[{"data":1,"prerenderedAt":511},["ShallowReactive",2],{"document-reminder_the-prices-in-this-quotation-are-good-for-a-limited-D1269":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":36,"customDescModule":176,"customdescription":6,"mdFm":177,"mdProseHtml":510},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: reminder - the prices are good for a limited time Dear [Contact name], This is just a reminder that the terms and prices on the enclosed quotation are good until [Date]. If you've been shopping around, you may be thinking of [Your products/services], that is/are slightly different than what we quoted you. In that case, give me a call",null,"Reminder_The Prices in This Quotation Are Good for a Limited","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/reminder_the-prices-in-this-quotation-are-good-for-a-limited-D1269.png","https://templates.business-in-a-box.com/imgs/250px/1269.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1269.xml",{"title":15,"description":6},"reminder_the prices in this quotation are good for a limited",[17,20],{"label":18,"url":19},"Sales & Marketing","/templates/sales-marketing/",{"label":21,"url":22},"Sales Proposals","/templates/sales-proposals/","Reminder_The Prices in This Quotation Are Good for a Limited Template","https://templates.business-in-a-box.com/imgs/400px/1269.png","https://templates.business-in-a-box.com/imgs/600px/1269.png",[27,17,20],{"label":28,"url":29},"Templates","/templates/",[31,32,33],{"label":28,"url":29},{"label":18,"url":19},{"label":34,"url":35},"Sales Letters","/templates/sales-letters/",[37,41,45,49,53,57,61,65,69,73,77,81,85,101,115,132,147,161],{"label":38,"url":39,"thumb":40,"extension":10},"Final Reminder_Terms and Pricing Good for a Limited Time","/template/final-reminder_terms-and-pricing-good-for-a-limited-time-D1263","https://templates.business-in-a-box.com/imgs/250px/1263.png",{"label":42,"url":43,"thumb":44,"extension":10},"Price Quotation","/template/price-quotation-D12814","https://templates.business-in-a-box.com/imgs/250px/12814.png",{"label":46,"url":47,"thumb":48,"extension":10},"Limited Warranty","/template/limited-warranty-D796","https://templates.business-in-a-box.com/imgs/250px/796.png",{"label":50,"url":51,"thumb":52,"extension":10},"Cover Letter for a Cost Quotation","/template/cover-letter-for-a-cost-quotation-D1260","https://templates.business-in-a-box.com/imgs/250px/1260.png",{"label":54,"url":55,"thumb":56,"extension":10},"Inquiry About Last Quotation","/template/inquiry-about-last-quotation-D1264","https://templates.business-in-a-box.com/imgs/250px/1264.png",{"label":58,"url":59,"thumb":60,"extension":10},"Limited Power of Attorney","/template/limited-power-of-attorney-D1038","https://templates.business-in-a-box.com/imgs/250px/1038.png",{"label":62,"url":63,"thumb":64,"extension":10},"Limited Partnership Agreement","/template/limited-partnership-agreement-D891","https://templates.business-in-a-box.com/imgs/250px/891.png",{"label":66,"url":67,"thumb":68,"extension":10},"Limited Partnership Agreement 2","/template/limited-partnership-agreement-2-D1009","https://templates.business-in-a-box.com/imgs/250px/1009.png",{"label":70,"url":71,"thumb":72,"extension":10},"Offering Memorandum Limited Partnership","/template/offering-memorandum-limited-partnership-D1012","https://templates.business-in-a-box.com/imgs/250px/1012.png",{"label":74,"url":75,"thumb":76,"extension":10},"Reply Notice of Limited Warranty","/template/reply-notice-of-limited-warranty-D1333","https://templates.business-in-a-box.com/imgs/250px/1333.png",{"label":78,"url":79,"thumb":80,"extension":10},"Good Faith Partial Payment to Creditor","/template/good-faith-partial-payment-to-creditor-D447","https://templates.business-in-a-box.com/imgs/250px/447.png",{"label":82,"url":83,"thumb":84,"extension":10},"Spontaneous Good Customer Relations Letter","/template/spontaneous-good-customer-relations-letter-D1308","https://templates.business-in-a-box.com/imgs/250px/1308.png",{"description":86,"descriptionCustom":6,"label":87,"pages":8,"size":88,"extension":10,"preview":89,"thumb":90,"svgFrame":91,"seoMetadata":92,"parents":93,"keywords":99,"url":100},"COMPANY NAME:_______________________ Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code__________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Purchase Order The following number must appear on all related correspondence, shipping papers, and invoices: P.O. NUMBER: Contact: Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code___________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Purchase Order",49,"https://templates.business-in-a-box.com/imgs/1000px/purchase-order-D1411.png","https://templates.business-in-a-box.com/imgs/250px/1411.