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The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":97,"description":6},"employment agreement_at will employee",[99,101,104],{"label":18,"url":100},"human-resources",{"label":102,"url":103},"Hire an Employee","hire-employee",{"label":105,"url":106},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":109,"descriptionCustom":6,"label":110,"pages":111,"size":112,"extension":10,"preview":113,"thumb":114,"svgFrame":115,"seoMetadata":116,"parents":117,"keywords":121,"url":122},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[118],{"label":119,"url":120},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":124,"descriptionCustom":6,"label":125,"pages":126,"size":9,"extension":10,"preview":127,"thumb":128,"svgFrame":129,"seoMetadata":130,"parents":132,"keywords":131,"url":137},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. 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Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. The Employment 2","Employee Handbook","34",280,"https://templates.business-in-a-box.com/imgs/1000px/employee-handbook-D712.png","https://templates.business-in-a-box.com/imgs/250px/712.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#712.xml",{"title":6,"description":6},[148,149],{"label":18,"url":100},{"label":150,"url":151},"Company Policies","company-policies","employee handbook","/template/employee-handbook-D712",{"description":155,"descriptionCustom":6,"label":156,"pages":157,"size":9,"extension":10,"preview":158,"thumb":159,"svgFrame":160,"seoMetadata":161,"parents":163,"keywords":162,"url":166},"FIXED-TERM AGREEMENT This Fixed-Term Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME], (the \"Company\") a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [EMPLOYEE NAME], (the \"Employee\") an individual with his main address located at: [YOUR COMPLETE ADDRESS] Collectively, the Company and Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has offered employment to the Employee in the capacity of [SPECIFY CAPACITY OF EMPLOYEE] in the Company; WHEREAS, the Employee is desirous of and is willing to be employed by the Company in such capacity; NOW, THEREFORE, the Parties agree as follows: DEFINITIONS \"Agreement\" and \"this Agreement\" shall mean this Fixed-Term Agreement and all attached annexures and instruments supplemental to or amending, modifying or confirming this Agreement, in accordance with the provisions of this Agreement. \"Company\" shall have the meaning given to such expression in paragraph 1 of the introduction of the Parties. \"Confidential Information\" includes any trade/business secret, technical knowledge or know-how, financial information, plans, customer lists, pricing policies and procedures, marketing data, research and development data, product data, any formula pattern or compilation of information used in the business of the Company or any clients thereof or their affairs. \"Intellectual Property\" means all intellectual and industrial property and all rights therein, including, without limiting the generality of the foregoing, all inventions (whether patentable or not, and whether or not patent protection has been applied for or granted), improvements, developments, discoveries, proprietary information, trademarks, trademark applications, trade names, websites, Internet domain names, logos, slogans, know-how, trade secrets, processes, designs (whether or not registerable and whether or not design rights subsist in them), works in which copyright may subsist (including computer software and preparatory and design materials therefor). \"Month\" means a calendar month. \"Working Day\" means any day excluding Saturdays, Sundays, and statutory holidays. \"Customer(s)\"/\"Clients\" shall mean any individual, corporation, partnership, business, or other entity, whether for-profit or not-for-profit, whose existence and business is known to the Employee as a result of the Employee's access to the Company's business information, Confidential Information, customer lists, customer account information or any other source of information the Employee has access to during its employment. TERM This is a Fixed-Term Agreement. This Agreement will commence on [SPECIFY DATE] and will end on [SPECIFY DATE]. FIXED-TERM APPOINTMENT The Company hereby offers appointment to the Employee for a Fixed Term to serve the Company in the capacity of [CAPACITY OF EMPLOYEE], with effect from [SPECIFY DATE] (the \"Effective Date\") until [SPECIFY DATE]. The Company may conduct a background and a medical check on the Employee, who hereby agrees and assents to the aforesaid offer being made subject to the satisfactory completion of the same. The Employee shall perform their duties at [SPECIFY ADDRESS]. The Employee warrants that, by entering into this Agreement and performing obligations hereunder, the Employee will not be in breach of any terms or obligations under any subsisting agreement, written or oral, with any third party. Notice Period. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company's services. In the event of the Employee having any incomplete assignment, the Company will have the discretion to relieve the Employee only at the end of the [NUMBER OF MONTHS] months' notice period. Similarly, the Company can terminate the Employee's services by giving the Employee [NUMBER OF MONTHS] months' notice or salary thereof. The Company may terminate the Employee's services immediately on disciplinary grounds. Standard Office Hours. The Company's core hours of operation are from [OFFICE HOURS]. DUTIES AND POWERS The Employee's job description and general responsibilities shall be as set forth in \"Annexure A\" and shall include such further duties and responsibilities as the Company may delegate from time to time. The roles and duties of the Employee are not limited to the ones listed in Annexure A, and the same can be modified or altered as per the decision of the Company. The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Officers of the Company and/or his/her nominated deputies may from time to time assign or give to the Employee. The Employee shall, during the Term of this Agreement (unless prevented by ill health or accident or as otherwise agreed by the Company in writing), devote his time and attention and abilities to the employment with the Company and shall use best endeavours to promote and protect the Company's general interests and welfare. The Parties shall fulfill all their obligations by being compliant with the applicable laws. REMUNERATION The Employee shall be paid [SPECIFY MONTHLY SALARY] on a monthly basis. The said salary shall be paid on [DAY] day of each month to the Employee by the Company. The Employee's salary shall be paid through [MODE OF TRANSFER]. The Employee's salary and other benefits shall be subject to compulsory statutory and other deductions, including tax and other contributions that are to be held by the Employee in STATE/PROVINCE]. LEAVE