immediately with your personal possessions. We will forward your salary earned to date in due course together with any vacation pay to which you are entitled. Within [NUMBER] days of termination we shall issue you a statement of accrued benefits. Any insurance benefits shall continue in accordance with applicable law and/or provisions of our personnel policy. Please contact [Name], at your earliest convenience, who will explain each of these items and arrange with you for the return of any company property. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Employee Dismissal Letter","https://templates.business-in-a-box.com/imgs/1000px/employee-dismissal-letter-D508.png","https://templates.business-in-a-box.com/imgs/250px/508.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#508.xml",{"title":141,"description":6},"employee dismissal letter",[143,144],{"label":18,"url":97},{"label":145,"url":146},"Employee Termination","employee-termination","/template/employee-dismissal-letter-D508",{"description":149,"descriptionCustom":6,"label":150,"pages":151,"size":9,"extension":10,"preview":152,"thumb":153,"svgFrame":154,"seoMetadata":155,"parents":157,"keywords":156,"url":162},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":156,"description":6},"non disclosure agreement nda",[158,159],{"label":118,"url":119},{"label":160,"url":161},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":164,"descriptionCustom":6,"label":165,"pages":166,"size":167,"extension":10,"preview":168,"thumb":169,"svgFrame":170,"seoMetadata":171,"parents":172,"keywords":176,"url":177},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[173],{"label":174,"url":175},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",false,{"seo":180,"reviewer":192,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":255,"fields":286,"how_to_fill":332,"common_mistakes":373,"faqs":390,"industries":415,"comparisons":432,"diy_vs_pro":447,"related_template_ids_curated":460,"schema":472,"classification":474},{"meta_title":181,"meta_description":182,"primary_keyword":15,"secondary_keywords":183},"Vacation Request Form Template (Free Word)","Free vacation request form template for employees to submit paid time off requests. Captures dates, days remaining, coverage, and manager approval. Free Word and PDF download.",[184,185,186,187,188,189,190,191],"vacation request form template","employee vacation request form","pto request form template","time off request form","vacation request form word","paid time off request form","leave request form template","vacation approval form",{"name":193,"credential":194,"reviewed_date":195},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":197,"legal_review_recommended":178,"signature_required":178},"easy",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"A Vacation Request Form is a standard HR document employees submit to formally request paid time off. This free Word download captures all the information a manager needs to evaluate and approve the request — including the dates, total days requested, remaining PTO balance, and coverage arrangements — and can be printed, filled out digitally, or embedded in an existing HR workflow.\n","Use it any time an employee wants to schedule paid vacation, personal days, or PTO and your organization requires a written record before granting approval. It is especially useful for teams without dedicated HR software.\n","Employee identification details, requested leave dates and day count, current PTO balance, coverage plan during the absence, and a manager approval section with signature and decision date.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"HR managers","Standardizing how all employees submit and track vacation requests","persona-hr-manager",{"title":208,"use_case":209,"icon_asset_id":210},"Small business owners","Creating a paper trail for PTO approvals without an HR system","persona-small-business-owner",{"title":212,"use_case":213,"icon_asset_id":214},"Department managers","Reviewing and approving team vacation requests with consistent documentation","persona-operations-director",{"title":216,"use_case":217,"icon_asset_id":218},"Office administrators","Collecting and filing vacation requests on behalf of management","persona-office-administrator",{"title":220,"use_case":221,"icon_asset_id":222},"Employees","Submitting a formal written request for upcoming paid time off","persona-freelancer",{"title":224,"use_case":225,"icon_asset_id":226},"Startup founders","Implementing a basic leave-tracking process before onboarding HR software","persona-startup-founder",[228,231,235,239,243,247,251],{"situation":229,"recommended_template":7,"slug":230},"Employee requesting paid vacation days","vacation-request-form-D13860",{"situation":232,"recommended_template":233,"slug":234},"Employee requesting unpaid personal leave","Leave of Absence Request Form","request-for-leave-of-absence-D650",{"situation":236,"recommended_template":237,"slug":238},"Employee requesting sick leave with documentation","Sick Leave Request Form","sick-leave-policy-D732",{"situation":240,"recommended_template":241,"slug":242},"Employee