[{"data":1,"prerenderedAt":519},["ShallowReactive",2],{"document-municipal-clerk-job-description-D11681":3},{"document":4,"label":23,"preview":11,"thumb":24,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":25,"breadcrumb":29,"related":33,"customDescModule":175,"customdescription":6,"mdFm":176,"mdProseHtml":518},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"JOB DESCRIPTION MUNICIPAL CLERK Brief description The position of municipal clerk consists of drafting agendas and bylaws for town or city council; recording minutes of council meetings; answering official correspondence; keeping fiscal records and accounts, and preparing reports on civic needs. 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The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":90,"description":6},"employment agreement_at will employee",[92,94,97],{"label":18,"url":93},"human-resources",{"label":95,"url":96},"Hire an Employee","hire-employee",{"label":98,"url":99},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":102,"descriptionCustom":6,"label":103,"pages":104,"size":9,"extension":10,"preview":105,"thumb":106,"svgFrame":107,"seoMetadata":108,"parents":110,"keywords":109,"url":113},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","1","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":109,"description":6},"job offer letter long",[111,112],{"label":18,"url":93},{"label":95,"url":96},"/template/job-offer-letter-long-D12769",{"description":115,"descriptionCustom":6,"label":116,"pages":117,"size":118,"extension":10,"preview":119,"thumb":120,"svgFrame":121,"seoMetadata":122,"parents":123,"keywords":127,"url":128},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[124],{"label":125,"url":126},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":130,"descriptionCustom":6,"label":131,"pages":132,"size":9,"extension":10,"preview":133,"thumb":134,"svgFrame":135,"seoMetadata":136,"parents":138,"keywords":137,"url":143},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":137,"description":6},"non disclosure agreement nda",[139,140],{"label":98,"url":99},{"label":141,"url":142},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":145,"descriptionCustom":6,"label":146,"pages":147,"size":148,"extension":10,"preview":149,"thumb":150,"svgFrame":151,"seoMetadata":152,"parents":153,"keywords":158,"url":159},"Employee Handbook Understanding employment at [YOUR COMPANY NAME] Revised on [DATE] Prepared By: [YOUR NAME] [YOUR JOB TITLE] Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Content Table of Content 2 Welcome to [YOUR COMPANY NAME]! 5 1. Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. The Employment 2","Employee Handbook","34",280,"https://templates.business-in-a-box.com/imgs/1000px/employee-handbook-D712.png","https://templates.business-in-a-box.com/imgs/250px/712.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#712.xml",{"title":6,"description":6},[154,155],{"label":18,"url":93},{"label":156,"url":157},"Company Policies","company-policies","employee handbook","/template/employee-handbook-D712",{"description":161,"descriptionCustom":6,"label":162,"pages":163,"size":164,"extension":10,"preview":165,"thumb":166,"svgFrame":167,"seoMetadata":168,"parents":169,"keywords":173,"url":174},"EMPLOYMENT AGREEMENT FOR AN EXECUTIVE This Employment Agreement for an Executive (the \"Agreement\") is made and effective this [Date], BETWEEN: [EXECUTIVE NAME] (the \"Executive\"), an individual with his main address at: AND: [COMPANY NAME] (the \"Company\"), an entity organized and existing under the laws of the [STATE/PROVINCE], with its head office located at: Recitals In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Company hereby employs the Executive and the Executive hereby agrees to perform services as an Executive of the Company, upon the following terms and conditions: TERM The Company hereby employs Executive to serve as [position] and to serve in such additional or different position or positions as the Company may determine in its sole discretion. The term of employment shall be for a period of [NUMBER] years (\"Employment Period\") to commence on [DATE], unless earlier terminated as set forth herein. The effective date of this Agreement shall be the date first set forth above, and it shall continue in effect until the earlier of: The effective date of any subsequent employment agreement between the Company and the Executive; The effective date of any termination of employment as provided elsewhere herein; or [NUMBER] year(s) from the effective date hereof, provided, that this Employment Agreement shall automatically renew for successive periods of [NUMBER] years each unless either party gives written notice to other that it does not wish to automatically renew this Agreement, which written notice must be received by the other party no less than [NUMBER] days and no more than [NUMBER] days prior to the expiration of the applicable term. Duties and Responsibilities Executive will be reporting to [IDENTIFY]. Within the limitations established by the By-laws of the Company, the Executive shall have each and all of the duties and responsibilities of that position and such other or different duties on behalf of the Company, as may be assigned from time to time by [identify what person or body may assign additional responsibilities]. Location The initial principal location at which Executive shall perform services for the Company shall be [location]. Acceptance of Employment Executive accepts employment with the Company upon the terms set forth above and agrees to devote all Executive's time, energy and ability to the interests of the Company, and to perform Executive's duties in an efficient, trustworthy and business-like manner. Devotion of Time to Employment The Executive shall devote the Executive's best efforts and substantially all of the Executive's working time to performing the duties on behalf of the Company. The Executive shall provide services during the normal business hours of the Company