[{"data":1,"prerenderedAt":508},["ShallowReactive",2],{"document-location-scouting-template-D13882":3},{"document":4,"label":5,"preview":10,"thumb":22,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":7,"extension":9,"parents":23,"breadcrumb":27,"related":35,"customDescModule":177,"customdescription":6,"mdFm":178,"mdProseHtml":507},{"description":5,"descriptionCustom":6,"label":5,"pages":7,"size":8,"extension":9,"preview":10,"thumb":11,"svgFrame":12,"seoMetadata":13,"parents":15,"keywords":14},"Location Scouting Template",null,"1",513,"xls","https://templates.business-in-a-box.com/imgs/1000px/location-scouting-template-D13882.png","https://templates.business-in-a-box.com/imgs/250px/13882.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13882.xml",{"title":14,"description":6},"location scouting template",[16,19],{"label":17,"url":18},"Business Plan Kit","/templates/business-plan-kit/",{"label":20,"url":21},"Administration","/templates/business-administration/","https://templates.business-in-a-box.com/imgs/400px/13882.png",[24,16,19],{"label":25,"url":26},"Templates","/templates/",[28,29,32],{"label":25,"url":26},{"label":30,"url":31},"Legal Agreements","/templates/business-legal-agreements/",{"label":33,"url":34},"Real Estate & Leases","/templates/real-estate-and-leases/",[36,41,45,49,53,57,61,65,69,73,77,81,85,101,116,128,144,160],{"label":37,"url":38,"thumb":39,"extension":40},"Location Release Agreement","/template/location-release-agreement-D14006","https://templates.business-in-a-box.com/imgs/250px/14006.png","doc",{"label":42,"url":43,"thumb":44,"extension":40},"For the Record, We'll Be Meeting at (Location)","/template/for-the-record-we-ll-be-meeting-at-location-D1372","https://templates.business-in-a-box.com/imgs/250px/1372.png",{"label":46,"url":47,"thumb":48,"extension":40},"Implement An Administration System","/template/implement-an-administration-system-D12905","https://templates.business-in-a-box.com/imgs/250px/12905.png",{"label":50,"url":51,"thumb":52,"extension":40},"Accounts Payable Policy","/template/accounts-payable-policy-D13242","https://templates.business-in-a-box.com/imgs/250px/13242.png",{"label":54,"url":55,"thumb":56,"extension":40},"Anti-Bribery Policy","/template/anti-bribery-policy-D13246","https://templates.business-in-a-box.com/imgs/250px/13246.png",{"label":58,"url":59,"thumb":60,"extension":40},"Asset Management Policy","/template/asset-management-policy-D12879","https://templates.business-in-a-box.com/imgs/250px/12879.png",{"label":62,"url":63,"thumb":64,"extension":40},"Cash Management Policy","/template/cash-management-policy-D13821","https://templates.business-in-a-box.com/imgs/250px/13821.png",{"label":66,"url":67,"thumb":68,"extension":40},"Change Management Policy","/template/change-management-policy-D13822","https://templates.business-in-a-box.com/imgs/250px/13822.png",{"label":70,"url":71,"thumb":72,"extension":40},"ESG Policy","/template/esg-policy-D13835","https://templates.business-in-a-box.com/imgs/250px/13835.png",{"label":74,"url":75,"thumb":76,"extension":40},"Export Control Policy","/template/export-control-policy-D13838","https://templates.business-in-a-box.com/imgs/250px/13838.png",{"label":78,"url":79,"thumb":80,"extension":40},"Fleet Management Policy","/template/fleet-management-policy-D13840","https://templates.business-in-a-box.com/imgs/250px/13840.png",{"label":82,"url":83,"thumb":84,"extension":40},"Incident Investigation Policy","/template/incident-investigation-policy-D13841","https://templates.business-in-a-box.com/imgs/250px/13841.png",{"description":86,"descriptionCustom":6,"label":87,"pages":88,"size":8,"extension":40,"preview":89,"thumb":90,"svgFrame":91,"seoMetadata":92,"parents":94,"keywords":93,"url":100},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":93,"description":6},"non disclosure agreement nda",[95,97],{"label":30,"url":96},"business-legal-agreements",{"label":98,"url":99},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":102,"descriptionCustom":6,"label":103,"pages":104,"size":105,"extension":40,"preview":106,"thumb":107,"svgFrame":108,"seoMetadata":109,"parents":110,"keywords":114,"url":115},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[111],{"label":112,"url":113},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":117,"descriptionCustom":6,"label":118,"pages":104,"size":8,"extension":40,"preview":119,"thumb":120,"svgFrame":121,"seoMetadata":122,"parents":124,"keywords":123,"url":127},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":123,"description":6},"service agreement",[125,126],{"label":30,"url":96},{"label":30,"url":96},"/template/service-agreement-D12711",{"description":129,"descriptionCustom":6,"label":130,"pages":131,"size":132,"extension":40,"preview":133,"thumb":134,"svgFrame":135,"seoMetadata":136,"parents":137,"keywords":142,"url":143},"EMPLOYEE PHOTO AND RECORDING RELEASE This Employee Photo and Recording Release (the \"Release\") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Company\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address located: [COMPLETE ADDRESS] TERMS In consideration of my employment with the Company and as part of the services being furnished by me to said Company, and/or in consideration of [AMOUNT], I hereby give my consent to the photographing of myself and to the recording of my voice. The Company is hereby authorized to use or cause to be used said still photographs or motion picture footage, recordings of my voice and my name for advertising, publicity, commercial or other business purposes. Said photographs and/or recordings may be used singularly or in conjunction with other photographs and/or recordings","Employee Photo and Recording Release","2",33,"https://templates.business-in-a-box.com/imgs/1000px/employee-photo-and-recording-release-D1042.png","https://templates.business-in-a-box.com/imgs/250px/1042.