[{"data":1,"prerenderedAt":483},["ShallowReactive",2],{"document-request-to-locate-former-employee-D651":3},{"document":4,"label":26,"preview":11,"thumb":27,"thumb600":28,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":29,"breadcrumb":33,"related":41,"customDescModule":180,"customdescription":6,"mdFm":181,"mdProseHtml":482},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Request to Locate Former Employee Dear [Contact name], For some time I have been unsuccessfully attempting to locate an individual who was previously employed with [COMPANY]. [HIS/HER] name is [Name of individual] and I have been informed that he worked for you in [time period]. If you know [HIS/HER] current whereabouts, I would appreciate it you could either let me know this information or forward this letter to him. Thank you very much for your help in this matter. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE] This email is intended only for the person to whom it is addressed and/or otherwise authorized personnel. The information contained herein and attached is confidential and the property of [SENDER]",null,"Request to Locate Former Employee","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/request-to-locate-former-employee-D651.png","https://templates.business-in-a-box.com/imgs/250px/651.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#651.xml",{"title":15,"description":6},"request to locate former employee",[17,20,23],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Motivation & Appreciation","/templates/motivation-appreciation/",{"label":24,"url":25},"Business Letters","/templates/business-letters/","Request to Locate Former Employee Template","https://templates.business-in-a-box.com/imgs/400px/651.png","https://templates.business-in-a-box.com/imgs/600px/651.png",[30,17,20,23],{"label":31,"url":32},"Templates","/templates/",[34,35,38],{"label":31,"url":32},{"label":36,"url":37},"Legal Agreements","/templates/business-legal-agreements/",{"label":39,"url":40},"Transfers Terminations & Releases","/templates/transfers-terminations-and-releases/",[42,46,50,54,58,62,66,70,74,78,82,86,90,106,121,135,150,165],{"label":43,"url":44,"thumb":45,"extension":10},"Response to Inquiry Concerning Former Employee","/template/response-to-inquiry-concerning-former-employee-D500","https://templates.business-in-a-box.com/imgs/250px/500.png",{"label":47,"url":48,"thumb":49,"extension":10},"Refusal of Employee Request for Early Raise","/template/refusal-of-employee-request-for-early-raise-D648","https://templates.business-in-a-box.com/imgs/250px/648.png",{"label":51,"url":52,"thumb":53,"extension":10},"Response to Employee Request for Family or Medical Leave","/template/response-to-employee-request-for-family-or-medical-leave-D680","https://templates.business-in-a-box.com/imgs/250px/680.png",{"label":55,"url":56,"thumb":57,"extension":10},"Employee Request to Participate in Medical Plan","/template/employee-request-to-participate-in-medical-plan-D611","https://templates.business-in-a-box.com/imgs/250px/611.png",{"label":59,"url":60,"thumb":61,"extension":10},"Letter to New Employer of Former Employee_Non-Disclosure","/template/letter-to-new-employer-of-former-employee_non-disclosure-D550","https://templates.business-in-a-box.com/imgs/250px/550.png",{"label":63,"url":64,"thumb":65,"extension":10},"Request Immediate Insurance Coverage for New Employee","/template/request-immediate-insurance-coverage-for-new-employee-D613","https://templates.business-in-a-box.com/imgs/250px/613.png",{"label":67,"url":68,"thumb":69,"extension":10},"Request for Employment Reference","/template/request-for-employment-reference-D498","https://templates.business-in-a-box.com/imgs/250px/498.png",{"label":71,"url":72,"thumb":73,"extension":10},"Employee Handbook","/template/employee-handbook-D712","https://templates.business-in-a-box.com/imgs/250px/712.png",{"label":75,"url":76,"thumb":77,"extension":10},"Letter of Indemnification to Former Director","/template/letter-of-indemnification-to-former-director-D5172","https://templates.business-in-a-box.com/imgs/250px/5172.png",{"label":79,"url":80,"thumb":81,"extension":10},"Employee Meal Policy","/template/employee-meal-policy-D13670","https://templates.business-in-a-box.com/imgs/250px/13670.png",{"label":83,"url":84,"thumb":85,"extension":10},"Employee Rewards Policy","/template/employee-rewards-policy-D13677","https://templates.business-in-a-box.com/imgs/250px/13677.png",{"label":87,"url":88,"thumb":89,"extension":10},"Employee Termination Policy","/template/employee-termination-policy-D13489","https://templates.business-in-a-box.com/imgs/250px/13489.png",{"description":91,"descriptionCustom":6,"label":92,"pages":93,"size":9,"extension":10,"preview":94,"thumb":95,"svgFrame":96,"seoMetadata":97,"parents":99,"keywords":98,"url":105},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Termination