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1411.xml",{"title":6,"description":6},[94,96],{"label":18,"url":95},"sales-marketing",{"label":97,"url":98},"Bids & Quotes","bids-quotes","purchase order","/template/purchase-order-D1411",{"description":102,"descriptionCustom":6,"label":103,"pages":8,"size":9,"extension":10,"preview":104,"thumb":105,"svgFrame":106,"seoMetadata":107,"parents":109,"keywords":108,"url":114},"CREDIT NOTE CREDIT NOTE NUMBER: [Unique Credit Note Number] INVOICE NUMBER: [Related Invoice Number] DATE OF INVOICE: [Date of Related Invoice] [YOUR COMPANY NAME] [YOUR COMPANY ADDRESS] [CITY, STATE, ZIP CODE] [DATE] [CUSTOMER NAME] [CUSTOMER ADDRESS] [CITY, STATE, ZIP CODE] ","Credit Note","https://templates.business-in-a-box.com/imgs/1000px/credit-note-D13639.png","https://templates.business-in-a-box.com/imgs/250px/13639.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13639.xml",{"title":108,"description":6},"credit note",[110,113],{"label":111,"url":112},"Credit & Collection","credit-collection",{"label":111,"url":112},"/template/credit-note-D13639",{"description":116,"descriptionCustom":6,"label":117,"pages":8,"size":118,"extension":10,"preview":119,"thumb":120,"svgFrame":121,"seoMetadata":122,"parents":123,"keywords":130,"url":131},"Invoice Company: Complete Address: ______________________________________________________ Phone:_________________ Fax: ________________ Email: _____________________ INVOICE #: _____________ DATE: ________________ Bill to: Address: _______________________________________ City: __________________________________________ State/Province: ___________ Zip/postal code__________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Commercial Sales Invoice",42,"https://templates.business-in-a-box.com/imgs/1000px/sales-invoice-D383.png","https://templates.business-in-a-box.com/imgs/250px/383.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#383.xml",{"title":6,"description":6},[124,127],{"label":125,"url":126},"Finance & Accounting","finance-accounting",{"label":128,"url":129},"Invoices & Receipts","invoice-receipt","sales invoice","/template/sales-invoice-D383",{"description":133,"descriptionCustom":6,"label":134,"pages":135,"size":9,"extension":10,"preview":136,"thumb":137,"svgFrame":138,"seoMetadata":139,"parents":141,"keywords":140,"url":146},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":140,"description":6},"service agreement",[142,145],{"label":143,"url":144},"Legal Agreements","business-legal-agreements",{"label":143,"url":144},"/template/service-agreement-D12711",{"description":148,"descriptionCustom":6,"label":149,"pages":135,"size":150,"extension":10,"preview":151,"thumb":152,"svgFrame":153,"seoMetadata":154,"parents":155,"keywords":159,"url":160},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[156],{"label":157,"url":158},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":162,"descriptionCustom":6,"label":163,"pages":164,"size":9,"extension":10,"preview":165,"thumb":166,"svgFrame":167,"seoMetadata":168,"parents":170,"keywords":169,"url":175},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":169,"description":6},"non disclosure agreement nda",[171,172],{"label":143,"url":144},{"label":173,"url":174},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",false,{"seo":178,"reviewer":190,"legal_disclaimer":194,"quick_facts":195,"at_a_glance":197,"personas":201,"variants":226,"glossary":254,"clauses":285,"how_to_fill":326,"common_mistakes":367,"faqs":392,"industries":420,"comparisons":437,"diy_vs_lawyer":452,"jurisdictions":465,"related_template_ids_curated":486,"schema":498,"classification":499},{"meta_title":179,"meta_description":180,"primary_keyword":181,"secondary_keywords":182},"Price Quotation Reminder Letter Template (Free Word)","Free price quotation reminder letter template. Notify prospects that quoted prices expire soon and prompt a decision. Used in 190+ countries. Free Word and PDF download.","price quotation reminder letter template",[183,184,185,186,187,188,189],"quotation expiry reminder template","limited time price quote letter","quotation validity reminder","price quote expiration notice","sales quotation follow-up letter","quotation reminder letter word","business quote expiry notice template",{"name":191,"credential":192,"reviewed_date":193},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":196,"legal_review_recommended":194,"signature_required":194,"notarization_required":176},"medium",{"what_it_is":198,"when_you_need_it":199,"whats_inside":200},"A Price Quotation Reminder Letter is a formal written notice sent to a prospective buyer to communicate that the prices set out in a previously issued quotation remain valid only until a specified expiry date. This free Word download gives sellers a structured, professionally worded letter they can edit online and export as PDF to send to prospects before a quote lapses, protecting agreed pricing terms and prompting timely acceptance.\n","Use it when a quotation you issued to a client or prospect is approaching its expiry date and no order or acceptance has been received. It is especially important when material costs, labor rates, or currency exchange rates are volatile and you cannot honor the quoted price indefinitely.