[{"data":1,"prerenderedAt":524},["ShallowReactive",2],{"document-employee-photo-and-recording-release-D1042":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":36,"customDescModule":178,"customdescription":6,"mdFm":179,"mdProseHtml":523},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":15,"keywords":22},"EMPLOYEE PHOTO AND RECORDING RELEASE This Employee Photo and Recording Release (the \"Release\") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Company\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address located: [COMPLETE ADDRESS] TERMS In consideration of my employment with the Company and as part of the services being furnished by me to said Company, and/or in consideration of [AMOUNT], I hereby give my consent to the photographing of myself and to the recording of my voice. The Company is hereby authorized to use or cause to be used said still photographs or motion picture footage, recordings of my voice and my name for advertising, publicity, commercial or other business purposes. Said photographs and/or recordings may be used singularly or in conjunction with other photographs and/or recordings",null,"Employee Photo and Recording Release","2",33,"doc","https://templates.business-in-a-box.com/imgs/1000px/employee-photo-and-recording-release-D1042.png","https://templates.business-in-a-box.com/imgs/250px/1042.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1042.xml",{"title":6,"description":6},[16,19],{"label":17,"url":18},"Legal Agreements","/templates/business-legal-agreements/",{"label":20,"url":21},"Release Agreements","/templates/release-agreement/","employee photo recording release","Employee Photo and Recording Release Template","https://templates.business-in-a-box.com/imgs/400px/1042.png","https://templates.business-in-a-box.com/imgs/600px/1042.png",[27,16,19],{"label":28,"url":29},"Templates","/templates/",[31,32,33],{"label":28,"url":29},{"label":17,"url":18},{"label":34,"url":35},"Transfers Terminations & Releases","/templates/transfers-terminations-and-releases/",[37,41,45,49,53,57,61,65,69,73,77,81,85,105,120,135,148,163],{"label":38,"url":39,"thumb":40,"extension":10},"Employee Reference Release Agreement","/template/employee-reference-release-agreement-D674","https://templates.business-in-a-box.com/imgs/250px/674.png",{"label":42,"url":43,"thumb":44,"extension":10},"Press Release Promotion of Employee","/template/press-release-promotion-of-employee-D1406","https://templates.business-in-a-box.com/imgs/250px/1406.png",{"label":46,"url":47,"thumb":48,"extension":10},"Authorization, Waiver, and Release for Employee Credit Report","/template/authorization-waiver-and-release-for-employee-credit-report-D530","https://templates.business-in-a-box.com/imgs/250px/530.png",{"label":50,"url":51,"thumb":52,"extension":10},"Photo License Agreement","/template/photo-license-agreement-D14031","https://templates.business-in-a-box.com/imgs/250px/14031.png",{"label":54,"url":55,"thumb":56,"extension":10},"Mutual Release","/template/mutual-release-D1043","https://templates.business-in-a-box.com/imgs/250px/1043.png",{"label":58,"url":59,"thumb":60,"extension":10},"Unilateral Liability Release","/template/unilateral-liability-release-D1045","https://templates.business-in-a-box.com/imgs/250px/1045.png",{"label":62,"url":63,"thumb":64,"extension":10},"Recording Studio Business Plan","/template/recording-studio-business-plan-D12037","https://templates.business-in-a-box.com/imgs/250px/12037.png",{"label":66,"url":67,"thumb":68,"extension":10},"Employee Handbook","/template/employee-handbook-D712","https://templates.business-in-a-box.com/imgs/250px/712.png",{"label":70,"url":71,"thumb":72,"extension":10},"Release and Permission to Use Testimonial and Photographs","/template/release-and-permission-to-use-testimonial-and-photographs-D5211","https://templates.business-in-a-box.com/imgs/250px/5211.png",{"label":74,"url":75,"thumb":76,"extension":10},"Post-Employment Information Release Agreement","/template/post-employment-information-release-agreement-D679","https://templates.business-in-a-box.com/imgs/250px/679.png",{"label":78,"url":79,"thumb":80,"extension":10},"Employee Meal Policy","/template/employee-meal-policy-D13670","https://templates.business-in-a-box.com/imgs/250px/13670.png",{"label":82,"url":83,"thumb":84,"extension":10},"Employee Rewards Policy","/template/employee-rewards-policy-D13677","https://templates.business-in-a-box.com/imgs/250px/13677.png",{"description":86,"descriptionCustom":6,"label":87,"pages":88,"size":89,"extension":10,"preview":90,"thumb":91,"svgFrame":92,"seoMetadata":93,"parents":95,"keywords":94,"url":104},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7",513,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":94,"description":6},"employment agreement_at will employee",[96,99,102],{"label":97,"url":98},"Human Resources","human-resources",{"label":100,"url":101},"Hire an Employee","hire-employee",{"label":17,"url":103},"business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":106,"descriptionCustom":6,"label":107,"pages":108,"size":89,"extension":10,"preview":109,"thumb":110,"svgFrame":111,"seoMetadata":112,"parents":114,"keywords":113,"url":119},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":113,"description":6},"non disclosure agreement