[{"data":1,"prerenderedAt":519},["ShallowReactive",2],{"document-may-we-reprint-your-article-for-our-conference-D1373":3},{"document":4,"label":21,"preview":11,"thumb":22,"thumb600":23,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":24,"breadcrumb":28,"related":36,"customDescModule":171,"customdescription":6,"mdFm":172,"mdProseHtml":518},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: may we reprint your article for our conference? Dear [Contact name], We are having our national sales conference in [City] on [Date], and the theme this year is [Specify]",null,"May We Reprint Your Article for our Conference","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/may-we-reprint-your-article-for-our-conference-D1373.png","https://templates.business-in-a-box.com/imgs/250px/1373.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1373.xml",{"title":15,"description":6},"may we reprint your article for our conference",[17,20],{"label":18,"url":19},"Sales & Marketing","/templates/sales-marketing/",{"label":18,"url":19},"May We Reprint Your Article for our Conference Template","https://templates.business-in-a-box.com/imgs/400px/1373.png","https://templates.business-in-a-box.com/imgs/600px/1373.png",[25,17,20],{"label":26,"url":27},"Templates","/templates/",[29,30,33],{"label":26,"url":27},{"label":31,"url":32},"Legal Agreements","/templates/business-legal-agreements/",{"label":34,"url":35},"Intellectual Property & Licensing","/templates/intellectual-property-and-licensing/",[37,41,45,49,53,57,61,65,69,73,77,81,85,101,116,128,141,155],{"label":38,"url":39,"thumb":40,"extension":10},"May I Introduce our New Employee to You","/template/may-i-introduce-our-new-employee-to-you-D1437","https://templates.business-in-a-box.com/imgs/250px/1437.png",{"label":42,"url":43,"thumb":44,"extension":10},"We Are Pleased to Announce our Recent Acquisition","/template/we-are-pleased-to-announce-our-recent-acquisition-D1453","https://templates.business-in-a-box.com/imgs/250px/1453.png",{"label":46,"url":47,"thumb":48,"extension":10},"We Have Extended our Business Hours","/template/we-have-extended-our-business-hours-D1454","https://templates.business-in-a-box.com/imgs/250px/1454.png",{"label":50,"url":51,"thumb":52,"extension":10},"We Are Not Taking Your Dissatisfaction Lightly","/template/we-are-not-taking-your-dissatisfaction-lightly-D1280","https://templates.business-in-a-box.com/imgs/250px/1280.png",{"label":54,"url":55,"thumb":56,"extension":10},"We Received Your Return and Are Happy to Exchange it","/template/we-received-your-return-and-are-happy-to-exchange-it-D1281","https://templates.business-in-a-box.com/imgs/250px/1281.png",{"label":58,"url":59,"thumb":60,"extension":10},"Congratulations on Article","/template/congratulations-on-article-D1393","https://templates.business-in-a-box.com/imgs/250px/1393.png",{"label":62,"url":63,"thumb":64,"extension":10},"Our New Product Line is a Natural Fit for Your Business","/template/our-new-product-line-is-a-natural-fit-for-your-business-D1441","https://templates.business-in-a-box.com/imgs/250px/1441.png",{"label":66,"url":67,"thumb":68,"extension":10},"Our Company Name is Changing","/template/our-company-name-is-changing-D1440","https://templates.business-in-a-box.com/imgs/250px/1440.png",{"label":70,"url":71,"thumb":72,"extension":10},"Thanks for Visiting our Exhibit","/template/thanks-for-visiting-our-exhibit-D1450","https://templates.business-in-a-box.com/imgs/250px/1450.png",{"label":74,"url":75,"thumb":76,"extension":10},"Visit our New Website!","/template/visit-our-new-website-D1452","https://templates.business-in-a-box.com/imgs/250px/1452.png",{"label":78,"url":79,"thumb":80,"extension":10},"We Have Moved to a Bigger Office","/template/we-have-moved-to-a-bigger-office-D1455","https://templates.business-in-a-box.com/imgs/250px/1455.png",{"label":82,"url":83,"thumb":84,"extension":10},"I Must Reschedule our Meeting","/template/i-must-reschedule-our-meeting-D1431","https://templates.business-in-a-box.com/imgs/250px/1431.png",{"description":86,"descriptionCustom":6,"label":87,"pages":88,"size":9,"extension":10,"preview":89,"thumb":90,"svgFrame":91,"seoMetadata":92,"parents":94,"keywords":93,"url":100},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":93,"description":6},"non disclosure agreement nda",[95,97],{"label":31,"url":96},"business-legal-agreements",{"label":98,"url":99},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":102,"descriptionCustom":6,"label":103,"pages":104,"size":105,"extension":10,"preview":106,"thumb":107,"svgFrame":108,"seoMetadata":109,"parents":110,"keywords":114,"url":115},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[111],{"label":112,"url":113},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":117,"descriptionCustom":6,"label":118,"pages":104,"size":9,"extension":10,"preview":119,"thumb":120,"svgFrame":121,"seoMetadata":122,"parents":124,"keywords":123,"url":127},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":123,"description":6},"service agreement",[125,126],{"label":31,"url":96},{"label":31,"url":96},"/template/service-agreement-D12711",{"description":129,"descriptionCustom":6,"label":130,"pages":88,"size":9,"extension":10,"preview":131,"thumb":132,"svgFrame":133,"seoMetadata":134,"parents":136,"keywords":139,"url":140},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: LETTER OF INTENT-ACQUISITION OF BUSINESS Dear [CONTACT NAME]: This letter (\"Letter of Intent\") sets forth the basic preliminary terms between the Buyer or his nominee and yourselves regarding the purchase of the [SPECIFY] business (the \"Business\") carried on by yourselves. Except as specifically set forth herein, this Letter of Intent shall not constitute an agreement between the parties and no agreement shall be deemed to exist until execution of a definitive purchase agreement. It is proposed that Buyer will acquire certain assets of the Business which Buyer believes to be necessary to the future of the Business, including the warehouse in [CITY/STATE] in which [COMPANY NAME] the Company has invested [AMOUNT] in cash and which has been financed by a mortgage loan of approximately [AMOUNT] granted by the [SPECIFY COMPANY] [CITY/STATE]. Buyer understands that the said warehouse has no other charges or liabilities affecting it other than the said mortgage loan. Buyer may either purchase the warehouse outright or enter into a lease-purchase or instalment transfer of ownership which is satisfactory to both parties. The gross purchase price for the said warehouse will be [AMOUNT]. Buyer may purchase or lease barrels and other equipment currently owned by the Company which are necessary to operate the Business, on a cash or instalment basis agreeable to both parties. The specific assets to be purchased and the amounts to be paid by Buyer in connection with this transaction remain to be negotiated by the parties. This Letter of Intent also evidences the intentions of the parties with respect to the following agreements: Buyer will enter into a [NUMBER]-year employment agreement with [COMPANY NAME], providing for the Company will be responsible for the purchase of [SPECIFY] for Buyer. The agreement will contain the customary terms and conditions found in employment agreements in similar transactions and will provide for the usual non-competition and non-solicitation covenants to be entered into by the Company in favour of Buyer. It is expressly understood that if the contemplated transaction is consummated, the aggregate amount of commission paid or payable to yourselves (net of reasonable expenses acceptable to Buyer) in respect of all purchases of [SPECIFY] made through you from the date of this Letter of Intent to the date of closing, with the exception of commissions earned on the [NUMBER] truckloads of [SPECIFY] to be delivered to Buyer during the week of [DATE] to [DATE], will be applied against remuneration payable to the Company in the first year of his employment agreement. If the contemplated transaction is not consummated, all such commissions paid or payable will be treated as commissions. Buyer will enter into a [NUMBER]-year employment agreement with [EMPLOYEE NAME], providing for the payment of a gross base salary of [ANNUAL SALARY] per year, to be paid weekly, subject to annual review. [EMPLOYEE NAME] will be President of the Business and the employment agreement will provide for health benefits, automobile, expenses and bonus arrangements","Letter of Intent_Acquisition of Business","https://templates.business-in-a-box.com/imgs/1000px/letter-of-intent_acquisition-of-business-D5197.png","https://templates.business-in-a-box.com/imgs/250px/5197.