\n","Seller and recipient details, reference to the original quotation number and date, a clear statement of the price validity deadline, the consequences of missing that deadline, a call to action for acceptance, and contact information for follow-up. The letter is structured to function both as a sales prompt and as a documented notice that limits the seller's obligation to honor the quoted price after the stated date.\n",[202,206,210,214,218,222],{"title":203,"use_case":204,"icon_asset_id":205},"Sales managers","Following up on open quotes approaching their expiry date before pricing must be revised","persona-sales-manager",{"title":207,"use_case":208,"icon_asset_id":209},"Small business owners","Reminding prospects that a service or product quote is about to lapse","persona-small-business-owner",{"title":211,"use_case":212,"icon_asset_id":213},"Procurement and supply-chain officers","Notifying buyers of limited-time supplier pricing tied to commodity fluctuations","persona-procurement-officer",{"title":215,"use_case":216,"icon_asset_id":217},"Contractors and tradespeople","Alerting clients that a project estimate is valid only until a specific date due to material costs","persona-contractor",{"title":219,"use_case":220,"icon_asset_id":221},"Freelancers and consultants","Protecting quoted day rates or project fees from being accepted months after the quote was issued","persona-freelancer",{"title":223,"use_case":224,"icon_asset_id":225},"Export and international sales teams","Reminding overseas buyers that quoted prices are subject to exchange-rate adjustments after a defined window","persona-international-employer",[227,231,235,238,242,246,250],{"situation":228,"recommended_template":229,"slug":230},"First reminder sent 7–10 days before quote expiry","Reminder: Prices in This Quotation Are Good for a Limited Time","reminder_the-prices-in-this-quotation-are-good-for-a-limited-D1269",{"situation":232,"recommended_template":233,"slug":234},"Final notice sent 1–2 days before expiry","Final Notice of Quotation Expiry Letter","cover-letter-for-a-cost-quotation-D1260",{"situation":236,"recommended_template":237,"slug":234},"Issuing a revised or updated quotation after the original expired","Revised Quotation Letter",{"situation":239,"recommended_template":240,"slug":241},"Following up on a prospect who received a quote but has not responded at all","Sales Follow-Up Letter","follow-up-to-personal-meeting_product-distribution-D1363",{"situation":243,"recommended_template":244,"slug":245},"Formally confirming an accepted quotation as a binding sales order","Sales Order Confirmation","confirmation-of-verbal-order-D1054",{"situation":247,"recommended_template":248,"slug":249},"Providing the original price quote with full terms to a new prospect","Quotation Template","price-quotation-D12814",{"situation":251,"recommended_template":252,"slug":253},"Documenting agreed pricing and terms in a binding supply agreement","Supply Agreement","supply-agreement-D918",[255,258,261,264,267,270,273,276,279,282],{"term":256,"definition":257},"Quotation","A formal seller-issued document stating the price, quantity, and conditions under which goods or services will be supplied, typically valid for a defined period.",{"term":259,"definition":260},"Quotation Validity Period","The window of time during which the seller is obligated to honor the prices stated in a quotation — after which the seller may revise pricing freely.",{"term":262,"definition":263},"Offer and Acceptance","The two-stage process by which a contract forms: the seller makes an offer (the quotation) and the buyer accepts it within the validity window, creating a binding agreement.",{"term":265,"definition":266},"Revocation of Offer","The act of withdrawing a price offer before the buyer has accepted — permissible in most jurisdictions once the stated validity period has expired.",{"term":268,"definition":269},"Firm Offer","A commitment to hold a price open for a stated period, which the seller cannot revoke during that window in jurisdictions that recognize this doctrine.",{"term":271,"definition":272},"Counter-Offer","A buyer's response that proposes different terms than those in the original quotation — legally this rejects the original offer and creates a new one.",{"term":274,"definition":275},"Price Escalation Clause","A contractual provision allowing the seller to adjust prices based on changes in input costs, inflation indices, or exchange rates after a specified trigger point.",{"term":277,"definition":278},"FOB (Free on Board)","A shipping term that defines at which point ownership and risk transfer from seller to buyer, often referenced in quotations for physical goods.",{"term":280,"definition":281},"Lead Time","The time between a buyer placing an order and the seller completing delivery — a factor that can affect whether a quoted price remains feasible.",{"term":283,"definition":284},"Force Majeure","An event beyond either party's control — a supply disruption, natural disaster, or regulatory change — that may justify a seller revising quoted prices.",[286,291,296,301,306,311,316,321],{"name":287,"plain_english":288,"sample_language":289,"common_mistake":290},"Parties