nda",[115,116],{"label":17,"url":103},{"label":117,"url":118},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":121,"descriptionCustom":6,"label":122,"pages":123,"size":124,"extension":10,"preview":125,"thumb":126,"svgFrame":127,"seoMetadata":128,"parents":129,"keywords":133,"url":134},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[130],{"label":131,"url":132},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":136,"descriptionCustom":6,"label":137,"pages":138,"size":89,"extension":10,"preview":139,"thumb":140,"svgFrame":141,"seoMetadata":142,"parents":144,"keywords":143,"url":147},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","1","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":143,"description":6},"job offer letter long",[145,146],{"label":97,"url":98},{"label":100,"url":101},"/template/job-offer-letter-long-D12769",{"description":149,"descriptionCustom":6,"label":150,"pages":151,"size":152,"extension":10,"preview":153,"thumb":154,"svgFrame":155,"seoMetadata":156,"parents":157,"keywords":161,"url":162},"EMPLOYMENT AGREEMENT FOR AN EXECUTIVE This Employment Agreement for an Executive (the \"Agreement\") is made and effective this [Date], BETWEEN: [EXECUTIVE NAME] (the \"Executive\"), an individual with his main address at: AND: [COMPANY NAME] (the \"Company\"), an entity organized and existing under the laws of the [STATE/PROVINCE], with its head office located at: Recitals In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Company hereby employs the Executive and the Executive hereby agrees to perform services as an Executive of the Company, upon the following terms and conditions: TERM The Company hereby employs Executive to serve as [position] and to serve in such additional or different position or positions as the Company may determine in its sole discretion. The term of employment shall be for a period of [NUMBER] years (\"Employment Period\") to commence on [DATE], unless earlier terminated as set forth herein. The effective date of this Agreement shall be the date first set forth above, and it shall continue in effect until the earlier of: The effective date of any subsequent employment agreement between the Company and the Executive; The effective date of any termination of employment as provided elsewhere herein; or [NUMBER] year(s) from the effective date hereof, provided, that this Employment Agreement shall automatically renew for successive periods of [NUMBER] years each unless either party gives written notice to other that it does not wish to automatically renew this Agreement, which written notice must be received by the other party no less than [NUMBER] days and no more than [NUMBER] days prior to the expiration of the applicable term. Duties and Responsibilities Executive will be reporting to [IDENTIFY]. Within the limitations established by the By-laws of the Company, the Executive shall have each and all of the duties and responsibilities of that position and such other or different duties on behalf of the Company, as may be assigned from time to time by [identify what person or body may assign additional responsibilities]. Location The initial principal location at which Executive shall perform services for the Company shall be [location]. Acceptance of Employment Executive accepts employment with the Company upon the terms set forth above and agrees to devote all Executive's time, energy and ability to the interests of the Company, and to perform Executive's duties in an efficient, trustworthy and business-like manner. Devotion of Time to Employment The Executive shall devote the Executive's best efforts and substantially all of the Executive's working time to performing the duties on behalf of the Company. The Executive shall provide services during the normal business hours of the Company as determined by the Company. Reasonable amounts of time may be allotted to personal or outside business, charitable and professional activities and shall not constitute a violation of this Agreement provided such activities do not materially interfere with the services required to be rendered hereunder. QUALIFICATIONS The Executive shall, as a condition of this Agreement, satisfy all of the qualification that are reasonably and in good faith established by the Board of Directors. Compensation Base Salary Executive shall be paid a base salary (\"Base Salary\") at the annual rate of [salary], payable in bi-weekly installments consistent with Company's payroll practices. The annual Base Salary shall be reviewed on or before [DATE] of each year, unless Executive's employment hereunder shall have been terminated earlier pursuant to this Agreement, starting on [agreed upon date] by the Board of Directors of the Company to determine if such Base Salary should be increased for the following year in recognition of services to the Company. In consideration of the services under this Agreement, Executive shall be paid the aggregate of basic compensation, bonus and benefits as hereinafter set forth. Payment Payment of all compensation to Executive hereunder shall be made in accordance with the relevant Company policies in effect from time to time, including normal payroll practices. Bonus From time to time, the Company may pay to Executive a bonus out of net revenues of the Company. Payment of any bonus compensation shall be at the sole discretion of the Board of Directors or the Executive committee of the Board of Directors and the Executive shall have no entitlement to such amount absent a decision by the Company as aforesaid to make such bonus compensation. Executive shall also be entitled to a bonus determined as follows: [DESCRIBE] Benefits The Company shall provide Executive with such benefits as are provided to other senior management Of the Company. Benefits shall include at a minimum (i) paid vacation of [NUMBER] days per year, at such times as approved by the Board of Directors, (ii) health insurance coverage under the same terms as offered to other Executives of the Company, (iii) retirement