AND HOLIDAYS The Employee shall be entitled to leave in a year as per the leave policy of the Company, which is annexed as Annexure B to the present Agreement. NON-DISCLOSURE, NON-SOLICITATION AND CONFIDENTIALITY As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement (on which the Employee has had the opportunity to take independent legal advice) are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during the Employee's employment with the Company, nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects in the course of his employment, for the purpose of the Company's administration and management of its employees, its business, and to comply with applicable procedures, laws and regulations. The Employee agrees that he will not at any time during the continuance of employment or on expiry or on termination/cessation of employment with the Company or thereafter, issue any statements to the press (whether oral or written) which have not directly been authorised by the Company. The obligations under this clause shall survive the termination or expiration of this Agreement, and any disclosure of the Confidential Information by the Employee intentionally or unintentionally shall constitute a material breach of the present Agreement, thereby making the Employee liable for the legal action that may be taken by the Company in this regard.","Fixed Term Contract","9","https://templates.business-in-a-box.com/imgs/1000px/fixed-term-contract-D13225.png","https://templates.business-in-a-box.com/imgs/250px/13225.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13225.xml",{"title":162,"description":6},"fixed term contract",[164,165],{"label":105,"url":106},{"label":105,"url":106},"/template/fixed-term-contract-D13225",{"description":168,"descriptionCustom":6,"label":169,"pages":170,"size":171,"extension":10,"preview":172,"thumb":173,"svgFrame":174,"seoMetadata":175,"parents":176,"keywords":180,"url":181},"EMPLOYMENT AGREEMENT FOR AN EXECUTIVE This Employment Agreement for an Executive (the \"Agreement\") is made and effective this [Date], BETWEEN: [EXECUTIVE NAME] (the \"Executive\"), an individual with his main address at: AND: [COMPANY NAME] (the \"Company\"), an entity organized and existing under the laws of the [STATE/PROVINCE], with its head office located at: Recitals In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Company hereby employs the Executive and the Executive hereby agrees to perform services as an Executive of the Company, upon the following terms and conditions: TERM The Company hereby employs Executive to serve as [position] and to serve in such additional or different position or positions as the Company may determine in its sole discretion. The term of employment shall be for a period of [NUMBER] years (\"Employment Period\") to commence on [DATE], unless earlier terminated as set forth herein. The effective date of this Agreement shall be the date first set forth above, and it shall continue in effect until the earlier of: The effective date of any subsequent employment agreement between the Company and the Executive; The effective date of any termination of employment as provided elsewhere herein; or [NUMBER] year(s) from the effective date hereof, provided, that this Employment Agreement shall automatically renew for successive periods of [NUMBER] years each unless either party gives written notice to other that it does not wish to automatically renew this Agreement, which written notice must be received by the other party no less than [NUMBER] days and no more than [NUMBER] days prior to the expiration of the applicable term. Duties and Responsibilities Executive will be reporting to [IDENTIFY]. Within the limitations established by the By-laws of the Company, the Executive shall have each and all of the duties and responsibilities of that position and such other or different duties on behalf of the Company, as may be assigned from time to time by [identify what person or body may assign additional responsibilities]. Location The initial principal location at which Executive shall perform services for the Company shall be [location]. Acceptance of Employment Executive accepts employment with the Company upon the terms set forth above and agrees to devote all Executive's time, energy and ability to the interests of the Company, and to perform Executive's duties in an efficient, trustworthy and business-like manner. Devotion of Time to Employment The Executive shall devote the Executive's best efforts and substantially all of the Executive's working time to performing the duties on behalf of the Company. The Executive shall provide services during the normal business hours of the Company as determined by the Company. Reasonable amounts of time may be allotted to personal or outside business, charitable and professional activities and shall not constitute a violation of this Agreement provided such activities do not materially interfere with the services required to be rendered hereunder. QUALIFICATIONS The Executive shall, as a condition of this Agreement, satisfy all of the qualification that are reasonably and in good faith established by the Board of Directors. Compensation Base Salary Executive shall be paid a base salary (\"Base Salary\") at the annual rate of [salary], payable in bi-weekly installments consistent with Company's payroll practices. The annual Base Salary shall be reviewed on or before [DATE] of each year, unless Executive's employment hereunder shall have been terminated earlier pursuant to this Agreement, starting on [agreed upon date] by the Board of Directors of the Company to determine if such Base Salary should be increased for the following year in recognition of services to the Company. In consideration of the services under this Agreement, Executive shall be paid the aggregate of basic compensation, bonus and benefits as hereinafter set forth. Payment Payment of all compensation to Executive hereunder shall be made in accordance with the relevant Company policies in effect from time to time, including normal payroll practices. Bonus From time to time, the Company may pay to Executive a bonus out of net revenues of the Company. Payment of any bonus compensation shall be at the sole discretion of the Board of Directors or the Executive committee of the Board of Directors and the Executive shall have no entitlement to such amount absent a decision by the Company as aforesaid to make such bonus compensation. Executive shall also be entitled to a bonus determined as follows: [DESCRIBE] Benefits The Company shall provide Executive with such benefits as are provided to other senior management Of the Company. Benefits shall include at a minimum (i) paid vacation of [NUMBER] days per year, at such times as approved by the Board of Directors, (ii) health insurance coverage under the same terms as offered to other Executives of the Company, (iii) retirement and profit sharing programs as offered to other Executives of the Company, (iv) paid