[{"data":1,"prerenderedAt":504},["ShallowReactive",2],{"document-notice-of-job-opening_letter-D588":3},{"document":4,"label":27,"preview":11,"thumb":28,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":29,"breadcrumb":33,"related":39,"customDescModule":184,"customdescription":6,"mdFm":185,"mdProseHtml":503},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":26},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: notice of job opening Dear [Contact name], Our firm has an opening in our [specify] department for a [position]. This will be a permanent position and the applicant must have the following qualifications: Starting salary is [amount or dependent on applicant's qualifications] and the working hours are from [time] to [time], [DAY] through [DAY]. Thank you for your interest. If you require any additional information please contact [individual]. We are proud to be an equal opportunity employer. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE] This email is intended only for the person to whom it is addressed and/or otherwise authorized personnel. The information contained herein and attached is confidential and the property of [SENDER]",null,"Notice of Job Opening_Letter","2",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/notice-of-job-opening_letter-D588.png","https://templates.business-in-a-box.com/imgs/250px/588.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#588.xml",{"title":15,"description":6},"notice of job opening_letter",[17,20,23],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Hire an Employee","/templates/hire-employee/",{"label":24,"url":25},"Job Descriptions","/templates/job-descriptions/","notice job opening_letter","Notice of Job Opening_Letter Template","https://templates.business-in-a-box.com/imgs/400px/588.png",[30,17,20,23],{"label":31,"url":32},"Templates","/templates/",[34,35,36],{"label":31,"url":32},{"label":18,"url":19},{"label":37,"url":38},"Recruiting & Hiring","/templates/recruiting-and-hiring/",[40,44,48,52,56,60,64,68,72,76,80,84,88,107,127,139,155,170],{"label":41,"url":42,"thumb":43,"extension":10},"Notice of Job Opening_Form","/template/notice-of-job-opening_form-D587","https://templates.business-in-a-box.com/imgs/250px/587.png",{"label":45,"url":46,"thumb":47,"extension":10},"Barista Job Description","/template/barista-job-description-D13535","https://templates.business-in-a-box.com/imgs/250px/13535.png",{"label":49,"url":50,"thumb":51,"extension":10},"CEO Job Description","/template/ceo-job-description-D13536","https://templates.business-in-a-box.com/imgs/250px/13536.png",{"label":53,"url":54,"thumb":55,"extension":10},"Housekeeper Job Description","/template/housekeeper-job-description-D13548","https://templates.business-in-a-box.com/imgs/250px/13548.png",{"label":57,"url":58,"thumb":59,"extension":10},"Recruiter Job Description","/template/recruiter-job-description-D13572","https://templates.business-in-a-box.com/imgs/250px/13572.png",{"label":61,"url":62,"thumb":63,"extension":10},"Paralegal Job Description","/template/paralegal-job-description-D13562","https://templates.business-in-a-box.com/imgs/250px/13562.png",{"label":65,"url":66,"thumb":67,"extension":10},"Server Job Description","/template/server-job-description-D13574","https://templates.business-in-a-box.com/imgs/250px/13574.png",{"label":69,"url":70,"thumb":71,"extension":10},"Underwriter Job Description","/template/underwriter-job-description-D13578","https://templates.business-in-a-box.com/imgs/250px/13578.png",{"label":73,"url":74,"thumb":75,"extension":10},"Videographer Job Description","/template/videographer-job-description-D13579","https://templates.business-in-a-box.com/imgs/250px/13579.png",{"label":77,"url":78,"thumb":79,"extension":10},"Webmaster Job Description","/template/webmaster-job-description-D13582","https://templates.business-in-a-box.com/imgs/250px/13582.png",{"label":81,"url":82,"thumb":83,"extension":10},"Disclosure Notice","/template/disclosure-notice-D534","https://templates.business-in-a-box.com/imgs/250px/534.png",{"label":85,"url":86,"thumb":87,"extension":10},"Account Manager Job Description","/template/account-manager-job-description-D13506","https://templates.business-in-a-box.com/imgs/250px/13506.png",{"description":89,"descriptionCustom":6,"label":90,"pages":91,"size":9,"extension":10,"preview":92,"thumb":93,"svgFrame":94,"seoMetadata":95,"parents":97,"keywords":105,"url":106},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: ACCEPTATION OF INVITATION TO SEMINAR Dear [Contact name], Thank you for your invitation to the \"[name of seminar]\" hosted by [name of company] on [date]. I am happy to inform you that members of [YOUR COMPANY NAME] will be in attendance","Acceptation of Invitation to Seminar","1","https://templates.business-in-a-box.com/imgs/1000px/acceptation-of-invitation-to-seminar-D1391.png","https://templates.business-in-a-box.com/imgs/250px/1391.