and profit sharing programs as offered to other Executives of the Company, (iv) paid holidays as per the Company's policies, and (v) such other benefits and perquisites as are approved by the Board of Directors. The Company has the right to modify conditions of participation, terminate any benefit, or change insurance plans and other providers of such benefits in its sole discretion. The Executive shall be reimbursed for out of pocket expenses that are pre-approved by the Company, subject to the Company's policies and procedures therefore, and only for such items that are a necessary and integral part of the Executive's job functions. NonDeductible Compensation In the event a deduction shall be disallowed by the Internal Revenue Service or a court of competent jurisdiction for federal income tax purposes for all or any part of the payment made to Executive by the Company or any other shareholder or Executive of the Company, shall be required by the Internal Revenue Service to pay a deficiency on account of such disallowance, then Executive shall repay to the Company or such other individual required to make such payment, an amount equal to the tax imposed on the disallowed portion of such payment, plus any and all interest and penalties paid with respect thereto. The Company or other party required to make payment shall not be required to defend any proposed disallowance or other action by the Internal Revenue Service or any other state, federal, or local taxing authorities. Withholding All sums payable to Executive under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. Other Employment Benefits Business Expenses Upon submission of itemized expense statements in the manner specified by the Company, Executive shall be entitled to reimbursement for reasonable travel and other reasonable business expenses duly incurred by Executive in the performance of his duties under this Agreement. Benefit Plans Executive shall be entitled to participate in the Company's medical and dental plans, life and disability insurance plans and retirement plans pursuant to their terms and conditions. Executive shall be entitled to participate in any other benefit plan offered by the Company to its Executives during the term of this Agreement (other than stock option or stock incentive plans, which are governed by Section 3(d) below). Nothing in this Agreement shall preclude the Company or any affiliate of the Company from terminating or amending any Executive benefit plan or program from time to time. Vacation Executive shall be entitled to [agreed upon number of time] weeks of vacation each year of full employment, exclusive of legal holidays, as long as the scheduling of Executive's vacation does not interfere with the Company's normal business operations.","Employment Agreement Executive","12",97,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_executive-D543.png","https://templates.business-in-a-box.com/imgs/250px/543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#543.xml",{"title":6,"description":6},[158,159,160],{"label":97,"url":98},{"label":100,"url":101},{"label":17,"url":103},"employment agreement executive","/template/employment-agreement-executive-D543",{"description":164,"descriptionCustom":6,"label":165,"pages":166,"size":89,"extension":10,"preview":167,"thumb":168,"svgFrame":169,"seoMetadata":170,"parents":172,"keywords":171,"url":177},"REMOTE WORK AGREEMENT This Remote Work Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [NAME OF THE EMPLOYER], (the \"Employer\" or \"Company\"), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [NAME OF THE EMPLOYEE], (the \"Employee\"), an individual with their main address located at: [COMPLETE ADDRESS] Collectively, the Employer and the Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has made an offer to the Employee to work remotely in the capacity of [JOB TITLE] at the Company; NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: APPOINTMENT The Company hereby offers the Employee appointment, and the Employee agrees to serve the Company to work remotely in the capacity of [JOB TITLE] as of [DATE] (the \"Effective Date\"). PROBATION PERIOD The Employee will be on a Probation Period for a period of [MONTHS/DAYS]. The Employee's confirmation as a permanent employee is subject to the Employee making a positive contribution to the Company and is further subject to meeting certain standards and qualifying criteria during the Probation Period. PLACE OF WORK The Employee shall perform their duties at the location of their choice. The Employee will report to the [SPECIFY THE DESIGNATION] on a needs basis in the following manner: [SPECIFY THE MANNER OF COMMUNICATION]. REMOTE WORK While working remotely, the Employee will remain accessible during the remote work. The Employee will check in with the supervisor to discuss status and open issues and be available for video/teleconferences, scheduled on an as-needed basis. The Employee will take rest and meal breaks while working remotely in full compliance with all applicable policies or collective bargaining agreements, and request supervisor approval to use vacation or sick leave. To ensure that the Employee's performance will not suffer in a remote work arrangement, the Employee is advised to choose a quiet and distraction-free working space, have an internet connection that is adequate for their job and dedicate their full attention to their job duties during working hours. Equipment. The Company will provide the Employee with equipment that is essential to their job duties, like laptops and headsets. The Employee will install VPN and company-required software when the Employee receives their equipment. The Employee must keep their equipment password protected, follow all data encryption, protection standards and settings, and refrain from downloading suspicious, unauthorized or illegal software. NOTICE PERIOD During the Probation Period, if the Employee's performance is found to be unsatisfactory or if it does not meet the prescribed criteria, the Employee's employment can be terminated by the Company with [NUMBER OF DAYS] day's notice or salary thereof. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company. DUTIES The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Managing Director and/or his/her nominated deputies may from time to time assign or give to the Employee. [SPECIFY DUTIES] WORKING HOURS The total working hours will be [SPECIFY HOURS] hours on Mondays to Saturdays. It is expected that the Employee will be flexible with the working hours and work such additional hours as might be necessary to efficiently perform duties under this Agreement. The Company reserves the right to change the working days and the working hours. The Employee shall be entitled to leave and holidays as per the Leave Policy of the Company. In the event the Employee is absent from work and unable to perform duties satisfactorily by reason of any injury, illness or other reason acceptable to the Company, the Employee will be entitled to receive salary and other benefits for up to [NUMBER OF DAYS] consecutive working days during any such absence, within a period of 12 consecutive months. REMUNERATION The Employee's starting total monthly gross salary and during the Probation Period will be as per details in the annexure, hereinafter known as Exhibit A. Any bonus is subject to review in accordance with the Company's practice and policies from time to time, however, there shall be no obligation on the Company to increase the salary or award bonuses at any point of time, save and except at its sole discretion. The Company shall pay or refund or procure to be paid or refunded all reasonable travelling and other similar out of pocket expenses necessarily and incurred by the Employee wholly in the proper performance of duties, subject to production by the Employee of such evidence of the expenses as the Company may reasonably require. The Employee will be required to fill in the claims forms in which the Employee shall provide the correct information of the expenses incurred. CONFIDENTIALITY AND INTELLECTUAL PROPERTY If at any time during the Employee's employment under this Agreement, the Employee participates in the making or discovery of any Intellectual Property directly or indirectly relating to or capable of being used by the Company, full details of the Intellectual Property shall immediately be disclosed in writing by the Employee to the Company and the Intellectual Property shall be the absolute property of the Company. At the request and expense of the Company, the Employee shall give and supply all such information, data, drawings, and assistance as may be necessary or in the opinion of the Company desirable to enable the Company to exploit the Intellectual Property to the best advantage as decided by the Company. The Employee shall execute all documents and do all things which may, in the opinion of the Company, be necessary or desirable for obtaining copyright, design or other protection for the Intellectual Property and for vesting the same in the Company, as the Company may direct. As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of Employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during employment with the Company nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company or any company of the Group to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects relating to the Employee in the course of employment, for the purpose of the Company's administration and management of its employees, its business and to comply with applicable procedures, laws and regulations. ","Remote Work Agreement","8","https://templates.business-in-a-box.com/imgs/1000px/remote-work-agreement-D13282.png","https://templates.business-in-a-box.com/imgs/250px/13282.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13282.xml",{"title":171,"description":6},"remote work agreement",[173,174],{"label":97,"url":98},{"label":175,"url":176},"Company Policies","company-policies","/template/remote-work-agreement-D13282",false,{"seo":180,"reviewer":193,"legal_disclaimer":197,"quick_facts":198,"at_a_glance":200,"personas":204,"variants":229,"glossary":255,"clauses":286,"how_to_fill":337,"common_mistakes":378,"faqs":403,"industries":431,"comparisons":448,"diy_vs_lawyer":465,"jurisdictions":478,"related_template_ids_curated":499,"schema":510,"classification":511},{"meta_title":181,"meta_description":182,"primary_keyword":183,"secondary_keywords":184},"Employee Photo and Recording Release Template (Free Word)","Free employee photo and recording release template. Covers image, video, and audio consent for marketing, training, and internal use. Used in 190+ countries. Free Word and PDF download.","employee photo and recording release",[185,186,187,188,189,190,191,192],"employee photo release form","employee recording release template","employee photo release template word","employee image consent form","employee video release form","photo and video release form for employees","employee media release form","staff photo consent form",{"name":194,"credential":195,"reviewed_date":196},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":199,"legal_review_recommended":197,"signature_required":197,"notarization_required":178},"medium",{"what_it_is":201,"when_you_need_it":202,"whats_inside":203},"An Employee Photo and Recording Release is a legally binding consent document in which an employee grants the employer the right to capture, use, and distribute photographs, video recordings, and audio recordings of that individual for specified business purposes. This free Word download covers all common use cases — marketing materials, training videos, social media, internal communications, and press — and can be edited online and exported as PDF in minutes.