holidays as per the Company's policies, and (v) such other benefits and perquisites as are approved by the Board of Directors. The Company has the right to modify conditions of participation, terminate any benefit, or change insurance plans and other providers of such benefits in its sole discretion. The Executive shall be reimbursed for out of pocket expenses that are pre-approved by the Company, subject to the Company's policies and procedures therefore, and only for such items that are a necessary and integral part of the Executive's job functions. NonDeductible Compensation In the event a deduction shall be disallowed by the Internal Revenue Service or a court of competent jurisdiction for federal income tax purposes for all or any part of the payment made to Executive by the Company or any other shareholder or Executive of the Company, shall be required by the Internal Revenue Service to pay a deficiency on account of such disallowance, then Executive shall repay to the Company or such other individual required to make such payment, an amount equal to the tax imposed on the disallowed portion of such payment, plus any and all interest and penalties paid with respect thereto. The Company or other party required to make payment shall not be required to defend any proposed disallowance or other action by the Internal Revenue Service or any other state, federal, or local taxing authorities. Withholding All sums payable to Executive under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. Other Employment Benefits Business Expenses Upon submission of itemized expense statements in the manner specified by the Company, Executive shall be entitled to reimbursement for reasonable travel and other reasonable business expenses duly incurred by Executive in the performance of his duties under this Agreement. Benefit Plans Executive shall be entitled to participate in the Company's medical and dental plans, life and disability insurance plans and retirement plans pursuant to their terms and conditions. Executive shall be entitled to participate in any other benefit plan offered by the Company to its Executives during the term of this Agreement (other than stock option or stock incentive plans, which are governed by Section 3(d) below). Nothing in this Agreement shall preclude the Company or any affiliate of the Company from terminating or amending any Executive benefit plan or program from time to time. Vacation Executive shall be entitled to [agreed upon number of time] weeks of vacation each year of full employment, exclusive of legal holidays, as long as the scheduling of Executive's vacation does not interfere with the Company's normal business operations.","Employment Agreement Executive","12",97,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_executive-D543.png","https://templates.business-in-a-box.com/imgs/250px/543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#543.xml",{"title":6,"description":6},[177,178,179],{"label":18,"url":100},{"label":102,"url":103},{"label":105,"url":106},"employment agreement executive","/template/employment-agreement-executive-D543",false,{"seo":184,"reviewer":195,"legal_disclaimer":199,"quick_facts":200,"at_a_glance":202,"personas":206,"variants":231,"glossary":257,"clauses":291,"how_to_fill":342,"common_mistakes":383,"faqs":408,"industries":436,"comparisons":461,"diy_vs_lawyer":474,"jurisdictions":487,"related_template_ids_curated":508,"schema":517,"classification":518},{"meta_title":185,"meta_description":186,"primary_keyword":187,"secondary_keywords":188},"Remote Work Schedule Template (Free Word)","Free remote work schedule template defining remote days, hours, availability, and obligations. Download in Word, edit online, or export as PDF. Free Word and PDF download.","remote work schedule template",[189,190,191,192,193,194],"work from home schedule template","remote work policy template word","telecommute agreement template","hybrid work schedule template","remote work schedule template free","employee remote work agreement",{"name":196,"credential":197,"reviewed_date":198},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":201,"legal_review_recommended":199,"signature_required":199,"notarization_required":182},"medium",{"what_it_is":203,"when_you_need_it":204,"whats_inside":205},"A Remote Work Schedule is a binding agreement between an employer and an employee that formally documents the terms under which the employee performs work duties from a location other than the primary workplace. This free Word download covers approved remote days, core hours, availability expectations, equipment responsibilities, data security, and the conditions under which remote privileges may be modified or revoked — all in a single signable document.\n","Use it whenever a full-time, part-time, or hybrid employee will work remotely on a recurring or permanent basis. It is equally appropriate for formalizing an informal arrangement already in practice and for onboarding new hires into a remote or hybrid role from day one.\n","Approved work location and remote days, designated core hours and availability windows, equipment and expense responsibilities, data security and confidentiality obligations, performance expectations, health and safety acknowledgments, and modification or revocation terms.\n",[207,211,215,219,223,227],{"title":208,"use_case":209,"icon_asset_id":210},"HR managers","Standardizing remote work terms across departments to reduce policy disputes","persona-hr-manager",{"title":212,"use_case":213,"icon_asset_id":214},"Small business owners","Formalizing a work-from-home arrangement without a dedicated legal team","persona-small-business-owner",{"title":216,"use_case":217,"icon_asset_id":218},"Operations directors","Enforcing consistent availability and productivity standards for distributed teams","persona-operations-director",{"title":220,"use_case":221,"icon_asset_id":222},"Startup founders","Onboarding remote-first employees with clear expectations from day one","persona-startup-founder",{"title":224,"use_case":225,"icon_asset_id":226},"Remote team managers","Documenting schedule terms and availability windows for asynchronous teams","persona-remote-manager",{"title":228,"use_case":229,"icon_asset_id":230},"International employers","Complying with jurisdiction-specific remote work disclosure requirements","persona-international-employer",[232,236,240,244,247,250,253],{"situation":233,"recommended_template":234,"slug":235},"Employee works fully remotely with no required office days","Remote Work Schedule (Permanent)","remote-work-schedule-D12740",{"situation":237,"recommended_template":238,"slug":239},"Employee splits time between office and home on a fixed pattern","Hybrid Work Schedule Agreement","hybrid-work-policy-D13470",{"situation":241,"recommended_template":242,"slug":243},"Employee works remotely on a temporary or trial basis","Temporary Remote Work Agreement","remote-work-agreement-D13282",{"situation":245,"recommended_template":110,"slug":246},"Contractor