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located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [SECOND PARTY NAME], (\"Second Party\") an individual with their main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, the Parties entered into the Original Agreement, which they now wish to amend; AND WHEREAS, the Parties mutually desire to amend the Original Agreement on the terms and conditions set forth in this Amendment; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, and intending to be legally bound, the Parties agree to amend the Original Agreement as follows: AMENDMENTS TO THE ORIGINAL AGREEMENT Modification of Terms: Clause [NUMBER] of the Original Agreement is hereby amended to read as follows: [NEW AMENDED LANGUAGE, PROVIDING A CLEAR AND DETAILED DESCRIPTION OF THE AMENDMENTS, INCLUDING ANY CHANGED RESPONSIBILITIES, TIMELINES, FINANCIAL TERMS, OR OTHER SIGNIFICANT ASPECTS]. 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NUMBER: Contact: Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code___________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Purchase Order",49,"https://templates.business-in-a-box.com/imgs/1000px/purchase-order-D1411.png","https://templates.business-in-a-box.com/imgs/250px/1411.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1411.xml",{"title":6,"description":6},[134,137],{"label":135,"url":136},"Sales & Marketing","sales-marketing",{"label":138,"url":139},"Bids & Quotes","bids-quotes","purchase order","/template/purchase-order-D1411",{"description":143,"descriptionCustom":6,"label":144,"pages":145,"size":9,"extension":10,"preview":146,"thumb":147,"svgFrame":148,"seoMetadata":149,"parents":151,"keywords":150,"url":156},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: request for proposal Dear [Contact name], Our Company is currently looking for the type of [Product/service] that you provide. We have been shopping around for the last [Number] weeks. Finally, we have retained a few potential providers that would seem to offer what we need. We have evaluated your [Product/service] and are pleased to inform you that your company belongs to that select group. We would greatly appreciate it if you would be willing to provide us an estimate for [Product/service] by [Date], including all relevant documentation. Please put an emphasis on what sets your company apart. Details of this endeavor are described in the enclosed RFP, entitled Request for Proposal for [Product/service NAME], and dated [Date]. Thank you for your efforts in providing this proposal. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] Request for Proposal [DATE] Prepared By: Your Name Job Title Phone 555.555.5555 Email info@yourbusiness.com I. Background [PRODUCT/SERVICE NAME] OBJECTIVES OF [PRODUCT/SERVICE NAME] II. Scope of work Documents Relating to Scope of Work Work to be Performed Installation Work - General Instructions Acceptance Testing III. program management Direction Schedule IV. proposal process and schedule V. Proposal EVALUATION criteria VI. requirements and format of the proposal Part 1 - Letter of Transmittal Part 2 - Understanding of the Scope of Work Part 3 - Proposed Work Plan and Schedule Part 4 - Estimated Cost to [YOUR COMPANY NAME] Part 5 - Proposed Project Team Part 6 - Relevant Experience and Client References VII. LIMITATIONS VIII. public records requirements IX. ADDENDA ATTACHMENT A: [SPECIFY TITLE] ATTACHMENT B: [SPECIFY TITLE] ATTACHMENT C: [SPECIFY TITLE] I. Background [NAME OF PRODUCT/SERVICE] [YOUR COMPANY DIVISION] intends to use [identify PRODUCT/SERVICE] in order to [SPECIFY]. Contractors should propose [PRODUCTS/SERVICES] that are [SPECIFY FEATURES OR TECHNICAL REQUIREMENTS]. Objectives for [NAME OF PRODUCT/SERVICE] Work The objectives to be achieved by the consultants in this Project are as follows: [BRIEF DEFINITION OF OBJECTIVES] … … … … … These and other work-related requirements are more fully delineated in Section II, Scope of Work. II. Scope of work [PRODUCT/SERVICE] SPECIFICATIONS OR REQUIREMENTS The [PRODUCT/SERVICE] should allow or provide [REQUIRED SPECIFICATIONS OR REQUIREMENTS]. The [PRODUCT/SERVICE] should perform the following functions OR possess the following qualities OR should: [detail requirements] … … … … … … … … … Work to be Performed The Contractor's Scope of Work for this Project includes the following [SPECIFY NUMBER] work elements: [SPECIFY ELEMENTS OF WORK TO BE PERFORMED] … … … … … … Installation Work - General Instructions All work shall be done at such times as [YOUR COMPANY NAME] shall deem appropriate. The day-to-day work schedule will be coordinated by [COMPANY DEPARTMENT]. Work shall not begin in any area without specific notification of, and approval by, [PERSON'S NAME], or his OR her designee. Acceptance Testing The Contractor shall provide a description of acceptance testing procedures and a recommended plan and schedule. The final provisions and procedures will be agreed upon with [YOUR COMPANY NAME] prior to acceptance testing. The Contractor shall provide the resources necessary to conduct acceptance testing to verify proper operation prior to final acceptance by [YOUR COMPANY NAME]. All test results shall be documented, and submitted to [YOUR COMPANY NAME] for review by the Contractor. The Contractor shall notify [YOUR COMPANY NAME] upon successful completion of acceptance testing. III. program management Direction The [PRODUCT/SERVICE NAME] Project shall be managed by the [specify] department of [YOUR COMPANY NAME]. It is expected that informal weekly progress and facilitation meetings will be held with the Contractor, and that a formal concise written