of your employment Dear [Contact name], We regret to inform you that your employment with [YOUR COMPANY NAME] is terminated effective upon receipt of this letter for the following reason(s): [DETAIL REASONS] [DETAIL REASONS] [DETAIL REASONS] Please vacate the premises immediately with your personal possessions. We will forward your salary earned to date in due course together with any vacation pay to which you are entitled. Within [NUMBER] days of termination we shall issue you a statement of accrued benefits. Any insurance benefits shall continue in accordance with applicable law and/or provisions of our personnel policy. Please contact [Name], at your earliest convenience, who will explain each of these items and arrange with you for the return of any company property. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Employee Dismissal Letter","2","https://templates.business-in-a-box.com/imgs/1000px/employee-dismissal-letter-D508.png","https://templates.business-in-a-box.com/imgs/250px/508.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#508.xml",{"title":98,"description":6},"employee dismissal letter",[100,102],{"label":18,"url":101},"human-resources",{"label":103,"url":104},"Employee Termination","employee-termination","/template/employee-dismissal-letter-D508",{"description":107,"descriptionCustom":6,"label":108,"pages":8,"size":9,"extension":10,"preview":109,"thumb":110,"svgFrame":111,"seoMetadata":112,"parents":114,"keywords":119,"url":120},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Company Credit Account Approval TO WHOM IT MAY CONCERN: This will confirm that [Name] has been employed by [Company name] for approximately [Duration]. During his tenure of employment, he has displayed a unique ability to identify and solve problems. He has been instrumental in the streamlining our accounting department. His experience in the accounting and finance area has been a valuable asset, one which can be of great value to any company utilizing his services","Verification of Employment and Letter of Recommendation","https://templates.business-in-a-box.com/imgs/1000px/verification-of-employment-and-letter-of-recommendation-D501.png","https://templates.business-in-a-box.com/imgs/250px/501.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#501.xml",{"title":113,"description":6},"verification of employment and letter of recommendation",[115,116],{"label":18,"url":101},{"label":117,"url":118},"References & Recommendations","references-recommendations","verification employment letter recommendation","/template/verification-of-employment-and-letter-of-recommendation-D501",{"description":122,"descriptionCustom":6,"label":123,"pages":8,"size":9,"extension":10,"preview":124,"thumb":125,"svgFrame":126,"seoMetadata":127,"parents":129,"keywords":128,"url":134},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":128,"description":6},"job offer letter long",[130,131],{"label":18,"url":101},{"label":132,"url":133},"Hire an Employee","hire-employee","/template/job-offer-letter-long-D12769",{"description":136,"descriptionCustom":6,"label":137,"pages":8,"size":9,"extension":10,"preview":138,"thumb":139,"svgFrame":140,"seoMetadata":141,"parents":143,"keywords":148,"url":149},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Letter of Appreciation Dear [Contact name], Your enthusiasm and your ability to motivate your employees have resulted in a significant increase in productivity and profitability in [Department]. [YOUR COMPANY NAME] is very pleased to count you among our talented team. We truly appreciate you hard work and effort. If we had an award to give, you would certainly be a prime candidate. Please accept my sincerest appreciation for the fine job you are doing. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE] This email is intended only for the person to whom it is addressed and/or otherwise authorized personnel. The information contained herein and attached is confidential and the property of [SENDER]","Letter of Appreciation to Employee","https://templates.business-in-a-box.com/imgs/1000px/letter-of-appreciation-to-employee-D664.png","https://templates.business-in-a-box.com/imgs/250px/664.