working remotely under a service engagement","independent-contractor-agreement-D160",{"situation":248,"recommended_template":249,"slug":243},"Employee relocating to another state or country while employed","Remote Work Employment Agreement",{"situation":251,"recommended_template":41,"slug":252},"Company establishing a company-wide remote work policy","remote-work-policy-D12540",{"situation":254,"recommended_template":255,"slug":256},"Employee requesting flexible hours alongside remote work","Flexible Work Arrangement Agreement","flexible-work-arrangements-policy-D13693",[258,261,264,267,270,273,276,279,282,285,288],{"term":259,"definition":260},"Approved Remote Location","The specific address or addresses where the employee is authorized to perform work duties outside the primary office.",{"term":262,"definition":263},"Core Hours","A defined daily window — for example, 10 a.m. to 3 p.m. in the employee's local time zone — during which the employee must be reachable and available for meetings or collaboration.",{"term":265,"definition":266},"Hybrid Work Arrangement","A schedule in which the employee splits work time between the employer's premises and a remote location on a recurring, agreed pattern.",{"term":268,"definition":269},"Synchronous Availability","The requirement that the employee be reachable and responsive in real time during specified hours, regardless of physical work location.",{"term":271,"definition":272},"Equipment Policy","The clause specifying whether the employer or employee is responsible for providing, maintaining, and insuring devices and connectivity used for remote work.",{"term":274,"definition":275},"Data Security Obligation","The employee's contractual duty to protect company data — using approved VPNs, encrypted storage, and secure networks — when working outside the employer's physical premises.",{"term":277,"definition":278},"Right to Revert","The employer's reserved right to modify or revoke remote work privileges and require the employee to return to the office, typically with a defined notice period.",{"term":280,"definition":281},"Home Office Stipend","A fixed periodic payment from the employer to the employee to offset the cost of internet, furniture, or equipment used for remote work.",{"term":283,"definition":284},"Constructive Change of Terms","A unilateral employer action — such as suddenly ending an established remote arrangement — that may constitute a fundamental change to employment conditions and trigger constructive dismissal claims in some jurisdictions.",{"term":286,"definition":287},"Tax Nexus","The legal connection created when an employee works in a state or country different from the employer's registered location, potentially triggering payroll tax, corporate tax, and employment law obligations in that jurisdiction.",{"term":289,"definition":290},"Ergonomic Self-Assessment","A documented checklist the employee completes to confirm their home workspace meets basic occupational health and safety standards before beginning remote work.",[292,297,302,307,312,317,322,327,332,337],{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Parties, Role, and Effective Date","Identifies the employer and employee by legal name, states the employee's job title and department, and sets the date from which the remote schedule takes effect.","This Remote Work Schedule Agreement ('Agreement') is entered into as of [DATE] between [EMPLOYER LEGAL NAME], a [STATE/PROVINCE] [ENTITY TYPE] ('Employer'), and [EMPLOYEE FULL NAME] ('Employee'), currently employed as [JOB TITLE] in the [DEPARTMENT] department.","Using a trade name instead of the registered legal entity. If the employer name on this agreement differs from payroll records, enforcing modification or revocation terms against the correct entity becomes ambiguous.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Approved Remote Work Location","Specifies the exact address or addresses where the employee is permitted to work remotely, and whether prior approval is required to work from a different location.","Employee is authorized to perform work duties remotely from [ADDRESS] ('Approved Location'). Employee must obtain written approval from [MANAGER TITLE] before working from any other location, including co-working spaces or locations in a different state or country.","Omitting the approved address entirely and relying on 'any location the employee chooses.' An undefined work location creates tax nexus uncertainty, workers' compensation liability gaps, and data security exposure.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Remote Work Days and Schedule","States which days of the week the employee may work remotely, which days require in-office attendance, and whether the schedule is fixed or subject to manager discretion.","Employee is approved to work remotely on [DAYS, e.g., Monday, Wednesday, Friday] and is required to be present at [OFFICE ADDRESS] on [DAYS, e.g., Tuesday and Thursday]. Schedule adjustments require [X] business days' written notice from Employer.","Setting a schedule verbally and referencing it only informally in email. An undocumented schedule becomes a source of dispute when business needs change and the employer requires additional office days.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Core Hours and Availability","Defines the hours during which the employee must be reachable and responsive, clarifies the time zone that governs core hours, and sets expectations for response times outside core hours.","Employee shall be available and responsive during core hours of [START TIME] to [END TIME] [TIME ZONE] on all scheduled work days. Outside core hours, Employee shall respond to urgent communications within [X] hours. Availability during core hours includes attendance at scheduled video calls and meetings.","Not specifying the governing time zone. For distributed teams spanning multiple zones, omitting this detail leads to recurring scheduling conflicts and ambiguity about when the employee is contractually required to be available.