progress report will be required from the Contractor on a no more frequent than weekly basis in a format determined by [YOUR COMPANY NAME]. Schedule [YOUR COMPANY NAME] intends to have work commence on [DATE] and have this work completed as soon as professionally possible, no later than [DATE]. IV. proposal process and schedule The schedule for selection of a contractor for this Project is as follows: RFP transmitted to prospective bidders: [DATE] Proposal due: [DATE] Interviews with selected finalists: [DATE] Questions of a technical nature or procedural nature should be directed to: [NAME, TITLE] [DEPARTMENT] [YOUR COMPLETE ADDRESS] Envelopes containing an original and [SPECIFY NUMBER] copies of the proposal must be sealed and clearly marked in large letters \"PROPOSAL FOR [PRODUCT/SERVICE NAME]\". All proposals must be received prior to [TIME] on [DATE] by: [NAME] [DEPARTMENT] [YOUR COMPLETE ADDRESS] V. Proposal EVALUATION criteria [YOUR COMPANY NAME] will evaluate proposals and select a contractor based on a combination of the following factors: Qualifications and relevant experience of the firm's proposed project management team. Qualifications and relevant experience of the firm's proposed staff. The firm's track record of successful completion of assignments similar to this request. Quality of references from similar work completed recently. Understanding of the issues facing [YOUR COMPANY NAME] and addressed in implementing this product OR service, and the quality of the proposed Work Plan. The extent to which the proposed solution matches the needs of [YOUR COMPANY NAME]. Quality of the proposed plan for testing and acceptance of the implemented infrastructure. Quality of the contractor's approach to knowledge transfer","Request for Proposal","16","https://templates.business-in-a-box.com/imgs/1000px/request-for-proposal-D1270.png","https://templates.business-in-a-box.com/imgs/250px/1270.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1270.xml",{"title":150,"description":6},"request for proposal",[152,153],{"label":135,"url":136},{"label":154,"url":155},"Sales Proposals","sales-proposals","/template/request-for-proposal-D1270",{"description":158,"descriptionCustom":6,"label":159,"pages":160,"size":9,"extension":10,"preview":161,"thumb":162,"svgFrame":163,"seoMetadata":164,"parents":166,"keywords":165,"url":171},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":165,"description":6},"non disclosure agreement nda",[167,168],{"label":36,"url":122},{"label":169,"url":170},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":173,"descriptionCustom":6,"label":174,"pages":175,"size":9,"extension":10,"preview":176,"thumb":177,"svgFrame":178,"seoMetadata":179,"parents":181,"keywords":180,"url":184},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":180,"description":6},"service agreement",[182,183],{"label":36,"url":122},{"label":36,"url":122},"/template/service-agreement-D12711",false,{"seo":187,"reviewer":199,"quick_facts":203,"at_a_glance":206,"personas":210,"variants":235,"glossary":264,"clauses":295,"how_to_fill":345,"common_mistakes":386,"faqs":411,"industries":439,"comparisons":464,"diy_vs_lawyer":477,"jurisdictions":490,"related_template_ids_curated":511,"schema":524,"classification":525},{"meta_title":188,"meta_description":189,"primary_keyword":190,"secondary_keywords":191},"Thank You For Submission And Request For Revision | Free Word Download","Free Thank You For Submission And Request For Revision template. Formally acknowledge receipt and request document changes in writing.","thank you for submission and request for revision template",[192,193,194,195,196,197,198],"request for revision letter template","submission acknowledgement and revision request","document revision request letter","formal revision request template word","submission review letter template","request to revise submitted document","acknowledgement and revision request template free",{"name":200,"credential":201,"reviewed_date":202},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":204,"legal_review_recommended":205,"signature_required":205},"medium",true,{"what_it_is":207,"when_you_need_it":208,"whats_inside":209},"A Thank You For Submission And Request For Revision is a formal written communication in which one party acknowledges receipt of a submitted document — such as a proposal, contract draft, report, or application — and formally requests specific changes before acceptance or execution. This free Word download gives you a structured, professional starting point you can edit online and export as PDF to send to counterparties, vendors, or applicants.\n","Use it whenever you receive a submitted document that requires material changes before you can approve, sign, or proceed — such as a vendor proposal with incorrect pricing, a contract draft with unacceptable terms, or a grant application missing required information. It creates a written record that the submission was received and that acceptance has not yet occurred.\n","Identification of both parties and the submitted document, an acknowledgement of receipt with the submission date, a clear statement that acceptance is withheld pending revision, itemized revision requests with specific instructions, a response deadline, and a signature block confirming the request has been formally communicated.