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1391.xml",{"title":96,"description":6},"acceptation of invitation to seminar",[98,101,104],{"label":99,"url":100},"Sales & Marketing","sales-marketing",{"label":102,"url":103},"Press & Media","press-media",{"label":102,"url":103},"acceptation invitation to seminar","/template/acceptation-of-invitation-to-seminar-D1391",{"description":108,"descriptionCustom":6,"label":109,"pages":91,"size":9,"extension":10,"preview":110,"thumb":111,"svgFrame":112,"seoMetadata":113,"parents":115,"keywords":114,"url":126},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Application Acknowledgment Dear [Applicant], We recently received your correspondence indicating an interest in a position at [Your Business]","Application Acknowledgment","https://templates.business-in-a-box.com/imgs/1000px/application-acknowledgment-D598.png","https://templates.business-in-a-box.com/imgs/250px/598.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#598.xml",{"title":114,"description":6},"application acknowledgment",[116,118,120,123],{"label":18,"url":117},"human-resources",{"label":21,"url":119},"hire-employee",{"label":121,"url":122},"Letters to Applicant","/letters-to-applicant",{"label":124,"url":125},"Background & Reference Check","background-reference-check","/template/application-acknowledgment-D598",{"description":128,"descriptionCustom":6,"label":129,"pages":91,"size":9,"extension":10,"preview":130,"thumb":131,"svgFrame":132,"seoMetadata":133,"parents":135,"keywords":134,"url":138},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":134,"description":6},"job offer letter long",[136,137],{"label":18,"url":117},{"label":21,"url":119},"/template/job-offer-letter-long-D12769",{"description":140,"descriptionCustom":6,"label":141,"pages":142,"size":9,"extension":10,"preview":143,"thumb":144,"svgFrame":145,"seoMetadata":146,"parents":148,"keywords":147,"url":154},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":147,"description":6},"employment agreement_at will employee",[149,150,151],{"label":18,"url":117},{"label":21,"url":119},{"label":152,"url":153},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":156,"descriptionCustom":6,"label":157,"pages":158,"size":159,"extension":10,"preview":160,"thumb":161,"svgFrame":162,"seoMetadata":163,"parents":164,"keywords":168,"url":169},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[165],{"label":166,"url":167},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":171,"descriptionCustom":6,"label":172,"pages":8,"size":9,"extension":10,"preview":173,"thumb":174,"svgFrame":175,"seoMetadata":176,"parents":178,"keywords":177,"url":183},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Termination of your employment Dear [Contact name], We regret to inform you that your employment with [YOUR COMPANY NAME] is terminated effective upon receipt of this letter for the following reason(s): [DETAIL REASONS] [DETAIL REASONS] [DETAIL REASONS] Please vacate the premises immediately with your personal possessions. We will forward your salary earned to date in due course together with any vacation pay to which you are entitled. Within [NUMBER] days of termination we shall issue you a statement of accrued benefits. Any insurance benefits shall continue in accordance with applicable law and/or provisions of our personnel policy. Please contact [Name], at your earliest convenience, who will explain each of these items and arrange with you for the return of any company property. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Employee Dismissal Letter","https://templates.business-in-a-box.com/imgs/1000px/employee-dismissal-letter-D508.png","https://templates.business-in-a-box.com/imgs/250px/508.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#508.xml",{"title":177,"description":6},"employee dismissal letter",[179,180],{"label":18,"url":117},{"label":181,"url":182},"Employee Termination","employee-termination","/template/employee-dismissal-letter-D508",false,{"seo":186,"reviewer":199,"quick_facts":203,"at_a_glance":205,"personas":209,"variants":234,"glossary":262,"clauses":293,"how_to_fill":344,"common_mistakes":385,"faqs":410,"industries":435,"comparisons":452,"diy_vs_pro":466,"related_template_ids_curated":479,"schema":489,"classification":491},{"meta_title":187,"meta_description":188,"primary_keyword":189,"secondary_keywords":190},"Notice Of Job Opening Letter Template | BIB","Free notice of job opening letter template to announce open positions internally or externally. Download in Word, edit online, and post or send in minutes.","notice of job opening letter template",[191,192,193,194,195,196,197,198],"job opening announcement letter","internal job posting template","job vacancy notice template","job opening notice letter word","employee job opening announcement","open position announcement letter","free job opening letter template","job vacancy announcement template",{"name":200,"credential":201,"reviewed_date":202},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":204,"legal_review_recommended":184,"signature_required":184},"easy",{"what_it_is":206,"when_you_need_it":207,"whats_inside":208},"A Notice of Job Opening Letter is a formal written announcement that informs employees, applicants, or external audiences about a vacant or newly created position within an organization. This free Word download gives you a ready-to-edit template you can customize with the role details, qualifications, and application instructions, then distribute by email, bulletin board, or company intranet in minutes.