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#664.xml",{"title":142,"description":6},"letter of appreciation to employee",[144,145,147],{"label":18,"url":101},{"label":21,"url":146},"motivation-appreciation",{"label":18,"url":101},"letter appreciation to employee","/template/letter-of-appreciation-to-employee-D664",{"description":151,"descriptionCustom":6,"label":152,"pages":153,"size":9,"extension":10,"preview":154,"thumb":155,"svgFrame":156,"seoMetadata":157,"parents":159,"keywords":158,"url":164},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":158,"description":6},"employment agreement_at will employee",[160,161,162],{"label":18,"url":101},{"label":132,"url":133},{"label":36,"url":163},"business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":166,"descriptionCustom":6,"label":167,"pages":168,"size":169,"extension":10,"preview":170,"thumb":171,"svgFrame":172,"seoMetadata":173,"parents":174,"keywords":178,"url":179},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[175],{"label":176,"url":177},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",false,{"seo":182,"reviewer":193,"legal_disclaimer":180,"quick_facts":197,"at_a_glance":199,"personas":203,"variants":224,"glossary":253,"clauses":284,"how_to_fill":330,"common_mistakes":371,"faqs":388,"industries":416,"comparisons":433,"diy_vs_pro":446,"related_template_ids_curated":459,"schema":469,"classification":471},{"meta_title":183,"meta_description":184,"primary_keyword":15,"secondary_keywords":185},"Request To Locate Former Employee Template (Free Word)","Free request to locate former employee letter template. Contact previous employers, agencies, or HR records to find a former employee's current address. Free Word and PDF download.",[186,187,188,189,190,191,192],"locate former employee letter","former employee location request template","find former employee contact information","request to locate employee word template","hr letter to locate former employee","employee location request letter free","contact former employee template",{"name":194,"credential":195,"reviewed_date":196},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":198,"legal_review_recommended":180,"signature_required":180},"easy",{"what_it_is":200,"when_you_need_it":201,"whats_inside":202},"A Request To Locate Former Employee is a formal business letter sent to a third party — such as a previous employer, staffing agency, government body, or professional association — asking for assistance in identifying the current contact information or whereabouts of a former employee. This free Word download gives you a ready-to-send letter you can edit online and export as PDF in minutes.\n","Use it when you need to reach a former employee for a specific, legitimate business reason — such as delivering unclaimed wages, pension benefits, tax documents, or a legal notice — and direct contact details are no longer on file.\n","A clear statement of the requestor's identity and authority, the full identifying details of the former employee being sought, the stated purpose of the location request, a request for the recipient's cooperation, and a professional closing with contact details for the response.\n",[204,208,212,216,220],{"title":205,"use_case":206,"icon_asset_id":207},"HR managers","Locating a former employee to deliver unclaimed wages or W-2 forms","persona-hr-manager",{"title":209,"use_case":210,"icon_asset_id":211},"Payroll administrators","Tracking down a separated employee with outstanding pay or benefit credits","persona-payroll-admin",{"title":213,"use_case":214,"icon_asset_id":215},"Legal and compliance officers","Serving a former employee with a legal notice or subpoena-related communication","persona-legal-officer",{"title":217,"use_case":218,"icon_asset_id":219},"Pension fund administrators","Contacting a vested former plan participant who has not claimed retirement benefits","persona-finance-manager",{"title":221,"use_case":222,"icon_asset_id":223},"Small business owners","Reaching a former staff member to resolve an open administrative or tax matter","persona-small-business-owner",[225,229,233,237,241,245,249],{"situation":226,"recommended_template":227,"slug":228},"Requesting location assistance from a government labor or tax authority","Request To Locate Former Employee (Government)","request-to-locate-former-employee-D651",{"situation":230,"recommended_template":231,"slug":232},"Notifying a former employee of unclaimed wages through a formal letter","Unclaimed Wages Notice Letter","notice-of-unclaimed-property-at-auction-D1218",{"situation":234,"recommended_template":235,"slug":236},"Formally terminating the employment relationship in writing","Employee Termination Letter","employee-dismissal-letter-D508",{"situation":238,"recommended_template":239,"slug":240},"Requesting employment history verification from a previous employer","Employment Verification Letter","verification-of-employment-and-letter-of-recommendation-D501",{"situation":242,"recommended_template":243,"slug":244},"Sending a general reference inquiry about a former staff member","Reference Check Letter","reference-check-letter-D601",{"situation":246,"recommended_template":247,"slug":248},"Notifying an employee of outstanding document or equipment return","Letter Requesting Return of Company Property","collection-letter-requesting-contact-and-proposal-D189",{"situation":250,"recommended_template":251,"slug":252},"Reaching a former contractor