\n","Use it before any photo shoot, video production, event recording, or social media campaign that will feature identifiable employees. It is also required when repurposing existing recordings for new channels or audiences beyond the original agreed scope.\n","Consent and grant of rights, description of permitted uses, compensation and consideration, waiver of moral rights and approval rights, duration and territory, revocation conditions, confidentiality, and governing law.\n",[205,209,213,217,221,225],{"title":206,"use_case":207,"icon_asset_id":208},"HR managers","Collecting signed releases from staff before a company photo shoot or video campaign","persona-hr-manager",{"title":210,"use_case":211,"icon_asset_id":212},"Marketing directors","Clearing employee images for use in advertising, social media, and promotional materials","persona-marketing-director",{"title":214,"use_case":215,"icon_asset_id":216},"Corporate communications teams","Documenting consent before publishing employee profiles, testimonials, or event footage","persona-communications-manager",{"title":218,"use_case":219,"icon_asset_id":220},"Training and L&D departments","Obtaining rights to use recorded interviews and on-camera demonstrations in e-learning modules","persona-operations-director",{"title":222,"use_case":223,"icon_asset_id":224},"Small business owners","Protecting the business when featuring staff in website photos or promotional videos","persona-small-business-owner",{"title":226,"use_case":227,"icon_asset_id":228},"Startup founders","Establishing a media consent baseline before the company's first brand photography session","persona-startup-founder",[230,234,237,241,244,247,251],{"situation":231,"recommended_template":232,"slug":233},"One-time photo shoot with no anticipated future use","Employee Photo Release (Single Use)","employee-photo-and-recording-release-D1042",{"situation":235,"recommended_template":236,"slug":233},"Ongoing blanket consent for all future media across the employment term","Employee Photo and Recording Release (Perpetual)",{"situation":238,"recommended_template":239,"slug":240},"Third-party contractor or freelancer appearing in company media","Independent Contractor Photo Release","acknowledgment-of-independent-contractor-D138",{"situation":242,"recommended_template":243,"slug":233},"Minor employee or work-study participant","Minor Photo Release (with Parental Consent)",{"situation":245,"recommended_template":246,"slug":233},"External event attendees captured in company recordings","Event Photography and Recording Release",{"situation":248,"recommended_template":249,"slug":250},"Customer or client testimonial video","Client Video Testimonial Release","release-and-permission-to-use-testimonial-and-photographs-D5211",{"situation":252,"recommended_template":253,"slug":254},"Employee appearing in a paid advertisement or sponsored post","Talent Release Agreement","talent-release-form-D13886",[256,259,262,265,268,271,274,277,280,283],{"term":257,"definition":258},"Right of Publicity","An individual's legal right to control the commercial use of their name, likeness, image, and voice — recognized by statute or common law in most jurisdictions.",{"term":260,"definition":261},"Likeness","A visual or audible representation of a person, including photographs, video, illustrations, caricatures, or voice recordings identifiable as that individual.",{"term":263,"definition":264},"Moral Rights","Rights that allow a creator or subject to object to modifications of their image or recordings that damage their reputation, recognized in many jurisdictions but commonly waived in commercial release forms.",{"term":266,"definition":267},"Perpetual License","A grant of rights with no fixed end date, allowing the licensee to use the subject material indefinitely unless the agreement is terminated on specific grounds.",{"term":269,"definition":270},"Consideration","Something of value exchanged between parties to make a contract legally binding — in employment releases, this is typically continued employment, a nominal payment, or an explicit acknowledgment.",{"term":272,"definition":273},"Waiver of Approval Rights","A clause in which the employee agrees not to review, pre-approve, or demand changes to the final edited content before publication.",{"term":275,"definition":276},"Revocation","The act of withdrawing consent previously granted; most employment releases limit or eliminate the right to revoke once content has been published or produced.",{"term":278,"definition":279},"Territory","The geographic scope in which the employer may use the recorded material — typically 'worldwide' for digital and social media purposes.",{"term":281,"definition":282},"Work Made for Hire","A legal doctrine under which creative content produced by an employee within the scope of employment is owned by the employer, not the individual — distinct from consent to appear.",{"term":284,"definition":285},"Sensitive Personal Data","Categories of personal data afforded heightened protection under privacy law — including biometric data derived from facial recognition of employee photographs in jurisdictions such as Illinois and the EU.",[287,292,297,302,307,312,317,322,327,332],{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Parties and identification","Names the employer as the entity receiving rights and the employee as the individual granting them, with enough identifying detail to avoid ambiguity.","This Release is entered into as of [DATE] between [EMPLOYER LEGAL NAME], a [STATE] [ENTITY TYPE] ('Company'), and [EMPLOYEE FULL NAME], whose signature appears below ('Employee').","Using a trade name or 'the company' without the registered legal entity name — making the release unenforceable against the correct corporate party in a dispute.