[{"data":1,"prerenderedAt":480},["ShallowReactive",2],{"document-personal-reference-check-letter-D599":3},{"document":4,"label":29,"preview":11,"thumb":30,"thumb600":31,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":32,"breadcrumb":36,"related":42,"customDescModule":181,"customdescription":6,"mdFm":182,"mdProseHtml":479},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Personal Reference for [applicant] Dear [Reference name], The above-named individual has applied for employment with our business and has named you as a reference. In order to make an informed hiring decision, we need to know the applicant's work/educational history and personal qualifications or fitness for employment. A release permitting you to provide the following information has been signed by the applicant and a copy is attached. Any information that you give will be held in the strictest confidence. Please help us by answering the following questions. How long have you known [Applicant]? What is the nature of your relationship? Why do you think [Applicant] would be a good choice as a [name of position]? Do you know of any reasons that could prevent [Applicant] from performing the functions of the position? Information furnished by: Signature: Date: Thank you very much for your time and prompt response. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] ",null,"Personal Reference Check Letter","2",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/personal-reference-check-letter-D599.png","https://templates.business-in-a-box.com/imgs/250px/599.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#599.xml",{"title":15,"description":6},"personal reference check letter",[17,20,23,26],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Hire an Employee","/templates/hire-employee/",{"label":24,"url":25},"Letters to Applicant","/templates//letters-to-applicant/",{"label":27,"url":28},"Background & Reference Check","/templates/background-reference-check/","Personal Reference Check Letter Template","https://templates.business-in-a-box.com/imgs/400px/599.png","https://templates.business-in-a-box.com/imgs/600px/599.png",[33,17,20,23,26],{"label":34,"url":35},"Templates","/templates/",[37,38,39],{"label":34,"url":35},{"label":18,"url":19},{"label":40,"url":41},"Recruiting & Hiring","/templates/recruiting-and-hiring/",[43,47,51,55,59,63,67,71,75,79,83,87,91,106,119,135,151,166],{"label":44,"url":45,"thumb":46,"extension":10},"Reference Check Letter","/template/reference-check-letter-D601","https://templates.business-in-a-box.com/imgs/250px/601.png",{"label":48,"url":49,"thumb":50,"extension":10},"Educational Reference Check Letter","/template/educational-reference-check-letter-D570","https://templates.business-in-a-box.com/imgs/250px/570.png",{"label":52,"url":53,"thumb":54,"extension":10},"Reference Check Phone Script","/template/reference-check-phone-script-D602","https://templates.business-in-a-box.com/imgs/250px/602.png",{"label":56,"url":57,"thumb":58,"extension":10},"Personal Recommendation and Reference","/template/personal-recommendation-and-reference-D494","https://templates.business-in-a-box.com/imgs/250px/494.png",{"label":60,"url":61,"thumb":62,"extension":10},"Driving Record Check Letter","/template/driving-record-check-letter-D569","https://templates.business-in-a-box.com/imgs/250px/569.png",{"label":64,"url":65,"thumb":66,"extension":10},"Reference on Qualifications","/template/reference-on-qualifications-D604","https://templates.business-in-a-box.com/imgs/250px/604.png",{"label":68,"url":69,"thumb":70,"extension":10},"Reference Request and Release","/template/reference-request-and-release-D605","https://templates.business-in-a-box.com/imgs/250px/605.png",{"label":72,"url":73,"thumb":74,"extension":10},"Reference Checking Form","/template/reference-checking-form-D603","https://templates.business-in-a-box.com/imgs/250px/603.png",{"label":76,"url":77,"thumb":78,"extension":10},"Request for Reference","/template/request-for-reference-D499","https://templates.business-in-a-box.com/imgs/250px/499.png",{"label":80,"url":81,"thumb":82,"extension":10},"Background Check Policy","/template/background-check-policy-D13419","https://templates.business-in-a-box.com/imgs/250px/13419.png",{"label":84,"url":85,"thumb":86,"extension":10},"Request for Character Reference","/template/request-for-character-reference-D497","https://templates.business-in-a-box.com/imgs/250px/497.png",{"label":88,"url":89,"thumb":90,"extension":10},"Request for Employment Reference","/template/request-for-employment-reference-D498","https://templates.business-in-a-box.com/imgs/250px/498.png",{"description":92,"descriptionCustom":6,"label":93,"pages":94,"size":9,"extension":10,"preview":95,"thumb":96,"svgFrame":97,"seoMetadata":98,"parents":100,"keywords":99,"url":105},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","1","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":99,"description":6},"job