or freelancer for a tax or payment matter","Request for Updated Contact Information Letter","request-for-information-D227",[254,257,260,263,266,269,272,275,278,281],{"term":255,"definition":256},"Requestor","The individual or organization sending the location request letter — typically an employer, HR department, or authorized agent.",{"term":258,"definition":259},"Former Employee","An individual who previously worked for the requesting organization and whose current contact information is no longer on file.",{"term":261,"definition":262},"Unclaimed Wages","Compensation earned by an employee but not collected — including final paychecks, accrued vacation payouts, or expense reimbursements — that the employer is legally required to attempt to deliver.",{"term":264,"definition":265},"Escheatment","The process by which unclaimed funds held by a business are transferred to the state after a statutory dormancy period, typically 1–5 years depending on jurisdiction.",{"term":267,"definition":268},"Last Known Address","The most recent mailing address on file for a former employee, used as the starting point for any location effort.",{"term":270,"definition":271},"Third-Party Locator","An agency, association, or institution — such as a union, professional registry, or former employer — contacted to help identify the current whereabouts of an individual.",{"term":273,"definition":274},"Privacy Compliance","Adherence to applicable laws — such as GDPR, CCPA, or PIPEDA — governing how personal data about a former employee may be shared or disclosed in response to a location request.",{"term":276,"definition":277},"Legitimate Business Purpose","A documented, lawful reason for seeking someone's contact information — required both to justify the request and to satisfy privacy law standards in most jurisdictions.",{"term":279,"definition":280},"Employee Separation","The formal end of the employment relationship, whether through resignation, termination, retirement, or layoff — the event that typically originates the need for a location request.",{"term":282,"definition":283},"Authorized Representative","A person explicitly empowered to act on behalf of an organization, whose signature or name on the letter establishes that the request is official and not a personal inquiry.",[285,290,295,300,305,310,315,320,325],{"name":286,"plain_english":287,"sample_language":288,"common_mistake":289},"Sender identification block","States the full legal name, title, organization, address, phone, and email of the person sending the letter.","[SENDER FULL NAME] | [JOB TITLE] | [COMPANY LEGAL NAME] | [STREET ADDRESS, CITY, STATE, ZIP] | [PHONE NUMBER] | [EMAIL ADDRESS]","Using a personal email address or home address instead of official company contact details — this undermines the letter's authority and may cause the recipient to discard it as informal or fraudulent.",{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Date and recipient address","Records the date of the letter and the full name and address of the third party being asked to assist with the location request.","[DATE] | [RECIPIENT NAME OR ORGANIZATION] | [RECIPIENT TITLE, IF APPLICABLE] | [STREET ADDRESS, CITY, STATE, ZIP]","Omitting the recipient's title or department when writing to a large organization. The letter may sit unrouted in a general mailbox for weeks.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Subject line","A brief, specific heading that tells the recipient immediately what the letter concerns and who the subject individual is.","Re: Request to Locate Former Employee — [FORMER EMPLOYEE FULL NAME], [FORMER EMPLOYEE ID / SSN LAST 4 IF APPLICABLE]","Writing a vague subject like 'HR Inquiry' instead of naming the former employee. A specific subject line speeds routing and prevents the letter from being treated as junk mail.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Purpose statement","Clearly explains why the sender is attempting to locate the former employee and the legitimate business reason behind the request.","[COMPANY NAME] is attempting to contact [FORMER EMPLOYEE FULL NAME], a former employee who separated from our organization on [SEPARATION DATE], in order to deliver [UNCLAIMED WAGES / TAX DOCUMENTS / BENEFIT INFORMATION / OTHER PURPOSE].","Stating the purpose in vague terms such as 'a business matter.' Without a specific reason, recipients — especially HR departments and privacy-conscious institutions — will typically decline to assist.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Former employee identifying details","Provides enough detail about the individual being sought — name, last known address, dates of employment — for the recipient to match their records without disclosing unnecessary personal data.","Former employee: [FULL NAME] | Last known address: [ADDRESS] | Date of birth: [DOB, IF REQUIRED] | Dates of employment: [START DATE] to [END DATE] | Former job title: [TITLE]","Including a full Social Security number in writing when only the last four digits are needed for identification. Full SSNs in correspondence create unnecessary data-exposure risk for both parties.