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Grant of rights","The core consent clause in which the employee authorizes the employer to photograph, film, and record them and to use, reproduce, and distribute that content.","Employee irrevocably grants to Company the royalty-free, worldwide right to capture, reproduce, edit, publish, and distribute photographs, video recordings, and audio recordings of Employee for the purposes described in this Release.","Limiting the grant only to 'current use cases' without a clause covering derivative works — requiring a new release every time the content is reformatted or repurposed.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Permitted purposes","Specifies the contexts in which the employer may use the content — marketing, training, internal communications, press, social media, etc. — to bound the scope of consent.","Permitted uses include, without limitation: (a) corporate website and social media channels; (b) marketing and advertising materials in any medium; (c) training, onboarding, and e-learning content; (d) press releases and investor materials; (e) internal communications.","Listing permitted uses so narrowly that standard repurposing — such as sharing a training video on LinkedIn — falls outside the release and triggers a fresh consent obligation.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Compensation and consideration","States what the employee receives in exchange for granting rights — critical to make the agreement legally binding.","In consideration of Employee's continued employment and the sum of $[AMOUNT] (receipt of which is acknowledged), Employee agrees to the terms of this Release.","Omitting explicit consideration entirely. Relying on 'employment alone' as consideration is risky in jurisdictions that require fresh consideration for post-hire restrictions — include a nominal payment or explicit written acknowledgment.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Waiver of approval and moral rights","The employee agrees not to demand editorial review of the final content and waives rights to object to how the material is edited or presented.","Employee waives any right to inspect, approve, or receive compensation for Company's use of any content captured under this Release, and to the extent permitted by applicable law, waives all moral rights in such content.","Including a blanket moral rights waiver without the qualifying phrase 'to the extent permitted by applicable law' — moral rights cannot be fully waived in Canada, France, and several other jurisdictions.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Duration and territory","Sets how long the employer may use the content and in which geographic markets.","This Release is granted for a perpetual term throughout the universe in all media now known or hereafter developed, unless earlier terminated in accordance with the Revocation clause.","Omitting 'media now known or hereafter developed' — limiting the release to named current formats and inadvertently excluding future platforms such as AR, VR, or AI-generated derivatives.",{"name":318,"plain_english":319,"sample_language":320,"common_mistake":321},"Revocation and termination","Defines under what circumstances the employee may withdraw consent and what the employer's obligations are for content already in circulation.","Employee may revoke this Release upon 30 days' written notice; however, revocation shall not require Company to recall or destroy content already published or incorporated into produced materials as of the revocation date.","Allowing immediate revocation with no carve-out for content already distributed — creating an obligation to pull live campaigns, published materials, or released training courses.",{"name":323,"plain_english":324,"sample_language":325,"common_mistake":326},"Privacy and sensitive data","Addresses how the employer handles personal data captured in photos and recordings, particularly in jurisdictions with biometric or image-data privacy laws.","Company shall process Employee's personal data captured under this Release in accordance with its Privacy Policy and applicable law, including [GDPR / CCPA / BIPA] where applicable.","No privacy clause at all. Illinois BIPA imposes statutory damages of $1,000–$5,000 per violation for unconsented collection of biometric identifiers — facial geometry extracted from photos qualifies.",{"name":328,"plain_english":329,"sample_language":330,"common_mistake":331},"Governing law and jurisdiction","Specifies which jurisdiction's law controls interpretation and enforcement, and where disputes are resolved.","This Release shall be governed by the laws of [STATE / PROVINCE / COUNTRY], without regard to conflicts-of-law principles. Any dispute shall be resolved exclusively in the courts of [CITY / COUNTY].","Choosing the employer's home state without considering where the employee works. Several states — including California — apply their own right-of-publicity statutes regardless of contractual governing