\n","Use it whenever a position opens up — whether through employee departure, promotion, business growth, or a newly created role — and you need to notify staff or the public in a consistent, professional format. It is equally useful for internal promotion opportunities and external hiring campaigns.\n","The letter covers the position title, department, reporting structure, key responsibilities, required and preferred qualifications, compensation range (if disclosed), and clear application instructions with a deadline. A brief organizational context statement and a contact person for questions round out the standard structure.\n",[210,214,218,222,226,230],{"title":211,"use_case":212,"icon_asset_id":213},"HR managers","Posting open roles to the company intranet and employee email list","persona-hr-manager",{"title":215,"use_case":216,"icon_asset_id":217},"Small business owners","Announcing a new hire need to staff and the local community","persona-small-business-owner",{"title":219,"use_case":220,"icon_asset_id":221},"Operations directors","Notifying department heads of a backfill opening before external posting","persona-operations-director",{"title":223,"use_case":224,"icon_asset_id":225},"Staffing coordinators","Documenting a formal vacancy notice for compliance and record-keeping","persona-staffing-agency",{"title":227,"use_case":228,"icon_asset_id":229},"Nonprofit executives","Announcing paid or volunteer roles to membership and donor networks","persona-nonprofit-exec",{"title":231,"use_case":232,"icon_asset_id":233},"Office managers","Circulating an opening notice when no dedicated HR function exists","persona-office-manager",[235,239,243,246,250,254,258],{"situation":236,"recommended_template":237,"slug":238},"Announcing an opening to current employees only","Internal Job Posting Notice","notice-of-job-opening_letter-D588",{"situation":240,"recommended_template":241,"slug":242},"Advertising a role to the general public or job boards","External Job Posting Letter","job-offer-letter-long-D12769",{"situation":244,"recommended_template":245,"slug":242},"Notifying staff that a position has been filled","Job Offer Acceptance Announcement Letter",{"situation":247,"recommended_template":248,"slug":249},"Recruiting for a short-term or contract role","Freelance / Contract Position Notice","freelance-contract-D13270",{"situation":251,"recommended_template":252,"slug":253},"Announcing a promotion-based opening for internal candidates only","Internal Promotion Job Posting","internal-control-policy-D13356",{"situation":255,"recommended_template":256,"slug":257},"Notifying a candidate that their application was received","Application Acknowledgement Letter","acknowledgement-letter-D13437",{"situation":259,"recommended_template":260,"slug":261},"Formally inviting a shortlisted candidate to interview","Interview Invitation Letter","acceptation-of-invitation-to-seminar-D1391",[263,266,269,272,275,278,281,284,287,290],{"term":264,"definition":265},"Job Opening Notice","A formal written announcement communicating that a position is available and inviting qualified candidates to apply.",{"term":267,"definition":268},"Internal Posting","A job notice distributed only to current employees, giving them the first opportunity to apply before the role is advertised externally.",{"term":270,"definition":271},"External Posting","A job notice shared publicly — via job boards, company website, or social media — to attract candidates from outside the organization.",{"term":273,"definition":274},"Reporting Structure","The line of authority the new hire will operate within, identifying the direct supervisor or manager title.",{"term":276,"definition":277},"Minimum Qualifications","The non-negotiable education, experience, or certification requirements an applicant must meet to be considered.",{"term":279,"definition":280},"Preferred Qualifications","Skills or experience that are desirable but not required, used to differentiate candidates who meet the minimum threshold.",{"term":282,"definition":283},"Application Deadline","The specific date by which all applications must be submitted, used to coordinate the review and interview schedule.",{"term":285,"definition":286},"Equal Employment Opportunity (EEO) Statement","A standard closing statement confirming the employer does not discriminate on the basis of race, gender, age, disability, or other protected characteristics.",{"term":288,"definition":289},"Compensation Range","The minimum and maximum salary or hourly rate the employer is prepared to pay, increasingly required by pay-transparency laws in several US states.",{"term":291,"definition":292},"Backfill","The process of hiring a replacement for a role vacated by an employee who resigned, retired, or was promoted.",[294,299,304,309,314,319,324,329,334,339],{"name":295,"plain_english":296,"sample_language":297,"common_mistake":298},"Header and date","Identifies the issuing organization, the date of the notice, and — for internal letters — the intended audience (e.g., All Staff, Department Heads).","[COMPANY NAME] | Date: [DATE] | To: All Employees / Department Managers","Omitting the date. Undated notices make it impossible to calculate the application deadline and create compliance ambiguity for record-keeping.",{"name":300,"plain_english":301,"sample_language":302,"common_mistake":303},"Subject line","A one-line label naming the open position and location so recipients immediately understand what the notice is about.","Subject: Notice of Job Opening — [JOB TITLE], [DEPARTMENT / LOCATION]","Using a generic subject like 'Job Opportunity' without naming the role. Recipients cannot determine relevance without a specific title.",{"name":305,"plain_english":306,"sample_language":307,"common_mistake":308},"Opening statement","Announces that a position is available, states whether it is a backfill or new role, and identifies the department and reporting relationship.","[COMPANY NAME] announces an opening for a [JOB TITLE] within the [DEPARTMENT] department, reporting to the [SUPERVISOR TITLE]. This is a [full-time / part-time / contract] position [based in / remote].","Failing to state whether the role is new or a replacement. Employees notice when this is ambiguous and will speculate about layoffs or restructuring.",{"name":310,"plain_english":311,"sample_language":312,"common_mistake":313},"Role summary and key responsibilities","A brief description of the role's purpose followed by four to six specific duties the new hire will perform.","The [JOB TITLE] will be responsible for: (1) [RESPONSIBILITY]; (2) [RESPONSIBILITY]; (3) [RESPONSIBILITY]; (4) [RESPONSIBILITY].","Listing more than eight responsibilities. Notices are not full job descriptions — too many bullet points dilute the key duties and deter qualified applicants.",{"name":315,"plain_english":316,"sample_language":317,"common_mistake":318},"Minimum qualifications","States the required education, years of experience, certifications, or technical skills an applicant must have to be considered.","Minimum qualifications: [DEGREE OR EQUIVALENT], [X] years of experience in [FIELD], proficiency in [TOOL / SYSTEM], and [CERTIFICATION] (if applicable).","Setting a degree requirement that is not actually necessary for the role. Overly restrictive minimums narrow the applicant pool without improving quality and may raise disparate-impact concerns.",{"name":320,"plain_english":321,"sample_language":322,"common_mistake":323},"Preferred qualifications","Lists additional skills or experience that are advantageous but not required, used to rank candidates who clear the minimum bar.","Preferred: experience with [TOOL / METHODOLOGY], familiarity with [INDUSTRY / SECTOR], and [LANGUAGE / CERTIFICATION].","Combining minimum and preferred qualifications into a single list. Candidates cannot tell what is required, which leads to under-qualified applications and wasted screening time.",{"name":325,"plain_english":326,"sample_language":327,"common_mistake":328},"Compensation and employment terms","States the salary range, employment type (full-time, part-time, contract), benefits summary, and start date if known.","Compensation: $[MIN]–$[MAX] annually / hourly, commensurate with experience. Benefits include [BENEFIT LIST]. Anticipated start date: [DATE OR 'as soon as possible'].","Omitting the compensation range where pay-transparency laws require disclosure. Several US states — including California, Colorado, New York, and Washington — mandate salary ranges on job postings.",{"name":330,"plain_english":331,"sample_language":332,"common_mistake":333},"Application instructions and deadline","Tells applicants exactly what to submit (resume, cover letter, portfolio, references), how to submit it, and by what date.","To apply, submit a resume and cover letter to [EMAIL / PORTAL URL] by [DEADLINE DATE]. Please reference '[JOB TITLE] — [REFERENCE CODE]' in the subject line.","Leaving out a submission deadline. Without one, candidates delay applying and the hiring manager cannot coordinate a structured review.",{"name":335,"plain_english":336,"sample_language":337,"common_mistake":338},"Contact information for questions","Provides the name, title, and contact details of the person who can answer questions about the role before application.","For questions about this position, please contact [NAME], [TITLE], at [EMAIL] or [PHONE NUMBER].","Listing a generic HR inbox with no named contact. Serious candidates who have specific questions give up when there is no identifiable person to reach.",{"name":340,"plain_english":341,"sample_language":342,"common_mistake":343},"Equal opportunity statement","A standard closing affirmation that the employer does not discriminate on the basis of any protected characteristic.","[COMPANY NAME] is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.","Omitting the EEO statement entirely. Its absence on a formal job notice can attract regulatory attention and signals a lack of HR compliance awareness.",[345,350,355,360,365,370,375,380],{"step":346,"title":347,"description":348,"tip":349},1,"Fill in the header with company name, date, and audience","Enter your organization's full name, today's date, and specify whether the notice is for all employees, a specific