\n",[211,215,219,223,227,231],{"title":212,"use_case":213,"icon_asset_id":214},"Procurement managers","Formally requesting pricing or scope corrections in a vendor proposal before issuing a purchase order","persona-procurement-manager",{"title":216,"use_case":217,"icon_asset_id":218},"Legal and contracts teams","Documenting requested term changes in a contract draft before counter-signing","persona-legal-counsel",{"title":220,"use_case":221,"icon_asset_id":222},"Grant administrators","Notifying applicants of missing or non-compliant information in a submitted grant application","persona-nonprofit-exec",{"title":224,"use_case":225,"icon_asset_id":226},"HR managers","Requesting revisions to a candidate-submitted employment agreement or onboarding document","persona-hr-manager",{"title":228,"use_case":229,"icon_asset_id":230},"Project managers","Formally requesting changes to a submitted deliverable or statement of work before sign-off","persona-operations-director",{"title":232,"use_case":233,"icon_asset_id":234},"Academic and journal editors","Communicating structured revision requirements to authors before manuscript acceptance","persona-consultant",[236,240,244,248,252,256,260],{"situation":237,"recommended_template":238,"slug":239},"Acknowledging a vendor proposal and requesting scope or pricing corrections","Thank You For Submission And Request For Revision","thank-you-for-submission-and-request-for-revision-D654",{"situation":241,"recommended_template":242,"slug":243},"Formally rejecting a submitted proposal outright","Rejection of Proposal Letter","letter-of-rejection-for-job-applicant-D13496",{"situation":245,"recommended_template":246,"slug":247},"Accepting a submitted proposal without changes","Acceptance of Proposal Letter","letter-for-business-proposal-D14002",{"situation":249,"recommended_template":250,"slug":251},"Negotiating contract terms with a marked-up redline","Contract Amendment","contract-addendum-D13172",{"situation":253,"recommended_template":254,"slug":255},"Requesting additional information before proceeding","Request for Information (RFI)","request-for-information-D227",{"situation":257,"recommended_template":258,"slug":259},"Acknowledging receipt only, without requesting changes","Acknowledgement of Receipt Letter","acknowledgement-of-receipt-letter-D13438",{"situation":261,"recommended_template":262,"slug":263},"Requesting revision of a submitted report or deliverable under a service agreement","Notice of Non-Conforming Deliverable","rejection-of-non-conforming-goods-D1074",[265,268,271,274,277,280,283,286,289,292],{"term":266,"definition":267},"Submission","A document, proposal, application, or draft formally delivered by one party to another for review and potential acceptance.",{"term":269,"definition":270},"Revision Request","A formal written instruction identifying specific changes required in a submitted document before the recipient will accept or execute it.",{"term":272,"definition":273},"Acceptance","The act of agreeing to the terms of a submitted document, which in contract law can form a binding obligation — this letter withholds acceptance pending changes.",{"term":275,"definition":276},"Conditional Acknowledgement","Confirmation that a submission has been received, paired with a stated condition — such as satisfactory revision — that must be met before acceptance occurs.",{"term":278,"definition":279},"Material Term","A provision in a document whose content is significant enough that disagreement on it would prevent a party from entering the agreement.",{"term":281,"definition":282},"Counter-Offer","In contract law, a response that changes the terms of an original offer, effectively rejecting that offer and substituting new terms — a revision request may function as a counter-offer.",{"term":284,"definition":285},"Response Deadline","The specific date by which the submitting party must provide a revised document, after which the recipient may withdraw from the process.",{"term":287,"definition":288},"Without Prejudice","A designation indicating that communications made in the course of negotiation cannot be used as admissions in subsequent legal proceedings.",{"term":290,"definition":291},"Redline / Markup","An annotated version of a document showing proposed deletions and insertions in contrasting color, commonly attached to revision requests.",{"term":293,"definition":294},"Non-Waiver","A clause confirming that acknowledging receipt of a submission does not constitute a waiver of any rights or a partial acceptance of the submitted terms.",[296,301,306,311,316,321,325,330,335,340],{"name":297,"plain_english":298,"sample_language":299,"common_mistake":300},"Parties and Document Identification","Names both parties — the recipient issuing the letter and the party that submitted the document — and identifies the specific submission being addressed, including its title, version number, and submission date.","This letter is issued by [RECIPIENT ORGANIZATION NAME] ('Recipient') to [SUBMITTING PARTY NAME] ('Submitter') with respect to the [DOCUMENT TITLE], Version [X], submitted on [SUBMISSION DATE] ('Submission').","Referencing only a general project name rather than the specific document version. If the submitting party has sent multiple drafts, the absence of a version number or submission date creates ambiguity about which document is under review.",{"name":302,"plain_english":303,"sample_language":304,"common_mistake":305},"Acknowledgement of Receipt","Formally confirms that the recipient has received and reviewed the submission, establishing a clear record of the date and method of receipt.","Recipient hereby acknowledges receipt of the Submission on [DATE], delivered by [EMAIL / POST / PORTAL]. Receipt of the Submission does not constitute acceptance of its terms or content.","Omitting the non-acceptance qualifier. Without language expressly stating that receipt does not equal acceptance, the acknowledgement may be construed as partial agreement in some