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#5197.xml",{"title":135,"description":6},"letter of intent_acquisition of business",[137,138],{"label":31,"url":96},{"label":31,"url":96},"letter intent_acquisition business","/template/letter-of-intent_acquisition-of-business-D5197",{"description":142,"descriptionCustom":6,"label":143,"pages":144,"size":145,"extension":10,"preview":146,"thumb":147,"svgFrame":148,"seoMetadata":149,"parents":150,"keywords":153,"url":154},"JOINT VENTURE AGREEMENT This Joint Venture Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"First Joint Venturer\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [SECOND JOINT VENTURER NAME] (the \"Second Joint Venturer\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] This Agreement is entered by First Joint Venturer and Second Joint Venturer, herein after collectively referred to as the \"Joint Venturers\", for the purpose of performing: [DESCRIBE JOINT VENTURE]. WITNESSETH: WHEREAS, the parties are desirous of forming a Joint Venture (the \"Venture\"), under the laws of the [State/Province] of [STATE/PROVINCE] by execution of this Agreement for the purposes set forth herein and are desirous of fixing and defining between themselves their respective responsibilities, interests, and liabilities in connection with the performance of the before mentioned project; and NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, the Parties herein agree to constitute themselves as Joint Venturers, henceforth, \"Venturers\" for the purposes before mentioned, and intending to be legally bound hereby, the parties hereto, after first being duly sworn, do covenant, agree and certify as follows: DEFINITIONS \"Affiliate\" shall refer to (i) any person directly or indirectly controlling, controlled by or under common control with another person, (ii) any person owning or controlling 10% or more of the outstanding voting securities of such other person, (iii) any officer, director or other partner of such person and (iv) if such other person is an officer, director, joint Venturer or partner, any business or entity for which such person acts in any such capacity. \"Venturers\" shall refer to [VENTURE NAME] Inc., and any successor(s) as may be designated and admitted to the Venture. \"Internal Revenue Code\", \"Code\" or \"I.R.C.\" shall refer to the current and applicable Internal Revenue Code. \"Net Profits and Net Losses\" means the taxable income and loss of the Venture, except as follows: [DESCRIBE] The \"Book\" value of an asset shall be substituted for its adjusted tax basis if the two differ, but otherwise Net Profits and Net Losses shall be determined in accordance with federal income tax principles. \"Project\" shall refer to that certain [DESCRIBE] project known as [NAME]. \"Treasury Regulations\" shall refer to those regulations promulgated by the Department of the Treasury with respect to certain provision of Internal Revenue Code. \"Percentage of Participation\" shall refer to that figure set forth in Exhibit A. FORMATION, NAME, AND PRINCIPLE PLACE OF BUSINESS Formation (a) The Venturers do hereby form a joint venture pursuant to the laws of the State of [STATE/PROVINCE] in order for the Venture to carry on the purposes for which provision is made herein. (b) The Ventures shall execute such certificates as may be required by the laws of the [State/Province] of [STATE/PROVINCE] or of any other state in order for the Venture to operate its business and shall do all other acts and things requisite for the continuation of the Venture as a joint venture pursuant to applicable law. Name The Name and style under which the Venture shall be conducted is: [DESCRIBE]. Principal place of business The Venture shall maintain its principal place of business at [FULL ADDRESS]. The Venture may re-locate its office from time to time or have additional offices as the Venturers may determine. PURPOSE OF THE JOINT VENTURE The business of the Venture shall be to perform: [DESCRIBE], a project having the Contract # , being entitled, and being in a dollar amount of [AMOUNT], in accordance with the contract documents for the Project and all such other business incidental to the general purposes herein set forth. TERM The term of the Venture shall commence as of the date hereof and shall be terminated and dissolved upon the earliest to occur of: (i) completion of the Project and receipt of all sums due the Venture by the Owner, [OWNER NAME] pursuant thereto and payment of all laborers and material men employed by the Venture in connection with the project; (ii) [DATE]; (iii) the unanimous agreement of the Ventures; or (iv) the order of a court of competent jurisdiction. PERCENTAGE OF PARTICIPATION Description Except as otherwise provided in sections 6.0 and 9.0 hereof, the interest of the Parties in any gross profits and their respective shares in any losses and/or liabilities that may result from the filing of a joint bid and/or the performance of the Construction Contract, and their interests in all property and equipment acquired and all money received in connection with the performance of the Contract shall be as follows: [Name Joint Venture Partner Percentage] Losses The Parties agree that in the event any losses arise out of or results from the performance of the Project, each Venturer shall assume and pay the share of the losses that is equal to the percentage of participation. Liabilities If for any reason, a Venturer sustains any liabilities or is required to pay any losses arising out of or directly connected with the Project, or the execution of any surety bonds or indemnity agreements in connection therewith, which are in excess of its Percentage of Participation, in the Joint Venture, the other Venturer shall promptly reimburse such Venturer this excess, so that each and every member of the Joint Venturer will then have paid its proportionate share of such losses to the full extent of its Percentage of Participation. Indemnities The Venturers agree to indemnify each other and to hold the other harmless from, any and all losses of the Joint Venture that are in excess of such other Venturer's Percentage of Participation. Provided that the provisions of this subsection shall be limited to losses that are directly connected with or arise out of the performance of the Project and/or the execution of any bonds or indemnity agreements in connection therewith and shall not be relate to or include any incidental, indirect or