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Request for cooperation","Politely but directly asks the recipient to share any updated contact information they may hold, within the bounds of applicable privacy law.","We respectfully request that, if you hold current contact information for [FORMER EMPLOYEE FULL NAME], you forward this letter to them or provide us with their current mailing address so that we may fulfill our legal obligation to [PURPOSE].","Demanding contact information as if the recipient is obligated to provide it. Third parties share personal data voluntarily and in compliance with their own privacy policies — a demanding tone causes refusals.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Confidentiality and privacy assurance","Confirms that any information provided will be used solely for the stated purpose and handled in accordance with applicable privacy requirements.","Any information you provide will be used exclusively for the purpose described above and will be handled in accordance with all applicable privacy and data protection laws. We will not disclose any information you share to unauthorized third parties.","Omitting this clause entirely. Many HR and legal departments are instructed not to share personal information without a privacy assurance — skipping it guarantees a refusal from cautious recipients.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Response instructions","Tells the recipient exactly how and where to respond — by phone, email, or mail — and provides a deadline if applicable.","Please direct your response to [CONTACT NAME] at [EMAIL ADDRESS] or [PHONE NUMBER] by [RESPONSE DEADLINE DATE, IF APPLICABLE]. If you have any questions regarding this request, do not hesitate to contact us.","Providing only one contact method, such as a fax number no longer monitored. Always include at least an email address and a phone number.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Closing and authorized signature block","A professional closing followed by the sender's printed name, title, and the company's official name — establishing that the letter is authorized and official.","Thank you for your assistance with this matter. Sincerely, [SENDER FULL NAME] | [JOB TITLE] | [COMPANY LEGAL NAME]","Closing without stating the sender's title or the company name. A letter that appears to come from an unnamed individual rather than an organization will be treated with far less credibility.",[331,336,341,346,351,356,361,366],{"step":332,"title":333,"description":334,"tip":335},1,"Complete the sender identification block","Enter your full legal name, job title, company name, official mailing address, direct phone number, and business email address at the top of the letter.","Use your company's official letterhead if available — printed letterhead increases response rates by signaling the request is institutional, not personal.",{"step":337,"title":338,"description":339,"tip":340},2,"Date the letter and address it to the right recipient","Enter today's date and the full name, title, and address of the third party you are contacting. If writing to a large organization, address it to the HR or Records department by name.","Call ahead to confirm the correct department and contact name — a correctly routed letter can cut response time from weeks to days.",{"step":342,"title":343,"description":344,"tip":345},3,"Write a specific subject line","Include the former employee's full name and, if appropriate, the last four digits of their employee ID or Social Security number in the subject line so the recipient can search their records immediately.","Avoid abbreviations in the subject line — spell out the full name exactly as it appeared on employment records, since records may be filed under a former name.",{"step":347,"title":348,"description":349,"tip":350},4,"State the purpose clearly and specifically","In one to two sentences, explain the exact reason you are looking for this individual — unclaimed wages, pension benefits, tax document delivery, or a legal matter. Be direct and factual.","Citing the specific legal obligation driving the search (e.g., state unclaimed property law) gives your request additional weight with cautious recipients.",{"step":352,"title":353,"description":354,"tip":355},5,"Enter the former employee's identifying details","Provide the individual's full name, last known address, dates of employment, and job title. Include date of birth only if the recipient specifically needs it to differentiate