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Equipment, Technology, and Expense Responsibilities","Allocates responsibility for providing, maintaining, and insuring hardware, software, and internet connectivity, and states the reimbursement policy for approved home-office expenses.","Employer shall provide [LIST OF EQUIPMENT, e.g., laptop, headset, VPN access]. Employee is responsible for maintaining a reliable internet connection with minimum download speed of [X] Mbps at their own expense [OR: Employer shall reimburse up to $[X]/month for internet costs upon submission of receipts]. All Employer-issued equipment remains Employer property and must be returned upon termination.","Omitting who owns and insures employer-provided equipment in the employee's home. If the laptop is damaged or stolen outside the office, an unclear equipment clause leaves both parties exposed.",{"name":318,"plain_english":319,"sample_language":320,"common_mistake":321},"Data Security and Confidentiality","Requires the employee to use approved security tools — VPN, encrypted storage, secure Wi-Fi — and prohibits conducting work on personal devices or unsecured networks without prior written authorization.","Employee shall access company systems exclusively via the Employer-approved VPN. Employee shall not use public or shared Wi-Fi networks without VPN activation. Employee shall store work files exclusively on [APPROVED STORAGE PLATFORM]. Any breach or suspected breach of data security must be reported to [SECURITY CONTACT / IT DEPARTMENT] within [X] hours of discovery.","Referencing a general confidentiality clause from the employment contract without restating the specific remote security obligations. Remote work creates distinct attack surfaces — generic confidentiality language does not cover the behaviors required to protect data outside the office perimeter.",{"name":323,"plain_english":324,"sample_language":325,"common_mistake":326},"Performance Standards and Deliverables","Confirms that the employee's performance standards, KPIs, and output expectations are unchanged by the remote arrangement, and sets the cadence for check-ins and progress reporting.","Employee's performance expectations, as set out in the current performance plan dated [DATE], remain fully applicable during remote work periods. Employee shall participate in a [weekly / bi-weekly] check-in with [MANAGER NAME/TITLE] and submit [REPORT/UPDATE] by [DAY/TIME] each [PERIOD].","Omitting performance expectations from the agreement entirely and relying on a separate performance plan that is never referenced. When a remote employee's performance declines, the absence of a documented standard in the remote work agreement complicates disciplinary action.",{"name":328,"plain_english":329,"sample_language":330,"common_mistake":331},"Health, Safety, and Ergonomics","Requires the employee to maintain a safe, ergonomically suitable workspace, complete a self-assessment checklist, and report any work-related injury occurring at the remote location promptly.","Employee confirms their Approved Location meets the health and safety standards set out in Schedule A (Ergonomic Self-Assessment Checklist). Employee shall report any injury sustained while performing work duties at the Approved Location to [HR CONTACT] within [X] hours. Employer's workers' compensation coverage extends to injuries arising from work duties at the Approved Location as required by applicable law.","Ignoring occupational health obligations for remote workers. In most jurisdictions, workers' compensation covers remote work injuries — but only if the injury occurred while performing work duties. Documenting a safe workspace and a clear injury-reporting protocol reduces both the risk and the evidentiary burden.",{"name":333,"plain_english":334,"sample_language":335,"common_mistake":336},"Modification and Revocation","Reserves the employer's right to change the remote schedule or revoke remote privileges with stated notice, and sets the process for the employee to request a modification.","Employer may modify or revoke this remote work arrangement with [X] business days' written notice to Employee. Employee may request a modification to the schedule in writing to [MANAGER TITLE]; Employer shall respond within [X] business days. This Agreement does not create a permanent entitlement to remote work or alter the terms of the underlying employment contract.","No revocation clause at all, or one with no notice requirement. Without documented notice terms, abruptly ending an established remote arrangement — especially one of long standing — may constitute a constructive change of employment conditions in common-law jurisdictions.",{"name":338,"plain_english":339,"sample_language":340,"common_mistake":341},"Governing Law and Integration","Specifies which jurisdiction's employment law governs the agreement, confirms the agreement supplements rather than replaces the main employment contract, and includes a standard entire-agreement clause for the remote work terms.","This Agreement is governed by the laws of [STATE / PROVINCE / COUNTRY] and shall be read in conjunction with Employee's Employment Agreement dated [DATE], which continues in full force. In the event of a conflict between the terms of this Agreement and the Employment Agreement, the Employment Agreement shall prevail. This Agreement constitutes the entire understanding between the parties regarding the remote work arrangement described herein.","Omitting the integration clause linking this document to the main employment contract. A standalone remote work schedule with no reference to the underlying employment contract creates ambiguity about which document governs termination, IP, or confidentiality obligations during remote periods.",[343,348,353,358,363,368,373,378],{"step":344,"title":345,"description":346,"tip":347},1,"Enter the employer and employee legal details","Use the employer's full registered legal name — not a brand or trade name — and the employee's name as it appears on payroll records. Record the job title, department, and the effective date of the remote arrangement.","The effective date should match or precede the first scheduled remote work day. A gap between the effective date and the signature date creates an unenforced period.",{"step":349,"title":350,"description":351,"tip":352},2,"Specify the approved remote location by address","Enter the full street address of the employee's approved home office or remote location. If multiple locations are permitted, list each one. Note any locations that require separate prior written approval, such as co-working spaces or locations in other states or countries.","If the employee may work from a country other than the employer's registered jurisdiction, flag this immediately for a tax nexus and employment law review before signing.",{"step":354,"title":355,"description":356,"tip":357},3,"Set the remote days and in-office requirements","List the specific days the employee is approved to work remotely and which days require in-office attendance. State the notice period the employer must give to adjust the schedule temporarily or permanently.","Express in-office requirements as a fixed day pattern — e.g., 'Tuesday and Thursday' — rather than a percentage. 