[{"data":1,"prerenderedAt":458},["ShallowReactive",2],{"document-employee-referral-form-D13675":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":36,"customDescModule":176,"customdescription":6,"mdFm":177,"mdProseHtml":457},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[COMPANY NAME] EMPLOYEE REFERRAL FORM REFERRER INFORMATION Employee Name: _________________________________________ Employee ID: _________________________ Department: __________________________ Email: __________________________________________ Phone: __________________________ REFERRAL INFORMATION: Name of Referral: _________________________________________ Contact Information: Email: _________________________________________ Phone: _________________________________________ Position Applied for: _________________________ Location (office/branch): ____________________________ Referral Relationship to Referrer (e.g",null,"Employee Referral Form","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/employee-referral-form-D13675.png","https://templates.business-in-a-box.com/imgs/250px/13675.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13675.xml",{"title":15,"description":6},"employee referral form",[17,20],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Hire an Employee","/templates/hire-employee/","Employee Referral Form Template","https://templates.business-in-a-box.com/imgs/400px/13675.png","https://templates.business-in-a-box.com/imgs/600px/13675.png",[27,17,20],{"label":28,"url":29},"Templates","/templates/",[31,32,33],{"label":28,"url":29},{"label":18,"url":19},{"label":34,"url":35},"Recruiting & Hiring","/templates/recruiting-and-hiring/",[37,41,45,49,53,57,61,65,69,73,77,81,85,103,119,136,148,164],{"label":38,"url":39,"thumb":40,"extension":10},"Employee Referral Program Policy","/template/employee-referral-program-policy-D13676","https://templates.business-in-a-box.com/imgs/250px/13676.png",{"label":42,"url":43,"thumb":44,"extension":10},"Employee Suggestion Form","/template/employee-suggestion-form-D675","https://templates.business-in-a-box.com/imgs/250px/675.png",{"label":46,"url":47,"thumb":48,"extension":10},"Employee Complaint Form","/template/employee-complaint-form-D689","https://templates.business-in-a-box.com/imgs/250px/689.png",{"label":50,"url":51,"thumb":52,"extension":10},"Employee Appraisal Form","/template/employee-appraisal-form-D688","https://templates.business-in-a-box.com/imgs/250px/688.png",{"label":54,"url":55,"thumb":56,"extension":10},"Employee Correction Form","/template/employee-correction-form-D618","https://templates.business-in-a-box.com/imgs/250px/618.png",{"label":58,"url":59,"thumb":60,"extension":10},"Employee Handbook Acknowledgment Form","/template/employee-handbook-acknowledgment-form-D13669","https://templates.business-in-a-box.com/imgs/250px/13669.png",{"label":62,"url":63,"thumb":64,"extension":10},"Employee Emergency Notification Form","/template/employee-emergency-notification-form-D673","https://templates.business-in-a-box.com/imgs/250px/673.png",{"label":66,"url":67,"thumb":68,"extension":10},"Employee Recognition Nomination Form","/template/employee-recognition-nomination-form-D13673","https://templates.business-in-a-box.com/imgs/250px/13673.png",{"label":70,"url":71,"thumb":72,"extension":10},"Referral Agreement","/template/referral-agreement-D13279","https://templates.business-in-a-box.com/imgs/250px/13279.png",{"label":74,"url":75,"thumb":76,"extension":10},"Reply and Referral to Distributor","/template/reply-and-referral-to-distributor-D1331","https://templates.business-in-a-box.com/imgs/250px/1331.png",{"label":78,"url":79,"thumb":80,"extension":10},"Commission Referral Agreement","/template/commission-referral-agreement-D13926","https://templates.business-in-a-box.com/imgs/250px/13926.png",{"label":82,"url":83,"thumb":84,"extension":10},"Employee Handbook","/template/employee-handbook-D712","https://templates.business-in-a-box.com/imgs/250px/712.png",{"description":86,"descriptionCustom":6,"label":87,"pages":88,"size":9,"extension":10,"preview":89,"thumb":90,"svgFrame":91,"seoMetadata":92,"parents":94,"keywords":93,"url":102},"Employment Application Form PLEASE COMPLETE ALL INFORMATION REQUESTED IN PRINT (PAGES 1-5), EXCEPT SIGNATURE NOTE: APPLICANTS MAY BE TESTED FOR ILLEGAL DRUGS Date: Name: Last First Middle Maiden Present Address: Number Street City State Zip How Long: Social Security No.: Telephone: If under 18, please list age: Position Applied For: Days/Hours Available to Work: No Pref Thur Mon Fri Tue Sat Wed Sun Salary Desired: How many hours can you work weekly? Can you work nights? Employment Desired: FULL-TIME ONLY PART-TIME ONLY FULL- OR PART-TIME When available for work? EDUCATION & OTHER INFORMATION TYPE OF SCHOOL NAME OF SCHOOL LOCATION(Complete mailing address) NO. OF YEARS COMPLETED MAJOR & DEGREE High School