[{"data":1,"prerenderedAt":514},["ShallowReactive",2],{"document-equipment-use-agreement-D12844":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":38,"customDescModule":179,"customdescription":6,"mdFm":180,"mdProseHtml":513},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"EQUIPMENT USE AGREEMENT This Equipment Use Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Equipment Owner\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [SECOND PARTY NAME] (the \"User\"), an individual with their address located at: [COMPLETE ADDRESS] WHEREAS the Equipment Owner owns the following Equipment requested for use: WHEREAS the User wishes to use the Equipment; WHEREAS the Parties wish to evidence their contract in writing; NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: EQUIPMENT 1.1 Subject to all terms and conditions of this Agreement, the Equipment Owner will allow the User to use the materials or equipment specified on the attached Exhibit A (the \"Equipment\"), which Exhibit A is included herein by reference as if fully set out. TERM The term (\"Term\") of this Agreement begins on [START DATE], and expires on [EXPIRY DATE] unless the Agreement is either sooner terminated or extended by mutual agreement in writing. PERMITTED USE The Equipment shall be used for the sole purpose of [DESCRIBE USE]. At the end of the Term, the Equipment shall be returned in its original condition, ordinary wear and tear accepted. RESPONSIBILITY FOR LOSS OR DAMAGE The User shall be responsible for all repairs and maintenance to the Equipment and shall be responsible for any damage happening to the Equipment during use. INSURANCE 5.1 During possession of the Equipment, the User shall maintain all-risk insurance coverage against loss or damage of the Equipment up to its fair market value of $ [MARKET VALUE]. OWNERSHIP OF TECHNOLOGY/RIGHTS IN INVENTION PATENTS, COPYRIGHTS AND TRADE SECRETS AND OTHER INTELLECTUAL PROPERTY The Equipment Owner shall maintain ownership of the Equipment, and the User shall not acquire any ownership interest in the Equipment, regardless of maintenance, repairs, or replacement which might be deemed to be necessary because of damage to or loss of the Equipment. EQUIPMENT DELIVERY AND PICKUP 7.1 The Equipment Owner shall be responsible for delivery of the Equipment, and pickup of the Equipment upon termination of this Agreement. The Equipment shall be returned by the User to Equipment Owner in good condition, subject to normal wear and tear. CONFIDENTIALITY AND NON-DISCLOSURE Non-Disclosure 8.1.1 Without the other Party's prior written consent, neither Party shall directly or indirectly disclose, make available, or communicate to anyone or any entity, other than its own employees, agents, and representatives, all or any part of any proprietary information shared by the other Party with it during the course of this Agreement, except as may be required by court order or overriding federal law. Each Party acknowledges and agrees that the other Party has valuable proprietary rights in their information and agrees to keep the other Party's information strictly confidential and only disclose it to those of its employees, agents, or representatives who have a need to know. Before disclosure, each Party shall advise any such employees, agents, or representatives to whom such disclosure is made of this Agreement and require any such employees, agents, or representatives to agree to abide by the terms of this Agreement and keep all disclosed information confidential. This covenant of confidentiality and non-disclosure shall apply to written materials and information, and to information imparted verbally. Return of Written Materials 8.2.1 The Parties acknowledge that any such information will be shared for the sole purpose of determining if there is a basis for agreement between the Parties. Neither Party is hereby granting the other any right or license with respect to any shared information. If the Parties fail to reach agreement, each Party shall return to the other any written materials or information given to it (and copies made by it) or affix in writing that such materials or information has been destroyed. If agreement is not reached, any Party shall not use in any way for its benefit or any other person's or entity's benefit any such information or materials shared with it without the other Party's written consent. INDEMNIFICATION AND LIMITATION OF LIABILITY 9.1 The User shall be liable for all damage to the Equipment. The User shall be liable for all damages or injury to persons or property caused by any use of the Equipment. The User shall be solely responsible for all environmental hazards caused by or related to use of the Equipment. User shall indemnify the Equipment Owner for all damages which may be claimed by any person or entity as a result of use of the Equipment. 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Seller warrants and represents that he/she has good title to said property, full authority to sell and transfer same and that said goods and chattels are being sold free and clear of all liens, encumbrances, liabilities and adverse claims, of every nature and description.","Bill of Sale","1",29,"https://templates.business-in-a-box.com/imgs/1000px/bill-of-sale-D1229.png","https://templates.business-in-a-box.com/imgs/250px/1229.