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1042.xml",{"title":6,"description":6},[138,139],{"label":30,"url":96},{"label":140,"url":141},"Release Agreements","release-agreement","employee photo recording release","/template/employee-photo-and-recording-release-D1042",{"description":145,"descriptionCustom":6,"label":146,"pages":7,"size":8,"extension":40,"preview":147,"thumb":148,"svgFrame":149,"seoMetadata":150,"parents":152,"keywords":151,"url":159},"LIABILITY WAIVER This Liability Waiver (the \"Waiver\") is effective [DATE], by [PARTY'S FULL NAME] (the \"Party\") who acknowledges and agrees to the terms below: TERMS AND CONDITIONS The Party willingly volunteers to join and participate in the [COMPANY NAME]'s [SPECIFY ACTIVITY] activity. The Party is aware and acknowledges that the Company will not be held responsible for the risk and hazard that may arise during this activity","Liability Waiver","https://templates.business-in-a-box.com/imgs/1000px/liability-waiver-D12884.png","https://templates.business-in-a-box.com/imgs/250px/12884.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12884.xml",{"title":151,"description":6},"liability waiver",[153,156],{"label":154,"url":155},"Human Resources","human-resources",{"label":157,"url":158},"Company Policies","company-policies","/template/liability-waiver-D12884",{"description":161,"descriptionCustom":6,"label":162,"pages":163,"size":8,"extension":40,"preview":164,"thumb":165,"svgFrame":166,"seoMetadata":167,"parents":169,"keywords":168,"url":176},"VENDOR AGREEMENT This Vendor Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [NAME OF THE COMPANY], (the \"Company\"), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [NAME OF THE VENDOR], (the \"Vendor\"), an individual with his main address located at OR a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] Collectively, the Company and Vendor shall be referred to as the \"Parties.\" WHEREAS, the Company desires to engage the Vendor for the purpose of supplying Products [SPECIFY PRODUCTS] or Services [SPECIFY SERVICES] as mentioned and described in EXHIBIT A GOOD/SERVICES; WHEREAS, the Vendor is interested in supplying the Products/performing the Services that the Company wishes; WHEREAS, both the Parties wish to evidence their contract in writing and both the Parties have the capacity to enter into and perform this contract; NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: INCORPORATION OF RECITALS The Parties agree that the Recitals are true and correct and are incorporated into this Agreement as though set forth in full. RELATIONSHIP The Vendor acknowledges that they are solely an Independent Contractor and not an employee, agent, partner or joint venture of the Company. The Company will provide the Vendor with the details of the Services/Products it wants the Vendor to undertake and supply/perform henceforth. The Company shall not withhold any taxes or any amount or payment due to the Vendor and which it owes to the Vendor in regard to the Services rendered by it to the Company. TERM The present Agreement shall come into force on the Effective Date hereof and shall remain in force for a period of [NUMBER OF MONTHS] months starting from the Effective Date hereof and shall terminate at the expiration of the Term hereof. SERVICES/PRODUCTS The Vendor shall provide such Services/Products as mentioned in Exhibit A attached to the present Agreement. PAYMENT As consideration for, and subject to the Vendor's continued performance of, all of the Vendor Services, the Vendor will receive a lump sum cash fee of [AMOUNT] for each full calendar month during which the Vendor provides the Vendor's Services to the Company. The said payment shall be paid via [SPECIFY MODE OF PAYMENT]. VENDOR'S DOCUMENTATION At the time of Vendor registration and/or at any time thereafter and/or from time to time as may be required, the Company may seek information, data or documents as may be specified by the Company which clearly and unambiguously verify the details, including the Vendor's bank account provided by Vendor at the time of registration with or at any subsequent date. The Company has the right to reject any one or more of the documents submitted by the Vendor and may ask for other documents or further information. WARRANTIES BY THE VENDOR The Vendor warrants that the signatory to the present Agreement has the right and full authority to enter into this Agreement with the Company and the Agreement so executed is binding in nature. All obligations narrated under this Agreement are legal, valid, binding, and enforceable in law against the Vendor. There are no proceedings pending against the Vendor, which may have a material adverse effect on its ability to perform and meet the obligations under this Agreement. The Vendor warrants that it is an authorized business establishment and holds all the requisite permissions, authorities, approvals, and sanctions to conduct its business and to enter into the present Agreement with the Company. The Vendor shall always ensure compliance with all the requirements applicable to its business and for the purposes of this Agreement including but not limited to Intellectual Property rights. It further declares and confirms that it has paid and shall continue to discharge all its obligations towards statutory authorities. The Vendor warrants that it has adequate rights under relevant laws including but not limited to various Intellectual Property legislation(s) to enter into this Agreement with the Company and perform the obligations contained herein and that it has not violated/infringed any Intellectual Property rights of any third party. LIMITATION OF LIABILITY It is expressly agreed by the Vendor that the Company shall under no circumstances be liable or responsible for any loss, injury or damage to the Vendor or any other Party whomsoever, arising on account of any transaction under this Agreement. The Vendor agrees and acknowledges that it shall be solely liable for any claims, damages, or allegations arising out of the Products/Services and shall hold the Company harmless and indemnified against all such claims and damages. Further, the Company shall not be liable for any claims or damages arising out of any negligence, misconduct, or misrepresentation by the Vendor or any of its Representatives. The Company under no circumstances shall be liable to the Vendor for loss and/or anticipated loss of profits, or for any direct or indirect, incidental, consequential, special or exemplary damages arising from the subject matter of this Agreement, regardless of the type of claim and even if the Vendor has been advised of the possibility of such damages, such as, but not