between employees with the same name.","Never include a full Social Security number in a mailed or emailed letter — use only the last four digits if identification disambiguation is needed.",{"step":357,"title":358,"description":359,"tip":360},6,"Add the confidentiality and privacy assurance","Confirm in writing that any information provided will be used only for the stated purpose and handled in compliance with applicable privacy law. This single paragraph significantly increases cooperation rates.","If your organization is subject to a specific privacy regulation — such as GDPR or CCPA — name it explicitly. It demonstrates that you take data handling seriously.",{"step":362,"title":363,"description":364,"tip":365},7,"Provide clear response instructions","State your preferred response method (email is fastest), provide a direct contact name, and include a response-by date if the matter is time-sensitive. Include both email and phone as options.","A response deadline of 15–20 business days is reasonable for routine requests; flag any statutory deadlines (e.g., escheatment filing dates) explicitly if they apply.",{"step":367,"title":368,"description":369,"tip":370},8,"Sign and send on company letterhead","Close with a professional salutation, your printed name, and your official title. Send via traceable delivery — certified mail or a delivery-confirmation email — and retain a copy for your HR records.","Log the date sent and the method of delivery in your HR records so you can demonstrate due diligence if the matter later involves unclaimed property compliance or litigation.",[372,376,380,384],{"mistake":373,"why_it_matters":374,"fix":375},"Vague statement of purpose","Recipients — especially HR departments — are instructed to decline requests that do not clearly articulate a legitimate business need. A vague letter will be ignored or refused.","Name the specific reason in the letter body: unclaimed wages, a W-2, pension entitlement, or a legal notice. One precise sentence is more effective than a paragraph of generalities.",{"mistake":377,"why_it_matters":378,"fix":379},"Omitting the privacy and confidentiality assurance","Institutions that hold personal data on former employees face their own privacy obligations. Without a written assurance of appropriate use, most will not share contact details.","Include a dedicated paragraph confirming that information will be used only for the stated purpose and handled in compliance with applicable data protection law.",{"mistake":381,"why_it_matters":382,"fix":383},"Using personal contact details instead of official company information","A letter with a Gmail address or home address will be treated as a personal inquiry rather than an official business communication, reducing the likelihood of cooperation dramatically.","Use company letterhead and a business email address. If the company does not have formal letterhead, ensure the company name and registered address appear prominently in the header.",{"mistake":385,"why_it_matters":386,"fix":387},"Sending the letter to the wrong contact at a large organization","A letter addressed to a general mailbox or the wrong department can sit unacted upon for weeks, causing you to miss statutory deadlines for unclaimed property filings or legal service.","Call the recipient organization before sending to confirm the correct department, contact name, and preferred delivery method. Address the letter to a named individual wherever possible.",[389,392,395,398,401,404,407,410,413],{"question":390,"answer":391},"What is a request to locate a former employee?","A request to locate a former employee is a formal business letter sent to a third party — such as a previous employer, staffing agency, union, or professional association — asking for help identifying the current mailing address or contact information of an individual who has left an organization. It is used when an employer needs to reach the former employee for a specific, documented business reason and no current contact details are on file.\n",{"question":393,"answer":394},"When should I send a request to locate a former employee?","The most common triggers are unclaimed wages or final paychecks that were returned undelivered, W-2 or tax forms that could not be sent, vested pension or retirement benefits the individual has not claimed, and legal notices or subpoena-related communications. Some jurisdictions require employers to make documented good-faith efforts to contact former employees before transferring unclaimed funds to the state.