as determined by the Company. Reasonable amounts of time may be allotted to personal or outside business, charitable and professional activities and shall not constitute a violation of this Agreement provided such activities do not materially interfere with the services required to be rendered hereunder. QUALIFICATIONS The Executive shall, as a condition of this Agreement, satisfy all of the qualification that are reasonably and in good faith established by the Board of Directors. Compensation Base Salary Executive shall be paid a base salary (\"Base Salary\") at the annual rate of [salary], payable in bi-weekly installments consistent with Company's payroll practices. The annual Base Salary shall be reviewed on or before [DATE] of each year, unless Executive's employment hereunder shall have been terminated earlier pursuant to this Agreement, starting on [agreed upon date] by the Board of Directors of the Company to determine if such Base Salary should be increased for the following year in recognition of services to the Company. In consideration of the services under this Agreement, Executive shall be paid the aggregate of basic compensation, bonus and benefits as hereinafter set forth. Payment Payment of all compensation to Executive hereunder shall be made in accordance with the relevant Company policies in effect from time to time, including normal payroll practices. Bonus From time to time, the Company may pay to Executive a bonus out of net revenues of the Company. Payment of any bonus compensation shall be at the sole discretion of the Board of Directors or the Executive committee of the Board of Directors and the Executive shall have no entitlement to such amount absent a decision by the Company as aforesaid to make such bonus compensation. Executive shall also be entitled to a bonus determined as follows: [DESCRIBE] Benefits The Company shall provide Executive with such benefits as are provided to other senior management Of the Company. Benefits shall include at a minimum (i) paid vacation of [NUMBER] days per year, at such times as approved by the Board of Directors, (ii) health insurance coverage under the same terms as offered to other Executives of the Company, (iii) retirement and profit sharing programs as offered to other Executives of the Company, (iv) paid holidays as per the Company's policies, and (v) such other benefits and perquisites as are approved by the Board of Directors. The Company has the right to modify conditions of participation, terminate any benefit, or change insurance plans and other providers of such benefits in its sole discretion. The Executive shall be reimbursed for out of pocket expenses that are pre-approved by the Company, subject to the Company's policies and procedures therefore, and only for such items that are a necessary and integral part of the Executive's job functions. NonDeductible Compensation In the event a deduction shall be disallowed by the Internal Revenue Service or a court of competent jurisdiction for federal income tax purposes for all or any part of the payment made to Executive by the Company or any other shareholder or Executive of the Company, shall be required by the Internal Revenue Service to pay a deficiency on account of such disallowance, then Executive shall repay to the Company or such other individual required to make such payment, an amount equal to the tax imposed on the disallowed portion of such payment, plus any and all interest and penalties paid with respect thereto. The Company or other party required to make payment shall not be required to defend any proposed disallowance or other action by the Internal Revenue Service or any other state, federal, or local taxing authorities. Withholding All sums payable to Executive under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. Other Employment Benefits Business Expenses Upon submission of itemized expense statements in the manner specified by the Company, Executive shall be entitled to reimbursement for reasonable travel and other reasonable business expenses duly incurred by Executive in the performance of his duties under this Agreement. Benefit Plans Executive shall be entitled to participate in the Company's medical and dental plans, life and disability insurance plans and retirement plans pursuant to their terms and conditions. Executive shall be entitled to participate in any other benefit plan offered by the Company to its Executives during the term of this Agreement (other than stock option or stock incentive plans, which are governed by Section 3(d) below). Nothing in this Agreement shall preclude the Company or any affiliate of the Company from terminating or amending any Executive benefit plan or program from time to time. Vacation Executive shall be entitled to [agreed upon number of time] weeks of vacation each year of full employment, exclusive of legal holidays, as long as the scheduling of Executive's vacation does not interfere with the Company's normal business operations.","Employment Agreement Executive","12",97,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_executive-D543.png","https://templates.business-in-a-box.com/imgs/250px/543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#543.xml",{"title":6,"description":6},[170,171,172],{"label":18,"url":93},{"label":95,"url":96},{"label":98,"url":99},"employment agreement executive","/template/employment-agreement-executive-D543",false,{"seo":177,"reviewer":189,"quick_facts":193,"at_a_glance":196,"personas":200,"variants":225,"glossary":250,"clauses":284,"how_to_fill":335,"common_mistakes":376,"faqs":401,"industries":429,"comparisons":446,"diy_vs_lawyer":461,"jurisdictions":474,"related_template_ids_curated":495,"schema":505,"classification":506},{"meta_title":178,"meta_description":179,"primary_keyword":15,"secondary_keywords":180},"Municipal Clerk Job Description Template | BIB","Free municipal clerk job description template covering duties, qualifications, reporting structure, and legal