offer letter long",[101,103],{"label":18,"url":102},"human-resources",{"label":21,"url":104},"hire-employee","/template/job-offer-letter-long-D12769",{"description":107,"descriptionCustom":6,"label":108,"pages":94,"size":9,"extension":10,"preview":109,"thumb":110,"svgFrame":111,"seoMetadata":112,"parents":114,"keywords":117,"url":118},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB APPLICATION FOR [POSITION TITLE] Dear [RECIPIENT'S NAME], Thank you for taking the time and effort to apply for the position of [POSITION TITLE] at [COMPANY NAME]. We appreciate your interest in joining our team and the opportunity to review your application materials. After careful consideration, we regret to inform you that we have decided not to proceed with your application. We received a significant number of applications from highly qualified candidates, which made our selection process extremely competitive. While your credentials and qualifications are certainly impressive, we had to make difficult choices and prioritize applicants who closely matched our specific requirements and criteria. Please note that this decision is not a reflection of your abilities or potential","Letter Of Rejection For Job Applicant","https://templates.business-in-a-box.com/imgs/1000px/letter-of-rejection-for-job-applicant-D13496.png","https://templates.business-in-a-box.com/imgs/250px/13496.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13496.xml",{"title":113,"description":6},"letter of rejection for job applicant",[115,116],{"label":18,"url":102},{"label":21,"url":104},"letter rejection for job applicant","/template/letter-of-rejection-for-job-applicant-D13496",{"description":120,"descriptionCustom":6,"label":121,"pages":122,"size":9,"extension":10,"preview":123,"thumb":124,"svgFrame":125,"seoMetadata":126,"parents":128,"keywords":127,"url":134},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":127,"description":6},"employment agreement_at will employee",[129,130,131],{"label":18,"url":102},{"label":21,"url":104},{"label":132,"url":133},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":136,"descriptionCustom":6,"label":137,"pages":138,"size":139,"extension":10,"preview":140,"thumb":141,"svgFrame":142,"seoMetadata":143,"parents":144,"keywords":149,"url":150},"Employee Handbook Understanding employment at [YOUR COMPANY NAME] Revised on [DATE] Prepared By: [YOUR NAME] [YOUR JOB TITLE] Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Content Table of Content 2 Welcome to [YOUR COMPANY NAME]! 5 1. Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. 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NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":159,"description":6},"non disclosure agreement nda",[161,162],{"label":132,"url":133},{"label":163,"url":164},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":167,"descriptionCustom":6,"label":168,"pages":169,"size":170,"extension":10,"preview":171,"thumb":172,"svgFrame":173,"seoMetadata":174,"parents":175,"keywords":179,"url":180},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[176],{"label":177,"url":178},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",false,{"seo":183,"reviewer":194,"legal_disclaimer":181,"quick_facts":198,"at_a_glance":200,"personas":204,"variants":229,"glossary":253,"clauses":284,"how_to_fill":330,"common_mistakes":366,"faqs":383,"industries":411,"comparisons":428,"diy_vs_pro":440,"educational_modules":453,"related_template_ids_curated":456,"schema":466,"classification":468},{"meta_title":184,"meta_description":185,"primary_keyword":15,"secondary_keywords":186},"Personal Reference Check Letter Template (Free Word)","Free personal reference check letter template to verify a candidate's character, reliability, and work ethic. Used in 190+ countries. Free Word and PDF download.",[187,188,189,190,191,192,193],"personal reference check letter template","reference check letter template word","character reference check letter","employment reference check letter","reference verification letter","personal reference request letter","reference check letter free download",{"name":195,"credential":196,"reviewed_date":197},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":199,"legal_review_recommended":181,"signature_required":181},"easy",{"what_it_is":201,"when_you_need_it":202,"whats_inside":203},"A Personal Reference Check Letter is a formal written request sent by an employer or hiring manager to a candidate's personal referee — typically a former mentor, community leader, or colleague who can speak to the candidate's character, reliability, and interpersonal qualities. This free Word download gives you a ready-to-send template you can edit online and export as PDF in under ten minutes.\n","Use it after a candidate has cleared initial interviews and you need to verify their character and conduct before extending a formal offer. It is also used by landlords screening tenants, academic institutions evaluating applicants, and volunteer coordinators vetting candidates.