limited to loss of revenue or anticipated profits or loss of business, unless such loss or damages are proven by the Vendor to have been deliberately caused by the Company. CONFIDENTIALITY Definition: \"Confidential Information\" means any proprietary information, technical data, trade secrets or know-how of the Company, including, but not limited to, research, business plans or models, product plans, products, services, computer software and code, developments, inventions, processes, formulas, technology, designs, drawings, engineering, customer lists and customers (including, but not limited to, customers of the Company on whom the Vendor called or with whom the Vendor became acquainted during the Term of his performance of the Services), markets, finances or other business information disclosed by the Company either directly or indirectly in writing, orally or by drawings or inspection of parts or equipment. Confidential Information does not include information which: (a) is known to the Vendor at the time of disclosure to the Vendor by the Company as evidenced by written records of the Vendor, (b) has become publicly known and made generally available through no wrongful act of the Vendor, or (c) has been rightfully received by the Vendor from a third party who is authorized to make such disclosure. Non-Use and Non-Disclosure. The Vendor shall not, during or after the Term of this Agreement: (i) use the Company's Confidential Information for any purpose whatsoever other than the performance of the Services on behalf of the Company, or (ii) disclose the Company's Confidential Information to any third party. It is understood that said Confidential Information is and will remain the sole property of the Company. The Vendor shall take all commercially reasonable precautions to prevent any unauthorized use or disclosure of such Confidential Information. The Vendor, his/her servants, agents, and employees shall not use, disseminate, or distribute to any person, firm or entity, incorporate, reproduce, modify, reverse engineer, decompile or network any Confidential Information, or any portion thereof, for any purpose, commercial, personal, or otherwise, except as expressly authorized in writing by the Manager then appointed by the Company","Vendor Agreement","9","https://templates.business-in-a-box.com/imgs/1000px/vendor-agreement-D13292.png","https://templates.business-in-a-box.com/imgs/250px/13292.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13292.xml",{"title":168,"description":6},"vendor agreement",[170,173],{"label":171,"url":172},"Sales & Marketing","sales-marketing",{"label":174,"url":175},"Advertising","advertising","/template/vendor-agreement-D13292",false,{"seo":179,"reviewer":190,"legal_disclaimer":194,"quick_facts":195,"at_a_glance":197,"personas":201,"variants":226,"glossary":253,"clauses":287,"how_to_fill":333,"common_mistakes":369,"faqs":394,"industries":422,"comparisons":439,"diy_vs_lawyer":450,"jurisdictions":463,"related_template_ids_curated":484,"schema":495,"classification":496},{"meta_title":180,"meta_description":181,"primary_keyword":14,"secondary_keywords":182},"Location Scouting Template | BIB","Free location scouting template for film, TV, and commercial productions. Covers property access, fees, liability, and permits.",[183,184,185,186,187,188,189],"location scouting agreement template","film location scouting form","location scout checklist template","location release form template","film location agreement template word","location scouting contract","production location scouting template free",{"name":191,"credential":192,"reviewed_date":193},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":196,"legal_review_recommended":194,"signature_required":194,"notarization_required":177},"medium",{"what_it_is":198,"when_you_need_it":199,"whats_inside":200},"A Location Scouting Template is a legally binding agreement between a production company or scout and a property owner that grants permission to access and photograph, film, or survey a location for creative or commercial use. This free Word download covers access rights, scouting fees, liability, confidentiality, and restoration obligations in a single structured document you can edit online and export as PDF.\n","Use it before any scout enters private property to assess it as a potential filming, advertising, or event location — whether for a feature film, commercial, music video, branded content, or corporate production. It is also appropriate when a location manager needs documented authorization to photograph and share images of the property internally for production approval.\n","Property access grant, scouting fee and payment terms, permitted activities during the scout, liability and insurance requirements, confidentiality obligations, restoration and damage provisions, governing law, and signature blocks for both parties.\n",[202,206,210,214,218,222],{"title":203,"use_case":204,"icon_asset_id":205},"Film and TV location managers","Securing written permission to scout private properties for feature films and episodic productions","persona-location-manager",{"title":207,"use_case":208,"icon_asset_id":209},"Advertising and commercial producers","Documenting access rights and liability terms before scouting locations for brand campaigns","persona-commercial-producer",{"title":211,"use_case":212,"icon_asset_id":213},"Independent filmmakers","Formalizing property access agreements with private landowners on low-budget projects","persona-independent-filmmaker",{"title":215,"use_case":216,"icon_asset_id":217},"Event planners and production companies","Surveying venues and outdoor spaces before committing to a full location agreement","persona-event-planner",{"title":219,"use_case":220,"icon_asset_id":221},"Photography studios and agencies","Obtaining documented consent to access and photograph properties for editorial or commercial shoots","persona-photographer",{"title":223,"use_case":224,"icon_asset_id":225},"Real estate and architecture firms","Authorizing scouts to document properties for marketing, design, or media production purposes","persona-real-estate-agent",[227,230,233,237,241,245,249],{"situation":228,"recommended_template":37,"slug":229},"Granting full permission to film on the property after