compliance.",[181,182,183,184,185,186,187,188],"municipal clerk job description template","city clerk job description","town clerk job description template","municipal clerk duties and responsibilities","government clerk job description","clerk of council job description","public records clerk job description","municipal clerk position description word",{"name":190,"credential":191,"reviewed_date":192},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":194,"legal_review_recommended":195,"signature_required":195},"medium",true,{"what_it_is":197,"when_you_need_it":198,"whats_inside":199},"A Municipal Clerk Job Description is a formal binding document used by local governments, municipalities, townships, and councils to define the duties, qualifications, authority, and reporting structure of the municipal clerk position. This free Word download gives you a structured, legally compliant starting point you can edit online and export as PDF for HR files, job postings, council approval, and civil service classification purposes.\n","Use it when creating or filling a municipal clerk vacancy, reclassifying the position under a civil service framework, or updating an existing description to reflect expanded statutory duties such as records management, election administration, or agenda coordination.\n","Position summary and classification, essential duties and responsibilities, supervisory relationships and reporting structure, required and preferred qualifications, physical and working conditions, compensation band references, civil service compliance language, and signature and adoption blocks.\n",[201,205,209,213,217,221],{"title":202,"use_case":203,"icon_asset_id":204},"City and town administrators","Posting a vacant municipal clerk role with a formally adopted job description","persona-operations-director",{"title":206,"use_case":207,"icon_asset_id":208},"Human resources managers in local government","Classifying the municipal clerk position within a civil service pay grade","persona-hr-manager",{"title":210,"use_case":211,"icon_asset_id":212},"Municipal councils and boards","Formally adopting a job description by resolution before a hire is made","persona-ceo",{"title":214,"use_case":215,"icon_asset_id":216},"Township and village clerks","Documenting expanded duties after taking on election administration responsibilities","persona-small-business-owner",{"title":218,"use_case":219,"icon_asset_id":220},"Government HR consultants","Standardizing job descriptions across multiple municipalities in a county","persona-staffing-agency",{"title":222,"use_case":223,"icon_asset_id":224},"Legal and compliance officers","Ensuring the position description satisfies state civil service classification requirements","persona-international-employer",[226,230,233,236,239,243,246],{"situation":227,"recommended_template":228,"slug":229},"Hiring a municipal clerk for a small township with limited staff","Municipal Clerk Job Description (Small Municipality)","municipal-clerk-job-description-D11681",{"situation":231,"recommended_template":232,"slug":229},"Creating a description for a deputy or assistant clerk role","Deputy Municipal Clerk Job Description",{"situation":234,"recommended_template":235,"slug":229},"Posting an elected clerk position defined by city charter","Elected Municipal Clerk Job Description",{"situation":237,"recommended_template":238,"slug":229},"Defining duties for a clerk who also serves as treasurer","Municipal Clerk-Treasurer Job Description",{"situation":240,"recommended_template":241,"slug":242},"Documenting a records management specialist within a clerk's office","Public Records Manager Job Description","public-works-manager-job-description-D11695",{"situation":244,"recommended_template":116,"slug":245},"Engaging a temporary or contract clerk for a specific project","independent-contractor-agreement-D160",{"situation":247,"recommended_template":248,"slug":249},"Creating a full employment agreement for the clerk once hired","Employment Contract","employment-agreement_at-will-employee-D541",[251,254,257,260,263,266,269,272,275,278,281],{"term":252,"definition":253},"Municipal Clerk","An appointed or elected local government official responsible for maintaining official records, coordinating council meetings, administering oaths, and managing public access to government documents.",{"term":255,"definition":256},"Civil Service Classification","A formal system that categorizes government positions by duties, responsibilities, and required qualifications to establish pay grades and eligibility criteria.",{"term":258,"definition":259},"Essential Functions","The core duties of a position that must be performed with or without reasonable accommodation, as defined under the Americans with Disabilities Act and equivalent legislation.",{"term":261,"definition":262},"FLSA Exemption","A determination under the Fair Labor Standards Act as to whether a position qualifies as exempt from overtime pay requirements based on salary level and job duties.",{"term":264,"definition":265},"Minutes","The official written record of proceedings at a council or board meeting, prepared and certified by the municipal clerk as the legally binding account of decisions made.",{"term":267,"definition":268},"Ordinance","A law enacted by a local government body; the municipal clerk is typically responsible for codifying, indexing, and maintaining the official record of all ordinances.",{"term":270,"definition":271},"Records Retention Schedule","A legally mandated timetable specifying how long different categories of government records must be kept before they can be destroyed or archived.",{"term":273,"definition":274},"ADA Compliance","Adherence to the Americans with Disabilities Act requirements, including ensuring job descriptions accurately distinguish essential from marginal functions to support accommodation decisions.",{"term":276,"definition":277},"Notarial Authority","Statutory power held by some municipal clerks to administer oaths, certify