\n","Sender and recipient details, a clear statement of purpose, a description of the candidate and the role, a set of structured questions covering character and reliability, a confidentiality assurance, and a response deadline with contact information.\n",[205,209,213,217,221,225],{"title":206,"use_case":207,"icon_asset_id":208},"HR managers and recruiters","Verifying a final-round candidate's character before issuing an offer letter","persona-hr-manager",{"title":210,"use_case":211,"icon_asset_id":212},"Small business owners","Checking personal references for a first hire without a formal HR process","persona-small-business-owner",{"title":214,"use_case":215,"icon_asset_id":216},"Property managers and landlords","Requesting a character reference before approving a residential tenancy application","persona-property-manager",{"title":218,"use_case":219,"icon_asset_id":220},"School and university admissions officers","Gathering character assessments from personal referees named in an application","persona-education-admin",{"title":222,"use_case":223,"icon_asset_id":224},"Nonprofit and volunteer coordinators","Screening volunteers for roles involving vulnerable populations or sensitive duties","persona-nonprofit-exec",{"title":226,"use_case":227,"icon_asset_id":228},"Staffing agencies","Completing reference verification for placed candidates on behalf of client employers","persona-staffing-agency",[230,234,238,242,245,249],{"situation":231,"recommended_template":232,"slug":233},"Checking a candidate's professional work history and performance","Employment Reference Check Letter","reference-check-letter-D601",{"situation":235,"recommended_template":236,"slug":237},"Requesting a written character reference from a referee","Personal Reference Letter","personal-reference-check-letter-D599",{"situation":239,"recommended_template":240,"slug":241},"Verifying credentials and past employment after an offer is accepted","Background Check Authorization Form","background-check-policy-D13419",{"situation":243,"recommended_template":52,"slug":244},"Following up on a reference check by phone","reference-check-phone-script-D602",{"situation":246,"recommended_template":247,"slug":248},"Formally declining a candidate after reference checks","Candidate Rejection Letter","letter-of-rejection-for-job-applicant-D13496",{"situation":250,"recommended_template":251,"slug":252},"Extending an offer once references are cleared","Job Offer Letter","job-offer-letter-long-D12769",[254,257,260,263,266,269,272,275,278,281],{"term":255,"definition":256},"Personal Referee","An individual who can speak to a candidate's character, values, and conduct rather than their specific job performance — distinct from a professional reference.",{"term":258,"definition":259},"Reference Check","The process of contacting named individuals to verify and expand on information a candidate has provided during the application process.",{"term":261,"definition":262},"Character Reference","A written or verbal account of a person's personal qualities — honesty, reliability, interpersonal skills — provided by someone who knows them outside a direct employment context.",{"term":264,"definition":265},"Confidentiality Assurance","A statement in the reference request confirming that the referee's responses will be used only for hiring purposes and will not be shared directly with the candidate.",{"term":267,"definition":268},"Open-Ended Question","A question that invites a descriptive response rather than a yes/no answer — used in reference letters to elicit specific examples of behaviour.",{"term":270,"definition":271},"Response Deadline","The date by which the sender needs the referee's completed response in order to keep the hiring or application process on schedule.",{"term":273,"definition":274},"Hiring Manager","The person within an organization responsible for filling a specific vacancy and who typically authorises or signs off on the reference check.",{"term":276,"definition":277},"Due Diligence","The process of independently verifying material information about a candidate before making a hiring, tenancy, or admissions decision.",{"term":279,"definition":280},"Informed Consent","Confirmation — typically obtained from the candidate — that they authorise their named referees to be contacted and to share information about them.",{"term":282,"definition":283},"Structured Reference Questions","A pre-set list of questions sent to all referees for the same role, ensuring consistency and comparability across responses.",[285,290,295,300,305,310,315,320,325],{"name":286,"plain_english":287,"sample_language":288,"common_mistake":289},"Sender and recipient header","Identifies the organization sending the letter, the referee's full name and contact details, and the date of the letter.","[ORGANIZATION