College Bus. or Trade School Professional School Have you ever been convicted of a crime? No Yes If yes, explain number of conviction(s), nature of offense(s) leading to conviction(s), how recently such offense(s) was/were committed, sentence(s) imposed, and type(s) of rehabilitation. Do you have a driver's license? Yes No What is your means of transportation to work? Driver's License Number: State of issue: Operator Commercial (CDL) Chauffeur Expiration Date: Have you had any accidents during the past three years? How many? Have you had any moving violations during the past three years? How Many? OFFICE ONLY Typing Yes10-key Yes Word Yes No _____ WPM No Processing No _____ WPM Personal Yes PC Computer NoMac Other Skills: Please list two references other than relatives or previous employers. Name: Name: Position: Position: Company: Company: Address: Address: Telephone: Telephone: An application form sometimes makes it difficult for an individual to adequately summarize a complete background. Use the space below to add any additional information necessary to describe your full qualifications for the specific position for which you are applying. MILITARY Have you ever been in the armed forces? Yes No Are you now a member of the national guard? Yes No Specialty: Date Entered: Discharge Date: WORK EXPERIENCE Please list your work experience for the past five years beginning with your most recent job held. If you were self-employed, give firm name. Attach additional sheets if necessary. JOB ONE Name of Employer: Name of Last Supervisor Employment Dates From: To: Salary Start: Final: Complete Address: Phone Number: Your Last Job Title: Reason for Leaving (be specific): List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company. JOB TWO Name of Employer: Name of Last Supervisor: Employment Dates From: To: Salary Start: Final: Complete Address: Phone Number: Your Last Job Title: Reason for Leaving (be specific): List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company. JOB THREE Name of Employer: Name of Last Supervisor: Employment Dates From: To: Salary Start: Final: Complete Address: Phone Number: Your Last Job Title: Reason for Leaving (be specific): List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company","Employment Application Form","6","https://templates.business-in-a-box.com/imgs/1000px/employment-application-form-D571.png","https://templates.business-in-a-box.com/imgs/250px/571.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#571.xml",{"title":93,"description":6},"employment application form",[95,97,99],{"label":18,"url":96},"human-resources",{"label":21,"url":98},"hire-employee",{"label":100,"url":101},"Business Checklists","business-checklists","/template/employment-application-form-D571",{"description":104,"descriptionCustom":6,"label":105,"pages":106,"size":9,"extension":10,"preview":107,"thumb":108,"svgFrame":109,"seoMetadata":110,"parents":112,"keywords":117,"url":118},"RECRUITMENT & HIRING POLICY INTRODUCTION The Recruitment and Hiring Policy of [COMPANY NAME] outlines our commitment to fair, ethical, and effective recruitment and hiring practices. This Policy is designed to ensure that the selection of employees is based on merit, qualifications, and suitability for the position, while also promoting diversity and equal opportunity. PURPOSE The purpose of this Policy is to: Define the principles and procedures for recruiting and hiring employees. Promote equal opportunity and diversity in the workplace. Establish guidelines for conducting fair and transparent recruitment processes. EQUAL OPPORTUNITY AND DIVERSITY [COMPANY NAME] is committed to providing equal employment opportunities to all individuals without regard to race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or any other protected status under applicable laws. We value diversity and strive to create a workplace that is inclusive and representative of the communities we serve. VACANCY ANNOUNCEMENTS All job vacancies will be announced internally and externally, where appropriate, to attract a diverse pool of qualified candidates. Vacancy announcements will include essential job requirements, qualifications, responsibilities, and application instructions. RECRUITMENT PROCESS [COMPANY NAME] will conduct recruitment processes that are fair, transparent, and based on merit. All candidates will be evaluated based on their qualifications, skills, and relevant experience. Interview panels or hiring committees will be diverse and trained to conduct objective and bias-free interviews. SELECTION AND OFFER ","Recruitment and Hiring Policy","3","https://templates.business-in-a-box.com/imgs/1000px/recruitment-and-hiring-policy-D13762.png","https://templates.business-in-a-box.com/imgs/250px/13762.