documents, and perform other notarial acts on behalf of the municipality.",{"term":279,"definition":280},"FOIA / Open Records","Freedom of Information Act obligations requiring the municipal clerk to process public records requests within legally defined response windows.",{"term":282,"definition":283},"Codification","The systematic organization and publication of a municipality's ordinances and resolutions into an official, searchable legal code.",[285,290,295,300,305,310,315,320,325,330],{"name":286,"plain_english":287,"sample_language":288,"common_mistake":289},"Position identification and classification","States the official job title, department, reporting relationship, FLSA status, civil service grade, and whether the position is appointed or elected.","Position Title: Municipal Clerk | Department: [DEPARTMENT NAME] | Reports To: [CITY MANAGER / MAYOR / COUNCIL] | FLSA Status: Exempt | Civil Service Grade: [GRADE] | Classification: Appointed / Elected","Omitting the FLSA status designation. If the classification is later challenged, a missing or incorrect FLSA field can expose the municipality to back-pay liability for unclaimed overtime.",{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Position summary","A two-to-four sentence overview of the role's primary purpose, scope of authority, and the general category of work performed.","Under the direction of [SUPERVISOR TITLE], the Municipal Clerk serves as the official record keeper and legal custodian of all municipal documents for [MUNICIPALITY NAME]. The Clerk coordinates legislative processes, administers elections, and ensures compliance with state public records and open meetings laws.","Writing a position summary so broad that it provides no meaningful basis for performance evaluation or pay classification — vague summaries create civil service reclassification disputes.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Essential duties and responsibilities","An itemized list of the core functions the clerk must perform, drafted to satisfy ADA essential-functions requirements and support reasonable accommodation analysis.","Essential duties include: (1) preparing and certifying agendas and minutes for all Council meetings; (2) maintaining the official journal of ordinances and resolutions; (3) administering the municipal election process in accordance with [STATE] Election Code; (4) processing public records requests under [STATE] FOIA within [X] business days.","Mixing essential and marginal functions in a single undifferentiated list. Courts and HR tribunals require a clear distinction to adjudicate ADA accommodation claims.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Supervisory authority and reporting structure","Defines who the clerk reports to, whether the clerk supervises other staff, and the scope of any supervisory responsibility — hiring, evaluating, or disciplining subordinates.","The Municipal Clerk reports directly to [CITY MANAGER / MAYOR]. The Clerk directly supervises [NUMBER] Deputy Clerk(s) and [NUMBER] administrative support staff, including responsibility for performance evaluations, work scheduling, and disciplinary recommendations.","Stating supervisory responsibility without specifying its scope. A clerk listed as 'supervising' office staff with no authority to evaluate or discipline faces credibility problems when managing performance.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Required qualifications and education","Minimum education credentials, years of experience, required certifications (such as Certified Municipal Clerk designation), and any statutory eligibility requirements.","Minimum Qualifications: Associate's degree in public administration, business, or related field; [X] years of progressively responsible municipal government experience; or equivalent combination. Preferred: Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks.","Setting education minimums that are higher than the duties require, without a demonstrated business necessity. Overly restrictive requirements can create disparate-impact liability under Title VII.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Knowledge, skills, and abilities (KSAs)","A specific list of technical competencies — records management systems, parliamentary procedure, election law, agenda software — and interpersonal skills the role demands.","Required knowledge: municipal records retention law, Robert's Rules of Order, state election administration procedures, and [STATE] Open Meetings Act. Required skills: proficiency in [AGENDA MANAGEMENT SOFTWARE], Microsoft Office Suite, and document imaging systems.","Listing generic soft skills (e.g., 'excellent communication') without any measurable technical competencies. Job descriptions without specific KSAs cannot support defensible hiring decisions or performance improvement plans.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Physical requirements and working conditions","Documents physical demands — lifting, extended sitting, evening meeting attendance — and working environment details, required to support ADA reasonable-accommodation analysis.","The position requires the ability to sit for extended periods, operate standard office equipment, and attend evening Council meetings as required. Occasional lifting of up to [X] lbs. Work is performed primarily in an office setting; some local travel to election polling sites may be required.","Omitting evening or weekend meeting attendance as a working condition. If not disclosed in writing, employees can contest schedule requirements as a unilateral change to working conditions.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Compensation and benefits reference","References the applicable pay range, salary band, or civil service grade without locking a specific salary into the job description — preserving flexibility while meeting transparency requirements.","Compensation: [MUNICIPALITY NAME] Salary Grade [X], ranging from $[MINIMUM] to $[MAXIMUM] annually, commensurate with qualifications and experience. Full benefits package available per [MUNICIPALITY NAME] Personnel Policy.","Stating a single fixed salary rather than a range. A fixed figure in the description creates an expectation of that salary for all candidates and limits negotiation for exceptional hires.