NAME] | [ADDRESS] | [CITY, STATE/PROVINCE, ZIP] | [DATE] | Attn: [REFEREE FULL NAME] | [REFEREE ADDRESS]","Addressing the letter to 'To Whom It May Concern' when you have the referee's name — impersonal openings reduce response rates significantly.",{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Purpose statement","A clear opening sentence explaining why the letter is being sent and who provided the referee's name.","We are writing to you because [CANDIDATE FULL NAME] has listed you as a personal referee in connection with their application for the position of [JOB TITLE] at [ORGANIZATION NAME].","Burying the purpose in the second or third paragraph. Referees who cannot immediately identify the letter's intent often discard it without responding.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Candidate and role description","A brief summary of the candidate's name, the role they have applied for, and why personal character is relevant to the position.","[CANDIDATE FULL NAME] has applied for the role of [JOB TITLE], which involves [BRIEF ROLE DESCRIPTION]. Given the nature of this position, we value input on the candidate's personal qualities and conduct.","Providing so much detail about the role that the referee feels pressure to tailor their response to fit — keep the description factual and brief.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Relationship and context request","Asks the referee to confirm how they know the candidate and for how long, establishing the weight of the reference.","To help us contextualize your response, please indicate the nature and duration of your relationship with [CANDIDATE FULL NAME]: [RELATIONSHIP TYPE] | [APPROXIMATE DURATION].","Skipping this clause entirely. Without knowing the relationship context, responses about character cannot be meaningfully assessed.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Structured character questions","A numbered list of open-ended questions covering the candidate's reliability, interpersonal skills, honesty, and suitability for responsibility.","1. How would you describe [CANDIDATE FIRST NAME]'s reliability and follow-through on commitments? 2. Can you provide an example of how they handled a difficult situation? 3. Would you recommend them without reservation for a role requiring [KEY QUALITY]?","Asking only yes/no questions. Binary answers give you nothing to distinguish candidates. At least two questions should require a specific example.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Overall recommendation prompt","A direct question asking whether the referee would recommend the candidate and if there are any reservations the sender should be aware of.","Overall, would you recommend [CANDIDATE FULL NAME] for this type of role? If you have any reservations or additional context you feel we should be aware of, please share them here.","Framing this as optional. Referees who are not asked directly for a recommendation often omit it, leaving the most important data point unaddressed.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Confidentiality and data use assurance","Assures the referee that their response will be treated confidentially and used solely for the purpose of evaluating the candidate.","Your responses will be held in strict confidence, used solely for the purpose of evaluating [CANDIDATE FIRST NAME]'s application, and will not be disclosed to the candidate or any third party.","Omitting the confidentiality clause. Referees are less candid without it — honest negative feedback rarely appears unless the referee trusts it will be handled discreetly.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Response instructions and deadline","States how the referee should return their response — email, enclosed form, or written reply — and by what date.","Please return your completed response by [DATE] by email to [EMAIL ADDRESS] or by post to the address above. If you have any questions, contact [CONTACT NAME] at [PHONE NUMBER].","Setting a response deadline that is less than five business days from the send date. Referees need adequate time to respond thoughtfully; short windows reduce response rates.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Closing and sender signature block","A professional closing that thanks the referee for their time and provides the sender's full name, title, and organization.","Thank you for taking the time to assist us. We appreciate your candour and the support you are providing [CANDIDATE FIRST NAME]. Sincerely, [SENDER FULL NAME] | [TITLE] | [ORGANIZATION NAME] | [CONTACT DETAILS]","Closing without contact details. If a referee has a clarifying question or prefers to respond by phone, they need a direct number — without it, many simply do not respond.",[331,336,341,346,351,356,361],{"step":332,"title":333,"description":334,"tip":335},1,"Enter your organization's details in the header","Add