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13762.xml",{"title":111,"description":6},"recruitment and hiring policy",[113,114],{"label":18,"url":96},{"label":115,"url":116},"Company Policies","company-policies","recruitment hiring policy","/template/recruitment-and-hiring-policy-D13762",{"description":120,"descriptionCustom":6,"label":121,"pages":122,"size":9,"extension":10,"preview":123,"thumb":124,"svgFrame":125,"seoMetadata":126,"parents":128,"keywords":127,"url":135},"CHECKLIST NEW EMPLOYEE ONBOARDING Preparation Before the First Day: Offer Letter and Employment Agreement Review and finalize the offer letter. Ensure the employment agreement is signed and returned. Welcome Email Send a welcome email with important information. Include details like the start date, time, location, and dress code. Workspace Setup Prepare the employee's workspace, including a desk, computer, phone, and any necessary supplies. Access and Accounts Request IT to set up computer and system access. Create email, software, and network accounts. Training Materials Prepare any training materials, manuals, or guides. Day of Arrival: Welcome Call or Meeting Schedule a welcome call or meeting to introduce the employee to your team and discuss their expectations and goals. Answer any initial questions they may have. Account Setup Help the employee set up their account or profile on your platform. Provide assistance with initial configuration and customization. First Day Orientation: Meet and Greet Welcome the employee and introduce them to the team. Company Overview Provide an overview of the company's history, culture, and values. HR Documentation Complete any remaining HR paperwork, such as tax forms and benefits enrollment. Office Tour Give a tour of the office and introduce facilities, restrooms, kitchen areas, etc. Training and Development: Company Policies and Procedures Conduct an orientation on company policies, including the employee handbook. Safety Training Provide safety guidelines and emergency procedures. Benefits and Compensation: Benefits Enrollment","Checklist New Employee Onboarding","4","https://templates.business-in-a-box.com/imgs/1000px/checklist-new-employee-onboarding-D13617.png","https://templates.business-in-a-box.com/imgs/250px/13617.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13617.xml",{"title":127,"description":6},"checklist new employee onboarding",[129,132],{"label":130,"url":131},"Business Plan Kit","business-plan-kit",{"label":133,"url":134},"Business Procedures","business-procedures","/template/checklist-new-employee-onboarding-D13617",{"description":137,"descriptionCustom":6,"label":138,"pages":8,"size":9,"extension":10,"preview":139,"thumb":140,"svgFrame":141,"seoMetadata":142,"parents":144,"keywords":143,"url":147},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":143,"description":6},"job offer letter long",[145,146],{"label":18,"url":96},{"label":21,"url":98},"/template/job-offer-letter-long-D12769",{"description":149,"descriptionCustom":6,"label":150,"pages":151,"size":9,"extension":10,"preview":152,"thumb":153,"svgFrame":154,"seoMetadata":155,"parents":157,"keywords":156,"url":163},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":156,"description":6},"employment agreement_at will employee",[158,159,160],{"label":18,"url":96},{"label":21,"url":98},{"label":161,"url":162},"Legal Agreements","business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":165,"descriptionCustom":6,"label":166,"pages":106,"size":9,"extension":10,"preview":167,"thumb":168,"svgFrame":169,"seoMetadata":170,"parents":172,"keywords":171,"url":175},"Employee Performance Review Standard Operating Procedure Department: Human Resources Purpose: Before doing the performance review, it's important that managers have already set up goals to their employees. Indeed, performance reviews are valuable for both the employee and the employer. It's a chance for managers to give praise for exceptional work and guidance for any shortcomings. Managers and supervisors should take this opportunity to have an open discussion about the future of the company and the potential for employee growth. Frequency: Quarterly Procedure: Set up goals for employees. Share with the employee how your organization will assess performance. Prepare the meeting. Establish the purpose of the performance review meeting conversation. Be specific and transparent in the meeting. Review the relevant parts of the performance review form. Discuss ideas for development/action plan. Agree upon specific actions to be taken by each of you. Summarize the performance review meeting conversation. Definition/Explanation: Goal: It is imperative that the employee knows exactly what is expected of his or her performance. Your periodic discussions about performance need to focus on these significant portions of the employee's job.","How to Review Employee Performance","https://templates.business-in-a-box.com/imgs/1000px/how-to-review-employee-performance-D12595.png","https://templates.business-in-a-box.com/imgs/250px/12595.