jurisdictions.",{"name":307,"plain_english":308,"sample_language":309,"common_mistake":310},"Statement Withholding Acceptance","Explicitly states that the Recipient is not accepting the submitted document in its current form, preserving the Recipient's legal position and preventing an inadvertent binding agreement.","Recipient does not accept the Submission in its current form. Acceptance, if any, is expressly withheld pending satisfactory revision in accordance with the items set out below.","Failing to include this clause at all and proceeding directly to the revision list. Courts in several jurisdictions have found that acknowledging receipt of a contractual proposal and requesting minor changes, without expressly withholding acceptance, can constitute a modified acceptance — creating an unintended binding contract.",{"name":312,"plain_english":313,"sample_language":314,"common_mistake":315},"Itemized Revision Requests","Lists each specific change required in numbered or lettered format, referencing the relevant section or clause of the submitted document and describing exactly what must be changed and why.","Recipient requests the following revisions to the Submission: (a) Section [X] — [DESCRIPTION OF REQUIRED CHANGE AND REASON]; (b) Clause [Y] — [DESCRIPTION OF REQUIRED CHANGE AND REASON]; (c) Exhibit [Z] — [DESCRIPTION OF REQUIRED CHANGE AND REASON].","Writing revision requests as vague general commentary rather than numbered, section-specific instructions. Vague requests like 'the pricing section needs work' give the submitting party no clear direction and lead to a second round of non-compliant revisions.",{"name":317,"plain_english":318,"sample_language":319,"common_mistake":320},"Basis for Revision","Explains the contractual, regulatory, or business justification for each requested revision — establishing a documented reason that protects the requesting party if the matter is later disputed.","The foregoing revisions are requested on the following grounds: (a) [CHANGE A] conflicts with [APPLICABLE STANDARD / CONTRACT TERM / REGULATION]; (b) [CHANGE B] does not reflect the agreed [SPECIFICATION / PRICING SCHEDULE / SCOPE] as set out in [REFERENCE DOCUMENT].","Omitting the basis entirely and listing only the desired outcomes. Without documented grounds, the submitting party may dispute whether the revisions are legitimately required, especially in procurement or regulated contexts.",{"name":284,"plain_english":322,"sample_language":323,"common_mistake":324},"States the specific date by which the submitting party must deliver a revised version, and describes the consequence of missing that deadline — typically the right to decline the submission or reopen the process to other parties.","Submitter shall deliver a revised Submission addressing all items above no later than [DEADLINE DATE]. Failure to deliver a compliant revision by this date shall entitle Recipient to [WITHDRAW FROM THE PROCESS / CONSIDER ALTERNATIVE SUBMISSIONS / TERMINATE DISCUSSIONS] without further notice or liability.","Using relative time language like 'within a reasonable time' instead of a specific calendar date. 'Reasonable' is interpreted differently by each party and is frequently litigated. A fixed date eliminates the ambiguity.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Non-Waiver and Reservation of Rights","Confirms that issuing this letter does not waive any rights the Recipient holds — including the right to reject the revised submission, negotiate further, or terminate the process — and does not constitute a commitment to contract.","Nothing in this letter shall constitute an acceptance of the Submission, a waiver of any rights of Recipient, or a commitment to enter into any agreement. Recipient expressly reserves all rights with respect to the Submission and the process to which it relates.","Positioning the reservation-of-rights clause at the end of the letter where it is less likely to be read carefully. Because this clause is legally the most protective, it should appear prominently — ideally both near the top and at the end of the letter.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Confidentiality of Review Communications","Establishes that the contents of this letter and any revision-related communications are confidential and, where applicable, made without prejudice to the parties' legal positions.","The content of this letter and all associated revision communications are confidential and provided without prejudice to the rights of either party. Neither party shall disclose this letter to third parties except as required by law or with prior written consent of the other party.","Skipping confidentiality language when the submission involves pricing, proprietary methodology, or sensitive commercial terms. Without it, the submitting party may share the revision requests — and the reasons behind them — with competitors or the press.",{"name":336,"plain_english":337,"sample_language":338,"common_mistake":339},"Process for Submitting Revised Document","Specifies how and to whom the revised document must be delivered — the named contact, accepted formats, and the submission portal or email address — to prevent the revised version being sent to the wrong recipient or in a non-reviewable format.","Revised submissions must be delivered in [FORMAT — e.g., tracked-changes Word document / PDF with redline] to [CONTACT NAME], [TITLE], at [EMAIL ADDRESS], no later than the deadline above. Submissions delivered by any other method or to any other contact shall not be considered received.","Accepting revisions in any format from any channel, then discovering the revised document was