and Reference Details","Identifies the seller and the recipient by full name and contact details, and references the original quotation by its number and issue date.","This reminder is addressed to [RECIPIENT NAME / COMPANY] from [SELLER COMPANY NAME] regarding Quotation No. [QUOTE NUMBER] dated [ORIGINAL QUOTE DATE].","Referencing only an informal description of the quote rather than a unique quotation number — making it impossible to tie the reminder to a specific document in a dispute.",{"name":292,"plain_english":293,"sample_language":294,"common_mistake":295},"Price Validity Statement","Clearly states the specific date on which the quoted prices expire and will no longer be binding on the seller.","Please be advised that the prices contained in the above-referenced quotation are valid only through [EXPIRY DATE]. After this date, [SELLER COMPANY NAME] reserves the right to revise pricing at its sole discretion.","Using vague language like 'prices are subject to change soon' instead of a specific calendar date — ambiguity may create an implied obligation to honor the quoted price beyond the intended window.",{"name":297,"plain_english":298,"sample_language":299,"common_mistake":300},"Reason for Time Limitation","Briefly explains the commercial or logistical reason why prices cannot be held indefinitely — material costs, exchange rates, labor rates, or limited inventory.","These prices are subject to fluctuations in [RAW MATERIAL / LABOR / EXCHANGE RATE] costs and cannot be guaranteed beyond [EXPIRY DATE].","Omitting any rationale entirely — buyers are more likely to act promptly when they understand the business reason behind the deadline.",{"name":302,"plain_english":303,"sample_language":304,"common_mistake":305},"Consequences of Non-Acceptance","States what happens if the buyer does not accept by the expiry date — the offer lapses and any subsequent order will be subject to revised pricing.","If we do not receive your written acceptance or purchase order by [EXPIRY DATE], the prices in Quotation No. [QUOTE NUMBER] will lapse. Any subsequent order will be subject to pricing in effect at the time of reorder.","Failing to state clearly that a new quotation will be required — leaving buyers with a false impression that late acceptance is still possible at the original price.",{"name":307,"plain_english":308,"sample_language":309,"common_mistake":310},"Call to Action and Acceptance Method","Instructs the recipient on exactly how to accept the quotation — by signed purchase order, written confirmation, or formal acceptance letter — before the expiry date.","To secure these prices, please return a signed purchase order or written acceptance to [CONTACT NAME] at [EMAIL / FAX] no later than [EXPIRY DATE].","Not specifying an acceptance method — verbal or implied acceptance creates uncertainty about whether a contract was formed and on which terms.",{"name":312,"plain_english":313,"sample_language":314,"common_mistake":315},"Contact Information and Follow-Up Offer","Provides the name, phone number, and email of the appropriate contact and invites the buyer to reach out with questions before the deadline.","If you have any questions regarding this quotation or require a revised proposal, please contact [CONTACT NAME] at [PHONE] or [EMAIL]. We would welcome the opportunity to discuss your requirements.","Listing only a general company email or phone number — routing responses through an anonymous channel slows follow-up and risks the acceptance being missed before the deadline.",{"name":317,"plain_english":318,"sample_language":319,"common_mistake":320},"Governing Terms and Conditions","Incorporates by reference the seller's standard terms and conditions of sale, confirming they apply to any order placed under the quoted prices.","Any order placed in response to Quotation No. [QUOTE NUMBER] is subject to [SELLER COMPANY NAME]'s Standard Terms and Conditions of Sale, a copy of which is available at [URL / ATTACHED].","Omitting reference to terms and conditions in the reminder — if an order is placed and a dispute arises, the absence of incorporated terms can leave payment, delivery, and liability obligations undefined.",{"name":322,"plain_english":323,"sample_language":324,"common_mistake":325},"Authorized Signatory Block","Identifies the seller's authorized representative who signs the letter, confirming the notice is issued with organizational authority.","Issued by: [AUTHORIZED REPRESENTATIVE NAME] | Title: [TITLE] | Date: [DATE] | Signature: ___________________","Sending the letter without a named signatory or as an unsigned form email — unsigned commercial notices carry less evidentiary weight if a pricing dispute later goes to court or arbitration.",[327,332,337,342,347,352,357,362],{"step":328,"title":329,"description":330,"tip":331},1,"Enter sender and recipient details","Fill in your company's full legal name, address, and contact details in the sender block. Enter the recipient's full name, title, and company in the addressee section.","Use