law.",{"name":333,"plain_english":334,"sample_language":335,"common_mistake":336},"Entire agreement and severability","Confirms the release is the complete agreement on this subject and that invalidity of one clause does not void the rest.","This Release constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior discussions. If any provision is found unenforceable, the remaining provisions shall continue in full force.","Omitting severability language. If a broad moral-rights waiver is found unenforceable in a Canadian court, without a severability clause the entire release could be voided rather than just that clause.",[338,343,348,353,358,363,368,373],{"step":339,"title":340,"description":341,"tip":342},1,"Enter the employer's legal entity name and the employee's full name","Use the registered corporate name — not a brand or trade name — in the parties block. Confirm the employee's legal name matches their employment records.","Add the employee's job title and department to the parties block; it makes the release easier to match to HR records if a dispute arises years later.",{"step":344,"title":345,"description":346,"tip":347},2,"Define the permitted purposes specifically","List every current and anticipated use case — website, social media, training videos, paid advertising, press, investor materials, and internal communications. Err toward breadth: it is easier to use less than to go back for a new signature.","Add 'and any other purposes consistent with Company's business operations' as a catch-all after your enumerated list to cover unforeseen uses.",{"step":349,"title":350,"description":351,"tip":352},3,"State the consideration explicitly","Enter a nominal dollar amount (even $1.00) or describe the non-monetary consideration (continued employment plus an additional benefit). Confirm the employee receives and acknowledges it at signing.","For releases signed after the employee's start date, include a small supplemental payment — $25–$100 — to create fresh consideration and avoid enforceability challenges.",{"step":354,"title":355,"description":356,"tip":357},4,"Set the duration and territory","Choose perpetual or a fixed term. For marketing content, perpetual worldwide is standard. For internal training, a fixed term (e.g., 5 years) with renewal is common if employee turnover is high.","If your content will be used in AI training datasets or generative media, add explicit language covering this use now — retrofitting consent is difficult once the content is in a model.",{"step":359,"title":360,"description":361,"tip":362},5,"Add the revocation carve-out for distributed content","Include language confirming that revocation does not require recall of content already published, in production, or incorporated into released materials as of the revocation date.","Specify a minimum notice period of 30 days for revocation so you have time to remove in-progress content before it is published.",{"step":364,"title":365,"description":366,"tip":367},6,"Insert the applicable privacy and data protection references","Identify the privacy laws relevant to the employee's work location — BIPA for Illinois, CCPA for California, GDPR for EU/UK employees — and reference your company's privacy policy.","If you photograph employees in Illinois, collect a signed BIPA-specific consent addendum alongside this release. BIPA is strict-liability and its damages are per-violation.",{"step":369,"title":370,"description":371,"tip":372},7,"Confirm governing law matches the employee's work location","Set the governing law to the jurisdiction where the employee primarily works, not the employer's headquarters, unless they are the same.","For remote employees in multiple states, consider drafting individual releases with state-specific governing law rather than a single blanket form.",{"step":374,"title":375,"description":376,"tip":377},8,"Execute before any content is captured","Both parties must sign the release before the first photo is taken or recording begins. Post-capture signatures create enforceability gaps in jurisdictions requiring prior consent.","Use Business in a Box eSign to timestamp execution and store the signed release alongside the employee's HR file for the duration of the content's use.",[379,383,387,391,395,399],{"mistake":380,"why_it_matters":381,"fix":382},"Obtaining signatures after the photo session","Several state right-of-publicity statutes and GDPR Article 7 require consent to be obtained before personal data is collected — post-session signatures may not satisfy prior-consent requirements.","Build release signing into the pre-shoot or pre-production checklist. No signed release means no recording begins.",{"mistake":384,"why_it_matters":385,"fix":386},"Omitting consideration or relying on employment alone","Courts in some jurisdictions have refused to enforce post-hire restrictions — including releases — where the only consideration was ongoing employment, finding no new benefit was exchanged.","Include a nominal cash payment of $25–$100 or a documented non-monetary benefit and have the employee acknowledge receipt in writing at the time of signing.",{"mistake":388,"why_it_matters":389,"fix":390},"No privacy or biometric data clause for US employees","Illinois BIPA imposes statutory damages of $1,000 per negligent violation and $5,000 per intentional violation per person — facial geometry extracted from photographs qualifies as a biometric identifier.","Add a jurisdiction-specific privacy clause referencing BIPA (Illinois), CCPA (California), or state equivalents, and link to your data retention and deletion schedule.",{"mistake":392,"why_it_matters":393,"fix":394},"Blanket