sent to a former employee's email or submitted without tracked changes, making it impossible to identify what was altered.",{"name":341,"plain_english":342,"sample_language":343,"common_mistake":344},"Governing Law and Signature Block","Specifies which jurisdiction's law governs interpretation of the letter and provides signature lines for the authorized representative of the Recipient, making the letter an official record of formal communication.","This letter is governed by the laws of [STATE / PROVINCE / COUNTRY]. Signed by the duly authorized representative of [RECIPIENT ORGANIZATION NAME]: ___________________________ [NAME], [TITLE], [DATE].","Issuing the letter without a signature or on plain letterhead without any governance reference. An unsigned revision request carries no formal authority and may be treated by the submitting party as informal feedback rather than a binding procedural step.",[346,351,356,361,366,371,376,381],{"step":347,"title":348,"description":349,"tip":350},1,"Identify both parties and the specific submission","Enter the full legal names of your organization and the submitting party, then identify the document being reviewed by its exact title, version number or date, and the date it was received.","If the submitting party sent multiple versions, reference the specific version number or submission timestamp to avoid any dispute about which draft is under review.",{"step":352,"title":353,"description":354,"tip":355},2,"Draft the acknowledgement of receipt clause","Confirm the date and method by which you received the document, and immediately follow it with language expressly stating that receipt does not constitute acceptance.","Place the non-acceptance qualifier in the same sentence as the acknowledgement — not a separate paragraph — so it is impossible to read one without the other.",{"step":357,"title":358,"description":359,"tip":360},3,"Write the statement withholding acceptance","Include a clear, unambiguous clause stating that you are not accepting the document in its current form and that acceptance is withheld pending satisfactory revision.","Use the word 'expressly' — as in 'acceptance is expressly withheld' — to signal this is a deliberate legal position, not an oversight.",{"step":362,"title":363,"description":364,"tip":365},4,"List each revision request with a section reference","For each required change, cite the specific section, clause, or exhibit in the submitted document, describe exactly what must change, and briefly state the reason. Number each item sequentially.","Attach a redlined version of the document alongside the letter whenever possible — it reduces back-and-forth and leaves no room for the submitting party to misinterpret what 'revise Section 4.2' actually means.",{"step":367,"title":368,"description":369,"tip":370},5,"Set a specific response deadline","Enter an exact calendar date by which the revised document must be received, and state clearly what happens if the deadline is missed — typically the right to withdraw, reopen bidding, or terminate discussions.","Give at least 5–10 business days for straightforward revisions and 15–20 for complex contract or technical documents — unrealistic deadlines generate disputes about whether the submitting party had a fair opportunity to comply.",{"step":372,"title":373,"description":374,"tip":375},6,"Add the non-waiver and reservation-of-rights clause","Include language confirming that nothing in the letter constitutes acceptance, a waiver of rights, or a commitment to contract. Position it both near the top and at the end of the letter.","Have your legal counsel review this clause specifically if the submission is a contract draft — the line between a revision request and a counter-offer is narrow in some jurisdictions.",{"step":377,"title":378,"description":379,"tip":380},7,"Specify the submission format and contact for the revised document","State the required format (e.g., tracked-changes Word file), the named recipient, and the delivery email or portal address for the revised submission.","Create a dedicated submission email alias (e.g., submissions@yourcompany.com) to ensure revised documents are received and logged, even if the named contact changes roles.",{"step":382,"title":383,"description":384,"tip":385},8,"Sign and send on official letterhead","Have an authorized representative sign the letter, print or export it on official company letterhead, and deliver it via the same channel the original submission was received — or a more formal channel if the stakes are high.","Send by email with read-receipt and retain a copy with the delivery timestamp — if the matter later becomes a dispute, you need documented proof the letter was received before the deadline.",[387,391,395,399,403,407],{"mistake":388,"why_it_matters":389,"fix":390},"Omitting the non-acceptance qualifier from the acknowledgement","In contract law, acknowledging receipt of a proposal without expressly withholding acceptance can, in some jurisdictions, be construed as implicit agreement — particularly where the revision requests are minor. This can inadvertently create a binding obligation on terms you did not intend to accept.","Add the phrase 'Receipt of this Submission does not constitute acceptance of its terms' immediately after the acknowledgement sentence, before any other substantive content.",{"mistake":392,"why_it_matters":393,"fix":394},"Using vague revision language instead of section-specific instructions","Phrases like 'the payment terms need to be reconsidered' give the submitting party no actionable guidance, resulting in a second non-compliant revision and wasted time on both sides.","Reference