the legal entity name on both sides — not a trade name or informal abbreviation — to ensure the reminder is traceable in any subsequent contractual dispute.",{"step":333,"title":334,"description":335,"tip":336},2,"Reference the original quotation precisely","Enter the exact quotation number and the date it was originally issued. If your quotation system does not use numbers, create a unique reference now and add it retroactively to the original document.","Keep a copy of the original quotation attached to the reminder email as a PDF — this eliminates any claim by the recipient that they cannot locate the document.",{"step":338,"title":339,"description":340,"tip":341},3,"Set a specific price expiry date","Choose a concrete calendar date — not a relative phrase like 'within the next two weeks' — and enter it in every expiry-date placeholder in the template.","Industry standard validity windows are typically 14–30 days for most goods and services; high-volatility industries like construction and commodities often use 7–10 days.",{"step":343,"title":344,"description":345,"tip":346},4,"Describe the reason prices are time-limited","In one to two sentences, explain the business driver — material cost fluctuation, exchange rate movement, limited stock availability, or subcontractor pricing windows.","Specificity increases urgency. 'Steel prices have risen 8% in the past 30 days' is more persuasive than 'costs are increasing.'",{"step":348,"title":349,"description":350,"tip":351},5,"State the consequence of missing the deadline","Make clear that the quoted prices will lapse — not merely 'change' — and that any subsequent order requires a new quotation at prevailing rates.","Avoid softening language like 'prices may be adjusted.' Clear, direct language about lapsing reduces the likelihood of a buyer claiming they believed the price was still valid.",{"step":353,"title":354,"description":355,"tip":356},6,"Specify the acceptance method and contact","Name a specific individual as the point of contact for acceptance, and state the exact method required — signed PO, email confirmation, or signed acceptance letter — along with that individual's direct contact details.","If your company uses a formal purchase order process, include the PO form or a link to your ordering portal so the buyer can act immediately.",{"step":358,"title":359,"description":360,"tip":361},7,"Incorporate your standard terms and conditions","Reference your standard terms and conditions of sale by name and provide a URL or attach them as an appendix. Confirm they govern any order placed at the quoted price.","If your T&Cs have been updated since the original quotation was issued, note which version applies to orders placed under this quote.",{"step":363,"title":364,"description":365,"tip":366},8,"Sign and send from an authorized representative","Have the letter signed by the named salesperson or authorized commercial officer before sending. Send via email with read receipt or tracked delivery where contractual certainty is important.","For high-value quotes, consider sending via both email and certified mail — physical delivery confirmation is valuable evidence if the buyer later disputes receipt.",[368,372,376,380,384,388],{"mistake":369,"why_it_matters":370,"fix":371},"Using a vague expiry date","Phrases like 'prices valid for a limited time' or 'expiring soon' have no legal force — they cannot establish a clear offer lapse date if a buyer later claims the price was still valid.","Always state a specific calendar date in the format DD/MM/YYYY or Month DD, YYYY. Repeat that date in every relevant clause of the letter.",{"mistake":373,"why_it_matters":374,"fix":375},"Omitting reference to the original quotation number","A reminder that cannot be tied to a specific quotation document is unenforceable in a dispute — the buyer can claim the reminder does not apply to the quotation they received.","Cite the exact quotation number and issue date in the opening paragraph, and attach a copy of the original quotation to the reminder communication.",{"mistake":377,"why_it_matters":378,"fix":379},"Failing to specify the acceptance method","Without a defined acceptance method, a verbal phone call or informal email may be claimed as acceptance — creating a contract at the original price even after the expiry date.","State clearly that acceptance requires a signed purchase order or written confirmation to a named contact by the expiry date. Define what 'written' means — email confirmation may be sufficient if stated explicitly.",{"mistake":381,"why_it_matters":382,"fix":383},"Sending the reminder unsigned or from a generic inbox","An unsigned notice or one sent from a no-reply address has reduced evidentiary value and signals to the buyer that the deadline is not being enforced seriously.","Have a named, authorized representative sign the letter and send it from their direct business email address. For large orders, follow up with a phone call on the same day.",{"mistake":385,"why_it_matters":386,"fix":387},"Not incorporating