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1229.xml",{"title":6,"description":6},[97,100],{"label":98,"url":99},"Sales & Marketing","sales-marketing",{"label":101,"url":102},"Marketing & Sales Contracts","marketing-sales-contracts","bill sale","/template/bill-of-sale-D1229",{"description":106,"descriptionCustom":6,"label":107,"pages":108,"size":9,"extension":10,"preview":109,"thumb":110,"svgFrame":111,"seoMetadata":112,"parents":114,"keywords":113,"url":120},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":113,"description":6},"non disclosure agreement nda",[115,117],{"label":33,"url":116},"business-legal-agreements",{"label":118,"url":119},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":122,"descriptionCustom":6,"label":123,"pages":124,"size":9,"extension":10,"preview":125,"thumb":126,"svgFrame":127,"seoMetadata":128,"parents":130,"keywords":129,"url":135},"INDEMNIFICATION AGREEMENT This Indemnification Agreement (\"Agreement\") is effective as of [DATE], BETWEEN: [NAME OF THE INDEMNIFYING PARTY] (the \"Indemnifier\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [NAME OF THE INDEMNITEE] (the \"Indemnitee \"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, the Indemnitee seeks protection against any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Activity. WHEREAS, the Indemnifier seeks to minimize any hardship the Indemnitee might suffer as the result of any personal liability, claim, suit, action, loss, or damage that may result from the Indemnitee's participation in the Activity. NOW THEREFORE in consideration and as a condition of the Indemnifier and the Indemnitee entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: INDEMNIFIED ACTIVITY The Indemnitee seeks to be protected from the following indemnified activity (hereinafter referred to as the \"Activity\"): [SPECIFY ACTIVITY] INDEMNITY The Indemnifier agrees to indemnify and hold harmless the Indemnitee, its respective affiliates, officers, agents, employees, and permitted successors and assigns against any and all claims, losses, damages, liabilities, penalties, punitive damages, expenses, reasonable legal fees and costs of any kind or amount whatsoever, which result from the Activity. EXCEPTIONS TO INDEMNIFICATION The Indemnifier shall not be obligated to indemnify the Indemnitee for any fines, expenses, judgments, settlements, and other obligations incurred as the result of the Indemnitee's participation in the Activity: In the case of a criminal proceeding; or In the case of a civil claim where the Indemnitee did not act in good faith and/or in a reasonable manner; or If the Indemnitee will or has received payment under a valid and collectible insurance policy or under a valid and enforcement indemnity clause, bylaw or agreement, except where payment under the insurance policy, clause, bylaw or agreement is not sufficient to fully indemnify the Indemnitee, in which case the Indemnifier will be responsible for any shortfall in the payment received; or If an action or proceeding was initiated in whole in or in part by the Indemnitee, whether alone or along with one or more other claimants, unless the action or proceeding has the written consent of the Indemnifier. NOTICE OF CLAIM In the event of any claim or action, the Indemnitee must promptly provide the Indemnifier with written notice of the claim or action and will notify the Indemnifier of any legal proceedings relating to the claim or action within [NUMBER OF DAYS] of the Indemnitee's receipt of notice of such proceedings. The Indemnitee must provide the Indemnifier with all known information available to the Indemnitee relating to the claim or action. COOPERATION ​ The Indemnitee agrees to wholly cooperate with the Indemnifier in the defence of any claim or action against it that the Indemnitee seeks to be indemnified for, including but not limited to, providing the Indemnifier with all available information related to the claim or action, responding to reasonable requests from the Indemnifier for information, documentation, and the like","Indemnification Agreement","4","https://templates.business-in-a-box.com/imgs/1000px/sample-doc-for-test-D13016.png","https://templates.business-in-a-box.com/imgs/250px/13016.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13016.xml",{"title":129,"description":6},"indemnification agreement",[131,132],{"label":33,"url":116},{"label":133,"url":134},"Release Agreements","release-agreement","/template/indemnification-agreement-D13016",{"description":137,"descriptionCustom":6,"label":138,"pages":139,"size":9,"extension":10,"preview":140,"thumb":141,"svgFrame":142,"seoMetadata":143,"parents":145,"keywords":144,"url":148},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":144,"description":6},"service agreement",[146,147],{"label":33,"url":116},{"label":33,"url":116},"/template/service-agreement-D12711",{"description":150,"descriptionCustom":6,"label":151,"pages":139,"size":152,"extension":10,"preview":153,"thumb":154,"svgFrame":155,"seoMetadata":156,"parents":157,"keywords":161,"url":162},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[158],{"label":159,"url":160},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":164,"descriptionCustom":6,"label":165,"pages":90,"size":9,"extension":10,"preview":166,"thumb":167,"svgFrame":168,"seoMetadata":169,"parents":171,"keywords":170,"url":178},"LIABILITY WAIVER This Liability Waiver (the \"Waiver\") is effective [DATE], by [PARTY'S FULL NAME] (the \"Party\") who acknowledges and agrees to the terms below: TERMS AND CONDITIONS The Party willingly volunteers to join and participate in the [COMPANY NAME]'s [SPECIFY ACTIVITY] activity. The Party is aware and acknowledges that the Company will not be held responsible for the risk and hazard that may arise during this activity","Liability Waiver","https://templates.business-in-a-box.com/imgs/1000px/liability-waiver-D12884.png","https://templates.business-in-a-box.com/imgs/250px/12884.