each revision by section number and clause, describe exactly what must change, and attach a redline wherever the document is long or technically complex.",{"mistake":396,"why_it_matters":397,"fix":398},"Setting a relative deadline instead of a specific calendar date","'Within a reasonable time' or 'as soon as possible' are legally ambiguous — both parties will define 'reasonable' differently, and the ambiguity is routinely used to extend deadlines or resist enforcement.","State the exact deadline date: 'Revised submission must be received no later than [DATE].' Pair it with an explicit consequence for missing the deadline.",{"mistake":400,"why_it_matters":401,"fix":402},"Issuing the letter unsigned or without organizational letterhead","An unsigned revision request carries no formal authority and is difficult to rely on as an official procedural record if the matter is disputed or escalates to litigation or arbitration.","Always have an authorized representative sign the letter and issue it on official company letterhead. For high-value submissions, use a countersigned delivery method such as email with read-receipt or recorded mail.",{"mistake":404,"why_it_matters":405,"fix":406},"Failing to specify the format and recipient for the revised submission","Without clear instructions, revised documents arrive in untracked formats, to the wrong email address, or through informal channels — making it impossible to confirm receipt or review changes efficiently.","Include a dedicated clause specifying the required file format (e.g., tracked-changes Word document), the named contact, and the exact email address or portal for resubmission.",{"mistake":408,"why_it_matters":409,"fix":410},"Skipping confidentiality language when the submission contains sensitive commercial terms","Revision letters that explain why certain pricing, technical, or contractual terms are unacceptable can reveal your organization's internal cost thresholds, contract standards, or procurement criteria — valuable information for competitors or the submitting party in future negotiations.","Include a confidentiality clause designating all revision-related communications as confidential and, where appropriate, expressly marking the letter 'Without Prejudice.'",[412,415,418,421,424,427,430,433,436],{"question":413,"answer":414},"What is a Thank You For Submission And Request For Revision letter?","A Thank You For Submission And Request For Revision letter is a formal written document that acknowledges receipt of a submitted proposal, contract draft, application, or report, and formally requests specific changes before the recipient will accept or execute the document. It creates a written record that receipt has occurred but acceptance has not, protecting the recipient's legal position while giving the submitting party clear, actionable revision instructions.\n",{"question":416,"answer":417},"Why is it important to say acceptance is withheld in the letter?","In contract law, acknowledging receipt of an offer or proposal without expressly declining or modifying it can, in certain circumstances, be interpreted as implicit acceptance — particularly when the requested changes are minor. Including explicit language withholding acceptance preserves your right to reject or renegotiate the submission entirely if the revised version is still unsatisfactory, without being bound by the original terms you acknowledged receiving.\n",{"question":419,"answer":420},"Does a revision request constitute a counter-offer?","It can, depending on the jurisdiction and the substance of the revisions. Under common-law contract principles, a response that changes the material terms of an original offer is treated as a counter-offer, which rejects the original and substitutes new terms. If your revision requests alter price, scope, duration, or other material terms, consider consulting a lawyer to ensure the letter is drafted in a way that preserves negotiating flexibility rather than inadvertently locking in a counter-offer position.\n",{"question":422,"answer":423},"Can this letter be used for vendor proposals and RFP responses?","Yes. The template is most commonly used in procurement contexts where a vendor's proposal contains incorrect pricing, out-of-scope deliverables, non-compliant terms, or missing certifications. The letter acknowledges the submission — which is good practice for vendor relationship management — while formally requesting the corrections needed before a purchase order or contract can be issued.\n",{"question":425,"answer":426},"What should the revision request list include?","Each item in the revision list should reference the specific section, clause, or exhibit of the submitted document that requires change, describe exactly what must be changed (not just that change is needed), and briefly state the reason — whether it conflicts with a regulatory requirement, a prior agreement, or your organization's standard terms. Numbered items with section references are far more actionable than narrative commentary and reduce the number of revision rounds needed.\n",{"question":428,"answer":429},"How much time should I give the submitting party to revise?","For straightforward revisions to a short proposal, 5–10 business days is standard. For complex contract redlines or technical document revisions, 15–20 business days is more appropriate. The deadline should be realistic enough that the submitting party has a genuine opportunity to comply — an unrealistically short deadline can give rise to a dispute about whether the process was conducted in good faith, particularly in regulated procurement environments.