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12595.xml",{"title":171,"description":6},"how to review employee performance",[173,174],{"label":130,"url":131},{"label":133,"url":134},"/template/how-to-review-employee-performance-D12595",false,{"seo":178,"reviewer":189,"legal_disclaimer":176,"quick_facts":193,"at_a_glance":195,"personas":199,"variants":220,"glossary":244,"fields":272,"how_to_fill":313,"common_mistakes":349,"faqs":366,"industries":391,"comparisons":408,"diy_vs_pro":421,"related_template_ids_curated":434,"schema":444,"classification":446},{"meta_title":179,"meta_description":180,"primary_keyword":15,"secondary_keywords":181},"Employee Referral Form Template (Free Word)","Free employee referral form template to capture, track, and process internal candidate referrals. Used in 190+ countries. Free Word and PDF download.",[182,183,184,185,186,187,188],"employee referral form template","employee referral form word","employee referral form free","employee referral program form","employee referral submission form","internal referral form template","staff referral form",{"name":190,"credential":191,"reviewed_date":192},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":194,"legal_review_recommended":176,"signature_required":176},"easy",{"what_it_is":196,"when_you_need_it":197,"whats_inside":198},"An Employee Referral Form is a structured document that employees submit to recommend a candidate for an open position at their company. This free Word download gives HR teams a consistent, trackable record of every referral — capturing the referred candidate's details, the referring employee's information, and the relevant open role — so nothing falls through the cracks during the hiring process.\n","Use it any time you run a structured employee referral program and need a formal intake record for each candidate recommendation. It is especially useful when your company offers a referral bonus, since the completed form becomes the paper trail that supports bonus eligibility and payout decisions.\n","Referring employee details, candidate contact information, the position being applied for, the employee's relationship to the candidate, a brief supporting statement, and an acknowledgment of program terms. Together these fields give HR everything needed to log, evaluate, and follow up on each referral without chasing down missing information.\n",[200,204,208,212,216],{"title":201,"use_case":202,"icon_asset_id":203},"HR managers","Standardizing referral intake so every submission includes the same required information","persona-hr-manager",{"title":205,"use_case":206,"icon_asset_id":207},"Small business owners","Running an informal referral program without a dedicated applicant tracking system","persona-small-business-owner",{"title":209,"use_case":210,"icon_asset_id":211},"Recruiting coordinators","Logging and routing referrals to the correct hiring manager for review","persona-recruiter",{"title":213,"use_case":214,"icon_asset_id":215},"Operations directors","Administering a company-wide referral bonus program with consistent documentation","persona-operations-director",{"title":217,"use_case":218,"icon_asset_id":219},"Startup founders","Building an early hiring pipeline from employee networks before investing in external job boards","persona-startup-founder",[221,224,228,232,236,240],{"situation":222,"recommended_template":38,"slug":223},"Tracking referral bonus eligibility and payout status","employee-referral-program-policy-D13676",{"situation":225,"recommended_template":226,"slug":227},"Logging multiple referrals across open requisitions in a spreadsheet","Recruitment Tracker","recruitment-tracker-D13476",{"situation":229,"recommended_template":230,"slug":231},"Collecting a full application from the referred candidate directly","Job Application Form","employment-application-form-D571",{"situation":233,"recommended_template":234,"slug":235},"Formally requesting a professional reference for an existing candidate","Employment Reference Request Letter","request-for-employment-reference-D498",{"situation":237,"recommended_template":238,"slug":239},"Documenting the full hiring process from posting to offer","Recruitment Plan","recruitment-and-hiring-policy-D13762",{"situation":241,"recommended_template":242,"slug":243},"Onboarding a hired referral candidate on their first day","New Employee Onboarding Checklist","checklist-new-employee-onboarding-D13617",[245,248,251,254,257,260,263,266,269],{"term":246,"definition":247},"Referral Bonus","A cash or non-cash reward paid to an employee whose referred candidate is hired and completes a defined tenure period — typically 30 to 90 days.",{"term":249,"definition":250},"Referring Employee","The current employee who