consequential losses that may be sustained or suffered by a Party. Duration The Parties shall from time to time execute such bonds and indemnity agreements, including applications there and other documents that may be necessary in connection with the performance of the Project. Provided however, that the liability of each of the Parties under any agreements to indemnify a surety company or surety companies shall be limited to the percentage of the total liability assumed by all the Parties under such indemnity agreements that is equal to the Party's Percentage of Participation. Initial contribution of the venture (a) The Venturers shall contribute the Property to the Venture and their Capital Account shall each be credited with the appropriate value of such contribution in accordance with their Venture interests. (b) Except as otherwise required by law or this Agreement, the Venturers shall not be required to make any further capital contributions to the Venture. Venture interests Upon execution of this Agreement, the Venturers shall each own the following interests in the Venture: Joint Venture Partner Percentage Return of capital contributions (a) No Venturer shall have the right to withdraw his capital contributions or demand or receive the return of his capital contributions or any part thereof, except as otherwise provided in this Agreement. (b) The Venturers shall not be personally liable for the return of capital contributions or any part thereof, except as otherwise provided in this Agreement. (c) The Venture shall not pay interest on capital contributions of any Venturer.","Joint Venture Agreement","7",70,"https://templates.business-in-a-box.com/imgs/1000px/joint-venture-agreement-D889.png","https://templates.business-in-a-box.com/imgs/250px/889.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#889.xml",{"title":6,"description":6},[151,152],{"label":31,"url":96},{"label":31,"url":96},"joint venture agreement","/template/joint-venture-agreement-D889",{"description":156,"descriptionCustom":6,"label":157,"pages":158,"size":9,"extension":10,"preview":159,"thumb":160,"svgFrame":161,"seoMetadata":162,"parents":164,"keywords":169,"url":170},"CONSULTING AGREEMENT This Consulting Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [CONSULTANT NAME] (the \"Consultant\"), an individual with his main address located at OR a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] In the event of a conflict in the provisions of any attachments hereto and the provisions set forth in this Agreement, the provisions of such attachments shall govern. In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties hereto agree as follows: RECITALS Consultant has expertise in the area of the Company's business and is willing to provide consulting services to the Company. The Company is willing to engage Consultant as an independent contractor, and not as an employee, on the terms and conditions set forth herein. The Company desires to obtain the services of Consultant by means of services provided by Consultant's employees dispatched by Consultant to provide services to Company hereunder (\"Agents\"), on its own behalf and on behalf of all existing and future Affiliated Companies (defined as any corporation or other business entity or entities that directly or indirectly controls, is controlled by, or is under common control with the Company), and Consultant desires to provide consulting services to the Company upon the following terms and conditions. The Company has spent significant time, effort, and money to develop certain Proprietary Information (as defined below), which the Company considers vital to its business and goodwill. The Proprietary Information will necessarily be communicated to or acquired by Consultant and its Agents in the course of providing consulting services to the Company, and the Company desires to obtain the services of Consultant, only if, in doing so, it can protect its Proprietary Information and goodwill. SERVICES Consultant agrees to perform for Company the services listed in the Scope of Services section in Exhibit A, attached hereto and executed by both Company and Consultant. Such services are hereinafter referred to as \"Services.\" Company agrees that consultant shall have ready access to Company's staff and resources as necessary to perform the Consultant's services provided for by this contract. CONSULTING PERIOD Basic Term The Company hereby retains the Consultant and Consultant agrees to render to the Company those services described in Exhibit A for the period (the \"Consulting Period\") commencing on the date of this Agreement and ending upon the earlier of (i) [APPLICABLE DATE], (the \"Term Date\"), and (ii) the date the Consulting Period is terminated in accordance with Section 7. The Company shall pay the Consultant the compensation to which it is entitled under Section 5 through the end of the Consulting Period, and, thereafter, the Company's obligations hereunder shall end. Renewal Subject to Section 7, the Consulting Period will be automatically renewed for an additional [AGREED UPON NUMBER OF MONTHS] month period (without any action by either party) on the Term Date and on each anniversary thereof, unless one party gives to the other written notice [NUMBER] days in advance of the beginning of any [AGREED UPON NUMBER OF MONTHS] month renewal period that the Consulting Period is to be terminated, provided, that in no event shall the Consulting Period extend beyond [DEADLINE DATE]. Either party's right to terminate the Consulting Period, instead of renewing the Agreement, shall be with or without cause. DUTIES AND RESPONSIBILITIES Consultant hereby agrees to provide and perform for the Company those services set forth on Exhibit A attached hereto. Consultant shall devote its best efforts to the performance of the services and to such other services as may be reasonably requested by the Company and hereby agrees to devote, unless otherwise requested in writing by the Company, (a minimum of at least [AGREED UPON NUMBER OF HOURS] hours of service per week/or assign [AGREED UPON NUMBER OF INDIVIDUALS] individuals to provide services to the Company). Consultant shall use its best efforts to furnish competent Agents possessing a sufficient working knowledge of the Company's research, development and products to fulfill Consultant's obligations hereunder. Any Agent of Consultant who, in the sole opinion of the Company, is unable to adequately perform any services hereunder shall be replaced by Consultant within [AGREED UPON NUMBER OF DAYS] days after receipt of notice from the Company of its desire to have such Agent replaced. Consultant shall use its best efforts to comply with, and to ensure that each of its Agents comply with, all policies and practices regarding the use of facilities at which services are to be perform hereunder. Consultant agrees and shall cause each of its Agents to agree to the Acknowledgement and Inventions Assignment attached hereto as Exhibit B, and Consultant shall deliver a signed original of such Acknowledgement and Inventions Assignment to Company prior to such Agent's commencement of the provision of services for the Company. Consultant shall obtain for the benefit of the Company, as an intended third-party beneficiary thereof, prior to the performance of any services hereunder by any of the Agents, the written agreement of Agent to be bound by terms no less restrictive than the terms of Sections 2, 5, 6, and 7 of this Agreement. Personnel supplied by Consultant to provide services to Company under this