scouting approval","location-release-agreement-D14006",{"situation":231,"recommended_template":103,"slug":232},"Hiring a professional location scout as an independent contractor","independent-contractor-agreement-D160",{"situation":234,"recommended_template":235,"slug":236},"Renting the property for an actual shoot day rather than a scout","Location Rental Agreement","house-rental-agreement-D12768",{"situation":238,"recommended_template":239,"slug":240},"Securing a venue for a live event or corporate function","Event Venue Contract","event-contract-D12805",{"situation":242,"recommended_template":243,"slug":244},"Photographing or filming on public property requiring a permit","Film Permit Application Template","application-policy-D13439",{"situation":246,"recommended_template":247,"slug":248},"Protecting confidential production details shared with the property owner","Non-Disclosure Agreement","non-disclosure-agreement-nda-D12692",{"situation":250,"recommended_template":251,"slug":252},"Compensating the property owner for a multi-day location hold","Location Hold Agreement","hold-harmless-agreement-D12882",[254,257,260,263,266,269,272,275,278,281,284],{"term":255,"definition":256},"Location Scout","The act of visiting and photographing a potential filming or production location to evaluate its suitability before committing to a full location agreement.",{"term":258,"definition":259},"Scout Fee","A nominal payment made to the property owner in exchange for granting access to the scout, distinct from the larger location fee paid if filming proceeds.",{"term":261,"definition":262},"Location Release","A separate, broader agreement signed after scouting that grants the production company the right to actually film on the property.",{"term":264,"definition":265},"Location Hold","A reservation that prevents the property owner from booking other productions during a specified window while the production company decides whether to confirm the location.",{"term":267,"definition":268},"Restoration Obligation","The contractual requirement to return the property to its pre-scout condition, including removing any equipment or markings left during the visit.",{"term":270,"definition":271},"Certificate of Insurance (COI)","A document issued by the production's insurer confirming active coverage for general liability, typically required by property owners before granting access.",{"term":273,"definition":274},"Call Sheet","A daily production document listing the schedule, crew, and locations for a filming day — referenced in location agreements to define the scope of access.",{"term":276,"definition":277},"Recce","British and international film industry term for a location reconnaissance visit, equivalent to a location scout in North American usage.",{"term":279,"definition":280},"Indemnification","A contractual obligation by which one party agrees to cover the other's losses, damages, or legal costs arising from specified events during or after the scout.",{"term":282,"definition":283},"Permitted Use","The specific activities — photography, video recording, drone flight, crew access — that the property owner explicitly authorizes under the scouting agreement.",{"term":285,"definition":286},"Force Majeure","A clause excusing either party's performance obligations when extraordinary events outside their control — such as severe weather or a government order — prevent the scout from taking place.",[288,293,298,303,308,313,318,323,328],{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Parties and property description","Identifies the production company or scout and the property owner as legal entities, and precisely describes the property being accessed by address and any relevant parcel or unit details.","This Location Scouting Agreement is entered into on [DATE] between [PRODUCTION COMPANY LEGAL NAME], a [STATE/COUNTRY] [ENTITY TYPE] ('Production Company'), and [PROPERTY OWNER FULL NAME / ENTITY NAME] ('Owner'), with respect to the property located at [FULL ADDRESS], [CITY], [STATE/PROVINCE], [POSTAL CODE] ('Property').","Using a trade name instead of the registered legal entity for the production company. If a claim arises, enforcing indemnification against the correct legal person becomes difficult if the contracting party is misidentified.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Grant of access and permitted activities","Specifies the exact access rights granted — photography, video recording, drone operation, crew entry — and lists any areas of the property that are off-limits during the scout.","Owner grants Production Company and its authorized representatives access to the Property on [DATE(S)] between [START TIME] and [END TIME] for the sole purpose of conducting a location scout, including still photography and video recording of the Property's [INTERIOR / EXTERIOR / GROUNDS]. Access to [RESTRICTED AREAS] is expressly excluded.","Leaving permitted activities undefined and assuming good faith will govern. Without explicit scope, disputes arise when scouts use drones, access secondary structures, or share images outside the production team.",{"name":299,"plain_english":300,"sample_language":301,"common_mistake":302},"Scout fee and payment terms","States the amount paid to the owner for granting scouting access, the payment method, and the due date — and clarifies this fee is separate from any filming fee if the location is subsequently booked.","In consideration for granting access, Production Company shall pay Owner a scout fee of $[AMOUNT] by [PAYMENT METHOD] within [NUMBER] days of the scout date. This scout fee is non-refundable and does not constitute a deposit toward any future location filming fee.","Omitting a scout fee entirely and relying on goodwill. Even a nominal $50–$100 fee creates legally recognized consideration, making the access grant an enforceable agreement rather than a revocable license.",{"name":304,"plain_english":305,"sample_language":306,"common_mistake":307},"Confidentiality","Prevents both parties from disclosing the production's title, plot details, or casting — and prevents the production company from sharing property images externally without the owner's prior consent.","Each party agrees to keep confidential all non-public information disclosed in