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12884.xml",{"title":170,"description":6},"liability waiver",[172,175],{"label":173,"url":174},"Human Resources","human-resources",{"label":176,"url":177},"Company Policies","company-policies","/template/liability-waiver-D12884",false,{"seo":181,"reviewer":191,"legal_disclaimer":195,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":252,"clauses":286,"how_to_fill":337,"common_mistakes":378,"faqs":403,"industries":431,"comparisons":448,"diy_vs_lawyer":460,"jurisdictions":473,"related_template_ids_curated":494,"schema":501,"classification":502},{"meta_title":182,"meta_description":183,"primary_keyword":184,"secondary_keywords":185},"Equipment Use Agreement Template (Free Word)","Free equipment use agreement template covering shared use, fees, operating restrictions, liability, and return conditions. Used in 190+ countries. Free Word and PDF download.","equipment use agreement template",[15,186,187,188,189,190],"shared equipment agreement","equipment use agreement word","equipment use agreement free","equipment sharing agreement template","facility equipment use agreement",{"name":192,"credential":193,"reviewed_date":194},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":197,"legal_review_recommended":195,"signature_required":195,"notarization_required":179},"medium",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"An Equipment Use Agreement is a legally binding document between an equipment owner and a user that governs how specified equipment may be accessed, operated, and returned. This free Word download covers shared use, fee structures, operating restrictions, maintenance responsibilities, insurance, and liability — giving both parties a clear written record of their obligations from day one.\n","Use it whenever one party grants another access to equipment they do not own — whether in a workshop, research facility, shared makerspace, or commercial setting where a formal loan or rental arrangement needs documented terms and conditions.\n","Identification of the equipment and parties, permitted use and operating restrictions, fee or compensation terms, maintenance and care obligations, insurance requirements, liability and indemnification, return conditions, and termination provisions.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"Workshop and makerspace operators","Granting members access to shared tools and machinery under defined safety rules","persona-workshop-operator",{"title":208,"use_case":209,"icon_asset_id":210},"Small business owners","Lending or leasing specialized equipment to a partner, vendor, or subcontractor","persona-small-business-owner",{"title":212,"use_case":213,"icon_asset_id":214},"Universities and research institutions","Governing shared lab equipment use across departments or external collaborators","persona-academic-institution",{"title":216,"use_case":217,"icon_asset_id":218},"Construction and trades contractors","Documenting equipment sharing arrangements between subcontractors on a job site","persona-contractor",{"title":220,"use_case":221,"icon_asset_id":222},"Event production companies","Setting terms for client or crew use of audio-visual and staging equipment","persona-event-producer",{"title":224,"use_case":225,"icon_asset_id":226},"Healthcare and clinical facilities","Controlling access to diagnostic or therapeutic equipment shared between providers","persona-healthcare-facility",[228,231,235,237,241,245,248],{"situation":229,"recommended_template":52,"slug":230},"Short-term loan of equipment at no charge between known parties","equipment-loan-agreement-D12843",{"situation":232,"recommended_template":233,"slug":234},"Commercial rental of equipment with daily or weekly fees","Equipment Rental Agreement","equipment-lease-agreement-D1140",{"situation":236,"recommended_template":44,"slug":234},"Long-term lease of capital equipment with option to purchase",{"situation":238,"recommended_template":239,"slug":240},"Shared use of office or facility space alongside equipment","Facility Use Agreement","facility-agreement-D13269",{"situation":242,"recommended_template":243,"slug":244},"Transfer of equipment ownership to another party","Bill of Sale (Equipment)","bill-of-sale-D1229",{"situation":246,"recommended_template":56,"slug":247},"Maintenance and repair obligations for equipment under a service contract","equipment-maintenance-agreement-D1144",{"situation":249,"recommended_template":250,"slug":251},"Use of software or digital tools rather than physical equipment","Software License Agreement","software-license-agreement-D12928",[253,256,259,262,265,268,271,274,277,280,283],{"term":254,"definition":255},"Equipment Owner","The party who holds title to the equipment and grants permission for its use under the agreement.",{"term":257,"definition":258},"Authorized User","The individual or organization permitted to operate the equipment within the scope defined in the agreement.",{"term":260,"definition":261},"Permitted Use","The specific purposes, tasks, and locations for which the equipment may lawfully be used under the agreement.",{"term":263,"definition":264},"Operating Restrictions","Rules governing how the equipment must be handled — including prohibited modifications, maximum load or capacity, and required safety procedures.",{"term":266,"definition":267},"Fee for Use","A payment charged by the equipment owner to the user, expressed as a flat rate, hourly charge, or usage-based fee, in exchange for access to the equipment.",{"term":269,"definition":270},"Indemnification","A clause in which one party agrees to compensate the other for losses, damages, or legal costs arising from specified events — typically the user's negligence or misuse.",{"term":272,"definition":273},"Bailment","The legal relationship created when property is temporarily transferred from one party (the bailor) to another (the bailee) for a specific purpose, without transferring ownership.",{"term":275,"definition":276},"Force Majeure","A clause excusing a party from performance when an extraordinary event beyond their control — such as a natural disaster or government order — makes performance impossible.",{"term":278,"definition":279},"Depreciation","The reduction in equipment value over time through normal use, relevant to assessing damage liability