Agreement will be deemed Consultant's employees or agents and will not for any purpose be considered employees or agents of Company. Consultant assumes full responsibility for the actions of such personnel while performing services pursuant to this Agreement, and shall be solely responsible for their supervision, daily direction and control, provision of employment benefits (if any) and payment of salary (including all required withholding of taxes). COMPENSATION, BENEFITS AND EXPENSES Compensation In consideration of the services to be rendered hereunder, including, without limitation, services to any Affiliated Company, Consultant shall be paid [AMOUNT], payable at the time and pursuant to the procedures regularly established, and as they may be amended, by the Company during the course of this Agreement. Benefits Other than the compensation specified in this 5.1, neither Consultant nor its Agents shall be entitled to any direct or indirect compensation for services performed hereunder. Expenses The Company shall reimburse Consultant for reasonable travel and other business expenses incurred by its Agents in the performance of the duties hereunder in accordance with the Company's general policies, as they may be amended from time to time during the course of this Agreement. INVOICING Company shall pay the amounts agreed to herein upon receipt of invoices which shall be sent by Consultant, and Company shall pay the amount of such invoices to Consultant. TERMINATION OF CONSULTING RELATIONSHIP By the Company or the Consultant At any time, either the Company or the Consultant may terminate, without liability, the Consulting Period for any reason, with or without cause, by giving [AGREED UPON NUMBER OF DAYS] days advance written notice to the other party. If the Consultant terminates its consulting relationship with the Company pursuant to Sections 2, 3 and 4, the Company shall have the option, in its complete discretion, to terminate Consultant immediately without the running of any notice period","Consulting Agreement Long","12","https://templates.business-in-a-box.com/imgs/1000px/consulting-agreement---long-D12543.png","https://templates.business-in-a-box.com/imgs/250px/12543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12543.xml",{"title":163,"description":6},"consulting agreement long",[165,166],{"label":31,"url":96},{"label":167,"url":168},"Consulting Agreements","consulting-agreement","consulting agreement   long","/template/consulting-agreement---long-D12543",false,{"seo":173,"reviewer":185,"legal_disclaimer":189,"quick_facts":190,"at_a_glance":192,"personas":196,"variants":221,"glossary":248,"clauses":282,"how_to_fill":332,"common_mistakes":373,"faqs":390,"industries":418,"comparisons":443,"diy_vs_lawyer":459,"jurisdictions":472,"related_template_ids_curated":493,"schema":505,"classification":506},{"meta_title":174,"meta_description":175,"primary_keyword":176,"secondary_keywords":177},"May We Reprint Your Article For Our Conference Template (Free Word)","Free article reprint permission letter for conferences. Covers rights granted, attribution, territory, and term. Used in 190+ countries. Free Word and PDF download.","article reprint permission letter template",[178,179,180,181,182,183,184],"reprint permission request letter","conference article reprint agreement","copyright permission letter template","article reprint request template free","conference reprint permission word template","intellectual property permission letter","reprint authorization letter template",{"name":186,"credential":187,"reviewed_date":188},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":191,"legal_review_recommended":189,"signature_required":189,"notarization_required":171},"medium",{"what_it_is":193,"when_you_need_it":194,"whats_inside":195},"A \"May We Reprint Your Article For Our Conference\" letter is a legally binding permission agreement sent by a conference organizer to a copyright holder — typically an author or publisher — requesting the right to reproduce a specific article in conference materials such as proceedings, handouts, or digital attendee packets. This free Word download gives you a structured, professionally worded template you can edit online and export as PDF to obtain clear, documented authorization before distributing any third-party content.\n","Use it any time you plan to reproduce, distribute, or include a published article — in print or digital form — in conference proceedings, workshop handouts, attendee resource packets, or online event portals. Without written permission, reproducing a copyrighted article exposes your organization to copyright infringement claims regardless of how the content is attributed.\n","The template covers identification of the article and original publication, the specific reprint rights being requested, attribution and credit-line requirements, territory and format limitations, the term of the permission, any fees or royalties, representations by both parties, and signature blocks for formal written consent.\n",[197,201,205,209,213,217],{"title":198,"use_case":199,"icon_asset_id":200},"Conference organizers","Securing written permission before including articles in printed or digital proceedings","persona-event-organizer",{"title":202,"use_case":203,"icon_asset_id":204},"Association program directors","Reprinting journal articles or white papers in member conference materials","persona-association-director",{"title":206,"use_case":207,"icon_asset_id":208},"Corporate training managers","Including published research or trade articles in internal conference handout packets","persona-hr-manager",{"title":210,"use_case":211,"icon_asset_id":212},"Academic event coordinators","Reproducing peer-reviewed articles in symposium or seminar proceedings","persona-academic-coordinator",{"title":214,"use_case":215,"icon_asset_id":216},"Publishing and media teams","Granting or tracking outbound reprint requests from event organizers citing their content","persona-publisher",{"title":218,"use_case":219,"icon_asset_id":220},"Nonprofit event planners","Using donated or licensed content in conference resource materials on a limited budget","persona-nonprofit-exec",[222,226,230,233,237,241,245],{"situation":223,"recommended_template":224,"slug":225},"Reprinting a single article in printed conference proceedings","May We Reprint Your Article For Our Conference","may-we-reprint-your-article-for-our-conference-D1373",{"situation":227,"recommended_template":228,"slug":229},"Licensing multiple articles or an entire issue from a publisher","Content Licensing Agreement","content-license-agreement-D13936",{"situation":231,"recommended_template":232,"slug":229},"Reproducing an article on a publicly accessible conference website","Digital Content License Agreement",{"situation":234,"recommended_template":235,"slug":236},"Using an article excerpt rather than the full text","Excerpt Reprint Permission Letter","agreement-for-permission-to-sublet-D1162",{"situation":238,"recommended_template":239,"slug":240},"Requesting ongoing permission to reuse content across multiple events","Master Reprint License Agreement","license-agreement-D1180",{"situation":242,"recommended_template":243,"slug":244},"Granting a third party permission to reprint your organization's article","Reprint Authorization Letter (Outbound)","letter-of-authorization-to-negotiate-D1033",{"situation":246,"recommended_template":247,"slug":236},"Translating and reprinting an article for an international conference","Translation and Reprint Permission