requesting parental or family leave","Parental Leave Request Form","parental-leave-policy-D13498",{"situation":244,"recommended_template":245,"slug":246},"Manager tracking all team absences in one place","Employee Absence Record","employee-record-D13469",{"situation":248,"recommended_template":249,"slug":250},"Company setting formal PTO policies for employee handbook","Vacation Policy Template","vacation-policy-D739",{"situation":252,"recommended_template":253,"slug":254},"Remote team logging time off asynchronously","Remote Work Time Off Request","time-off-policy-D737",[256,259,262,265,268,271,274,277,280,283],{"term":257,"definition":258},"PTO (Paid Time Off)","A bank of paid leave hours or days an employee accrues and can use for vacation, illness, or personal matters.",{"term":260,"definition":261},"Accrual Rate","The pace at which an employee earns PTO — for example, 1.25 days per month worked.",{"term":263,"definition":264},"PTO Balance","The number of paid leave days an employee has accrued and not yet used at a given point in time.",{"term":266,"definition":267},"Blackout Period","A date range — such as a peak season or fiscal year-end close — during which an employer restricts or prohibits vacation approvals.",{"term":269,"definition":270},"Coverage Plan","A documented arrangement identifying who will handle an absent employee's responsibilities while they are on leave.",{"term":272,"definition":273},"Carry-Over Policy","An employer rule specifying how many unused PTO days, if any, an employee may roll into the following calendar or fiscal year.",{"term":275,"definition":276},"Use-It-or-Lose-It Policy","A PTO rule that forfeits any unused balance at year-end rather than allowing carry-over or cash payout.",{"term":278,"definition":279},"Manager Approval","The formal sign-off from a direct supervisor or HR manager confirming that a leave request has been reviewed and either approved or denied.",{"term":281,"definition":282},"Leave Request Lead Time","The minimum number of business days in advance an employee must submit a vacation request — commonly 5–10 business days for planned absences.",{"term":284,"definition":285},"Intermittent Leave","Leave taken in separate, non-consecutive blocks rather than a single continuous period — often associated with recurring medical or family needs.",[287,292,297,302,307,312,317,322,327],{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Employee information","Identifies who is making the request — full name, job title, department, and employee ID if applicable.","Employee Name: [FULL NAME] | Title: [JOB TITLE] | Department: [DEPARTMENT] | Employee ID: [ID NUMBER]","Omitting the department field. Without it, HR cannot verify coverage needs or route the form to the correct approver in multi-department organizations.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Date of request","The calendar date the employee is submitting the form, used to verify lead-time compliance.","Request Submitted: [DATE]","Leaving the submission date blank. Without it, managers cannot confirm whether the employee met the required advance-notice window.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Requested leave dates","The first and last calendar dates of the requested vacation period, inclusive of both endpoints.","Leave Start Date: [START DATE] | Leave End Date: [END DATE]","Listing only the start date and total days instead of an explicit end date. Ambiguity about the return date causes scheduling errors and miscommunication with payroll.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Total days requested","The number of working days within the requested date range, excluding weekends and company holidays.","Total Working Days Requested: [NUMBER] days","Counting calendar days instead of working days. A request from Monday to Sunday reads as 7 days but is only 5 working days — payroll deductions calculated on calendar days will be wrong.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Current PTO balance","The number of paid vacation days the employee has accrued and available to use as of the request date.","PTO Balance as of [DATE]: [NUMBER] days available","Leaving the balance for the employee to self-report without HR or manager verification. Unverified balances lead to employees taking more time than they have accrued.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Leave type","Classifies the reason for the absence — vacation, personal day, floating holiday, or other — so payroll codes the hours correctly.","Leave Type: [ ] Vacation  [ ] Personal Day  [ ] Floating Holiday  [ ] Other: [SPECIFY]","Using a single generic 'time off' category when the payroll system tracks vacation, sick, and personal days in separate buckets, causing mis-coded entries that corrupt accrual reports.",{"name":318,"plain_english":319,"sample_language":320,"common_mistake":321},"Coverage arrangement","Names the colleague or describes the plan that will handle the employee's responsibilities during the absence.","Coverage provided by: [COLLEAGUE NAME / TITLE] | Coverage notes: [BRIEF DESCRIPTION OF