recommends a candidate for an open position and submits the referral form on their behalf.",{"term":252,"definition":253},"Requisition Number","A unique identifier assigned to an open job posting, used to match each referral to the correct vacancy in the applicant tracking system.",{"term":255,"definition":256},"Relationship Disclosure","A field on the referral form where the employee describes how they know the candidate — former colleague, friend, family member — to flag potential conflicts of interest.",{"term":258,"definition":259},"Tenure Requirement","The minimum number of days a referred hire must remain employed before the referring employee becomes eligible to receive the referral bonus.",{"term":261,"definition":262},"Applicant Tracking System (ATS)","Software HR teams use to log, sort, and manage job applications and candidates throughout the recruiting pipeline.",{"term":264,"definition":265},"Conflict of Interest","A situation where an employee's personal relationship with a candidate could improperly influence the hiring decision or create a perception of unfair advantage.",{"term":267,"definition":268},"Internal Mobility","Movement of existing employees into new roles within the same organization, distinct from external referrals but sometimes managed through the same intake process.",{"term":270,"definition":271},"Hiring Manager","The person responsible for the open role who evaluates referred candidates and makes the final hiring recommendation.",[273,278,283,288,293,298,303,308],{"name":274,"plain_english":275,"sample_language":276,"common_mistake":277},"Referring employee information","Full name, job title, department, and contact details of the employee submitting the referral.","Referring Employee: [FULL NAME] | Title: [JOB TITLE] | Department: [DEPARTMENT] | Email: [EMAIL ADDRESS]","Collecting only a first name or email alias. Without a full name and department, HR cannot verify program eligibility or process a bonus payment.",{"name":279,"plain_english":280,"sample_language":281,"common_mistake":282},"Position referred for","The specific job title and requisition number the employee believes the candidate is suited for.","Position Title: [JOB TITLE] | Requisition #: [REQ-XXXX] | Department: [DEPARTMENT]","Leaving this field blank or writing 'any open role.' Referrals without a specific position attached are difficult to route and often deprioritized by hiring managers.",{"name":284,"plain_english":285,"sample_language":286,"common_mistake":287},"Candidate contact information","The referred candidate's full name, email address, phone number, and current employer or title if known.","Candidate Name: [FULL NAME] | Email: [EMAIL] | Phone: [PHONE NUMBER] | Current Employer: [EMPLOYER NAME]","Submitting a referral with only a LinkedIn URL and no direct contact information, making it impossible for HR to reach the candidate without going back to the referring employee.",{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Relationship to candidate","How the referring employee knows the candidate — former colleague, professional contact, personal acquaintance, or family member.","Relationship: [Former colleague at COMPANY NAME / Professional contact / Other: DESCRIBE]","Skipping this field entirely. Undisclosed family relationships are the most common source of referral program disputes and perceived favoritism complaints.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Candidate's relevant experience and skills","A brief summary of why the employee believes the candidate is qualified — key skills, years of experience, and notable achievements.","The candidate has [X] years of experience in [FIELD/SKILL]. Notable background: [BRIEF DESCRIPTION]. I believe they are a strong fit because [REASON].","Writing a one-line endorsement like 'great person, would recommend.' Substantive skill summaries help hiring managers make a faster, more informed decision on whether to advance the candidate.",{"name":299,"plain_english":300,"sample_language":301,"common_mistake":302},"Resume or LinkedIn profile attachment","A field to attach the candidate's current resume or provide a link to their professional profile.","Resume attached: [YES / NO] | LinkedIn URL: [URL] | Portfolio or other link: [URL]","Making the resume field mandatory and rejecting referrals where the candidate hasn't shared a resume yet. A flexible attach-or-link approach captures more quality referrals earlier.",{"name":304,"plain_english":305,"sample_language":306,"common_mistake":307},"Date of submission","The date the employee completed and submitted the form, used to establish bonus eligibility timelines.","Date of Referral Submission: [MM/DD/YYYY]","Allowing the date field to be left blank. Without a submission date, determining whether the referral was made before or after a candidate applied independently