and distinguishing fair wear and tear from chargeable damage.",{"term":281,"definition":282},"Subrogation","The right of an insurer who has paid a claim to step into the insured's position and pursue recovery from the responsible third party.",{"term":284,"definition":285},"Material Breach","A failure to perform a core obligation under the agreement significant enough to allow the non-breaching party to terminate and seek damages.",[287,292,297,302,307,312,317,322,327,332],{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Identification of equipment and parties","Names the equipment owner and authorized user as legal entities and describes the specific equipment being covered — including make, model, serial number, and condition at handover.","This Equipment Use Agreement is entered into on [DATE] between [OWNER LEGAL NAME] ('Owner') and [USER LEGAL NAME] ('User'). Owner grants User the right to use the following equipment: [DESCRIPTION, MAKE, MODEL, SERIAL NUMBER] ('Equipment'), which is confirmed to be in [CONDITION] condition as of the date of this Agreement.","Describing equipment generically (e.g., 'one drill press') without a serial number or condition record. Without unique identification, disputes over damage or loss are impossible to resolve objectively.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Permitted use and operating restrictions","States exactly what tasks the equipment may be used for, where it may be operated, who may operate it, and what is explicitly prohibited — including modifications, subletting, and off-site use.","User shall use the Equipment solely for [PURPOSE] at [LOCATION]. Only the following individuals are authorized to operate the Equipment: [NAMES / ROLES]. User shall not modify, sublease, or remove the Equipment from [LOCATION] without Owner's prior written consent.","Omitting an explicit list of prohibited uses. Without it, users argue that anything not banned was permitted — leaving the owner with no contractual basis to deny unusual or damaging uses.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Term and schedule of use","Sets the start and end date of the agreement and, where applicable, the specific days, hours, or blocks of time during which the user may access the equipment.","This Agreement commences on [START DATE] and expires on [END DATE], unless earlier terminated in accordance with Section [X]. User's scheduled access is: [DAYS/HOURS/BLOCKS, e.g., 'Tuesdays and Thursdays, 8:00 AM – 5:00 PM'].","Leaving the term open-ended with no expiry. An indefinite term creates ambiguity about when either party can exit and may trigger statutory tenancy or long-term commitment rules in some jurisdictions.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Fee, payment, and deposit","States the fee structure for use — whether hourly, daily, flat, or usage-based — payment due dates, the method of payment, and any security deposit required and the conditions for its return.","User shall pay Owner a use fee of $[AMOUNT] per [HOUR / DAY / MONTH], due on [DAY]. A refundable security deposit of $[AMOUNT] is payable on or before [DATE] and shall be returned within [X] days of agreement termination, less any deductions for damage or unpaid fees.","Omitting a security deposit clause for high-value equipment. Without one, the owner has no immediately available remedy for damage — pursuing a claim through courts takes months.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Maintenance, care, and condition on return","Allocates responsibility for routine maintenance, cleaning, and safe storage between owner and user, and specifies the condition in which equipment must be returned.","User shall maintain the Equipment in good working order, perform daily cleaning after each use, and promptly report any malfunction to Owner. Upon termination, Equipment shall be returned in the same condition as received, subject to normal wear and tear.","Assigning all maintenance to the user without defining what 'normal wear and tear' means for the specific equipment. The resulting disputes over repair costs are the single most common source of litigation under these agreements.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Insurance requirements","Specifies the types and minimum coverage amounts of insurance each party must maintain — typically general liability and property insurance — and requires each to provide proof of coverage on request.","User shall maintain commercial general liability insurance with limits of not less than $[AMOUNT] per occurrence and $[AMOUNT] aggregate, and property insurance covering the full replacement value of the Equipment. User shall name Owner as an additional insured and provide a certificate of insurance within [X] days of signing.","Requiring insurance without specifying the minimum coverage limits. A vague 'adequate insurance' clause gives the user discretion to carry minimal coverage that won't come close to covering a loss.",{"name":318,"plain_english":319,"sample_language":320,"common_mistake":321},"Liability and indemnification","Allocates risk between the parties — typically making the user liable for loss or damage caused by their negligence or misuse, and requiring the user to indemnify the owner against third-party claims arising from the user's operation of the equipment.","User shall be liable for all loss, damage, or injury caused by User's negligent or unauthorized use of the Equipment. User shall indemnify, defend, and hold Owner harmless from any third-party claims, costs, or damages arising out of User's use of the Equipment, except to the extent caused by Owner's own negligence.","Using a blanket mutual indemnification clause without carving out each party's own negligence. Courts in many jurisdictions refuse to enforce indemnification for a party's own gross negligence, and an overly broad