your full organization name, mailing address, and contact email to the sender block at the top of the letter. This establishes legitimacy and gives the referee a way to verify the request is genuine.","Use your official letterhead or add your logo above the header — referees are more likely to respond to requests on branded stationery.",{"step":337,"title":338,"description":339,"tip":340},2,"Address the letter to the specific referee by name","Enter the referee's full name and mailing or email address. Obtain this directly from the candidate before sending — never guess a spelling.","Confirm the referee is expecting your contact by asking the candidate to give them advance notice. Response rates increase significantly when the referee is not caught off guard.",{"step":342,"title":343,"description":344,"tip":345},3,"Identify the candidate and the role clearly","State the candidate's full name and the specific position they have applied for. Include a one-sentence description of the role's key responsibilities so the referee can tailor their comments.","Keep the role description to one sentence — enough context to be useful, not so much that it steers the referee's answers.",{"step":347,"title":348,"description":349,"tip":350},4,"Ask the referee to confirm the relationship","Include a short field asking the referee to state how they know the candidate and for approximately how long. This helps you weigh the reference appropriately.","A reference from someone who has known the candidate for two years carries more weight than one from an acquaintance of a few months — document this for your hiring file.",{"step":352,"title":353,"description":354,"tip":355},5,"Tailor the structured questions to the role","Replace the placeholder questions with three to five open-ended questions relevant to the specific position. For roles requiring trust or leadership, ask for concrete examples of those qualities.","Limit questions to five. More than five reduces the completion rate — referees are doing you a favour and have limited time.",{"step":357,"title":358,"description":359,"tip":360},6,"Add the confidentiality statement and response deadline","Confirm that responses will be kept confidential and state a specific return date — at least seven business days from the send date.","Send a brief follow-up email on the fifth business day if you have not received a response. One polite reminder typically recovers 30–40% of non-responses.",{"step":362,"title":363,"description":364,"tip":365},7,"Sign the letter and send via the referee's preferred channel","Add your full name and title to the signature block. Confirm with the candidate whether their referee prefers email or post before sending.","For senior or sensitive hires, a printed letter on official stationery sent by post signals the seriousness of the process and often yields more thoughtful responses.",[367,371,375,379],{"mistake":368,"why_it_matters":369,"fix":370},"Sending without candidate consent","Contacting referees without the candidate's knowledge can damage trust and, in some jurisdictions, may raise privacy concerns if personal information is shared without authorization.","Confirm in writing with the candidate that they consent to referee contact before sending the letter. Keep a record of that confirmation in the hiring file.",{"mistake":372,"why_it_matters":373,"fix":374},"Using only yes/no questions","Binary questions yield binary answers — you learn nothing specific about how the candidate behaves under pressure, handles conflict, or follows through on commitments.","Replace all closed questions with open-ended prompts that begin with 'How would you describe…' or 'Can you give an example of…'",{"mistake":376,"why_it_matters":377,"fix":378},"Setting a deadline of fewer than five business days","Referees are not obligated to respond and will not prioritize a tight turnaround. Short deadlines produce either silence or rushed, unhelpful replies.","Allow at least seven business days from send date and schedule a single follow-up reminder at the five-day mark.",{"mistake":380,"why_it_matters":381,"fix":382},"Omitting the confidentiality clause","Without an explicit confidentiality assurance, referees self-censor and rarely share genuine concerns — making the entire exercise far less useful.","Include a one- to two-sentence confidentiality statement confirming responses will not be shared with the candidate or any third party outside the hiring process.",[384,387,390,393,396,399,402,405,408],{"question":385,"answer":386},"What is a personal reference check letter?","A personal reference check letter is a formal written request sent to an individual named by a candidate as a personal referee. It asks the referee to comment on the candidate's character, reliability, and interpersonal qualities — information that supplements professional references and employment history verification. It is commonly used in hiring, tenancy screening, and academic admissions.