connection with this Agreement, including the identity of the Production, the title '[WORKING TITLE]', and any images or footage of the Property, and shall not disclose such information to any third party without prior written consent.","Binding only the property owner to confidentiality while leaving the production company free to share scout images publicly. Property owners regularly request — and are entitled to — reciprocal confidentiality on images of their private home or commercial space.",{"name":309,"plain_english":310,"sample_language":311,"common_mistake":312},"Liability and indemnification","Allocates risk between the parties: the production company indemnifies the owner against damage or injury caused by the scout team, and the owner is typically not liable for pre-existing hazards disclosed in advance.","Production Company shall indemnify, defend, and hold harmless Owner from and against any claims, damages, or losses arising out of Production Company's access to the Property under this Agreement, except to the extent caused by Owner's gross negligence or willful misconduct.","Using a mutual indemnification clause without carving out the owner's pre-existing structural hazards. If a scout is injured by a known hazard the owner failed to disclose, a flat mutual indemnification can expose the production to liability it should not bear.",{"name":314,"plain_english":315,"sample_language":316,"common_mistake":317},"Insurance requirements","Requires the production company to carry minimum general liability coverage and to name the owner as an additional insured, providing a certificate of insurance before the scout takes place.","Prior to accessing the Property, Production Company shall provide Owner with a Certificate of Insurance evidencing commercial general liability coverage of not less than $[AMOUNT] per occurrence and $[AMOUNT] in the aggregate, naming Owner as an additional insured.","Skipping the insurance clause on short-notice or low-budget scouts. A single slip-and-fall during an uninsured scout can result in a personal injury claim against the property owner's homeowners policy, triggering premium increases and coverage disputes.",{"name":319,"plain_english":320,"sample_language":321,"common_mistake":322},"Restoration and damage","Requires the scout team to leave the property in the same condition as found, to remove all equipment, and to promptly compensate the owner for any damage caused during access.","Production Company shall ensure that the Property is returned to its original condition immediately upon conclusion of the scout. Any damage caused by Production Company or its representatives shall be repaired or compensated by Production Company within [NUMBER] days of written notice from Owner.","No documentation of the property's pre-scout condition. Without a brief written or photographic record taken at entry, disputes over pre-existing versus scout-caused damage are impossible to resolve fairly.",{"name":324,"plain_english":325,"sample_language":326,"common_mistake":327},"No obligation to film","Clarifies that this agreement covers scouting access only and does not obligate the production company to use the property or pay a filming fee — and does not give the owner a right to compel booking.","This Agreement grants access for scouting purposes only. Nothing herein obligates Production Company to film at the Property or to enter into any further agreement with Owner. Owner shall have no claim against Production Company for failure to book the Property for filming.","Omitting this clause, which leads property owners to believe a scout visit implies a booking commitment. Without it, owners have attempted to claim a verbal promise to film based on the scout's enthusiasm during the visit.",{"name":329,"plain_english":330,"sample_language":331,"common_mistake":332},"Governing law and dispute resolution","Specifies which jurisdiction's law governs the agreement and how disputes are resolved — typically the state or province where the property is located.","This Agreement shall be governed by the laws of [STATE / PROVINCE / COUNTRY] without regard to conflict-of-law principles. Any dispute arising under this Agreement shall be resolved by [binding arbitration / mediation followed by litigation] in [CITY], [STATE / PROVINCE].","Choosing governing law based on the production company's home state rather than the property's location. Courts in the property's jurisdiction often apply local law regardless of a contrary choice-of-law clause, particularly for real property access disputes.",[334,339,344,349,354,359,364],{"step":335,"title":336,"description":337,"tip":338},1,"Identify the legal parties and describe the property","Enter the production company's full registered legal name, entity type, and state of formation. Enter the property owner's full legal name or entity name. Provide the complete street address and any parcel, unit, or suite identifiers for the property.","Confirm the property owner's legal name against a county assessor record or title document before the scout — discrepancies between the contract name and the title holder can void the access grant.",{"step":340,"title":341,"description":342,"tip":343},2,"Define the scouting date, time window, and access scope","Enter the specific date or dates of the scout and the permitted access window (e.g., 9:00 AM to 5:00 PM). List every permitted activity — still photography, video, drone flight, crew walk-through — and explicitly identify any areas of the property that are off-limits.","If the scout may require a return visit, list multiple contingency dates in the access grant rather than executing a second agreement later.",{"step":345,"title":346,"description":347,"tip":348},3,"Set the scout fee and payment method","Agree on a scout fee with the property owner — even a nominal amount — and record the exact figure, payment method (check, ACH, cash), and due date relative to the scout. Note that this fee is separate from any future filming fee.","For residential properties, $100–$250 is a typical scout fee in North America. For commercial or landmark properties, negotiate separately before executing the agreement.",{"step":350,"title":351,"description":352,"tip":353},4,"Complete the confidentiality and permitted-use