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Compliance and equal opportunity statement","Confirms the position is subject to applicable civil rights, ADA, and equal opportunity employment laws, and that the description does not constitute an employment contract.","[MUNICIPALITY NAME] is an Equal Opportunity Employer. This job description does not constitute an employment contract and may be amended by the municipality to reflect changes in duties. All employment is subject to [STATE] civil service regulations and applicable law.","Omitting the disclaimer that the job description is not a contract. Without it, a detailed description can be construed as an implied employment agreement in some jurisdictions, limiting the employer's flexibility to modify duties.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Adoption and signature block","Records formal adoption of the description by the appropriate authority — department head, HR director, or council resolution — with date and signature lines for accountability.","Approved by: [DEPARTMENT HEAD / HR DIRECTOR NAME], [TITLE] | Signature: ___________________________ | Date: [DATE] | Council Resolution No. (if applicable): [RESOLUTION NUMBER]","Filing an unsigned or undated job description. An unadopted description has no formal standing in a civil service grievance or reclassification proceeding.",[336,341,346,351,356,361,366,371],{"step":337,"title":338,"description":339,"tip":340},1,"Enter the municipality's legal name and position identification","Insert the municipality's full registered legal name, the official position title, the department, and the FLSA exemption status. Confirm whether the position is appointed or elected under the relevant state statute or city charter.","Check your state's municipal code to confirm the statutory title — 'City Clerk,' 'Town Clerk,' and 'Clerk of Council' can carry different legal meanings and authority levels.",{"step":342,"title":343,"description":344,"tip":345},2,"Draft the position summary with scope of authority","Write two to four sentences identifying the primary purpose of the role, who the clerk reports to, and the main categories of work — records, elections, legislative support, and public access.","Tie the summary directly to the municipal code section that creates the position. Statutory references add legal weight and help justify the classification grade.",{"step":347,"title":348,"description":349,"tip":350},3,"List essential duties separately from marginal functions","Itemize the core duties the clerk must perform — certifying minutes, indexing ordinances, administering elections, processing FOIA requests — and separate them clearly from ancillary tasks like ordering supplies or covering reception.","Label the section 'Essential Functions' explicitly and add a parenthetical: '(The following are illustrative, not exhaustive)' to preserve flexibility for duty changes.",{"step":352,"title":353,"description":354,"tip":355},4,"Define supervisory authority with specific scope","State whether the clerk supervises any staff, how many, and what supervisory authority is included — scheduling, evaluating, recommending discipline. Avoid vague language like 'oversees' without defining what that means.","If the clerk supervises a deputy clerk, include a cross-reference to the deputy clerk job description so the authority relationship is documented consistently across both files.",{"step":357,"title":358,"description":359,"tip":360},5,"Set minimum qualifications with business-necessity rationale","Enter the minimum education, years of experience, and required certifications. For each requirement, confirm that it is genuinely necessary for job performance — overly restrictive requirements invite disparate-impact challenges under Title VII and equivalent state laws.","Include 'or equivalent combination of education and experience' to avoid disqualifying strong candidates who took non-traditional paths into municipal government.",{"step":362,"title":363,"description":364,"tip":365},6,"Populate the KSA block with specific technical competencies","List the specific software, statutory knowledge areas, and procedural skills the position requires — agenda management platforms, records management systems, state election code, and Robert's Rules of Order.","Name the specific agenda or records management software your municipality uses. Generic 'computer proficiency' language does not support screening decisions or training plans.",{"step":367,"title":368,"description":369,"tip":370},7,"Document physical requirements and working conditions accurately","Record all physical demands — lifting limits, extended sitting, and the requirement to attend evening or weekend meetings — and note any travel obligations such as election site supervision.","Consult your ADA coordinator before finalizing this section to ensure the physical requirements listed are genuinely essential and defensible in an accommodation request.",{"step":372,"title":373,"description":374,"tip":375},8,"Obtain formal adoption signatures before posting","Route the completed description through department head, HR director, and, where required, full council resolution before posting the vacancy. Enter the adoption date and relevant resolution number in the signature block.","File the signed original in the official personnel classification file and attach a copy to the council meeting minutes where it was adopted — this creates a clean audit trail for future reclassification or grievance proceedings.",[377,381,385,389,393,397],{"mistake":378,"why_it_matters":379,"fix":380},"Conflating essential and marginal functions","Courts and EEOC investigators apply