\n",{"question":388,"answer":389},"What is the difference between a personal reference and a professional reference?","A professional reference speaks to a candidate's job performance, technical skills, and work history — typically provided by a former manager or colleague. A personal reference addresses character, values, and conduct outside of a direct employment relationship — typically provided by a mentor, teacher, or community contact. Personal references are most valuable for candidates with limited work history or for roles where trust and character are the primary hiring criteria.\n",{"question":391,"answer":392},"Should I contact personal referees by letter or by phone?","A written letter or email gives the referee time to reflect and provide considered answers, and creates a documented record. A phone call can yield more candid, unscripted responses but is harder to document consistently. Many organizations use a written letter to establish initial contact and follow up by phone if further clarification is needed. For senior or sensitive roles, a combined approach is standard.\n",{"question":394,"answer":395},"Does the candidate need to consent before I contact their referees?","Yes. Best practice — and in some jurisdictions a legal requirement — is to obtain the candidate's explicit consent before contacting any referee. Most application forms include a consent checkbox for this purpose. Contacting referees without consent can damage the candidate relationship and, in privacy-regulated environments, may expose the organization to a complaint.\n",{"question":397,"answer":398},"How many personal references should I request?","For most roles, one to two personal references are sufficient alongside professional references. For positions involving significant trust — working with children, vulnerable adults, or access to sensitive data — two personal references from independent sources is a stronger standard. Requesting more than three references is generally unnecessary and inconveniences the candidate.\n",{"question":400,"answer":401},"What questions should a personal reference check letter ask?","Effective questions cover three areas: reliability and follow-through (e.g., does the candidate do what they say they will?), interpersonal conduct (e.g., how do they behave under pressure or in conflict?), and an overall recommendation with space for reservations. All questions should be open-ended and invite specific examples rather than yes/no answers. Limit the list to three to five questions to maintain completion rates.\n",{"question":403,"answer":404},"Can a personal reference check letter be used for tenant screening?","Yes. Landlords and property managers frequently request personal references from prospective tenants, particularly first-time renters with no prior tenancy history. The letter format is the same as for employment contexts — adjust the role description and questions to focus on responsibility, reliability, and respect for shared spaces rather than professional performance.\n",{"question":406,"answer":407},"What should I do if a referee does not respond?","Send one polite follow-up message at the five-business-day mark, acknowledging that their time is valuable and restating the deadline. If there is still no response, inform the candidate and ask whether they can provide an alternative referee. Do not contact the referee more than twice — persistent follow-up can reflect poorly on the organization.\n",{"question":409,"answer":410},"Is a personal reference check letter legally binding?","No. A personal reference check letter is a formal request, not a legally binding document. Referees are generally not obligated to respond or to provide positive assessments. However, referees who knowingly provide false information that causes harm may face liability in some jurisdictions. Organizations should handle responses with appropriate confidentiality and use them as one input among several in any hiring decision.\n",[412,416,420,424],{"industry":413,"icon_asset_id":414,"specifics":415},"Human Resources and Staffing","industry-professional-services","Used as a final pre-offer step to verify character for roles involving client contact, financial access, or team leadership where professional references alone are insufficient.",{"industry":417,"icon_asset_id":418,"specifics":419},"Education and Academic Institutions","industry-education","Admissions offices request personal references to assess applicants' values, community involvement, and character attributes that academic transcripts do not capture.",{"industry":421,"icon_asset_id":422,"specifics":423},"Real Estate and Property Management","industry-real-estate","Landlords use personal reference letters for first-time renters or applicants without a credit or tenancy history to assess reliability and care for