'Two days per week' is ambiguous and leads to recurring scheduling disputes.",{"step":359,"title":360,"description":361,"tip":362},4,"Define core hours and the governing time zone","State the start and end times of core availability, specify the time zone explicitly, and set a maximum response time for urgent communications outside core hours. For global teams, consider two overlapping core-hour windows.","Match core hours to the team's primary collaboration window rather than the employee's preferred schedule. A core-hours block that doesn't overlap with the team's working day defeats the purpose of the clause.",{"step":364,"title":365,"description":366,"tip":367},5,"Allocate equipment and expense responsibilities","List all equipment the employer will provide, confirm that employer-issued devices remain employer property, and state the reimbursement policy for internet costs and home-office expenses with dollar caps and submission deadlines.","If you are providing a monthly stipend rather than direct reimbursement, specify whether unused amounts roll over or expire each month — ambiguity here generates payroll questions.",{"step":369,"title":370,"description":371,"tip":372},6,"Complete the data security requirements","Name the approved VPN, storage platform, and any other security tools the employee must use. State the reporting window for security incidents and the consequences of non-compliance.","Reference your IT security policy by name and date so any future policy updates automatically apply without requiring a contract amendment.",{"step":374,"title":375,"description":376,"tip":377},7,"Attach the ergonomic self-assessment checklist","Include a Schedule A with a short ergonomic checklist — monitor height, seating, lighting, and fire safety basics — and have the employee sign it separately at execution.","A signed ergonomic checklist strengthens the employer's position in a workers' compensation dispute by documenting the employee's acknowledgment that the workspace was safe at the time of the agreement.",{"step":379,"title":380,"description":381,"tip":382},8,"Execute before the first remote work day","Both parties should sign and date the agreement before the employee begins working under the new schedule. File the executed copy in the employee's HR record alongside their employment contract.","Use a digital signature tool to timestamp execution precisely. In jurisdictions where constructive dismissal claims turn on when a change took effect, a timestamped signature is stronger evidence than a scanned paper copy.",[384,388,392,396,400,404],{"mistake":385,"why_it_matters":386,"fix":387},"No approved location specified","An undefined remote location creates workers' compensation liability gaps, potential tax nexus in unanticipated states or countries, and makes it impossible to enforce data security obligations tied to the work environment.","Record the full street address of every approved remote location. Require written approval for any departure from the listed addresses, including travel-work scenarios.",{"mistake":389,"why_it_matters":390,"fix":391},"Treating the remote schedule as an informal perk with no written terms","An undocumented remote arrangement becomes a term of employment through custom and practice in many common-law jurisdictions — making it extremely difficult to require the employee to return to the office without triggering constructive dismissal claims.","Execute a signed Remote Work Schedule Agreement before the arrangement begins, and include a clear modification and revocation clause that preserves the employer's right to adjust terms with notice.",{"mistake":393,"why_it_matters":394,"fix":395},"Omitting the time zone from core-hours definitions","For distributed teams, a core-hours clause without a specified time zone is unenforceable in practice — employees in different zones will interpret 'available 9–5' against their own local time, eliminating the overlap the clause was designed to create.","State the governing time zone explicitly — for example, 'Eastern Time (ET), adjusted for daylight saving' — and consider a secondary time zone if the team spans more than two geographic regions.",{"mistake":397,"why_it_matters":398,"fix":399},"No revocation clause or one without a notice period","Without a documented right to revert — and a defined notice period — abruptly ending a long-standing remote arrangement exposes the employer to constructive dismissal claims, particularly in Canada, the UK, and EU member states.","Include a revocation clause with a minimum notice period of 5–10 business days for schedule changes and 30 days for permanent revocation of remote privileges. Document the process in the agreement itself.",{"mistake":401,"why_it_matters":402,"fix":403},"Failing to link the remote work schedule to the underlying employment contract","A standalone remote work document with no reference to the main employment contract creates ambiguity about which IP assignment, confidentiality, and termination terms apply during remote periods — courts may treat each document as a separate arrangement.","Include an integration clause confirming the remote work schedule supplements the employment contract and that the employment contract prevails in any conflict.",{"mistake":405,"why_it_matters":406,"fix":407},"Ignoring tax nexus implications when the employee works from another state or country","An employee working remotely from a state or country where the employer has no registered presence may create payroll tax obligations, corporate tax nexus, and employment law compliance requirements in that jurisdiction — sometimes retroactively.","Before approving a remote location in a different state or country, consult a payroll or tax advisor. Document the approved location specifically and add a clause requiring the employee to notify HR before working from any unapproved jurisdiction.",[409,412,415,418,421,424,427,430,433],{"question":410,"answer":411},"What is a remote work schedule agreement?","A remote work schedule agreement is a binding document between an employer and employee that formally establishes the terms of a remote or hybrid work arrangement — including approved locations, working days, core availability hours, equipment responsibilities, data security obligations, and the conditions under which the arrangement may be modified or ended. It transforms an informal work-from-home arrangement into an enforceable set of mutual obligations.\n",{"question":413,"answer":414},"Is a remote work schedule agreement legally required?","In the US, no federal law mandates a written remote work agreement, though several states are moving toward disclosure requirements for telework policies. In the EU, the Transparent and Predictable Working Conditions Directive requires that employees be informed of any remote working arrangements in writing. In the UK and Canada, while not universally mandated, a written agreement is strongly recommended because a long-standing undocumented remote arrangement can become an implied contractual term — meaning the employer cannot unilaterally end it without risk of constructive dismissal.\n",{"question":416,"answer":417},"Does a remote work agreement override the employment contract?","No — a properly drafted remote work schedule agreement supplements the employment contract and does not replace it. The employment contract continues to govern compensation, IP assignment, confidentiality, and termination. The remote work agreement addresses only the logistics and conditions of the remote arrangement. An integration clause in the remote work document should confirm that the employment contract prevails in any conflict between the two.