strict scrutiny to whether a claimed essential function is truly essential. Mixing in marginal tasks weakens the employer's position in ADA accommodation disputes and can result in the municipality being required to restructure the role.","Use two clearly labeled sections — 'Essential Functions' and 'Other Duties as Assigned' — and confirm each essential function is supported by either time spent, business impact, or statutory mandate.",{"mistake":382,"why_it_matters":383,"fix":384},"Omitting the non-contract disclaimer","A detailed job description that lacks a disclaimer has been treated as an implied contract in several state courts, creating tenure or just-cause protections the municipality did not intend to confer.","Include a prominent statement such as: 'This job description does not constitute an employment contract and may be amended to reflect operational needs or statutory changes.'",{"mistake":386,"why_it_matters":387,"fix":388},"Setting qualifications higher than the role requires","Requiring a bachelor's degree for a position where a high school diploma and relevant experience are sufficient can constitute disparate-impact discrimination under Title VII if the requirement disproportionately screens out a protected class without business justification.","Benchmark qualifications against comparable municipal clerk positions in similar-sized municipalities and document the business rationale for every minimum requirement.",{"mistake":390,"why_it_matters":391,"fix":392},"Filing an unsigned or resolution-less description","An unsigned job description has no formal standing in a civil service grievance, reclassification appeal, or collective bargaining dispute. Without a dated adoption record, opposing parties can argue the description was never formally approved.","Always complete the signature and adoption block before the position is posted or filled, and attach the description to the relevant council resolution or HR classification record.",{"mistake":394,"why_it_matters":395,"fix":396},"Using a generic private-sector job description without statutory adaptation","Municipal clerks operate under state-specific statutory authority — election administration, open meetings law, and records retention schedules that are jurisdiction-specific. A generic template that ignores these creates a description that does not reflect the actual legal duties of the role.","Identify and cite the specific state statutes governing the municipal clerk position in your jurisdiction and ensure every statutory duty is reflected in the essential functions section.",{"mistake":398,"why_it_matters":399,"fix":400},"Listing a fixed salary instead of a pay range","A single salary figure in the official job description limits hiring flexibility, signals to all candidates that negotiation is not possible, and may conflict with civil service pay grade structures that mandate a minimum-to-maximum range.","Reference the applicable civil service salary grade and the full range (minimum to maximum) rather than a fixed figure, and add 'commensurate with qualifications and experience.'",[402,405,408,411,414,417,420,423,426],{"question":403,"answer":404},"What is a municipal clerk job description?","A municipal clerk job description is a formal document adopted by a local government body that defines the duties, qualifications, authority, reporting structure, and working conditions for the municipal clerk position. It serves as the legal basis for hiring, classifying, and evaluating the clerk, and is required in most civil service systems before a vacancy can be posted or filled. It differs from a private-sector job description in that it must reflect jurisdiction-specific statutory duties assigned to the clerk by state law.\n",{"question":406,"answer":407},"What does a municipal clerk do?","A municipal clerk is the official record keeper for local government — responsible for preparing and certifying council meeting agendas and minutes, maintaining the official journal of ordinances and resolutions, codifying municipal law, administering local elections, processing Freedom of Information requests, and providing administrative support to the governing body. In many jurisdictions, the clerk also holds notarial authority and serves as the official custodian of the municipal seal. The exact duties vary by state statute and city or township charter.\n",{"question":409,"answer":410},"Is a municipal clerk an elected or appointed position?","It depends on the jurisdiction and the type of municipality. In many US states, municipal clerks in villages, townships, and smaller cities are elected by voters. In larger cities and counties, the clerk is typically appointed by the city manager, mayor, or council. Some charters allow the position to be either, at the governing body's discretion. The job description must accurately reflect which type applies, as this affects statutory authority, removal procedures, and civil service coverage.\n",{"question":412,"answer":413},"Why does a municipal clerk job description need a formal adoption process?","In most civil service and collective bargaining environments, a job description must be formally adopted — typically by council resolution or HR classification action — to have legal standing in grievance proceedings, reclassification appeals, and ADA accommodation analyses. An informally circulated or unsigned description can be challenged as never having been officially approved, weakening the municipality's position in any dispute about the scope of duties or compensation classification.\n",{"question":415,"answer":416},"What qualifications are typically required for a municipal clerk?","Minimum qualifications typically include an associate's or bachelor's degree in public administration, business, or a related field combined with two to five years of progressively responsible municipal experience. Many municipalities prefer or require the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks. Some states impose additional statutory eligibility requirements — such as residency or a specific licensing exam — that must be reflected in the job description.