department, or the general public.","For internal postings, adding 'Confidential — Internal Distribution Only' to the header prevents the notice from being forwarded externally before you are ready.",{"step":351,"title":352,"description":353,"tip":354},2,"Write a specific subject line naming the role and location","State the exact job title and the department or work location in the subject line so recipients immediately understand what is being announced.","If you use an applicant tracking system, include the requisition or reference code in the subject line — it ties the letter to the ATS record.",{"step":356,"title":357,"description":358,"tip":359},3,"Draft the opening statement with role context","State whether the opening is a new position or a backfill, identify the department, and name the supervisor title the role reports to.","One sentence on why the role exists — growth, departure, reorganization — removes speculation and builds trust with existing staff.",{"step":361,"title":362,"description":363,"tip":364},4,"List four to six key responsibilities","Select the duties that take up the majority of the role's time and that differentiate it from adjacent positions. Phrase each as an active verb followed by the object and context.","Start each responsibility with a present-tense action verb — 'Manages', 'Analyzes', 'Coordinates' — not a noun phrase like 'Responsible for management of'.",{"step":366,"title":367,"description":368,"tip":369},5,"Separate minimum from preferred qualifications clearly","List only the non-negotiable requirements under 'Minimum Qualifications' and move all nice-to-haves to a separate 'Preferred Qualifications' block.","Review each minimum qualification and ask: would you reject an otherwise outstanding candidate who lacked this? If not, move it to preferred.",{"step":371,"title":372,"description":373,"tip":374},6,"State the compensation range and employment terms","Enter the salary or hourly range, employment type, key benefits, and anticipated start date. Check whether your jurisdiction requires pay-range disclosure before deciding to omit it.","Including the range — even a broad one — typically increases the volume and quality of applicants by filtering out mismatched expectations before the interview stage.",{"step":376,"title":377,"description":378,"tip":379},7,"Add application instructions with a firm deadline","Specify the documents required, the submission method (email or portal), and a specific calendar deadline. Include any reference code or subject-line format you need for routing.","Set the deadline at least 10 business days from the distribution date to give internal candidates time to prepare without missing their notice period.",{"step":381,"title":382,"description":383,"tip":384},8,"Close with a contact name and the EEO statement","Name a specific person for pre-application questions and append your standard equal opportunity employer statement as the final paragraph.","Use the hiring manager as the named contact rather than a generic HR mailbox — direct access increases candidate confidence and improves application quality.",[386,390,394,398,402,406],{"mistake":387,"why_it_matters":388,"fix":389},"Omitting a specific application deadline","Without a deadline, candidates defer applying and the hiring team cannot set a review schedule, stretching time-to-fill significantly.","Always include a specific calendar date for application submission — 10 to 15 business days from distribution is a practical default.",{"mistake":391,"why_it_matters":392,"fix":393},"Conflating minimum and preferred qualifications","Candidates cannot tell what is required versus optional, leading to both over-qualified and under-qualified applicants clogging the review queue.","Use two clearly labeled sections — 'Minimum Qualifications' and 'Preferred Qualifications' — and apply a strict test: would you reject an otherwise strong candidate who lacks this?",{"mistake":395,"why_it_matters":396,"fix":397},"Skipping the EEO statement","Omitting the equal opportunity statement on a formal job notice can draw regulatory scrutiny and undermines the organization's compliance posture.","Append your standard EEO statement as the final paragraph of every job opening notice, internal and external alike.",{"mistake":399,"why_it_matters":400,"fix":401},"No named contact person for questions","Directing candidates to a generic inbox discourages qualified applicants from asking clarifying questions and signals a disorganized hiring process.","Name a specific person — typically the hiring manager or HR coordinator — with a direct email address or phone number in the closing paragraph.",{"mistake":403,"why_it_matters":404,"fix":405},"Using an undated notice","An undated letter makes the application deadline ambiguous and creates a gap in compliance documentation if the hiring decision is ever challenged.","Add the issue date to the header at the time the letter is distributed; this anchors the deadline calculation and creates a clean audit trail.",{"mistake":407,"why_it_matters":408,"fix":409},"Distributing an internal posting externally before the internal window closes","Current employees who