terms and conditions by reference","If the buyer accepts the quoted price but the seller's T&Cs are not part of the agreement, disputes over payment terms, delivery, liability, and warranties must be resolved by default statutory rules — often less favorable to the seller.","Include a clause that explicitly incorporates the seller's current standard terms and conditions of sale, and provide a link or attachment.",{"mistake":389,"why_it_matters":390,"fix":391},"Waiting until the expiry date to send the reminder","A reminder sent on the same day as the expiry gives the buyer no practical time to obtain internal approvals and issue a purchase order — effectively making the deadline meaningless.","Send the reminder at least 5–10 business days before the expiry date, allowing the buyer enough time to act and the seller time to confirm receipt and acceptance.",[393,396,399,402,405,408,411,414,417],{"question":394,"answer":395},"What is a price quotation reminder letter?","A price quotation reminder letter is a formal written notice sent by a seller to a prospective buyer to alert them that the prices contained in a previously issued quotation are valid only until a specific expiry date. It serves both as a sales prompt — encouraging the buyer to act before the deadline — and as a legal notice that limits the seller's obligation to honor the quoted price after that date. The letter references the original quotation by number and date, states the exact expiry, and specifies how the buyer must accept to lock in the quoted pricing.\n",{"question":397,"answer":398},"Is a price quotation legally binding?","A price quotation is generally considered an offer in contract law. Once a buyer accepts the offer — by issuing a purchase order or written confirmation — before the stated expiry date, a binding contract typically forms. However, the seller is generally free to revise or withdraw pricing after the validity period lapses. The precise rules vary by jurisdiction: in some US states and under the UCC, a firm offer by a merchant is irrevocable during the stated period; in Canada and the UK, the same principle applies under specific conditions. Always consult a lawyer for high-value transactions.\n",{"question":400,"answer":401},"How long should a price quotation be valid?","Validity periods vary by industry and the volatility of underlying costs. For professional services and consulting, 30 days is standard. For construction and trades involving materials, 7–14 days is common given commodity price swings. For manufactured goods and supply-chain-dependent products, 14–21 days is typical. International quotes tied to exchange rates sometimes carry validity windows as short as 48–72 hours. The key is to state the period explicitly in the original quotation and again in any reminder letter.\n",{"question":403,"answer":404},"What happens if a buyer accepts after the expiry date?","A late acceptance is generally treated as a counter-offer rather than a binding acceptance, meaning the seller is not obligated to honor the original price. The seller may choose to accept the late order at the original price, issue a revised quotation at current rates, or decline the order entirely. To avoid ambiguity, the reminder letter should state clearly that any order received after the expiry date will require a new quotation at prevailing prices.\n",{"question":406,"answer":407},"Can I use this letter for international sales?","Yes, but with added considerations. International quotations often involve exchange-rate clauses, Incoterms (such as FOB or CIF), and jurisdiction-specific contract formation rules. For EU buyers, the Consumer Rights Directive may impose additional obligations if selling to individuals. For US-to-Canada cross-border sales, CUSMA/USMCA tariff classifications can affect the quoted landed price. Always state the currency explicitly, reference the applicable Incoterms, and consider having a cross-border commercial lawyer review the terms for high-value transactions.\n",{"question":409,"answer":410},"Does the reminder letter need to be signed?","While no law in most jurisdictions requires a commercial reminder letter to bear a wet signature to be effective, having it signed by an authorized representative significantly strengthens its evidentiary value. A signed, dated letter from a named individual is far harder for a buyer to dispute than an unsigned form email. For quotes above $10,000 or where the buyer has a history of disputing pricing, a signed letter sent via tracked email or certified mail is best practice.\n",{"question":412,"answer":413},"What is the difference between a quotation and an invoice?","A quotation is issued before a sale is agreed — it proposes a price and terms and invites acceptance. An invoice is issued after a sale is agreed and goods or services have been delivered — it demands payment for a completed transaction. The reminder letter covered by this template relates to a quotation, not an invoice. Once the buyer accepts the quotation and the seller delivers, the transaction moves to the invoicing stage.