\n",{"question":418,"answer":419},"How does ADA compliance affect how a municipal clerk job description is written?","The Americans with Disabilities Act requires employers to distinguish between essential functions — duties that must be performed with or without reasonable accommodation — and marginal functions that could be reassigned. A municipal clerk job description that fails to make this distinction clearly can expose the municipality to liability if it denies an accommodation request based on a function that is not truly essential. Physical requirements such as lifting limits and evening meeting attendance must also be specifically documented and genuinely justified.\n",{"question":421,"answer":422},"Does a municipal clerk job description constitute an employment contract?","Not if it includes the standard disclaimer that the description does not constitute an employment contract and may be amended to reflect operational needs. Without that language, courts in some jurisdictions have found that a detailed, formally adopted job description creates implied contractual protections — particularly for employees in states that recognize implied contract exceptions to at-will employment. Including the disclaimer and ensuring the governing employment relationship is documented in a separate employment agreement or civil service classification record is best practice.\n",{"question":424,"answer":425},"What state laws affect municipal clerk job descriptions in the US?","Every US state has statutes specifically governing the powers and duties of municipal clerks — covering records retention, open meetings, election administration, and public records access. States like Michigan, Wisconsin, and New York have detailed statutory frameworks that specify exactly which duties are legally assigned to the clerk by statute. A job description that conflicts with or omits statutory duties can create confusion about authority and liability. Always cross-reference the relevant state municipal code section when drafting or updating the description.\n",{"question":427,"answer":428},"How often should a municipal clerk job description be updated?","At minimum, review the description whenever the position becomes vacant, whenever state legislation materially changes the clerk's statutory duties, or whenever the municipality adopts new technology or significantly restructures the clerk's office. Many HR professionals in local government recommend a full review every three to five years as a standard practice, with a formal re-adoption by council resolution to keep the classification record current. An outdated description creates mismatches between pay grade and actual duties that can trigger reclassification grievances.\n",[430,434,438,442],{"industry":431,"icon_asset_id":432,"specifics":433},"Local government / municipalities","industry-professional-services","Statutory duty requirements vary sharply by state — descriptions must cite the applicable municipal code sections and reflect whether the position is elected, appointed, or classified under a civil service system.",{"industry":435,"icon_asset_id":436,"specifics":437},"County and regional government","industry-manufacturing","County clerk positions often carry additional recorder, registrar, and court-filing duties that require a more complex essential-functions section and a higher civil service classification grade.",{"industry":439,"icon_asset_id":440,"specifics":441},"Township and village government","industry-retail","In smaller townships, the clerk frequently serves as treasurer or deputy assessor as well, making combined-duty job descriptions with clearly separated function categories essential for accurate classification.",{"industry":443,"icon_asset_id":444,"specifics":445},"Special districts and authorities","industry-saas","Utility districts, school boards, and transit authorities often use a clerk or secretary role with governance and records obligations that closely mirror municipal clerk duties but are governed by a separate enabling statute.",[447,449,453,457],{"vs":248,"vs_template_id":249,"summary":448},"An employment contract governs the bilateral legal relationship between the employer and a specific employee — compensation, benefits, IP, confidentiality, and termination. A job description defines the position itself, not the individual hire. The job description must exist and be formally adopted before an employment contract is issued. Both documents are needed; they serve different legal purposes.",{"vs":450,"vs_template_id":451,"summary":452},"Offer Letter","job-offer-letter-long-D12769","An offer letter extends employment to a specific candidate and summarizes compensation and start date. A municipal clerk job description is a standing governance document adopted by the municipality that defines the role regardless of who holds it. The offer letter references the job description — it does not replace it. In civil service environments, the offer letter cannot contradict the adopted description.",{"vs":454,"vs_template_id":455,"summary":456},"Position Requisition Form","D{POSITION_REQUISITION_ID}","A position requisition is an internal HR document requesting authorization to fill a vacancy — budget approval, headcount, and timeline. A job description is the legal and operational definition of the role itself. The requisition triggers the hiring process; the job description governs it. Both are required for a compliant civil service hire, but they are separate documents with separate approval chains.",{"vs":458,"vs_template_id":459,"summary":460},"Performance Evaluation Form","D{PERFORMANCE_EVAL_ID}","A performance evaluation measures how well an individual employee is fulfilling the role over a review period. A job description defines what the role requires in the first place. The evaluation should be built