learn about a vacancy from a public job board before receiving an internal notice feel disrespected and are less likely to apply or refer candidates.","Set a clear internal-only distribution window — typically 5 to 7 business days — before publishing the notice externally.",[411,414,417,420,423,426,429,432],{"question":412,"answer":413},"What is a notice of job opening letter?","A notice of job opening letter is a formal written announcement that an organization issues to inform employees, external candidates, or both that a position is available. It covers the role title, key responsibilities, required qualifications, compensation, and application instructions. It differs from a full job description in that it is shorter, distribution-focused, and designed to prompt applications rather than document every duty in exhaustive detail.\n",{"question":415,"answer":416},"When should a notice of job opening be sent internally versus externally?","Internal notices are distributed first — typically giving current employees a 5 to 10 business day window to apply before the role is advertised publicly. This practice supports internal mobility, rewards loyalty, and is required by collective bargaining agreements in some unionized environments. External posting follows once the internal window closes, unless the role requires skills not available in the current workforce.\n",{"question":418,"answer":419},"Is a notice of job opening legally required?","In most private-sector situations, no law requires a formal notice of job opening. However, federal contractors in the United States are required under VEVRAA and Section 503 to list most positions with state employment services. Government agencies often have civil service posting requirements. Union contracts may also mandate internal posting periods. Even where not required, a written notice creates a documented, consistent process that reduces claims of favoritism or discriminatory hiring.\n",{"question":421,"answer":422},"Should a job opening notice include the salary range?","It depends on where the position is located. California, Colorado, New York, Washington, and several other US states require employers to include a compensation range on job postings. Even where not legally required, including a range typically increases application volume, improves candidate quality, and reduces time spent screening candidates with mismatched salary expectations.\n",{"question":424,"answer":425},"What is the difference between a notice of job opening and a job description?","A notice of job opening is a brief announcement designed to attract applicants — typically one page covering highlights, qualifications, and application instructions. A job description is a comprehensive internal document that details every duty, competency, performance standard, and reporting relationship for a role. The notice is drawn from the job description but is edited for audience and brevity.\n",{"question":427,"answer":428},"How long should a notice of job opening letter be?","One page is the standard length. Notices longer than a page see lower read-through rates, particularly in internal email distribution. Focus on four to six key responsibilities, two blocks of qualifications (minimum and preferred), compensation, and clear application instructions. Detailed duty lists belong in the attached or linked full job description.\n",{"question":430,"answer":431},"Can the same template be used for internal and external postings?","Yes, with minor adjustments. Internal notices can include organizational context — such as the reason the role is open — that external audiences do not need. External postings typically require a brief company description and may need to meet job-board formatting standards. A single base template with two short variant sections covers both use cases.\n",{"question":433,"answer":434},"What should the application instructions include?","At minimum: the documents required (resume, cover letter, portfolio, or references), the submission method (email address or portal URL), a subject-line or reference code for routing, and a firm deadline date. Adding a note on the expected hiring timeline — 'We anticipate conducting interviews the week of [DATE]' — further reduces candidate anxiety and improves the response rate.\n",[436,440,444,448],{"industry":437,"icon_asset_id":438,"specifics":439},"Healthcare","industry-healthtech","Licensing and certification requirements (RN, LPN, CPA) must be listed as minimum qualifications, and internal posting windows are often mandated by facility policy or union contract.",{"industry":441,"icon_asset_id":442,"specifics":443},"Education","industry-education","Public school districts are frequently required to post openings for a minimum number of days and to document that the position was advertised before a hire was made.",{"industry":445,"icon_asset_id":446,"specifics":447},"Manufacturing","industry-manufacturing","Shift requirements, physical demands, and safety certifications are standard additions to the qualifications section; union shops must follow contractual internal-posting procedures.",{"industry":449,"icon_asset_id":450,"specifics":451},"Professional