Agreement",[249,252,255,258,261,264,267,270,273,276,279],{"term":250,"definition":251},"Copyright","The exclusive legal right of the author or publisher to reproduce, distribute, and adapt a creative work — including written articles — without authorization from a third party.",{"term":253,"definition":254},"Reprint Permission","Written consent from a copyright holder allowing another party to reproduce a specific work under defined conditions without infringing copyright.",{"term":256,"definition":257},"Licensor","The party who owns or controls the copyright in the article and grants permission to the requesting party — typically the original author or publisher.",{"term":259,"definition":260},"Licensee","The conference organizer or other party seeking permission to reproduce the article in their materials.",{"term":262,"definition":263},"Credit Line","A standardized attribution statement that must appear alongside the reprinted article, identifying the original publication, author, and publisher.",{"term":265,"definition":266},"Territory","The geographic scope within which the reprint permission is valid — for example, a single country, a region, or worldwide.",{"term":268,"definition":269},"Term","The period during which the granted reprint permission remains in force — often limited to a single event or defined calendar period.",{"term":271,"definition":272},"Fair Use / Fair Dealing","A legal doctrine that permits limited reproduction of copyrighted material without permission for purposes such as commentary, criticism, or education — but does not typically cover wholesale article reproduction for conference distribution.",{"term":274,"definition":275},"Non-Exclusive License","A grant of rights that allows the licensor to simultaneously permit other parties to use the same content — the most common form in reprint agreements.",{"term":277,"definition":278},"Consideration","Something of value exchanged between the parties to make an agreement legally binding — often a nominal fee, attribution, or a complimentary conference registration in reprint contexts.",{"term":280,"definition":281},"Moral Rights","Rights retained by an author independent of copyright ownership — including the right to be identified as the author and to object to derogatory treatment of the work — recognized in most jurisdictions outside the US.",[283,288,293,298,302,307,312,317,322,327],{"name":284,"plain_english":285,"sample_language":286,"common_mistake":287},"Identification of the article and original publication","Specifies exactly which article is being reprinted — full title, author name(s), original publication, volume/issue number, and publication date — to prevent any ambiguity about the scope of consent.","Permission is requested to reprint the article titled '[ARTICLE TITLE]' by [AUTHOR NAME], originally published in [PUBLICATION NAME], Vol. [X], Issue [X], [MONTH YEAR] (the 'Work').","Using a partial or informal article title. If the cited title does not exactly match the published version, the copyright holder may dispute whether consent was given for the correct work.",{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Scope of reprint rights granted","Defines precisely how the article may be reproduced — print only, digital only, or both — and the specific conference materials in which it may appear.","Permission is granted to reproduce the Work in [print / digital / print and digital] format solely for inclusion in the official proceedings and attendee materials of [CONFERENCE NAME] held on [DATE].","Describing the permitted use too broadly — for example, 'conference materials' without specifying whether that includes the event website, recordings, or post-conference digital archives.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Attribution and credit line","States the exact credit line that must appear adjacent to the reprinted article, including the author, original publication, and publisher.","The following credit line shall appear prominently with each reproduction of the Work: 'Reprinted with permission from [PUBLICATION NAME], [YEAR]. © [AUTHOR / PUBLISHER NAME]. All rights reserved.'","Omitting the required credit line from the final printed or digital materials. Failure to attribute is a separate breach from the reproduction itself and can invalidate the permission.",{"name":265,"plain_english":299,"sample_language":300,"common_mistake":301},"Limits where the reprinted materials may be distributed — for example, to attendees physically present at a domestic conference versus a global online event.","This permission applies to distribution within [COUNTRY / REGION / WORLDWIDE] only. Distribution beyond the stated territory requires a separate written agreement.","Assuming a domestic permission covers digital distribution to international attendees. Online conference packets can cross borders automatically — without a worldwide grant, distribution to foreign attendees may infringe copyright.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Term and single-use limitation","Specifies that the permission covers only the identified conference event and expires after a defined date, after which the reprinted materials must be withdrawn from circulation.","This permission is valid solely for the [CONFERENCE NAME] event on [DATE] and expires on [EXPIRY DATE]. After expiry, the Licensee shall cease distribution of all materials containing the Work.","Leaving the term open-ended. Without a defined expiry, conference handouts or digital files containing the article may continue to circulate indefinitely without triggering additional compensation or renewal.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Fee or royalty (or waiver)","States whether the copyright holder requires a fee, royalty, or complimentary registration in exchange for permission — or expressly waives any fee for the stated use.","In consideration for this permission, the Licensee shall [pay a one-time fee of $[AMOUNT] / provide [X] complimentary conference registrations / no fee is required for this non-commercial use].","Proceeding without any consideration clause. Even a $1 nominal fee or a complimentary registration strengthens the enforceability of the agreement in jurisdictions that require consideration for a binding contract.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Representations and warranties","Requires the licensor to confirm they own or control the rights being granted, and the licensee to confirm they will not use the article outside the stated scope.","The Licensor represents that it has the right and authority to grant the permissions set out herein. The Licensee represents that the Work will be used solely as described in this letter and will not be modified, excerpted, or sublicensed without prior written consent.","Skipping warranties when dealing with a third-party licensor who is not the original author. If the licensor does not actually hold the relevant rights, the conference organizer may still face a claim from the true copyright owner.",{"name":318,"plain_english":319,"sample_language":320,"common_mistake":321},"Prohibition on modification","Prohibits the licensee from editing, abridging, or adapting the article without separate written consent, protecting the author's moral rights and the integrity of the work.","The Licensee shall reproduce the Work in its entirety without alteration, abridgment, or modification of any kind. Any use of an excerpt or adapted version requires separate written authorization from the Licensor.","Reprinting only a portion of the article — or reformatting it for layout reasons — without checking whether the permission covers excerpts. Most blanket reprint permissions cover the full text only.",{"name":323,"plain_english":324,"sample_language":325,"common_mistake":326},"Governing law and jurisdiction","Identifies which country's or state's copyright and contract law governs the agreement and where disputes will be resolved.","This agreement shall be governed by the laws of [STATE / PROVINCE / COUNTRY]. Any dispute arising under this agreement shall be resolved in the courts of [JURISDICTION].","Leaving governing law blank or defaulting to 'applicable law.' Copyright law differs significantly by jurisdiction — an unspecified governing law creates uncertainty about which fair-use or moral-rights rules apply.",{"name":328,"plain_english":329,"sample_language":330,"common_mistake":331},"Signatures and effective date","Provides signature blocks for both the requesting party and the copyright holder, making the permission binding only upon written execution by both sides.","By signing below, the parties agree to the terms of this reprint permission. Licensor: [NAME / TITLE / ORGANIZATION] _________ Date: _____ Licensee: [NAME / TITLE / ORGANIZATION] _________ Date: _____","Treating an email reply of 'yes, go ahead' as sufficient authorization. Without a signed document, the scope of permission remains ambiguous and may be unenforceable if the copyright holder later disputes the terms.",[333,338,343,348,353,358,363,368],{"step":334,"title":335,"description":336,"tip":337},1,"Identify the exact article and copyright holder","Locate the full published title, author name(s), publication name, volume, issue, and publication date. Then confirm whether copyright is held by the author, the journal, or a publisher — check the copyright notice on the original article or the publication's copyright page.","Many academic and trade publishers have a rights and permissions department with a dedicated email address — contacting them directly is faster than routing through an editor.",{"step":339,"title":340,"description":341,"tip":342},2,"Enter your organization and conference details","Fill in your organization's legal name, the conference name, the event date, the expected number of attendees, and the specific materials in which the article will appear (e.g., printed proceedings, digital handout packet, conference app).","Specifying attendee count matters — some publishers base reprint fees on the print run or distribution size.",{"step":344,"title":345,"description":346,"tip":347},3,"Define the scope of use precisely","Select print, digital, or both. Confirm whether distribution is limited to on-site attendees or also covers post-conference digital access. State the URL if the article will appear on a conference website or online portal.","If the conference will be recorded or live-streamed, get explicit confirmation that the permission covers those formats — most standard reprint permissions do not.",{"step":349,"title":350,"description":351,"tip":352},4,"Set the territory and expiry date","For domestic in-person events, specify the country. For virtual or hybrid events with international attendees, request a worldwide grant. Set an expiry date — typically the conference date plus 30 days to allow for post-event distribution of proceedings.","A 30–60 day post-event window is standard for distributing printed proceedings after the event; build this into the expiry date rather than requesting a second permission.",{"step":354,"title":355,"description":356,"tip":357},5,"Agree on fee or consideration","Check whether the publisher has a standard reprint fee schedule (many academic publishers publish rates online). For nonprofit or educational conferences, many authors and smaller publications waive fees — state 'no fee required' explicitly in the letter if confirmed.","The Copyright Clearance Center (CCC) handles licensing for a large portion of US academic and business publications — check their catalog before drafting your own request.",{"step":359,"title":360,"description":361,"tip":362},6,"Include the required credit line","Ask the licensor to confirm the exact credit line wording they require. Enter it verbatim in the attribution clause and note where it will appear in the final materials (e.g., 'on the page facing the article' or 'in the footer of the first page of the Work').","Photograph or screenshot the final printed or digital credit line after production and retain it with the signed permission as proof of compliance.",{"step":364,"title":365,"description":366,"tip":367},7,"Obtain signatures from both parties before printing or distributing","Send the completed letter to the copyright holder for review and countersignature. Do not send materials to the printer or upload to the conference portal until you have a fully executed copy in hand.","Use a time-stamped e-signature service to create an auditable execution record — particularly important if the copyright holder is in a different jurisdiction.",{"step":369,"title":370,"description":371,"tip":372},8,"File the executed agreement with your event records","Store the signed permission alongside the conference proceedings files and any fee payment receipts. Copyright disputes can arise years after an event — maintain records for at least seven years.","Tag the stored file with the article title, conference name, and expiry date so it surfaces quickly if a rights inquiry arrives after the event.",[374,378,382,386],{"mistake":375,"why_it_matters":376,"fix":377},"Relying on an email reply instead of a signed letter","An informal email grants permission of unknown scope. If the copyright holder later claims the email only covered a limited use, you have no signed document defining the agreed terms — leaving your organization exposed to an infringement claim.","Always require a countersigned copy of the formal permission letter before reproducing the article. An email confirmation is acceptable only as a preliminary step, not as a substitute for the executed document.",{"mistake":379,"why_it_matters":380,"fix":381},"Assuming fair use covers conference reproduction","Fair use and fair dealing exceptions are narrow and unpredictable. Reproducing a complete article for distribution to hundreds of conference attendees — even for educational purposes — is unlikely to qualify, and a wrong assumption can result in a copyright infringement claim.","Treat any full-article reproduction as requiring explicit written permission regardless of the educational nature of the conference. Obtain the signed reprint letter before printing or distributing any materials.",{"mistake":383,"why_it_matters":384,"fix":385},"Failing to confirm who actually holds the copyright","Authors often assign copyright to publishers upon submission. Permission from the author alone may be insufficient if the publisher holds the exclusive reproduction right — and acting on author-only permission can still result in a publisher infringement claim.","Check the original article's copyright notice and the publication's author agreement to confirm whether the author retained reprint rights or assigned them to the publisher. Contact the correct rights holder.",{"mistake":387,"why_it_matters":388,"fix":389},"Omitting digital and post-conference distribution from the scope","A permission limited to 'printed proceedings' does not cover the conference app, attendee portal, post-event PDF download, or recording. Distributing the article through any unlicensed channel — even after the event — is a separate infringement.","List every format and channel explicitly in the scope clause: print, digital download, conference app, post-event proceedings archive, and any recording or live stream. Request permission for all anticipated uses in a single letter.",[391,394,397,400,403,406,409,412,415],{"question":392,"answer":393},"What is a reprint permission letter for a conference?","A reprint permission letter is a formal written request — and, once countersigned, a binding agreement — by which a conference organizer asks a copyright holder for the right to reproduce a specific article in conference materials such as printed proceedings, digital handout packets, or attendee portals. It defines exactly which article may be reproduced, in what format, for which event, and under what conditions, providing documented authorization that protects both parties.