directly from the essential functions and KSAs in the job description — a mismatch between the two is a common source of civil service grievances and wrongful termination claims.",{"use_template":462,"template_plus_review":466,"custom_drafted":470},{"best_for":463,"cost":464,"time":465},"Small municipalities with straightforward appointed clerk roles and no active collective bargaining agreement","Free","1–2 hours",{"best_for":467,"cost":468,"time":469},"Municipalities updating a description after statutory changes, reclassification, or a civil service grievance","$300–$800 (municipal HR consultant or labor attorney review)","3–5 business days",{"best_for":471,"cost":472,"time":473},"Cities with collective bargaining agreements covering the clerk position, charter amendments redefining the clerk's authority, or multi-county shared-service arrangements","$1,500–$4,000+","2–4 weeks",[475,480,485,490],{"code":476,"name":477,"flag_asset_id":478,"note":479},"us","United States","flag-us","Municipal clerk duties and authority are defined by state statute, city charter, or both — and vary significantly across all 50 states. States like Michigan (MCL 41.71), Wisconsin (Wis. Stat. §61.25), and New York (Town Law §30) have detailed statutory duty lists that must be reflected in the job description. FLSA exemption status, ADA essential-functions requirements, and Title VII disparate-impact rules apply to all municipal employers regardless of size.",{"code":481,"name":482,"flag_asset_id":483,"note":484},"ca","Canada","flag-ca","In Canada, the position is typically titled 'Municipal Clerk' or 'Clerk-Administrator' and is governed by provincial municipal acts — for example, Ontario's Municipal Act (2001) and British Columbia's Community Charter. Job descriptions must comply with provincial human rights codes (which operate like ADA equivalents), and unionized municipal workplaces require descriptions to align with collective agreement classification provisions. Quebec descriptions must be available in French.",{"code":486,"name":487,"flag_asset_id":488,"note":489},"uk","United Kingdom","flag-uk","In England and Wales, the equivalent role is the Town or Parish Clerk, governed by the Local Government Act 1972. The Equality Act 2010 requires that physical and medical requirements be justified as proportionate means to a legitimate aim — similar to ADA essential-functions analysis. The National Association of Local Councils (NALC) publishes model job descriptions and recommended salary scales (the NJC pay spine) that are widely adopted as the baseline for drafting.",{"code":491,"name":492,"flag_asset_id":493,"note":494},"eu","European Union","flag-eu","EU member states govern local government clerk roles through national public administration law, with significant variation — German Gemeindeordnung frameworks differ substantially from French territorial civil service (fonction publique territoriale) rules. The EU Working Conditions Directive requires transparent written terms of employment including a clear description of duties within seven days of hire. GDPR compliance obligations are frequently assigned to the clerk's office and should be reflected in the KSA section where applicable.",[249,451,245,496,497,498,499,500,501,502,503,504],"non-disclosure-agreement-nda-D12692","employee-handbook-D712","employment-agreement-executive-D543","fixed-term-contract-D13225","remote-work-agreement-D13282","temporary-employment-contract-D12734","employee-dismissal-letter-D508","termination-agreement-D13787","how-to-review-employee-performance-D12595",{"emit_how_to":195,"emit_defined_term":195},{"primary_folder":93,"secondary_folder":507,"document_type":508,"industry":509,"business_stage":510,"tags":511,"confidence":517},"job-descriptions","form","general","all-stages",[512,513,514,515,516],"hr","hiring","job-description","municipal-government","public-sector",0.92,"\u003Ch2>What is a Municipal Clerk Job Description?\u003C/h2>\n\u003Cp>A \u003Cstrong>Municipal Clerk Job Description\u003C/strong> is a formally adopted governing document used by cities, towns, townships, villages, and special districts to define the duties, qualifications, authority, reporting structure, and working conditions of the municipal clerk position. Unlike a private-sector job description, this document carries legal weight: it serves as the classification basis for civil service pay grading, the ADA essential-functions record in accommodation disputes, and the operative definition of the role in collective bargaining and grievance proceedings. It must reflect the specific statutory duties assigned to the clerk by state or provincial municipal law — covering official records custody, council meeting administration, election management, and public records access — not just a generic summary of administrative work.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Operating without a formally adopted municipal clerk job description creates compounding legal and operational exposure. Civil service systems require an approved description before a vacancy can be posted or filled — skipping this step can void a hire or trigger a classification grievance before the employee's first day. Without a clear essential-functions section, the municipality cannot legally defend an ADA accommodation decision or a termination based on inability to perform core duties. A description that omits statutory duties — election administration, FOIA processing, or ordinance codification — creates authority ambiguity that courts and arbitrators resolve against the employer. And without a formal adoption signature and resolution reference, the document has no standing in any grievance or reclassification proceeding. This template gives municipalities a compliant, jurisdiction-ready starting point that closes all four gaps while remaining editable for the specific statutory framework, charter provisions, and collective bargaining obligations that apply in your municipality.\u003C/p>\n",1778773456239]