HANDOFF PLAN]","Leaving this field blank and assuming the manager will sort it out. Undocumented coverage gaps are the most common cause of operational disruption tied to unplanned or poorly communicated absences.",{"name":323,"plain_english":324,"sample_language":325,"common_mistake":326},"Employee signature and acknowledgment","The employee's signature confirming the request details are accurate and that they understand company leave policies apply.","I confirm the above information is accurate and that this request is subject to company vacation policy. Employee Signature: [SIGNATURE] | Date: [DATE]","Skipping the employee acknowledgment line entirely. Without it, disputes about what was requested — and when — have no documentary anchor.",{"name":328,"plain_english":329,"sample_language":330,"common_mistake":331},"Manager decision and signature","The approving manager's decision (approved, denied, or conditionally approved), their signature, and the date of the decision.","Decision: [ ] Approved  [ ] Denied  [ ] Conditionally Approved | Manager Name: [NAME] | Signature: [SIGNATURE] | Date: [DATE]","Approving verbally and never completing the form. Verbal approvals create payroll disputes and leave no record if the manager changes roles or leaves the company.",[333,338,343,348,353,358,363,368],{"step":334,"title":335,"description":336,"tip":337},1,"Complete the employee information block","Enter your full legal name, job title, department, and employee ID. Make sure the department matches how your HR system categorizes your role.","If your company uses a specific cost-center code for payroll, add it here — it speeds up processing without a follow-up from HR.",{"step":339,"title":340,"description":341,"tip":342},2,"Record the submission date","Enter today's date as the request submission date. This timestamp is used to verify you met the advance-notice requirement — typically 5–10 business days for planned vacations.","Submit the form as early as possible during peak periods like summer or year-end holidays — approval is first-come, first-served on most teams.",{"step":344,"title":345,"description":346,"tip":347},3,"Enter the exact start and end dates","List the first and last days of your planned absence as specific calendar dates. Do not use vague entries like 'week of [DATE]' — an exact end date prevents scheduling confusion.","If your vacation spans a company holiday, note it separately so the holiday is not deducted from your PTO balance.",{"step":349,"title":350,"description":351,"tip":352},4,"Calculate and enter total working days","Count only weekdays within your date range, excluding any company holidays that fall in the period. Enter this number in the total days field.","Use a business-day calculator for date ranges that include public holidays — counting manually across month-end boundaries is a common source of errors.",{"step":354,"title":355,"description":356,"tip":357},5,"Confirm your current PTO balance","Check your HR system, pay stub, or most recent PTO statement for your current available balance and enter it on the form. Do not estimate.","If your balance looks lower than expected, ask HR to confirm before submitting — discrepancies are easier to resolve before the request is processed than after.",{"step":359,"title":360,"description":361,"tip":362},6,"Select the leave type and note coverage","Check the appropriate leave-type box and name the colleague covering your responsibilities. Add a brief note on any critical handoffs, deadlines, or pending items they need to be aware of.","Reach out to your coverage contact before submitting the form — managers approve requests faster when a coverage plan is already in place.",{"step":364,"title":365,"description":366,"tip":367},7,"Sign and submit to your manager","Sign and date the employee acknowledgment section, then submit the completed form to your direct manager or HR department according to your company's process.","Keep a copy for your records before submitting — a scanned or photographed copy protects you if the original is misplaced.",{"step":369,"title":370,"description":371,"tip":372},8,"Follow up on the manager decision","If you have not received a signed response within three business days, follow up directly. Once approved, confirm the decision is recorded in your HR or payroll system.","Do not book non-refundable travel until you have the manager's written approval in hand — verbal approvals do not guarantee the form was processed.",[374,378,382,386],{"mistake":375,"why_it_matters":376,"fix":377},"Counting calendar days instead of working days","Payroll systems deduct PTO in working days. A 7-calendar-day vacation is only 5 working days — entering 7 will over-deduct from the employee's balance.","Always count weekdays only, then subtract any company holidays in the range. Use a business-day calculator for ranges spanning month or year boundaries.",{"mistake":379,"why_it_matters":380,"fix":381},"Leaving the coverage field blank","Managers routinely delay or deny requests with no coverage plan. Operational disruptions from uncovered roles are the most preventable cost