Services","industry-professional-services","Notices for client-facing roles often reference billable-hour expectations and the specific software or methodology proficiencies required, such as CPA licensure or project management certification.",[453,456,459,463],{"vs":454,"vs_template_id":242,"summary":455},"Job Offer Letter","A notice of job opening announces a vacancy and solicits applications from candidates. A job offer letter is sent after the hiring decision to a specific individual, confirming the role, salary, and start date. The notice opens the process; the offer letter closes it. They serve opposite ends of the recruitment funnel.",{"vs":260,"vs_template_id":457,"summary":458},"invitation-to-interview-letter-D587","A notice of job opening is broadcast to a wide audience to generate a candidate pool. An interview invitation letter is sent to a specific shortlisted candidate to schedule a conversation. The notice triggers inbound interest; the invitation letter advances a candidate already under active consideration.",{"vs":460,"vs_template_id":461,"summary":462},"Employment Contract","employment-agreement_at-will-employee-D541","A job opening notice is an informal announcement document with no binding obligations. An employment contract is a legally binding agreement signed by both parties that governs compensation, duties, IP, and termination. The notice is the first step in finding a hire; the contract formalizes the employment relationship once a candidate is selected.",{"vs":256,"vs_template_id":464,"summary":465},"application-acknowledgment-letter-D13492","A notice of job opening is sent by the employer to attract candidates. An application acknowledgement letter is sent back to candidates confirming their application was received and is under review. Together they form the bookends of the applicant's first touchpoint with the organization.",{"use_template":467,"template_plus_review":471,"custom_drafted":475},{"best_for":468,"cost":469,"time":470},"HR managers, small business owners, and office managers posting standard roles without a dedicated recruitment team","Free","15–20 minutes per notice",{"best_for":472,"cost":473,"time":474},"Organizations adding pay-transparency disclosures, union-required language, or federal contractor compliance statements","$0–$200 (HR consultant or employment counsel review)","1–2 hours",{"best_for":476,"cost":477,"time":478},"Government agencies, federal contractors, or heavily unionized environments with mandatory posting and documentation requirements","$200–$800 (employment attorney or specialized HR consultant)","1–3 days",[261,480,242,461,481,482,483,484,485,486,487,488],"application-acknowledgment-D598","independent-contractor-agreement-D160","employee-dismissal-letter-D508","non-disclosure-agreement-nda-D12692","employee-handbook-D712","employment-agreement-executive-D543","reference-check-letter-D601","fixed-term-contract-D13225","temporary-employment-contract-D12734",{"emit_how_to":490,"emit_defined_term":490},true,{"primary_folder":117,"secondary_folder":492,"document_type":493,"industry":494,"business_stage":495,"tags":496,"confidence":502},"recruiting-and-hiring","letter","general","all-stages",[497,498,499,500,501],"recruiting","hiring","notice","job-opening","announcement",0.95,"\u003Ch2>What is a Notice of Job Opening Letter?\u003C/h2>\n\u003Cp>A \u003Cstrong>Notice of Job Opening Letter\u003C/strong> is a formal written announcement that an organization distributes — internally to staff, externally to the public, or both — to communicate that a position is available and to invite qualified candidates to apply. It summarizes the role title, department, key responsibilities, required qualifications, compensation terms, and application instructions in a single concise document. Unlike a full job description, which is an internal reference document cataloguing every duty and competency, a job opening notice is purpose-built for distribution: it gives readers exactly enough information to determine whether to apply and tells them precisely how to do so.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Posting a job opening without a formal written notice creates several avoidable problems. Informal announcements — a verbal mention in a team meeting or a quick email with no structure — produce inconsistent applications, trigger questions about fairness, and leave the organization without a documented record that the vacancy was advertised before a hire was made. A structured notice ensures that every opening is communicated with the same level of detail, signals a professional hiring process to prospective candidates, and creates an audit trail that protects the organization against claims of discriminatory or arbitrary selection. For federal contractors and unionized employers, a written notice is not optional — it is a compliance requirement. This template gives you a clean, complete starting point that covers every component of an effective job opening notice, so you spend 15 minutes filling in role-specific details rather than rebuilding the structure from scratch each time a position opens.\u003C/p>\n",1778696360724]