becomes a dispute.",{"name":309,"plain_english":310,"sample_language":311,"common_mistake":312},"Program terms acknowledgment","A checkbox or signature line confirming the referring employee has read and agrees to the referral program's eligibility rules, including the tenure requirement for bonus payout.","I confirm that I have read and understood the Employee Referral Program policy, including bonus eligibility and tenure requirements. Signature: [SIGNATURE] | Date: [DATE]","Omitting any acknowledgment of program terms. When bonus disputes arise, the absence of a signed acknowledgment makes it nearly impossible to enforce eligibility conditions.",[314,319,324,329,334,339,344],{"step":315,"title":316,"description":317,"tip":318},1,"Identify the open position before submitting","Look up the specific job title and requisition number on your company's internal job board or by asking HR. Referrals tied to a specific requisition are processed faster than general nominations.","Bookmark your company's internal job board so you can check open roles before recommending a contact.",{"step":320,"title":321,"description":322,"tip":323},2,"Enter your employee details accurately","Fill in your full legal name, job title, department, and work email address. This information is used to verify your program eligibility and to route the bonus payment if the candidate is hired.","Use the same name that appears on your company payroll records to avoid a mismatch at bonus processing.",{"step":325,"title":326,"description":327,"tip":328},3,"Complete the candidate's contact information","Provide the candidate's full name, personal email address, and phone number. Confirm with the candidate beforehand that they consent to being contacted by HR.","Get the candidate's permission before submitting the form — an unexpected call from an unknown employer can create a poor first impression.",{"step":330,"title":331,"description":332,"tip":333},4,"Describe your relationship to the candidate honestly","Select or write the relationship type that most accurately describes how you know the candidate. Disclose any family or close personal relationship — HR uses this to manage conflict-of-interest review, not to disqualify the referral.","Honest disclosure protects both you and the candidate if questions arise later about the hiring process.",{"step":335,"title":336,"description":337,"tip":338},5,"Write a specific skills summary","Summarize the candidate's most relevant experience, key skills, and one or two concrete achievements in three to five sentences. Tie their background directly to the requirements of the open role.","Reference specific skills from the job posting — matching your summary to the job description helps the hiring manager evaluate fit immediately.",{"step":340,"title":341,"description":342,"tip":343},6,"Attach a resume or provide a profile link","Attach the candidate's current resume as a PDF or Word file, or paste a link to their LinkedIn profile. If the candidate hasn't shared a resume yet, note that one is forthcoming.","A PDF resume is preferred over Word — formatting stays intact and the file can be uploaded directly to most applicant tracking systems.",{"step":345,"title":346,"description":347,"tip":348},7,"Sign the program acknowledgment and submit","Read the referral program terms, check the acknowledgment box or sign the signature line, record the submission date, and submit the completed form to HR via email or your internal HR portal.","Keep a copy of the submitted form for your own records in case a bonus eligibility question comes up months later.",[350,354,358,362],{"mistake":351,"why_it_matters":352,"fix":353},"Submitting without a specific open role","General nominations with no position attached sit in an inbox for weeks. HR cannot route or evaluate them without knowing which hiring manager to contact.","Always check the internal job board first and include the job title and requisition number before submitting the form.",{"mistake":355,"why_it_matters":356,"fix":357},"Not disclosing the relationship to the candidate","Undisclosed personal or family relationships are the leading cause of referral program disputes and fairness complaints from other employees.","Complete the relationship field honestly on every submission. HR uses it to flag recusals, not to reject the referral.",{"mistake":359,"why_it_matters":360,"fix":361},"Omitting a submission date","Without a date, you cannot prove the referral was made before the candidate applied independently — which is often the key condition for bonus eligibility.","Date every submission at the time of filing and confirm the date is recorded in the copy HR acknowledges receiving.",{"mistake":363,"why_it_matters":364,"fix":365},"Writing a vague skills endorsement","One-line endorsements like 'great person, highly recommend' give