\n",{"question":395,"answer":396},"Do I need written permission to reprint an article at a conference?","Yes, in virtually all cases. Copyright protects articles from the moment they are written, and reproducing an article — in print or digitally — without permission infringes that copyright regardless of how the content is attributed. Fair use and fair dealing exceptions exist but are narrow; they typically do not cover wholesale reproduction for distribution to conference attendees. Always obtain a signed reprint permission before including any third-party article in conference materials.\n",{"question":398,"answer":399},"Who do I contact to request reprint permission?","Start by checking the original article's copyright notice — it will indicate whether copyright is held by the author or assigned to a publisher. For journal articles, most publishers have a rights and permissions department or use the Copyright Clearance Center (CCC) as their licensing agent. For trade publication articles, contact the publication's editorial or permissions office. For independent authors, contact them directly through their professional or institutional email.\n",{"question":401,"answer":402},"What information should I include in the permission request?","Include the full article title, author name(s), original publication name, volume, issue, and publication date; your organization's name; the conference name and date; the specific materials in which the article will appear; the anticipated distribution format (print, digital, or both) and size; the geographic territory; the period for which permission is sought; and any fee arrangement. The more specific your request, the faster the rights holder can respond.\n",{"question":404,"answer":405},"How much does it cost to get reprint permission?","Cost varies widely. Many authors and smaller publications grant permission for free to nonprofit or educational conferences, particularly for single-event use. Academic publishers may charge $50–$500 per article depending on print run and distribution. Commercial publishers and wire-service content can cost significantly more. The Copyright Clearance Center's RightsLink platform provides instant fee quotes for a large catalog of US publications and many international ones.\n",{"question":407,"answer":408},"Does the credit line matter legally?","Yes. The credit line is typically a condition of the permission, not a courtesy. Omitting or altering the required attribution can constitute a separate breach of the permission agreement — and in jurisdictions that recognize moral rights (including Canada, the UK, and the EU), failure to credit the author may also infringe the author's right of paternity independent of the copyright license.\n",{"question":410,"answer":411},"Can I reproduce only part of an article without separate permission?","Not necessarily. Most reprint permission letters cover the full text only. Reproducing an excerpt may qualify as fair use in some jurisdictions for some purposes, but relying on that exception for conference distribution is risky. If you want to use only an excerpt, state that explicitly in your permission request and get written confirmation that the partial reproduction is authorized.\n",{"question":413,"answer":414},"What happens if I use an article without permission?","Using a copyrighted article without permission is copyright infringement. The copyright holder may send a cease-and-desist, demand the destruction of all printed copies, seek an injunction against digital distribution, and claim damages — which in the US can reach $30,000 per work for non-willful infringement and $150,000 per work for willful infringement under 17 U.S.C. § 504. Even if damages are ultimately modest, the legal cost and reputational risk to the conference organizer can be significant.\n",{"question":416,"answer":417},"Is a permission letter necessary if the article is open access?","It depends on the open-access license. Articles published under a Creative Commons CC BY license typically allow reproduction with attribution and may not require a separate permission letter — but check the specific license terms for any restrictions on commercial use, modification, or distribution format. Open access does not mean no restrictions; always verify the applicable license before reproducing the article.\n",[419,423,427,431,435,439],{"industry":420,"icon_asset_id":421,"specifics":422},"Academic and research institutions","industry-education","Symposium and seminar organizers frequently reprint peer-reviewed journal articles in proceedings; publisher copyright assignment rules make the formal permission letter essential even when the author is a collaborator.",{"industry":424,"icon_asset_id":425,"specifics":426},"Professional associations and trade groups","industry-professional-services","Annual conferences routinely bundle curated articles from trade journals into member resource packets; association legal counsel typically requires documented reprint permissions as a condition of printing.",{"industry":428,"icon_asset_id":429,"specifics":430},"Healthcare and life sciences","industry-healthtech","Clinical conference organizers distributing medical journal articles face heightened risk because copyright holders in this sector actively monitor unauthorized reproduction and enforce rights aggressively through established licensing channels like RightsLink.",{"industry":432,"icon_asset_id":433,"specifics":434},"Financial services and fintech","industry-fintech","Regulatory and compliance conferences that distribute analyst reports or financial press articles must secure permissions carefully, as financial publishers typically enforce copyright strictly and may require territorial licensing for cross-border events.",{"industry":436,"icon_asset_id":437,"specifics":438},"Technology and SaaS","industry-saas","Developer conferences and industry summits increasingly distribute digital-only proceedings where open-access and Creative Commons content is common, but commercial technical articles still require formal reprint letters — particularly for post-event online archives.",{"industry":440,"icon_asset_id":441,"specifics":442},"Nonprofit and NGO sector","industry-nonprofit","Nonprofit conference organizers often negotiate fee waivers for non-commercial reprints, but still need a signed permission letter to document the scope of authorized use and protect the organization if the copyright holder changes.",[444,447,451,455],{"vs":228,"vs_template_id":445,"summary":446},"D{CONTENT_LICENSING_AGREEMENT_ID}","A content licensing agreement is a broader, often ongoing commercial arrangement covering multiple works, multiple uses, or a defined