terms","Enter the working title or production code name to be kept confidential. Specify whether scout images may be shared with the broader production team, with the studio, or only within the location department. If sharing with a streaming platform or distributor requires owner consent, note that restriction.","Production companies often use a code name rather than the actual title in location agreements to prevent location addresses from appearing on publicly filed documents linked to a high-profile production.",{"step":355,"title":356,"description":357,"tip":358},5,"Insert the insurance requirements and attach a COI","Enter the minimum coverage amounts required by the property owner — typically $1M per occurrence and $2M aggregate for residential properties, $2M and $5M for commercial or high-value locations. Attach or commit to delivering a Certificate of Insurance naming the owner as an additional insured before access begins.","Order the COI from your production insurer at least 48 hours before the scout date — same-day certificate requests frequently cause last-minute access delays.",{"step":360,"title":361,"description":362,"tip":363},6,"Document the property's pre-scout condition","Before the scout team enters, take a brief photo record of the property's condition, including any pre-existing damage, and attach or reference it in the agreement. Both parties should initial the condition log or photograph set.","A short timestamped video walkthrough on a smartphone takes two minutes and eliminates damage disputes entirely.",{"step":365,"title":366,"description":367,"tip":368},7,"Sign before access begins","Both parties must sign the agreement before the first authorized representative sets foot on the property. Post-access signatures may not be enforceable for events that occurred prior to execution.","Use Business in a Box eSign to collect signatures remotely and timestamped — particularly useful when the property owner is unavailable for an in-person meeting before the scout.",[370,374,378,382,386,390],{"mistake":371,"why_it_matters":372,"fix":373},"Accessing the property before the agreement is signed","Any damage, injury, or trespass claim that arises before execution is not covered by the agreement's indemnification or insurance provisions, leaving the production company fully exposed.","Make signed agreement and a delivered COI hard prerequisites before any scout team member steps onto private property — no exceptions for short-notice or 'friendly' landowners.",{"mistake":375,"why_it_matters":376,"fix":377},"No pre-scout condition documentation","Without a photographic or written baseline, any damage claim the owner makes after the scout becomes a credibility dispute the production company cannot objectively defend.","Complete a brief timestamped walkthrough video or photo set at the moment of entry, shared with the property owner, before the scout team begins work.",{"mistake":379,"why_it_matters":380,"fix":381},"Omitting the 'no obligation to film' clause","Property owners who invest time preparing for a scout sometimes claim a verbal booking commitment was made when the scout expresses enthusiasm. Without a written disclaimer, this creates a breach-of-contract exposure.","Include an explicit no-obligation clause stating that scouting access does not create any commitment to film, hold, or compensate the owner beyond the stated scout fee.",{"mistake":383,"why_it_matters":384,"fix":385},"Leaving permitted activities undefined","Scouts who fly drones, access rooftops, or photograph neighboring structures without explicit authorization can expose the production to trespass claims, FAA regulatory issues, and privacy complaints.","List every specific activity — photography, video, drone operation, structural assessment, crew headcount — and carve out any restricted areas or activities in writing before access begins.",{"mistake":387,"why_it_matters":388,"fix":389},"Skipping insurance requirements on low-budget productions","A scout team member injured on an uninsured visit can bring a personal injury claim against the property owner's homeowners or commercial policy, damaging the relationship and triggering coverage disputes.","Require a COI for every scout regardless of budget size. Production liability policies with $1M coverage are available for as little as $500 per project and cover the full scout period.",{"mistake":391,"why_it_matters":392,"fix":393},"Choosing governing law based on the production company's home state rather than the property location","Courts in the jurisdiction where the property sits often apply local real property and trespass law regardless of a contrary contractual choice-of-law clause, rendering the clause ineffective.","Default the governing law to the state, province, or country where the property is physically located unless legal counsel advises otherwise for a specific cross-border situation.",[395,398,401,404,407,410,413,416,419],{"question":396,"answer":397},"What is a location scouting template?","A location scouting template is a standardized legal agreement that grants a production company or scout authorized access to a private property to assess and document it as a potential filming, photography, or event location. It records the parties, the permitted access window, the scout fee, liability allocation, insurance requirements, and confidentiality obligations — creating an enforceable record of consent before any representative steps on the property.\n",{"question":399,"answer":400},"Is a location scouting agreement legally required?","No law universally mandates a written scouting agreement, but accessing private property without documented permission constitutes trespass in most jurisdictions. Production studios, broadcasters, and insurers routinely require written access authorization as a condition of coverage and distribution. Even for informal scouts on friendly-owner properties, a signed agreement protects both parties if a damage or injury claim arises after the visit.