of unplanned absences.","Identify your coverage contact before submitting and include at least one sentence describing the handoff — even 'all open tickets will be reassigned to [NAME]' is sufficient.",{"mistake":383,"why_it_matters":384,"fix":385},"Self-reporting an unverified PTO balance","If the actual balance is lower than reported, payroll must reverse the entry after the fact — creating administrative work and potential negative-balance situations.","Pull your balance from the authoritative HR or payroll system and enter that figure. If you cannot access the system, ask HR to confirm before submitting.",{"mistake":387,"why_it_matters":388,"fix":389},"Skipping the manager signature after verbal approval","Verbal approvals leave no record in the employee file. If the manager leaves, disputes about what was approved — and when — cannot be resolved without a signed document.","Always close the loop by getting the manager's written decision on the form, then confirm the approved dates are logged in the payroll or HR system.",[391,394,397,400,403,406,409,412],{"question":392,"answer":393},"What is a vacation request form?","A vacation request form is a standardized HR document that employees complete to formally ask for scheduled paid time off. It captures the requested dates, total days, current PTO balance, and a coverage plan, and routes the request to a manager for written approval. It creates a paper trail that protects both the employee and the employer.\n",{"question":395,"answer":396},"How far in advance should a vacation request be submitted?","Most companies require 5–10 business days of advance notice for planned vacation. Longer absences — two weeks or more — typically require 3–4 weeks of lead time to arrange coverage. Check your employee handbook for the specific policy, and submit earlier during peak periods like summer and major holidays when multiple team members may be requesting the same dates.\n",{"question":398,"answer":399},"Can a manager deny a vacation request?","Yes. Managers can deny or conditionally approve requests based on operational needs, insufficient coverage, blackout periods, or inadequate advance notice. A denial should be documented on the form with a reason so the employee can resubmit for alternative dates. Repeated unexplained denials may raise concerns under local employment law — consult your HR team if disputes arise.\n",{"question":401,"answer":402},"What is the difference between a vacation request form and a leave of absence form?","A vacation request form covers planned paid time off drawn from an employee's accrued PTO balance. A leave of absence form covers extended, often unpaid leave for medical, family, or personal reasons — sometimes protected under laws like the FMLA in the US. Leave of absence requests typically require more documentation and involve HR directly rather than just a direct manager.\n",{"question":404,"answer":405},"Do small businesses need a vacation request form if they don't have HR software?","Yes — a paper or Word-based form is often more practical for small teams than an HR platform. Without any written process, approvals become verbal and untracked, PTO balances go unverified, and payroll adjustments rely on memory. A simple one-page form costs nothing and eliminates the most common sources of time-off disputes.\n",{"question":407,"answer":408},"Should vacation request forms be kept on file?","Yes. Retain completed, signed forms for at least the duration of the employee's tenure plus two years. They support payroll audits, resolve disputes about remaining balances, and document compliance with your leave policies. Store them in the employee's personnel file, physically or digitally.\n",{"question":410,"answer":411},"What happens if an employee takes vacation without submitting a request form?","Absences without a completed request form are harder to classify in payroll — they may be coded as unpaid, deducted incorrectly, or flagged as unapproved absences depending on your policy. Requiring the form for all planned absences, even retroactively for emergency situations, keeps records clean and protects both parties if a dispute arises later.\n",{"question":413,"answer":414},"Can this form be used for partial-day or hourly PTO requests?","The standard form is designed for full-day requests, but you can adapt it by replacing 'total days' with 'total hours' and adding a start and end time field. Many companies use a separate half-day or hourly request form to keep full-day and partial-day records distinct in their payroll system.