\n",{"question":431,"answer":432},"Should the letter be signed by a specific person?","Yes. The letter should be signed by an authorized representative of the recipient organization — typically the procurement officer, contracts manager, or department head responsible for the submission review. An unsigned letter lacks formal authority and is difficult to rely on as an official procedural record. For high-value submissions, the signatory should hold authority to bind the organization on the subject matter.\n",{"question":434,"answer":435},"Is this letter legally binding?","The letter itself is generally not a binding contract — it is a procedural communication that withholds acceptance and requests revision. However, it creates a documented record of the parties' pre-contractual communications, which courts and arbitrators rely on to interpret the intent of the parties if a dispute arises later. Its legal weight depends on the jurisdiction, the underlying transaction, and how it is drafted — which is why legal review is recommended for high-value or complex submissions.\n",{"question":437,"answer":438},"What happens if the submitting party misses the revision deadline?","The letter should specify the consequence clearly — typically the right to withdraw from the process, reopen bidding to other parties, or terminate discussions without liability. If no consequence is stated, your ability to act on the missed deadline may be limited, especially in jurisdictions or regulated procurement contexts where good-faith negotiation obligations apply. Always include an explicit deadline consequence clause rather than leaving it implied.\n",[440,444,448,452,456,460],{"industry":441,"icon_asset_id":442,"specifics":443},"Government and Public Procurement","industry-government","Regulated RFP processes require formal written revision requests to maintain an auditable procurement record and comply with public tendering rules that prohibit oral or informal negotiations.",{"industry":445,"icon_asset_id":446,"specifics":447},"Construction and Engineering","industry-construction","Revision requests on contractor submissions must reference specification numbers, drawing revisions, and applicable building codes to ensure the revised submission addresses all non-conformances before contract award.",{"industry":449,"icon_asset_id":450,"specifics":451},"Financial Services","industry-fintech","Vendor due-diligence submissions and service-agreement drafts frequently require revision for regulatory compliance — FINRA, FCA, or OSFI — making a formally documented revision request essential for the compliance record.",{"industry":453,"icon_asset_id":454,"specifics":455},"Healthcare and Pharmaceuticals","industry-healthtech","Grant applications and research protocol submissions require revision requests that cite the specific regulatory framework (e.g., IRB requirements, FDA guidance) violated or not met by the original submission.",{"industry":457,"icon_asset_id":458,"specifics":459},"Technology / SaaS","industry-saas","Software vendor proposals, SaaS MSA drafts, and data-processing agreements commonly require revision for data residency, liability cap, and indemnification terms before security and legal sign-off.",{"industry":461,"icon_asset_id":462,"specifics":463},"Professional Services","industry-professional-services","Statement-of-work submissions from consultants and agencies are frequently revised for scope definition, milestone specificity, and fee-schedule accuracy before a binding engagement letter is executed.",[465,468,471,474],{"vs":242,"vs_template_id":466,"summary":467},"D{REJECTION_PROPOSAL_ID}","A rejection letter declines the submission outright and ends the process. A Thank You For Submission And Request For Revision keeps the process open by inviting a compliant resubmission. Use a rejection letter when the submission is fundamentally unsuitable; use a revision request when the core proposal is acceptable but specific elements must change before you can proceed.",{"vs":246,"vs_template_id":469,"summary":470},"D{ACCEPTANCE_PROPOSAL_ID}","An acceptance letter confirms you are satisfied with the submission and agree to its terms, creating or advancing a contractual relationship. A revision request expressly withholds acceptance and prevents any binding obligation from forming. If a submission meets all your requirements, use an acceptance letter; if any material term is unsatisfactory, use the revision request first.",{"vs":250,"vs_template_id":472,"summary":473},"amendment-to-an-agreement-D13628","A contract amendment modifies an already-executed, binding agreement between parties who are already in a contractual relationship. A revision request operates before execution — it is a pre-contractual communication directing changes to a draft or proposal. If you have already signed an agreement and need to change its terms, use an amendment; if you have not yet signed, use a revision request.",{"vs":258,"vs_template_id":475,"summary":476},"acknowledgment-of-receipt-of-application-D12680","An acknowledgement of receipt simply confirms that a document was received, with no evaluation or request for change. A Thank You For Submission And Request For Revision goes further by withholding acceptance and specifying required corrections. Use an acknowledgement when you need more time to review and are not yet ready to request changes; use the revision request once your review is complete and changes are identified.",{"use_template":478,"template_plus_review":482,"custom_drafted":486},{"best_for":479,"cost":480,"time":481},"Standard vendor proposal revisions, routine RFP resubmissions, and low-to-medium-value procurement