\n",{"question":396,"answer":397},"Is it legal to ask a third party to help locate a former employee?","Yes, in most jurisdictions, as long as the request is made for a legitimate and documented business purpose and any information received is handled in compliance with applicable privacy law. The letter should state the purpose clearly, include a confidentiality assurance, and never request more personal information than is necessary to accomplish the stated goal. Recipients are not legally obligated to respond, but many will cooperate when the request is professional and well-documented.\n",{"question":399,"answer":400},"What information should I include about the former employee in the letter?","Include the individual's full name as it appeared on employment records, their last known mailing address, their dates of employment, and their former job title. Include date of birth only when needed to distinguish between individuals with the same name. Never include a full Social Security number in a written letter — use only the last four digits if disambiguation is required.\n",{"question":402,"answer":403},"Who should I send this letter to?","Common recipients include the former employee's most recent previous employer listed on their personnel file, a union or trade association they belonged to, a professional licensing board, a staffing or placement agency that placed them, or a government labor authority that may hold updated address records. Choose the recipient most likely to have current contact information based on the individual's industry and employment history.\n",{"question":405,"answer":406},"Does this letter need to be signed by a specific person?","The letter should be signed by an authorized representative of the organization — typically an HR manager, payroll director, or legal officer. The signer's full name and title must appear in the closing block to confirm the request is official. A letter signed only by a first name or with no title will be treated with far less credibility by the recipient.\n",{"question":408,"answer":409},"What happens if the third party refuses to share information?","Third parties are not legally required to disclose personal information in response to this type of letter. If a direct outreach fails, consider engaging a licensed skip-tracing or people-search service, consulting state unclaimed property databases (which may have updated addresses on file), or working with legal counsel to determine if a formal process — such as a court order — is appropriate given the circumstances.\n",{"question":411,"answer":412},"How does this letter support unclaimed property compliance?","Most US states require employers to make a documented good-faith attempt to notify holders of unclaimed wages or benefits before escheating the funds to the state. Sending a request to locate letter — and retaining a copy — creates the paper trail that demonstrates you fulfilled the due diligence requirement. Without this documentation, regulators may find that you failed to make adequate contact efforts.\n",{"question":414,"answer":415},"Should I send this letter by regular mail or certified mail?","Use certified mail with return receipt, or a traceable email with a read-receipt or delivery confirmation, for any request tied to a legal obligation or statutory deadline. For routine administrative matters with no deadline pressure, first-class mail or a professional email is sufficient. Retain the delivery confirmation in your HR records regardless of which method you use.\n",[417,421,425,429],{"industry":418,"icon_asset_id":419,"specifics":420},"Healthcare","industry-healthtech","Hospitals and medical practices frequently need to reach former clinical staff to deliver licensing-related documents or pension plan communications for vested employees who left before retirement age.",{"industry":422,"icon_asset_id":423,"specifics":424},"Construction and Trades","industry-construction","High turnover and seasonal employment mean unclaimed final paychecks and unreturned benefit credits are common; union halls are a primary third-party contact for locating former tradespeople.",{"industry":426,"icon_asset_id":427,"specifics":428},"Professional Services","industry-professional-services","Law firms, accounting practices, and consulting agencies use this letter to deliver tax documents to former partners or associates, particularly those who worked across multiple office locations.",{"industry":430,"icon_asset_id":431,"specifics":432},"Manufacturing","industry-manufacturing","Long-tenured plants with pension obligations routinely need to locate former employees who vested decades ago but never claimed their retirement benefits before moving or changing contact details.",[434,437,439,442],{"vs":239,"vs_template_id":435,"summary":436},"employment-verification-letter-D13272","An employment verification letter confirms that an individual worked for an organization and is typically sent to a third party at the employee's request. A request to locate former employee is sent by the employer to a third party seeking the individual's current