\n",{"question":419,"answer":420},"Can an employer revoke remote work privileges?","Generally yes, provided the right to revoke is clearly reserved in a signed agreement and the employer gives reasonable notice. Without a documented revocation clause, courts in common-law jurisdictions — particularly Canada and the UK — may treat a long-standing remote arrangement as an implied term of employment that cannot be unilaterally removed. A revocation clause with a 30-day notice period and clear triggering conditions significantly reduces this risk.\n",{"question":422,"answer":423},"Who is responsible for equipment and internet costs for remote workers?","Responsibility depends on the agreement's terms and the applicable jurisdiction. In the US, some states — including California — require employers to reimburse employees for business expenses, including a portion of home internet costs. In the EU, several member states require employers to provide or fund the equipment and connectivity needed for remote work. Best practice is to document the allocation explicitly: list what the employer provides, set a monthly internet stipend cap, and require receipts for reimbursement.\n",{"question":425,"answer":426},"Does workers' compensation cover injuries that happen while working from home?","In most jurisdictions, workers' compensation covers injuries that occur while performing work duties at a remote location — but coverage typically does not extend to injuries during personal activities that happen to take place at home. The distinction turns on whether the employee was engaged in a work activity at the time. A signed ergonomic checklist and a clear injury-reporting protocol in the remote work agreement help establish the evidentiary record needed to resolve these claims accurately.\n",{"question":428,"answer":429},"What tax issues arise when an employee works remotely from another state or country?","When an employee works from a state or country where the employer has no registered presence, it can create payroll withholding obligations, potential corporate income tax nexus, and compliance requirements under the employment law of the employee's work location. This is sometimes called a \"permanent establishment\" risk internationally. Employers should assess tax nexus implications before approving a remote location in a different jurisdiction and document the approved location in the agreement to limit retroactive exposure.\n",{"question":431,"answer":432},"How should core hours be defined for teams across multiple time zones?","State the governing time zone explicitly in the agreement — for example, \"9:00 a.m. to 3:00 p.m. Eastern Time (ET), adjusted for daylight saving.\" For teams spanning more than two major time zones, consider defining a two-hour overlap window that all team members are required to share rather than a single full block. Avoid defining core hours as a percentage of the workday without a time-zone anchor — this creates unenforceable ambiguity.\n",{"question":434,"answer":435},"Can a remote work schedule agreement be used for contractors?","A remote work schedule agreement is designed for employees. Applying it to independent contractors raises worker misclassification risk — the more control an employer exercises over a contractor's schedule, location, and availability, the stronger the argument that the contractor is actually an employee. For contractors, use an Independent Contractor Agreement that addresses deliverables and deadlines without prescribing hours or location in detail.\n",[437,441,445,449,453,457],{"industry":438,"icon_asset_id":439,"specifics":440},"Technology / SaaS","industry-saas","Distributed engineering and product teams require precise data security clauses covering VPN use, approved code repositories, and incident reporting windows for breaches involving source code or customer data.",{"industry":442,"icon_asset_id":443,"specifics":444},"Professional Services","industry-professional-services","Client confidentiality obligations, billable-hour tracking requirements, and the need to align core hours with client time zones make documented availability windows and performance check-in cadences essential.",{"industry":446,"icon_asset_id":447,"specifics":448},"Financial Services","industry-fintech","Regulatory requirements — including SEC, FINRA, and FCA rules on supervision of remote staff — mean data security clauses must reference specific approved platforms and firms must document that remote workers operate in a supervised environment.",{"industry":450,"icon_asset_id":451,"specifics":452},"Healthcare","industry-healthtech","HIPAA requires that any remote work involving patient data include explicit data security obligations — approved VPN, encrypted storage, prohibition on family members accessing work devices — documented in the agreement.",{"industry":454,"icon_asset_id":455,"specifics":456},"Education","industry-education","Remote educators and administrators handling student records face FERPA obligations requiring the same documented data security standards as HIPAA-covered industries, alongside core-hours clauses tied to class schedules.",{"industry":458,"icon_asset_id":459,"specifics":460},"Retail / E-commerce","industry-ecommerce","Customer service and operations staff working remotely need clear core-hours windows tied to peak customer contact periods, equipment provisions for headsets and secure payment processing tools, and defined escalation contacts.",[462,464,468,471],{"vs":249,"vs_template_id":243,"summary":463},"A Remote Work Employment Agreement is a comprehensive standalone employment contract for employees hired into a fully remote role from day one — covering all employment terms alongside remote logistics. A Remote Work Schedule is a supplemental agreement that sits alongside an existing employment contract, adding or formalizing remote work terms without replacing the underlying contract. Use the schedule when the employee is already employed; use the full agreement for new remote hires.",{"vs":465,"vs_template_id":466,"summary":467},"Employment Contract","employment-agreement_at-will-employee-D541","An employment contract defines the entire employment relationship — compensation, benefits, IP, non-compete, and termination. A remote work schedule addresses only the logistics and conditions of working away from the employer's premises. The two documents work together: the employment contract governs the relationship; the remote work schedule governs where and when work is performed. Embedding remote work terms in the employment contract works for new hires; a standalone schedule is more practical for existing employees transitioning to remote or hybrid work.",{"vs":41,"vs_template_id":469,"summary":470},"D{REMOTE_WORK_POLICY_ID}","A Remote Work Policy is a company-wide document setting general standards for all employees eligible for