clause can be struck down entirely.",{"name":323,"plain_english":324,"sample_language":325,"common_mistake":326},"Damage, loss, and repair costs","Sets out the process for documenting damage discovered during or after use, identifies who bears the cost of repair or replacement, and establishes how the value of loss is calculated.","If the Equipment is damaged during User's possession, User shall notify Owner within [X] hours. Repair costs shall be assessed by [OWNER'S DESIGNATED TECHNICIAN / INDEPENDENT APPRAISER]. If repair is not economically feasible, User shall pay Owner the replacement value of the Equipment as of the date of loss, less any applicable depreciation.","Not specifying who assesses damage or how replacement value is calculated. Without an objective standard, the owner sets an inflated repair estimate and the user has no contractual recourse except litigation.",{"name":328,"plain_english":329,"sample_language":330,"common_mistake":331},"Termination and early return","States the conditions under which either party may end the agreement early — including material breach and cure periods — and what happens to fees and deposits upon early termination.","Either party may terminate this Agreement on [X] days' written notice. Owner may terminate immediately upon User's material breach, including unauthorized use, failure to maintain insurance, or non-payment. Upon termination, User shall return Equipment within [X] hours and Owner shall return the deposit, less any deductions, within [X] days.","Allowing immediate termination for any breach without a cure period. Courts in many jurisdictions will not enforce a termination triggered by a trivial or curable breach, making the clause unenforceable when it matters most.",{"name":333,"plain_english":334,"sample_language":335,"common_mistake":336},"Governing law and dispute resolution","Specifies which jurisdiction's law governs the agreement and how disputes are resolved — mediation, arbitration, or litigation — and identifies the venue.","This Agreement is governed by the laws of [STATE / PROVINCE / COUNTRY]. Any dispute not resolved within [30] days of written notice shall be submitted to binding arbitration administered by [AAA / JAMS / NAMED BODY] in [CITY], except claims for injunctive relief, which may be brought in any court of competent jurisdiction.","Omitting a governing law clause entirely. Without it, either party can argue for the most favorable jurisdiction — driving up litigation costs before the merits are even reached.",[338,343,348,353,358,363,368,373],{"step":339,"title":340,"description":341,"tip":342},1,"Identify both parties and describe the equipment precisely","Enter each party's full legal name and entity type. For the equipment, include make, model, serial number, and a brief description of condition — ideally backed by a signed condition checklist attached as an exhibit.","Photograph the equipment from multiple angles at handover and attach the photos to the agreement as Exhibit A. This eliminates almost all damage disputes.",{"step":344,"title":345,"description":346,"tip":347},2,"Define permitted use and operating restrictions","List the specific tasks the equipment may be used for, the location where it may be operated, and the names or roles of individuals authorized to use it. Include an explicit list of prohibited actions.","If the equipment requires a certification or license to operate legally, note that requirement in the restrictions clause — this shifts liability clearly to the user if they operate without qualification.",{"step":349,"title":350,"description":351,"tip":352},3,"Set the term and access schedule","Enter start and end dates. If use is shared or scheduled, specify the days and hours of access in a table or list. For ongoing arrangements, include an auto-renewal clause with a notice period to cancel.","A defined end date with an optional renewal is easier to administer than an open-ended term — it forces both parties to revisit conditions annually.",{"step":354,"title":355,"description":356,"tip":357},4,"Complete the fee, payment, and deposit section","Specify the fee rate (hourly, daily, or monthly), payment due dates, and accepted payment methods. If you require a security deposit, state the amount, the due date, and the exact conditions for any deductions.","Set the deposit equal to the estimated cost of the most common type of damage — not the full replacement value. An unattainably high deposit may deter legitimate users.",{"step":359,"title":360,"description":361,"tip":362},5,"Allocate maintenance responsibilities","Assign routine cleaning and minor maintenance to the user. Reserve major repairs and scheduled servicing to the owner. Define what 'normal wear and tear' looks like for this specific equipment in the exhibit or a separate maintenance schedule.","Attach a one-page maintenance log as an exhibit and require the user to complete an entry after every use. The log creates a contemporaneous record that is far more reliable than recollections months later.",{"step":364,"title":365,"description":366,"tip":367},6,"Specify insurance requirements with coverage limits","State the exact policy types and minimum limits the user must carry — general liability at a minimum, plus property insurance for high-value equipment. Require the user to name you as an additional insured and deliver a certificate before access begins.","Call your own insurer before finalizing the coverage limits to confirm what threshold is needed for your equipment's replacement value.",{"step":369,"title":370,"description":371,"tip":372},7,"Review liability, indemnification, and damage provisions","Confirm the indemnification clause excludes the owner's own negligence. Complete the damage-assessment process by naming the technician or appraiser and the method for calculating replacement value.","For equipment