corrections","Free","15–30 minutes",{"best_for":483,"cost":484,"time":485},"Contract draft revisions involving material terms, cross-border submissions, or regulated procurement processes","$200–$500 (1-hour legal review)","1–2 days",{"best_for":487,"cost":488,"time":489},"High-value contracts, government tendering processes, or situations where the revision request may constitute a counter-offer with significant commercial consequences","$800–$2,500+","3–7 days",[491,496,501,506],{"code":492,"name":493,"flag_asset_id":494,"note":495},"us","United States","flag-us","Under the UCC (for goods) and common law (for services), a response to an offer that adds or changes material terms generally functions as a counter-offer, rejecting the original. Revision requests in procurement contexts should expressly state they are not counter-offers to preserve negotiating flexibility. Federal and state procurement regulations — FAR for federal contracts — impose specific requirements on written revision requests in government RFP processes.",{"code":497,"name":498,"flag_asset_id":499,"note":500},"ca","Canada","flag-ca","Canadian common law follows similar counter-offer principles to the US, with provincial variations. In Quebec, the Civil Code of Quebec governs pre-contractual obligations and good-faith dealing requirements, which can affect how revision requests are interpreted. Public procurement in Canada is regulated federally by PSPC and provincially by each province's procurement rules, all of which require formal written documentation of revision requests.",{"code":502,"name":503,"flag_asset_id":504,"note":505},"uk","United Kingdom","flag-uk","Under English contract law, a revision request that alters material terms of an offer constitutes a counter-offer, destroying the original offer (Hyde v. Wrench [1840]). The letter should expressly state it is a request for revision and not an acceptance or counter-offer to preserve the recipient's position. UK public procurement under the Procurement Act 2023 requires auditable written records of all pre-award communications, including revision requests.",{"code":507,"name":508,"flag_asset_id":509,"note":510},"eu","European Union","flag-eu","EU member states vary in their treatment of pre-contractual communications — civil law jurisdictions such as France and Germany impose stronger good-faith obligations during negotiations (culpa in contrahendo in German law) than common-law systems. The EU Public Procurement Directives require documented, non-discriminatory treatment of all tenderers, including formal written records of revision requests. GDPR may apply if the submission contains personal data of individuals at the submitting organization.",[512,513,514,515,516,517,518,519,520,521,522,523],"application-acknowledgment-D598","amendment-agreement-D13872","purchase-order-D1411","request-for-proposal-D1270","non-disclosure-agreement-nda-D12692","service-agreement-D12711","independent-contractor-agreement-D160","letter-of-intent_acquisition-of-business-D5197","memorandum-of-understanding-D12548","vendor-agreement-D13292","notice-of-cancellation-of-contract-D450","employment-agreement_at-will-employee-D541",{"emit_how_to":205,"emit_defined_term":205},{"primary_folder":122,"secondary_folder":526,"document_type":527,"industry":528,"business_stage":529,"tags":530,"confidence":534},"terms-and-warranties","letter","general","all-stages",[527,531,532,533],"acknowledgement","contract-review","revision-request",0.75,"\u003Ch2>What is a Thank You For Submission And Request For Revision?\u003C/h2>\n\u003Cp>A \u003Cstrong>Thank You For Submission And Request For Revision\u003C/strong> is a formal written communication in which one party acknowledges receipt of a submitted document — such as a proposal, contract draft, application, or deliverable — and formally requests specific, itemized changes before it will accept, sign, or proceed with that document. It functions as a pre-contractual procedural record: it confirms the submission was received, expressly withholds acceptance to prevent an inadvertent binding agreement from forming, and gives the submitting party clear, documented instructions for what must change. Unlike informal email feedback, a properly drafted revision request letter carries the authority of an official organizational communication and creates an auditable paper trail that protects both parties if the matter is later disputed.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Proceeding informally — through email threads, phone calls, or unmarked document exchanges — when a submitted proposal or contract draft needs changes creates serious legal and operational exposure. Without a written, signed revision request that expressly withholds acceptance, your acknowledgement of the submission can be construed as implicit agreement to its terms in some jurisdictions, particularly when the changes you request are minor. Beyond the legal risk, undocumented revision instructions lead to repeated rounds of non-compliant resubmissions, missed deadlines, and disputes about what was actually requested. In regulated procurement environments — government contracting, healthcare, financial services — the absence of a formal written revision record can invalidate the entire process and expose your organization to challenge. This template closes all of those gaps in under 30 minutes, giving you a structured, signed letter that protects your legal position, communicates revision requirements without ambiguity, sets an enforceable deadline, and preserves your right to reject the revised submission if it still falls short.\u003C/p>\n",1779808990382]