contact details — it is an outbound search, not a confirmation. The two letters serve opposite directions of the same relationship.",{"vs":92,"vs_template_id":236,"summary":438},"An employee dismissal letter formally ends the employment relationship and is sent directly to the employee at the time of separation. A request to locate former employee is sent months or years later, to a third party, when the employer can no longer reach the individual directly. One closes the relationship; the other attempts to reopen a communication channel.",{"vs":243,"vs_template_id":440,"summary":441},"D{REFERENCE_CHECK_LETTER_ID}","A reference check letter asks a previous employer to comment on a candidate's work history and performance — it serves a hiring function. A request to locate former employee asks a third party for contact details to fulfill an administrative or legal obligation. The subjects and purposes are entirely different, though both involve formal communication between organizations about an individual.",{"vs":443,"vs_template_id":444,"summary":445},"Demand Letter","D{DEMAND_LETTER_ID}","A demand letter asserts a legal claim and demands a specific action or payment from the recipient. A request to locate former employee is a cooperative request with no legal demand — it asks for assistance finding someone, not for compliance. If the location effort succeeds and a legal matter follows, a demand letter may come next, but the two documents serve distinct sequential purposes.",{"use_template":447,"template_plus_review":451,"custom_drafted":455},{"best_for":448,"cost":449,"time":450},"HR managers and payroll administrators handling routine unclaimed wage or tax document delivery","Free","10–15 minutes",{"best_for":452,"cost":453,"time":454},"Matters with statutory unclaimed property deadlines or involving sensitive personal data requiring privacy-law compliance review","$100–$300 for an HR consultant or attorney review","1–2 business days",{"best_for":456,"cost":457,"time":458},"Complex situations involving litigation, cross-border privacy regulations, or formal legal service attempts","$300–$800","2–5 business days",[236,240,460,461,462,463,464,465,466,467,468,244],"job-offer-letter-long-D12769","letter-of-appreciation-to-employee-D664","employment-agreement_at-will-employee-D541","independent-contractor-agreement-D160","non-disclosure-agreement-nda-D12692","confirmation-of-employment-and-letter-of-recommendation-D487","employee-handbook-D712","separation-agreement-D13184","how-to-create-a-performance-improvement-plan-D12564",{"emit_how_to":470,"emit_defined_term":470},true,{"primary_folder":163,"secondary_folder":472,"document_type":473,"industry":474,"business_stage":475,"tags":476,"confidence":481},"transfers-terminations-and-releases","letter","general","all-stages",[477,478,479,480],"former-employee","contact-information","business-correspondence","legal-letter",0.85,"\u003Ch2>What is a Request To Locate Former Employee?\u003C/h2>\n\u003Cp>A \u003Cstrong>Request To Locate Former Employee\u003C/strong> is a formal business letter sent by an employer — or an authorized representative such as an HR manager, payroll officer, or legal counsel — to a third party asking for assistance in identifying the current contact information or mailing address of a former staff member. The letter is not sent directly to the former employee (whose address is unknown) but to an intermediary likely to hold updated records, such as a previous employer, union hall, professional licensing board, or staffing agency. It states a clear, legitimate business purpose for the search, provides enough identifying information for the recipient to search their records, and includes a confidentiality assurance to satisfy the recipient's own data-protection obligations.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>When a former employee's contact details go stale, the employer's administrative obligations do not disappear with them. Unclaimed final paychecks, undelivered W-2 forms, vested pension benefits, and legal notices all require a documented, good-faith attempt to reach the individual — and in many US states, that effort must be on record before unclaimed funds can legally be transferred to the state through escheatment. A professionally drafted location request letter creates exactly that paper trail. Without it, regulators treating a failed escheatment filing as a lack of due diligence can issue penalties, and unresolved benefit obligations remain on the books indefinitely. This template gives you a letter structured to maximize cooperation from privacy-conscious recipients, reduce back-and-forth by including every detail the third party needs to search their records on the first read, and demonstrate compliance if the matter is ever reviewed.\u003C/p>\n",1781186028968]