content library — typically negotiated between two organizations. A conference reprint permission letter is a narrow, single-event instrument covering one article for one specific purpose. Use the reprint letter for one-off conference reproduction; use a licensing agreement when you anticipate repeated or multi-work use across events or platforms.",{"vs":448,"vs_template_id":449,"summary":450},"Non-Disclosure Agreement","non-disclosure-agreement-nda-D12692","An NDA protects confidential information shared between parties who have not yet disclosed it publicly. A reprint permission letter deals with already-published content and governs how it may be reproduced and distributed. They address opposite scenarios: one controls disclosure of private information, the other authorizes reproduction of public content.",{"vs":452,"vs_template_id":453,"summary":454},"Freelance Writer Agreement","D{FREELANCE_WRITER_AGREEMENT_ID}","A freelance writer agreement governs the original creation of content for a commissioning party, including who owns the resulting copyright. A reprint permission letter is used after content already exists and has been published — it secures the right to reproduce work whose copyright was established at creation. One precedes the work; the other follows publication.",{"vs":456,"vs_template_id":457,"summary":458},"Assignment of Copyright","D{COPYRIGHT_ASSIGNMENT_ID}","An assignment of copyright permanently transfers ownership of the copyright from one party to another. A reprint permission letter grants a limited, time-bound license to reproduce a specific work without transferring any ownership. After the permission expires, the copyright holder retains full ownership; after an assignment, they do not.",{"use_template":460,"template_plus_review":464,"custom_drafted":468},{"best_for":461,"cost":462,"time":463},"Conference organizers requesting permission to reprint a single article in non-commercial, domestic event materials","Free","15–30 minutes",{"best_for":465,"cost":466,"time":467},"Events with international distribution, digital archives, or multiple articles from commercial publishers","$150–$400 for a brief IP lawyer review","1–3 days",{"best_for":469,"cost":470,"time":471},"Large commercial conferences, ongoing licensing relationships, or situations where the copyright holder has challenged a prior use","$500–$2,000+","1–2 weeks",[473,478,483,488],{"code":474,"name":475,"flag_asset_id":476,"note":477},"us","United States","flag-us","US copyright law (17 U.S.C.) grants copyright holders exclusive reproduction rights automatically upon creation. Fair use under § 107 is a case-by-case defense — reproducing a full article for conference distribution is unlikely to qualify. Statutory damages for infringement range from $750 to $30,000 per work, and up to $150,000 for willful infringement. The Copyright Clearance Center handles permissions for a large portion of US academic and business publications.",{"code":479,"name":480,"flag_asset_id":481,"note":482},"ca","Canada","flag-ca","Canadian copyright law protects works under the Copyright Act, R.S.C. 1985. Fair dealing exceptions for education and research are narrower than US fair use and do not generally cover large-scale conference reproduction. Canada also recognizes moral rights — authors retain the right to be credited and to object to derogatory treatment of their work even after assigning copyright. Quebec's Civil Code applies to contracts formed in that province and may affect enforceability of certain warranty clauses.",{"code":484,"name":485,"flag_asset_id":486,"note":487},"uk","United Kingdom","flag-uk","Copyright in the UK is governed by the Copyright, Designs and Patents Act 1988. Moral rights are recognized, and the right of attribution must be actively asserted by the author in writing — check whether the original publication included a moral rights assertion. The fair dealing exception for research and private study is narrow and does not cover distribution to conference delegates. Post-Brexit, UK copyright operates independently of EU Directives.",{"code":489,"name":490,"flag_asset_id":491,"note":492},"eu","European Union","flag-eu","EU copyright is harmonized through the InfoSoc Directive (2001/29/EC) and the DSM Directive (2019/790/EU), but member states implement specific exceptions differently — what qualifies as a permitted educational use in Germany may not apply in France. Moral rights are strongly protected across the EU, and authors typically retain the right of integrity regardless of any assignment. For events with attendees in multiple EU member states, a worldwide or pan-European territorial grant is advisable to avoid jurisdiction-by-jurisdiction analysis.",[449,494,495,496,497,498,499,500,501,502,503,504],"independent-contractor-agreement-D160","service-agreement-D12711","letter-of-intent_acquisition-of-business-D5197","joint-venture-agreement-D889","consulting-agreement---long-D12543","terms-and-conditions-D12667","intellectual-property-assignment-D5229","media-release-form-D12887","sponsorship-agreement-D12549","checklist-market-planning-D1361","cease-and-desist-letter-D12916",{"emit_how_to":189,"emit_defined_term":189},{"primary_folder":96,"secondary_folder":507,"document_type":508,"industry":509,"business_stage":510,"tags":511,"confidence":517},"intellectual-property-and-licensing","letter","general","all-stages",[512,513,514,515,516],"intellectual-property","permission","article-reprint","copyright","conference",0.92,"\u003Ch2>What is a May We Reprint Your Article For Our Conference Letter?\u003C/h2>\n\u003Cp>A \u003Cstrong>May We Reprint Your Article For Our Conference\u003C/strong> letter is a formal written permission agreement used by conference organizers to request — and obtain documented consent for — the reproduction of a copyrighted article in conference proceedings, attendee handouts, or digital event materials. Once countersigned by the copyright holder, it becomes a binding license that defines exactly which article may be reproduced, in what format and territory, for which event, and under what attribution and fee conditions. Copyright in a published article belongs to the author or publisher automatically under the laws of every major jurisdiction — no registration is required — meaning any reproduction without explicit written consent is an infringement regardless of how prominently the original source is credited.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Distributing a published article at a conference without a signed permission letter exposes your organization to copyright infringement claims that can result in injunctions, demands to destroy printed materials, and statutory damages of up to $150,000 per work under US law. Beyond the financial risk, a dispute with an author or publisher generates reputational damage that can complicate speaker relationships and sponsor confidence for future events. An informal email reply is not a substitute — it defines no scope, no territory, and no expiry, leaving every material term open to dispute. This template closes those gaps in 15–30 minutes: it records the exact article, the permitted use, the credit line, the term, and the consideration, then captures binding signatures from both parties before a single copy is printed or uploaded. For any conference that reproduces third-party content — from a single journal article to a curated reading packet — the signed reprint letter is the one document that turns a legal liability into a documented, enforceable right.\u003C/p>\n",1781185988576]