\n",{"question":415,"answer":416},"Can the seller change the price before the expiry date?","Under the UCC in the US, a merchant's firm offer cannot be revoked during its stated validity period. In Canada and the UK, common-law principles similarly restrict revocation of an offer that the offeree is relying on, particularly once consideration has been exchanged. In practice, revising a quoted price before it lapses damages commercial relationships and may expose the seller to a claim for breach of offer in some jurisdictions. Consult a lawyer before withdrawing or revising a quoted price that is still within its validity window.\n",{"question":418,"answer":419},"How many reminders should I send before a quote expires?","Best practice for most B2B contexts is two reminders: a first notice sent 7–10 business days before expiry, and a final notice sent 1–2 business days before the deadline. For high-value or time-sensitive quotes, a phone call alongside the second written reminder significantly improves response rates. Sending more than two written reminders for a single quote risks appearing aggressive and may signal to the buyer that the deadline is negotiable.\n",[421,425,429,433],{"industry":422,"icon_asset_id":423,"specifics":424},"Construction and trades","industry-construction","Material costs and subcontractor labor rates fluctuate weekly, making short 7–14 day validity windows and formal written reminders essential before a project estimate lapses.",{"industry":426,"icon_asset_id":427,"specifics":428},"Manufacturing and wholesale","industry-manufacturing","Raw material and component pricing tied to commodity indices requires sellers to formally notify buyers when a bulk-order quote is approaching its expiry to protect margin.",{"industry":430,"icon_asset_id":431,"specifics":432},"Professional services","industry-professional-services","Consultants and agencies use quotation reminder letters to prevent clients from accepting months-old day rates that no longer reflect current team capacity or billing structures.",{"industry":434,"icon_asset_id":435,"specifics":436},"Export and international trade","industry-retail","Exchange-rate movements and freight cost volatility mean international sales teams must issue formal reminders before currency-sensitive quoted prices expire to avoid margin erosion.",[438,442,445,449],{"vs":439,"vs_template_id":440,"summary":441},"Original Quotation Template","D{QUOTATION_TEMPLATE_ID}","The original quotation is the document that establishes the price, scope, and validity period in the first place. The reminder letter references that quotation and serves only to alert the buyer that its expiry is approaching. If no quotation has been issued yet, use the quotation template first; the reminder comes after.",{"vs":240,"vs_template_id":443,"summary":444},"D{SALES_FOLLOWUP_LETTER_ID}","A general sales follow-up letter checks in on a prospect's interest without anchoring to a specific pricing deadline. The price quotation reminder is narrower — it is specifically tied to a quoted price that will lapse on a defined date. Use the follow-up letter when no formal quote has been issued; use this reminder when a formal quotation is on the table and approaching expiry.",{"vs":446,"vs_template_id":447,"summary":448},"Invoice Template","D{INVOICE_TEMPLATE_ID}","An invoice is issued after a sale is confirmed and goods or services have been delivered — it demands payment for a completed transaction. This reminder letter precedes the sale entirely; it is part of the pre-contract offer stage. If the buyer accepts in response to the reminder, the next step is a sales order confirmation followed by an invoice upon delivery.",{"vs":252,"vs_template_id":450,"summary":451},"D{SUPPLY_AGREEMENT_ID}","A supply agreement is a long-form contract governing an ongoing buyer-seller relationship over multiple transactions, including pricing review mechanisms, volume commitments, and delivery schedules. The quotation reminder is a short-form letter for a single transaction or project quote. Once a buyer accepts and the transaction is recurring, a supply agreement provides the appropriate long-term framework.",{"use_template":453,"template_plus_review":457,"custom_drafted":461},{"best_for":454,"cost":455,"time":456},"Small businesses, freelancers, and sales teams sending standard price reminders for quotes under $50,000","Free","10–15 minutes per letter",{"best_for":458,"cost":459,"time":460},"Mid-market sellers with quotes between $50,000 and $500,000, international transactions, or clients with a history of late acceptance disputes","$150–$400 for a commercial lawyer review","1–2 business days",{"best_for":462,"cost":463,"time":464},"High-value contracts above $500,000, regulated industries, or cross-border transactions requiring jurisdiction-specific pricing and offer mechanics","$500–$2,000+","3–7 business days",[466,471,476,481],{"code":467,"name":468,"flag_asset_id":469,"note":470},"us","United States","flag-us","Under