\n",[416,420,424,428],{"industry":417,"icon_asset_id":418,"specifics":419},"Professional Services","industry-professional-services","Billable-hour environments require coverage documentation to prevent client SLA gaps during consultant or attorney absences.",{"industry":421,"icon_asset_id":422,"specifics":423},"Retail / Hospitality","industry-retail","Shift-based scheduling means vacation requests must be cross-referenced against the weekly roster before approval to avoid understaffing.",{"industry":425,"icon_asset_id":426,"specifics":427},"Healthcare","industry-healthtech","Credentialed staff absences require verified clinical coverage plans and may trigger mandatory advance-notice requirements under facility accreditation standards.",{"industry":429,"icon_asset_id":430,"specifics":431},"Manufacturing","industry-manufacturing","Production line scheduling means vacation blackout periods around model changeovers or peak output cycles are common and must be communicated on the form.",[433,436,439,443],{"vs":233,"vs_template_id":434,"summary":435},"D{LEAVE_OF_ABSENCE_ID}","A leave of absence form covers extended, often unpaid leave for medical, family, or personal reasons — sometimes legally protected under FMLA or similar statutes. A vacation request form covers routine planned PTO drawn from an accrued balance. Use the vacation form for standard time-off requests and the leave of absence form for anything lasting more than two weeks or involving a qualifying life event.",{"vs":245,"vs_template_id":437,"summary":438},"D{EMPLOYEE_ABSENCE_RECORD_ID}","An employee absence record is a manager- or HR-maintained log tracking all absences — planned and unplanned — over time. A vacation request form is a single-transaction document submitted by the employee to initiate approval. The request form feeds data into the absence record; they serve different steps in the same workflow.",{"vs":440,"vs_template_id":441,"summary":442},"Timesheet","D{TIMESHEET_ID}","A timesheet records hours worked and, in some formats, hours of PTO taken in a given pay period. It is a payroll document completed after the fact. A vacation request form is a forward-looking approval document submitted before leave is taken. Both are needed — the request form authorizes the absence; the timesheet documents it for payroll processing.",{"vs":444,"vs_template_id":445,"summary":446},"Employee PTO Tracker","D{PTO_TRACKER_ID}","A PTO tracker is a running spreadsheet or HR system record showing each employee's accrued, used, and remaining balance over time. A vacation request form is a single-request document that triggers an approval and then feeds into the tracker. The form initiates the transaction; the tracker records the cumulative history.",{"use_template":448,"template_plus_review":452,"custom_drafted":456},{"best_for":449,"cost":450,"time":451},"Any business that needs a consistent, documented process for vacation approvals without HR software","Free","Under 5 minutes per request",{"best_for":453,"cost":454,"time":455},"Companies customizing the form to integrate with a specific payroll system or adding jurisdiction-specific leave policy language","$50–$150 (HR consultant review)","1–2 hours",{"best_for":457,"cost":458,"time":459},"Enterprise HR teams building a fully branded, multi-leave-type form set embedded in an HRIS platform","$300–$1,000+ (HR systems configuration)","1–5 days",[461,462,463,464,465,466,467,468,469,464,470,471],"employee-handbook-D712","employment-agreement_at-will-employee-D541","job-offer-letter-long-D12769","employee-dismissal-letter-D508","non-disclosure-agreement-nda-D12692","independent-contractor-agreement-D160","remote-work-agreement-D13282","how-to-review-employee-performance-D12595","letter-of-appreciation-to-employee-D664","employee-expense-report-D13396","meeting-agenda-D13848",{"emit_how_to":473,"emit_defined_term":473},true,{"primary_folder":97,"secondary_folder":475,"document_type":476,"industry":477,"business_stage":478,"tags":479,"confidence":485},"leaves-and-time-off","form","general","all-stages",[480,481,482,483,484],"time-off","hr","vacation","pto","employee-request",0.95,"\u003Ch2>What is a Vacation Request Form?\u003C/h2>\n\u003Cp>A \u003Cstrong>Vacation Request Form\u003C/strong> is a standardized HR document that employees complete to formally request scheduled paid time off. It captures the employee's identifying information, the specific dates and total working days requested, the current PTO balance, a coverage plan for the absence, and a manager approval section — creating a written record that protects both the employee and the employer. Rather than relying on email threads or verbal agreements, the form routes every request through a consistent process and produces a signed document that feeds directly into payroll and personnel records.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a standardized form, vacation approvals live in inboxes, chat messages, and memory — none of which hold up when a payroll discrepancy or scheduling dispute arises. Employees end up drawing down more PTO than they have accrued, managers approve the same dates to two team members, and HR spends hours reconstructing what was agreed to. A signed vacation request form eliminates all three problems: it verifies the balance before the time is taken, documents the coverage plan before the employee is out of reach, and gives payroll an authoritative record to code against. This template gives any business — from a five-person startup to a 200-person operations team — a ready-to-use form that takes under five minutes to complete and creates a file-ready record every time.\u003C/p>\n",1781185993718]