hiring managers no basis to prioritize the referral over other candidates in the pipeline.","Write three to five sentences linking the candidate's specific skills and experience to the requirements of the open position.",[367,370,373,376,379,382,385,388],{"question":368,"answer":369},"What is an employee referral form?","An employee referral form is a structured document that a current employee submits to recommend a candidate for an open position at their company. It captures the referring employee's details, the candidate's contact information, the specific role being applied for, and a summary of the candidate's relevant qualifications. HR uses the completed form to log the referral, route it to the hiring manager, and establish bonus eligibility if the candidate is hired.\n",{"question":371,"answer":372},"Why do companies use employee referral programs?","Referred candidates typically take fewer days to hire, cost less to recruit, and stay longer than candidates sourced through job boards or agencies. Employees vouch for people they know personally or professionally, which acts as an informal pre-screen. A standardized referral form makes the program consistent, auditable, and fair — and gives HR the documentation needed to administer bonus payouts without disputes.\n",{"question":374,"answer":375},"What information should an employee referral form include?","At minimum: the referring employee's name, title, and department; the open position and requisition number; the candidate's name, email, and phone; the employee's relationship to the candidate; a brief skills summary; a resume attachment or profile link; the submission date; and an acknowledgment of the program's eligibility terms. Missing any of these commonly delays processing or creates bonus disputes later.\n",{"question":377,"answer":378},"Does an employee referral form need to be signed?","A formal signature is not legally required, but most HR teams include a program-terms acknowledgment that the employee signs or checks. This acknowledgment confirms the employee understands the tenure requirement for bonus payout and that the referral is their own submission — not a duplicate from another employee for the same candidate.\n",{"question":380,"answer":381},"When does a referring employee receive their referral bonus?","Bonus timing depends entirely on your company's referral program policy. The most common structure pays the bonus in two installments: half at the referred hire's start date and half after the new hire completes a 90-day tenure period. The referral form's submission date is the anchor point for establishing eligibility, which is why dating the form accurately at submission matters.\n",{"question":383,"answer":384},"Can an employee refer a family member?","Most referral programs allow family referrals but require the employee to disclose the relationship on the form. HR then ensures the referring employee is not involved in the hiring decision for that candidate. Failing to disclose a family relationship is typically grounds for forfeiting the bonus, even if the hire proceeds.\n",{"question":386,"answer":387},"What happens if two employees refer the same candidate?","Most programs award the bonus to whichever employee submitted the referral form first — which is why the submission date is critical. Some policies split the bonus or award it only if neither employee is the candidate's direct supervisor. Your referral program policy document should define the tie-breaking rule explicitly to avoid disputes.\n",{"question":389,"answer":390},"How long should HR retain completed referral forms?","Retain referral forms for at least as long as you retain other recruiting records — typically one to three years in the US, depending on applicable recordkeeping requirements. Forms tied to a bonus payout should be kept until the full bonus is paid and the relevant payroll period is closed. Store them alongside the candidate's application file for easy cross-reference.\n",[392,396,400,404],{"industry":393,"icon_asset_id":394,"specifics":395},"Technology / SaaS","industry-saas","High-volume hiring pipelines make referrals a primary sourcing channel; referral bonuses for engineering and product roles commonly range from $2,000 to $10,000.",{"industry":397,"icon_asset_id":398,"specifics":399},"Professional Services","industry-professional-services","Firms rely heavily on employee networks for culture-fit screening; referral forms often include a field for the candidate's billable-skills area or practice group.",{"industry":401,"icon_asset_id":402,"specifics":403},"Healthcare","industry-healthtech","Credentialing and licensing requirements make referrals from clinicians especially valuable; forms typically include a field for the candidate's license type and state.",{"industry":405,"icon_asset_id":406,"specifics":407},"Retail / Hospitality","industry-retail","High turnover makes referral programs a cost-effective sourcing tool; forms are often simplified to one page and available in multiple languages for diverse workforces.",[409,412,415,418],{"vs":230,"vs_template_id":410,"summary":411},"job-application-form-D13674","A job application form is completed by the candidate and captures their full work history, education, and self-reported qualifications. An employee referral form is completed by a current employee on the candidate's behalf and focuses on the endorsement and relationship context. Both are typically used together — the referral form triggers HR outreach; the application form follows once the candidate is contacted.",{"vs":238,"vs_template_id":413,"summary":414},"recruitment-plan-D12816","A recruitment plan is a strategic document outlining how an organization will source, evaluate, and hire candidates for multiple open roles over a defined period. An employee referral form is a single transactional intake record for one candidate nomination. The referral form feeds into the broader process the recruitment plan describes.",{"vs":234,"vs_template_id":416,"summary":417},"D{PLACEHOLDER_ID}","An employment reference request letter is sent by HR to a third-party contact — former manager, colleague — to verify a candidate's background after they have already applied. An employee referral form is an internal document submitted before or alongside the application to introduce the candidate in the first place. References verify; referrals introduce.",{"vs":242,"vs_template_id":419,"summary":420},"new-employee-onboarding-checklist-D13413","An onboarding checklist is used after a hiring decision is made to prepare the new employee's first weeks. An employee referral form is used at the beginning of the recruiting funnel to introduce a candidate. The referral form starts the pipeline; the onboarding checklist closes it.",{"use_template":422,"template_plus_review":426,"custom_drafted":430},{"best_for":423,"cost":424,"time":425},"Any company running an employee referral program that needs a consistent, ready-to-use intake form","Free","5 minutes to customize, 3 minutes per submission",{"best_for":427,"cost":428,"time":429},"Companies adding custom bonus eligibility conditions, conflict-of-interest disclosures, or multi-language versions","$0–$100 (HR advisor or legal counsel review)","1–2 hours",{"best_for":431,"cost":432,"time":433},"Large enterprises integrating the form into an ATS or HRIS with automated routing and bonus tracking","$500–$2,000+ (HR tech configuration or custom development)","1–2 weeks",[231,239,243,435,436,437,438,439,440,441,442,443],"job-offer-letter-long-D12769","employment-agreement_at-will-employee-D541","employee-handbook-D712","how-to-review-employee-performance-D12595","barista-job-description-D13535","training-evaluation-form-D13891","employee-dismissal-letter-D508","non-disclosure-agreement-nda-D12692","independent-contractor-agreement-D160",{"emit_how_to":445,"emit_defined_term":445},true,{"primary_folder":96,"secondary_folder":447,"document_type":448,"industry":449,"business_stage":450,"tags":451,"confidence":456},"recruiting-and-hiring","form","general","all-stages",[452,453,454,448,455],"recruiting","hiring","hr","employee-referral",0.95,"\u003Ch2>What is an Employee Referral Form?\u003C/h2>\n\u003Cp>An \u003Cstrong>Employee Referral Form\u003C/strong> is a structured intake document that a current employee submits to recommend a candidate for an open position at their company. It captures the referring employee's identity and department, the candidate's contact details, the specific role they are being recommended for, the nature of the relationship between the two parties, and a brief summary of the candidate's relevant qualifications. HR teams use completed forms to log each nomination, route it to the right hiring manager, and create the paper trail needed to administer referral bonus payments accurately.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a standardized referral form, employee referral programs break down quickly. Nominations arrive by email, Slack message, or hallway conversation — with missing contact details, no position specified, and no submission date to anchor bonus eligibility. When a referred candidate is hired and a bonus dispute follows, there is no record to resolve it. A consistent referral form fixes all of these problems at once: every submission captures the same required fields, HR can process referrals without chasing down missing information, and the submission date creates a clear, defensible record if two employees claim credit for the same candidate. This template gives you a professional, ready-to-use form you can customize in minutes and distribute to your entire workforce today.\u003C/p>\n",1781185984952]