property.",{"industry":425,"icon_asset_id":426,"specifics":427},"Nonprofit and Volunteer Sector","industry-nonprofit-exec","Organizations working with children, elderly adults, or vulnerable populations require personal character references as part of mandatory safeguarding and vetting procedures.",[429,432,435,438],{"vs":236,"vs_template_id":430,"summary":431},"personal-reference-letter-D600","A personal reference letter is written by the referee and provided to the candidate or directly to the hiring organization — it is a character statement, not a request for information. A personal reference check letter is sent by the hiring organization to the referee, asking specific questions. One is a document the referee authors; the other is a request document the hiring organization authors.",{"vs":232,"vs_template_id":433,"summary":434},"D{EMPLOYMENT_REFERENCE_CHECK_ID}","An employment reference check letter targets former managers and focuses on job performance, technical skills, and professional conduct. A personal reference check letter targets personal contacts and focuses on character, values, and interpersonal behaviour. Use both when a thorough hire requires evidence of both professional competence and personal integrity.",{"vs":240,"vs_template_id":436,"summary":437},"D{BACKGROUND_CHECK_AUTH_ID}","A background check authorization form obtains the candidate's written consent for a formal third-party criminal, credit, or identity check. A personal reference check letter contacts a named individual for subjective qualitative input on character. Background checks verify facts; personal references provide context and interpretation that automated checks cannot supply.",{"vs":251,"vs_template_id":252,"summary":439},"A job offer letter is sent to the candidate after all checks are complete and a hiring decision has been made. A personal reference check letter precedes that decision — it is part of the due diligence phase. The reference check should be completed and assessed before the offer letter is issued.",{"use_template":441,"template_plus_review":445,"custom_drafted":449},{"best_for":442,"cost":443,"time":444},"HR teams, small business owners, and property managers conducting standard reference checks","Free","10 minutes per letter",{"best_for":446,"cost":447,"time":448},"Organizations in regulated sectors or those hiring for roles with significant safeguarding requirements","$100–$300 for an HR consultant review","1–2 business days",{"best_for":450,"cost":451,"time":452},"Large enterprises standardizing reference processes across multiple departments or jurisdictions with specific privacy compliance requirements","$500–$1,500 for legal or HR policy drafting","1–2 weeks",[454,455],"reference-check-best-practices","hiring-due-diligence-checklist",[237,252,248,457,458,459,460,461,462,463,464,465],"employment-agreement_at-will-employee-D541","employee-handbook-D712","non-disclosure-agreement-nda-D12692","independent-contractor-agreement-D160","fixed-term-contract-D13225","temporary-employment-contract-D12734","employee-dismissal-letter-D508","employment-agreement-executive-D543","remote-work-agreement-D13282",{"emit_how_to":467,"emit_defined_term":467},true,{"primary_folder":102,"secondary_folder":469,"document_type":470,"industry":471,"business_stage":472,"tags":473,"confidence":478},"recruiting-and-hiring","letter","general","all-stages",[474,475,476,470,477],"recruiting","hiring","employment","reference-check",0.92,"\u003Ch2>What is a Personal Reference Check Letter?\u003C/h2>\n\u003Cp>A \u003Cstrong>Personal Reference Check Letter\u003C/strong> is a formal written request sent by an employer, landlord, or admissions officer to an individual named by a candidate as a personal referee. Unlike an employment reference check — which targets former managers and focuses on job performance — this letter asks a personal contact to speak to the candidate's character, reliability, honesty, and interpersonal conduct. It is structured with specific open-ended questions to ensure consistent, comparable responses across all referees contacted for the same role or application.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Skipping the personal reference check leaves a critical gap in your due diligence. Professional references confirm what a candidate can do; personal references reveal how they behave — under pressure, in conflict, and when no one is watching. For roles involving financial access, care of vulnerable people, or significant team leadership, a single undiscovered character issue can cost far more than the time it takes to send a letter. A written reference check also creates a documented record of your hiring process, which matters if a decision is later challenged. This template gives you a ready-to-send, professionally formatted letter with structured questions that yield substantive answers — not just vague endorsements.\u003C/p>\n",1781186026552]