worth more than $10,000, have a lawyer review the liability and indemnification clauses specifically — this is the section most likely to be litigated.",{"step":374,"title":375,"description":376,"tip":377},8,"Sign before the user takes possession","Both parties must execute the agreement before the equipment changes hands. Attach the condition checklist and any maintenance schedule as signed exhibits. Retain a fully executed copy in a secure location.","Use a timestamped e-signature service so the execution date is independently verifiable — critical if a damage dispute arises shortly after handover.",[379,383,387,391,395,399],{"mistake":380,"why_it_matters":381,"fix":382},"No condition documentation at handover","Without a signed condition checklist or photographs taken at the moment of handover, any damage claim becomes a credibility contest — and users almost always dispute pre-existing issues.","Attach a signed condition exhibit with timestamped photographs to every agreement before the user takes possession. Make both parties sign it at the same time as the agreement.",{"mistake":384,"why_it_matters":385,"fix":386},"Vague permitted use language","An agreement that allows 'general workshop use' gives the user permission to argue that any task falls within scope, including uses the owner would never have authorized.","List the specific intended purposes and add an explicit prohibition clause covering modifications, off-site removal, and unauthorized subletting.",{"mistake":388,"why_it_matters":389,"fix":390},"Omitting insurance coverage limits","Requiring 'adequate insurance' without a dollar threshold lets the user carry a nominal policy that pays out far less than the cost of replacing damaged equipment.","State minimum per-occurrence and aggregate limits and require a certificate of insurance naming you as additional insured before any access is granted.",{"mistake":392,"why_it_matters":393,"fix":394},"No cure period before termination for breach","An immediate termination right triggered by any breach — including minor or inadvertent ones — is frequently found unenforceable by courts, leaving the owner without a clean exit in genuine default situations.","Build in a written notice and cure period of at least 5–10 business days for remediable breaches, reserving immediate termination for clear-cut events like unauthorized sublease or complete non-payment.",{"mistake":396,"why_it_matters":397,"fix":398},"No damage-assessment process or replacement value formula","Without a named assessor and a defined valuation method, the owner issues a repair invoice and the user disputes every line item, turning a straightforward recovery into extended litigation.","Specify whether damage is assessed by the owner's technician, an independent appraiser, or a written quote from a named service provider, and state that replacement value is fair market value less depreciation.",{"mistake":400,"why_it_matters":401,"fix":402},"Open-ended term with no expiry date","An agreement with no end date can create unintended long-term commitments and, in some jurisdictions, may be interpreted as a tenancy or ongoing obligation requiring statutory notice to terminate.","Set a fixed end date with an optional auto-renewal clause that either party can cancel on 30 days' written notice — this keeps the arrangement time-bounded without requiring renegotiation each cycle.",[404,407,410,413,416,419,422,425,428],{"question":405,"answer":406},"What is an equipment use agreement?","An equipment use agreement is a legally binding contract between the party that owns equipment and the party permitted to use it. It defines the scope of permitted use, any fee charged, maintenance responsibilities, insurance requirements, liability allocation, and the conditions for returning the equipment. It is broader than a simple loan agreement because it can cover shared access, fee-for-use arrangements, and multi-party or ongoing access rather than a single defined loan period.\n",{"question":408,"answer":409},"When do I need an equipment use agreement instead of a rental agreement?","Use an equipment use agreement when the arrangement involves shared access, institutional or workshop settings, or non-commercial peer-to-peer lending where a formal rental framing would be inappropriate. Rental agreements typically imply a commercial lessor-lessee relationship with daily or weekly rates. Equipment use agreements are better suited to research facilities, shared workspaces, subcontractor arrangements, and situations where the fee structure is flexible or secondary to the access terms.\n",{"question":411,"answer":412},"Who is liable if the equipment is damaged during use?","In most jurisdictions, the user is liable for damage caused by their negligent operation or unauthorized use of the equipment. The agreement typically codifies this through an indemnification clause and a damage assessment process. The owner may remain liable for damage caused by their own negligence, such as providing equipment with a known defect. A properly drafted liability clause allocates risk clearly and prevents both parties from bearing costs they did not agree to assume.\n",{"question":414,"answer":415},"Is an equipment use agreement legally enforceable?","An equipment use agreement is generally enforceable when properly executed by both parties, supported by consideration (such as a fee or mutual benefit), and contains sufficiently definite terms. Courts have upheld equipment use agreements across multiple jurisdictions as a form of bailment contract. Enforceability can be weakened by overbroad indemnification clauses, missing terms, or agreements signed after the user has already taken possession. Consider having a lawyer review the agreement for high-value equipment or complex arrangements.