\n",{"question":402,"answer":403},"What is the difference between a location scouting agreement and a location release?","A location scouting agreement covers a preliminary visit to assess and photograph the property — it does not authorize filming. A location release is a separate, broader agreement that grants the production company the right to bring a full crew, equipment, and lights to actually film on the property, typically for a larger fee and with more detailed operational terms. The scouting agreement typically comes first; the release follows if the location is selected.\n",{"question":405,"answer":406},"What scout fee is typical for a location scouting agreement?","Scout fees vary widely by property type and market. Residential property owners in North America are typically paid $50–$250 for a scout visit. Commercial or landmark properties may command $500–$1,500 for access. The fee creates legally recognized consideration — without it, the access grant may be characterized as a revocable license rather than a binding contractual right, which matters if the owner attempts to withdraw consent after the scout team has arrived.\n",{"question":408,"answer":409},"Do I need insurance to conduct a location scout?","Yes, in practice. Most property owners and all major studios require a Certificate of Insurance showing active general liability coverage — typically $1M per occurrence minimum — before granting access. For independent or low-budget productions, short-term production liability policies that cover the scout period are available from specialist insurers. Providing proof of insurance before the scout protects the owner from liability if a crew member is injured on the property.\n",{"question":411,"answer":412},"Can a location scouting agreement prevent the property owner from showing the location to other productions?","A standard scouting agreement does not include an exclusivity or hold provision. To prevent the owner from granting access to competing productions during a decision window, you need a separate location hold agreement that compensates the owner specifically for the period of exclusivity. Without a paid hold, the owner is free to show the property to other productions even while your team is evaluating it.\n",{"question":414,"answer":415},"What happens if the scout causes damage to the property?","Under a properly drafted location scouting agreement, the production company is obligated to repair or compensate for any damage caused by its representatives within a specified number of days of written notice from the owner. The production's general liability insurance typically covers property damage claims. Pre-scout condition documentation — a timestamped walkthrough video — is critical to distinguishing scout-caused damage from pre-existing conditions.\n",{"question":417,"answer":418},"Does a location scouting agreement need to be notarized?","Notarization is not required for a location scouting agreement to be legally binding in most jurisdictions. Both parties' signatures — ideally with a date and witness — are sufficient for enforcement. Some high-value or commercial property owners may request notarization as a precondition of access; this is unusual but can be accommodated without altering the agreement's terms.\n",{"question":420,"answer":421},"Can I use the same location scouting template for international productions?","The core terms — access grant, fee, liability, insurance, confidentiality — are broadly applicable across jurisdictions, but the governing law clause and insurance minimums must be localized to the country and region where the property sits. UK productions should reference relevant sections of the Occupiers' Liability Act; EU productions may need to address GDPR obligations if scout footage contains identifiable persons. Consider having local counsel review the template before use in an unfamiliar jurisdiction.\n",[423,427,431,435],{"industry":424,"icon_asset_id":425,"specifics":426},"Film and television production","industry-media-entertainment","Multi-location scouts for episodic productions require a standardized agreement that production companies can execute quickly across dozens of properties in a single pre-production cycle.",{"industry":428,"icon_asset_id":429,"specifics":430},"Advertising and commercial production","industry-marketing","Brand campaigns with tight turnarounds require scout agreements that move fast, protect the client's campaign confidentiality, and include drone and aerial photography permissions.",{"industry":432,"icon_asset_id":433,"specifics":434},"Architecture and real estate","industry-real-estate","Firms documenting properties for portfolio, marketing, or editorial publication need written access authorization that covers photography rights and image usage restrictions.",{"industry":436,"icon_asset_id":437,"specifics":438},"Event planning and experiential marketing","industry-event-planning","Venue surveys for pop-up activations, corporate events, and brand experiences require documented access rights and liability terms before any detailed planning or vendor commitments begin.",[440,443,445,447],{"vs":37,"vs_template_id":441,"summary":442},"D{LOCATION_RELEASE_ID}","A location release agreement grants permission to bring a full production crew and equipment to film on the property — it is the contract used for actual shoot days. A location scouting template covers only the preliminary access visit to photograph and assess the property. The scouting agreement comes first; if the location is selected, a separate release is executed for the filming itself.",{"vs":247,"vs_template_id":248,"summary":444},"An NDA protects confidential information exchanged between parties but does not grant any property access rights or allocate liability for physical presence on a location. A location scouting agreement includes confidentiality provisions built into a broader access and liability framework. For productions where the script or talent is highly sensitive, some teams execute both an NDA and a scouting agreement simultaneously.",{"vs":103,"vs_template_id":232,"summary":446},"An independent contractor agreement governs the relationship between the production company and a freelance location scout as a service provider — covering payment, deliverables, IP ownership of scout reports and images, and termination. A location scouting template governs the relationship between the production and the property owner. Productions with professional scouts on staff or under contract