the Uniform Commercial Code (UCC) Article 2, a written firm offer by a merchant to buy or sell goods — signed by the merchant and stating it will be held open — is irrevocable during the stated period, up to a maximum of three months, even without consideration. Outside UCC Article 2 (e.g., services contracts), an offer can generally be revoked before acceptance. Several states have additional consumer-protection rules that limit how price expiry notices may be communicated to individual consumers.",{"code":472,"name":473,"flag_asset_id":474,"note":475},"ca","Canada","flag-ca","Canadian common-law provinces follow the general rule that an offer can be revoked before acceptance unless consideration has been paid to keep it open. Quebec, as a civil law jurisdiction, provides stronger protections: under the Civil Code of Quebec, a firm offer made for a fixed period is generally irrevocable during that period. All provinces require that commercial notices be clear and unambiguous; Quebec additionally requires that commercial communications to Quebec-based recipients be provided in French under the Charter of the French Language.",{"code":477,"name":478,"flag_asset_id":479,"note":480},"uk","United Kingdom","flag-uk","English law treats a quotation as an offer that can be revoked before acceptance, unless the seller has received consideration to hold it open as an option. The Late Payment of Commercial Debts (Interest) Act 1998 and the Consumer Rights Act 2015 impose obligations on businesses dealing with consumers — price expiry clauses in consumer-facing quotations must be prominently disclosed. For B2B transactions, the Sale of Goods Act 1979 and Supply of Goods and Services Act 1982 govern implied terms once a contract is formed on acceptance.",{"code":482,"name":483,"flag_asset_id":484,"note":485},"eu","European Union","flag-eu","EU member state contract laws vary, but the CISG (United Nations Convention on Contracts for the International Sale of Goods), ratified by most EU states, provides that a firm offer — one that fixes a period for acceptance — is irrevocable during that period. Consumer-facing quotations are additionally subject to the Consumer Rights Directive (2011/83/EU), which requires clear pre-contractual information about price and validity. GDPR compliance should be considered when sending reminder communications to EU data subjects, particularly regarding email marketing consent.",[487,488,489,490,491,492,253,493,494,495,496,497],"purchase-order-D1411","credit-note-D13639","sales-invoice-D383","service-agreement-D12711","independent-contractor-agreement-D160","non-disclosure-agreement-nda-D12692","letter-of-intent_acquisition-of-business-D5197","sales-receipt-D384","demand-letter-D13262","business-proposal-D1258","contract-addendum-D13172",{"emit_how_to":194,"emit_defined_term":194},{"primary_folder":95,"secondary_folder":500,"document_type":501,"industry":502,"business_stage":503,"tags":504,"confidence":509},"sales-letters","letter","general","all-stages",[505,500,506,507,508],"price-quotation","reminder","quote-expiry","prospect-communication",0.92,"\u003Ch2>What is a Price Quotation Reminder Letter?\u003C/h2>\n\u003Cp>A \u003Cstrong>Price Quotation Reminder Letter\u003C/strong> is a formal written notice sent by a seller to a prospective buyer to communicate that the prices contained in a previously issued quotation are valid only until a specific expiry date. It functions as both a sales prompt — encouraging the recipient to act before the deadline — and a legal notice that establishes a documented record of the seller's intent to limit their pricing obligation to the stated validity window. The letter references the original quotation by number and date, states the exact expiry, explains the commercial reason prices cannot be held indefinitely, and specifies the precise method by which the buyer must accept to secure the quoted terms. Once the validity period lapses without acceptance, the seller is generally free under contract law to revise pricing for any subsequent order.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a formal written reminder, buyers routinely attempt to accept quotations weeks or months after they were issued — often at exactly the moment when your input costs have risen and the quoted price is no longer viable. An undocumented assumption that pricing remains open-ended exposes you to margin losses, supplier disputes, and in some jurisdictions a legal obligation to honor an offer you can no longer profitably fulfill. A properly structured reminder letter creates a clear record that you notified the buyer of the expiry, stated the consequences of non-acceptance, and gave them a reasonable opportunity to respond — making any post-expiry acceptance legally and commercially indefensible at the original price. This template gives you a professionally worded, legally grounded letter you can tailor and send in under 15 minutes, protecting your pricing integrity across every open quote in your pipeline.\u003C/p>\n",1781185943093]