\n",{"question":417,"answer":418},"Does an equipment use agreement need to be notarized?","Notarization is not required for an equipment use agreement to be enforceable in most jurisdictions. A signed agreement with dated execution by both parties is typically sufficient. Notarization may be advisable for high-value equipment or where the agreement will be filed with a regulatory body or used in a jurisdiction that places weight on notarized documents as evidence.\n",{"question":420,"answer":421},"What happens if the user refuses to return the equipment?","The agreement should include a termination and return clause specifying the deadline for returning equipment after the term ends or the agreement is terminated. Failure to return equipment on time typically constitutes a material breach, entitling the owner to immediate remedies including the security deposit, a claim for the equipment's replacement value, and potential criminal conversion or civil detinue proceedings depending on the jurisdiction. A well-drafted agreement eliminates ambiguity about the return obligation and timeline.\n",{"question":423,"answer":424},"Can multiple users be covered under a single equipment use agreement?","Yes. A single agreement can name multiple authorized users or define a class of users by role (e.g., 'all certified lab technicians employed by User'). For workshop or facility settings, a master agreement covering all members — supplemented by individual user acknowledgment forms — is a common and efficient approach. Each authorized user should be listed or their qualification criteria clearly defined to avoid disputes about unauthorized operation.\n",{"question":426,"answer":427},"What insurance does the user need to carry?","At minimum, the user should maintain commercial general liability insurance to cover third-party bodily injury or property damage arising from their use of the equipment. For high-value or specialized equipment, the owner should also require property insurance covering the full replacement value of the equipment. The owner should be named as an additional insured on the user's policy, and a certificate of insurance should be delivered before access begins. Specific coverage limits will depend on the equipment's value and the nature of its use.\n",{"question":429,"answer":430},"How does this agreement differ from an equipment lease agreement?","An equipment lease agreement typically covers long-term use of capital equipment — often 12 months or more — and may include an option to purchase at the end of the term. It is structured more like a financing instrument, governed by UCC Article 2A in the US and equivalent commercial statutes elsewhere. An equipment use agreement is generally shorter-term, more operationally focused, and suited to shared access, workshop, or collaborative settings where ownership transfer is not contemplated.\n",[432,436,440,444],{"industry":433,"icon_asset_id":434,"specifics":435},"Research and Education","industry-education","Lab equipment shared between departments or with external researchers requires clear authorized-user lists, maintenance logs, and IP considerations for outputs generated using the equipment.",{"industry":437,"icon_asset_id":438,"specifics":439},"Construction and Trades","industry-construction","Heavy machinery and site tools shared between subcontractors on a job site demand specific operator-certification requirements, on-site location restrictions, and alignment with the main construction contract's liability framework.",{"industry":441,"icon_asset_id":442,"specifics":443},"Healthcare","industry-healthtech","Diagnostic and therapeutic equipment sharing between providers involves regulatory compliance obligations, infection-control maintenance standards, and credentialing requirements for authorized operators.",{"industry":445,"icon_asset_id":446,"specifics":447},"Creative and Event Production","industry-marketing","Audio-visual, lighting, and staging equipment used across multiple events requires per-event condition checks, specific transport and storage terms, and clear damage thresholds tied to production budgets.",[449,451,454,457],{"vs":52,"vs_template_id":230,"summary":450},"An equipment loan agreement covers a short-term, typically no-fee transfer of equipment for a specific defined purpose. An equipment use agreement is broader — it accommodates ongoing or shared access, fee-for-use structures, and more detailed operating restrictions. Use a loan agreement for a simple one-time favor; use a use agreement when fees, scheduling, or multi-party access are involved.",{"vs":233,"vs_template_id":452,"summary":453},"equipment-rental-agreement-D12845","A rental agreement establishes a commercial lessor-lessee relationship with daily, weekly, or monthly rates and is typically used by equipment rental businesses. An equipment use agreement is better suited to institutional sharing, subcontractor arrangements, or peer-to-peer access where the relationship is not purely commercial. The use agreement offers more flexibility on fee structure and access scheduling.",{"vs":44,"vs_template_id":455,"summary":456},"equipment-lease-agreement-D12846","A lease agreement covers long-term capital equipment use — often with purchase options — and is governed by commercial financing law in most jurisdictions. An equipment use agreement is shorter-term and operationally focused, with no financing or ownership-transfer component. Use a lease when the arrangement runs more than 12 months or involves a buyout option; use a use agreement for access and sharing arrangements.",{"vs":239,"vs_template_id":458,"summary":459},"D{FACILITY_USE_AGREEMENT_ID}","A facility use agreement governs access to a physical space — including any equipment within it — and focuses on premises rules, occupancy conditions, and liability for the space itself. An equipment use agreement is narrower, addressing specific items of equipment