need both documents.",{"vs":239,"vs_template_id":448,"summary":449},"D{EVENT_VENUE_CONTRACT_ID}","An event venue contract is a full operational agreement for booking a venue to host a live event — it covers catering, capacity, cancellation, and exclusivity for the event date. A location scouting template is a narrower, preliminary document covering only the access visit. If a venue is being evaluated for an event before the full booking, the scouting template precedes and informs the event venue contract.",{"use_template":451,"template_plus_review":455,"custom_drafted":459},{"best_for":452,"cost":453,"time":454},"Independent filmmakers, photographers, and small production companies scouting residential or low-risk commercial properties","Free","15–30 minutes",{"best_for":456,"cost":457,"time":458},"Productions scouting high-value, historic, or commercially sensitive properties, or scouts involving drone operation or structural access","$200–$500","1–2 days",{"best_for":460,"cost":461,"time":462},"Studio productions, international scouts, regulated facilities (hospitals, schools, government buildings), or properties with complex ownership structures","$800–$3,000+","3–7 days",[464,469,474,479],{"code":465,"name":466,"flag_asset_id":467,"note":468},"us","United States","flag-us","Property access laws are primarily state-governed; trespass statutes vary in severity from civil to criminal depending on the state and context. California productions must comply with AB 1862 and local film office requirements for any exterior scouting on private property. Drone use during scouts requires FAA Part 107 certification and may require additional property owner consent for airspace above private land. Non-disclosure provisions in location agreements are generally enforceable under state trade secret law.",{"code":470,"name":471,"flag_asset_id":472,"note":473},"ca","Canada","flag-ca","Each province governs trespass and property access separately; Ontario's Trespass to Property Act and British Columbia's Trespass Act set the relevant frameworks in the two largest production markets. Québec productions must address confidentiality provisions in both English and French for agreements with Québec-resident property owners under the Charter of the French Language. Provincial film commissions often require proof of a signed scouting agreement as a condition of permit assistance.",{"code":475,"name":476,"flag_asset_id":477,"note":478},"uk","United Kingdom","flag-uk","The Occupiers' Liability Act 1957 and 1984 impose a duty of care on property owners toward visitors and trespassers respectively, making the insurance and indemnification clauses particularly important for scouts on UK properties. Drone use during scouts is regulated by the Civil Aviation Authority's Drone and Model Aircraft Code; commercial drone operators require Operational Authorisation. The British Film Commission recommends a written access agreement for all private location scouts as part of its standard production guidelines.",{"code":480,"name":481,"flag_asset_id":482,"note":483},"eu","European Union","flag-eu","GDPR applies if scout footage or photographs capture identifiable individuals on or near the property, requiring a lawful basis for processing and potentially a data processing addendum. Property access and trespass law varies significantly by member state — France, Germany, and the Netherlands each have distinct civil law frameworks governing unauthorized access to private land. Many EU broadcasters and streaming platforms require written location scouting documentation as part of their compliance and errors-and-omissions insurance requirements.",[248,232,485,486,487,488,489,490,491,492,493,494],"service-agreement-D12711","employee-photo-and-recording-release-D1042","liability-waiver-D12884","vendor-agreement-D13292","checklist-market-planning-D1361","production-schedule-D13855","assignment-of-real-estate-contract-D1158","call-sheet-template-D13875","location-scouting-template-D13882","policy-brief-D13853",{"emit_how_to":194,"emit_defined_term":194},{"primary_folder":96,"secondary_folder":497,"document_type":498,"industry":499,"business_stage":500,"tags":501,"confidence":506},"real-estate-and-leases","agreement","media","all-stages",[498,502,503,504,505],"liability","location-scouting","film-production","property-access",0.85,"\u003Ch2>What is a Location Scouting Template?\u003C/h2>\n\u003Cp>A \u003Cstrong>Location Scouting Template\u003C/strong> is a legally binding access agreement between a production company — or an authorized scout acting on its behalf — and a private property owner that grants permission to enter, photograph, and assess the property as a potential filming, photography, or event location. It documents the scope of the visit, the scout fee paid in exchange for access, liability allocation, insurance requirements, confidentiality obligations, and the explicit understanding that the scout does not constitute a commitment to film. Unlike a casual verbal arrangement, a properly executed scouting agreement creates an enforceable record of consent that protects both parties before any representative physically enters the property.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a signed scouting agreement, your scout team is on private property without legal authorization — exposing the production to trespass liability, property damage disputes, and insurance coverage gaps from the moment access begins. Property owners who allow informal visits without documentation frequently assert damage claims after the fact, claiming conditions caused by pre-existing factors were created by the scout team. Productions that skip the agreement also lose the confidentiality protection that prevents a property owner from disclosing the location address, working title, or production details — a significant risk on high-profile projects where paparazzi and press interest can compromise shooting plans. A completed location scouting template closes these gaps in under 30 minutes, establishes a professional standard that property owners respect, and satisfies the documentation requirements of production insurers, film commissions, and studio compliance teams before a single crew member arrives on site.\u003C/p>\n",1778696324474]