remote work — eligibility criteria, application process, expense guidelines, and security requirements. A Remote Work Schedule is an individual, signed agreement between the employer and a specific employee establishing that employee's particular remote terms. The policy sets the framework; the schedule implements it for each individual. Both are generally needed: the policy for governance, the schedule for enforceability.",{"vs":255,"vs_template_id":472,"summary":473},"D{FLEXIBLE_WORK_ARRANGEMENT_ID}","A Flexible Work Arrangement Agreement addresses variations in schedule or hours — compressed workweeks, flexible start and end times, or job sharing — which may or may not involve remote work. A Remote Work Schedule is specifically about location: where the employee works, not just when. An employee on a flexible schedule still working in the office needs the arrangement agreement; an employee working from home on standard hours needs the remote work schedule. Employees combining both need both documents.",{"use_template":475,"template_plus_review":479,"custom_drafted":483},{"best_for":476,"cost":477,"time":478},"Domestic employees in a single jurisdiction working remotely on a standard schedule with no cross-border complications","Free","20–30 minutes",{"best_for":480,"cost":481,"time":482},"Employees working across state lines, in regulated industries (finance, healthcare), or where data security obligations are material","$200–$500","1–3 days",{"best_for":484,"cost":485,"time":486},"International remote workers, executives, regulated-industry staff, or jurisdictions with mandatory remote work statutes","$800–$2,500+","1–2 weeks",[488,493,498,503],{"code":489,"name":490,"flag_asset_id":491,"note":492},"us","United States","flag-us","No federal statute mandates a written remote work agreement, but several states impose specific obligations. California requires reimbursement of necessary business expenses, including a proportionate share of home internet costs. States like New York and New Jersey may require payroll tax registration when a remote employee's work location creates a taxable presence. At-will employment applies in most states, but a signed remote work schedule with a revocation clause is still recommended to manage constructive dismissal risk.",{"code":494,"name":495,"flag_asset_id":496,"note":497},"ca","Canada","flag-ca","Remote work terms, once established in practice, can become implied terms of employment under common law — meaning an employer who wants to revert to in-office work must give reasonable notice or face constructive dismissal claims. Ontario's Employment Standards Act and equivalent provincial statutes set floors for notice of significant schedule changes. Quebec requires French-language contracts for provincially regulated employers. Employers should document remote work terms from the outset and include a clear modification clause.",{"code":499,"name":500,"flag_asset_id":501,"note":502},"uk","United Kingdom","flag-uk","UK employers must include details of the employee's normal place of work in the written statement of employment particulars, which must be issued on or before the first day of employment. Employees have a statutory right to request flexible working after 26 weeks of service (with reforms under the Employment Relations (Flexible Working) Act 2023 reducing the qualifying period to day one for new requests). Unilaterally ending a long-standing remote arrangement without contractual authority or sufficient notice may constitute a fundamental breach. Data security clauses must align with UK GDPR obligations.",{"code":504,"name":505,"flag_asset_id":506,"note":507},"eu","European Union","flag-eu","The EU's Transparent and Predictable Working Conditions Directive (2019/1152) requires employers to inform employees of any remote working arrangements in writing on or before the first day. The EU Framework Agreement on Telework and its national implementations in member states (including Germany's Mobile Working Act discussions and France's télétravail rules under the Labour Code) set additional requirements around voluntary participation, equipment provision, cost reimbursement, and the right to disconnect. GDPR applies to any processing of personal data that occurs at the remote location, and employers should ensure data security clauses reference specific approved tools.",[243,466,246,509,510,511,512,513,514,515,516,256],"non-disclosure-agreement-nda-D12692","employee-handbook-D712","fixed-term-contract-D13225","employment-agreement-executive-D543","job-offer-letter-long-D12769","temporary-employment-contract-D12734","employee-dismissal-letter-D508","how-to-create-a-performance-improvement-plan-D12564",{"emit_how_to":199,"emit_defined_term":199},{"primary_folder":100,"secondary_folder":519,"document_type":520,"industry":521,"business_stage":522,"tags":523,"confidence":528},"remote-and-flexible-work","agreement","general","all-stages",[524,525,526,527],"policy","remote-work","employment-agreement","flexible-work",0.95,"\u003Ch2>What is a Remote Work Schedule?\u003C/h2>\n\u003Cp>A \u003Cstrong>Remote Work Schedule\u003C/strong> is a binding supplemental agreement between an employer and an employee that formally establishes the terms under which the employee performs work duties from a location outside the employer's primary premises. It documents the approved remote location, the days and hours the employee may work remotely, core availability windows, equipment and expense responsibilities, data security obligations, performance expectations, and the conditions under which the arrangement may be modified or revoked. Unlike an informal work-from-home policy or a casual email exchange, a signed remote work schedule creates enforceable mutual obligations and protects both parties if the arrangement is later disputed, adjusted, or ended.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a written remote work schedule, what begins as a flexible accommodation quickly becomes a legal liability. In Canada and the UK, an undocumented remote arrangement that persists for months or years may become an implied contractual term — meaning the employer cannot require the employee to return to the office without giving sufficient notice or risking a constructive dismissal claim. In the US, employees working from home in states where the employer has no registered presence can inadvertently create payroll tax and corporate tax nexus. Data security incidents involving remote workers are harder to address when there was no documented obligation to use a VPN or secure storage platform. Workers' compensation disputes over home-office injuries are more difficult to resolve when there is no ergonomic checklist or injury-reporting protocol on file. A properly executed Remote Work Schedule closes all of these gaps — it takes 20 minutes to complete and provides a concrete written record that governs the arrangement from the first remote day forward.\u003C/p>\n",1781185945537]