rather than a venue. When a user needs both space and equipment, both agreements should be executed or a combined document drafted.",{"use_template":461,"template_plus_review":465,"custom_drafted":469},{"best_for":462,"cost":463,"time":464},"Workshop operators, small businesses, and facilities granting shared access to equipment valued under $25,000","Free","20–30 minutes",{"best_for":466,"cost":467,"time":468},"High-value equipment, multi-party or institutional sharing arrangements, or settings with significant personal injury risk","$300–$700","2–5 days",{"best_for":470,"cost":471,"time":472},"Equipment worth more than $100,000, regulated industries such as healthcare or aviation, or cross-border arrangements","$1,000–$3,500+","1–3 weeks",[474,479,484,489],{"code":475,"name":476,"flag_asset_id":477,"note":478},"us","United States","flag-us","Equipment use agreements are governed primarily by state common law as bailment contracts. UCC Article 2A applies to true equipment leases but generally not to short-term use agreements. Liability and indemnification clauses are subject to state anti-indemnity statutes in states like California, Texas, and New York — these can limit or void provisions requiring a party to indemnify another for their own negligence. Security deposit and damage-assessment terms should be drafted to comply with the governing state's commercial practices.",{"code":480,"name":481,"flag_asset_id":482,"note":483},"ca","Canada","flag-ca","Equipment use agreements in Canada are governed by provincial contract and bailment law, which varies between common-law provinces and Quebec. In Quebec, the Civil Code of Quebec governs the loan for use (commodat) and rental relationships with specific default obligations. Ontario and British Columbia follow common-law bailment principles, requiring the bailee to exercise reasonable care proportionate to the benefit received. Consumer protection legislation may apply if the user is an individual rather than a business.",{"code":485,"name":486,"flag_asset_id":487,"note":488},"uk","United Kingdom","flag-uk","In the UK, equipment use agreements are governed by the Supply of Goods and Services Act 1982 and common law bailment principles. The Unfair Contract Terms Act 1977 and Consumer Rights Act 2015 restrict the ability to exclude liability for negligence causing personal injury or death — clauses purporting to do so are void. Where the user is a consumer, fairness requirements under the Consumer Rights Act apply. Employers lending equipment to employees should also consider health and safety obligations under the Health and Safety at Work Act 1974.",{"code":490,"name":491,"flag_asset_id":492,"note":493},"eu","European Union","flag-eu","EU member states each have their own contract and property law governing equipment use, and there is no single EU-level framework for equipment use agreements. However, EU product liability directives may affect indemnification clauses where defective equipment causes harm, and GDPR considerations arise if the equipment collects or processes personal data (e.g., medical devices, smart tools). Consumer protection directives restrict the exclusion of liability for personal injury in B2C arrangements. French, German, and Spanish law each impose specific duties of care on the bailor that cannot be contracted away.",[230,234,234,244,495,496,497,498,499,251,240,500],"non-disclosure-agreement-nda-D12692","indemnification-agreement-D13016","service-agreement-D12711","independent-contractor-agreement-D160","liability-waiver-D12884","media-release-form-D12887",{"emit_how_to":195,"emit_defined_term":195},{"primary_folder":116,"secondary_folder":503,"document_type":504,"industry":505,"business_stage":506,"tags":507,"confidence":512},"terms-and-warranties","agreement","general","all-stages",[504,508,509,510,511],"liability","equipment-use","operating-restrictions","maintenance-responsibilities",0.92,"\u003Ch2>What is an Equipment Use Agreement?\u003C/h2>\n\u003Cp>An \u003Cstrong>Equipment Use Agreement\u003C/strong> is a legally binding contract between an equipment owner and an authorized user that governs how specified equipment may be accessed, operated, maintained, and returned. Unlike a simple equipment loan, this agreement accommodates fee-for-use structures, shared-access scheduling, detailed operating restrictions, insurance requirements, and formal liability allocation — making it the appropriate document for workshops, research facilities, construction sites, and any setting where equipment changes hands under terms more complex than a casual handoff. The agreement creates a bailment relationship under common law, placing defined duties of care on the user while protecting the owner against loss, damage, and third-party claims arising from the user's operation of the equipment.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a signed equipment use agreement, every aspect of the arrangement is governed by informal expectations — and informal expectations do not hold up when equipment is damaged, returned late, or operated in ways you never intended to permit. The absence of a condition record at handover means any damage claim becomes a credibility contest; the absence of an insurance requirement means a user with no coverage operates your equipment at your financial risk; the absence of an indemnification clause means you may be drawn into third-party liability for how someone else used your property. A well-drafted equipment use agreement closes all of these gaps before access begins — documenting the condition of the equipment, the scope of permitted use, the user's insurance obligations, and a clear process for assessing and recovering damage costs. This template gives you a complete starting point that you can tailor to your equipment and situation in under 30 minutes.\u003C/p>\n",1781185949607]