moral-rights waiver without a 'to the extent permitted by law' qualifier","Moral rights cannot be fully waived in Canada, France, Belgium, and several other jurisdictions. An unqualified waiver may void the entire clause or trigger a rights claim from an employee whose image was edited in a way they find objectionable.","Insert 'to the extent permitted by applicable law' immediately before or after any moral-rights waiver language.",{"mistake":396,"why_it_matters":397,"fix":398},"Listing only current media formats as permitted distribution channels","A release that names only 'website, print, and broadcast' does not cover social media, podcasts, AR/VR, or AI training data — creating gaps that require fresh consent as new channels emerge.","Add the phrase 'in all media now known or hereafter developed' to the distribution clause so the release covers future formats without amendment.",{"mistake":400,"why_it_matters":401,"fix":402},"No revocation carve-out for already-published content","Without a carve-out, an employee who revokes consent could demand removal of content already embedded in live ad campaigns, published training courses, or distributed press materials — at significant cost.","Include explicit language stating that revocation takes effect prospectively only and does not obligate the employer to recall or destroy content already in circulation.",[404,407,410,413,416,419,422,425,428],{"question":405,"answer":406},"What is an employee photo and recording release?","An employee photo and recording release is a legally binding consent document in which an employee grants the employer the right to capture and use photographs, video, and audio recordings of that individual for specified business purposes. It defines the scope of permitted uses, the duration and territory of the grant, the consideration exchanged, and what happens if the employee later wishes to withdraw consent. Without it, using an employee's likeness in marketing or public materials exposes the employer to right-of-publicity and privacy claims.\n",{"question":408,"answer":409},"Is a photo and recording release legally required?","No single federal law requires employers to obtain a written release before photographing employees in the US, but most states recognize a right of publicity that requires consent for commercial use of a person's likeness. In the EU and UK, GDPR and the UK Data Protection Act classify photographs as personal data requiring a lawful basis — typically explicit consent — before processing. For any commercial, marketing, or public-facing use, a signed release is the safest and most defensible approach in every major jurisdiction.\n",{"question":411,"answer":412},"Can an employer require employees to sign a photo release?","In most US jurisdictions, an employer can make signing a photo release a condition of employment, particularly if the requirement is disclosed at hiring. However, employees generally retain the right to refuse consent for uses that go beyond their job description or that are not reasonably related to business operations. In the EU and UK, consent must be freely given, meaning conditioning employment on signing a release may not constitute valid consent under GDPR — employers should consider whether a legitimate interest basis is more appropriate for some use cases.\n",{"question":414,"answer":415},"What is the difference between a photo release and a model release?","A model release is a broader talent agreement typically used in professional media production, often involving compensation and a wider range of use rights including advertising and commercial licensing. An employee photo release is narrower in scope, granting rights specifically for the employer's own business purposes — marketing, training, internal communications, and press — and is typically signed as part of the employment relationship rather than as a standalone commercial contract.\n",{"question":417,"answer":418},"Does the release need to cover audio recordings as well as photos?","Yes, if your use cases include video with synchronized audio, podcasts, webinars, or voiceover recordings featuring the employee. Audio recordings of identifiable individuals trigger the same right-of-publicity and privacy considerations as visual recordings in most jurisdictions. Several states — including California, Illinois, and Connecticut — also have separate wiretapping or voice-recording consent laws that apply to audio recordings made in the workplace.\n",{"question":420,"answer":421},"What consideration is required to make the release enforceable?","Consideration is something of value each party gives the other to create a binding contract. For releases signed at the start of employment, the employment offer itself typically constitutes sufficient consideration. For releases obtained after an employee has already started, the employer should provide fresh consideration — a nominal cash payment of $25–$100, additional PTO, or another documented benefit — to avoid an enforceability challenge in common-law jurisdictions.\n",{"question":423,"answer":424},"How does Illinois BIPA affect employee photo releases?","Illinois's Biometric Information Privacy Act treats facial geometry extracted from photographs as a biometric identifier, requiring written consent before collection, a publicly available retention policy, and deletion within specified timeframes. Employers who photograph Illinois employees for use in facial-recognition systems, AI training datasets, or any biometric-enabled process must obtain a BIPA-specific consent form in addition to a standard photo release. Statutory damages are $1,000 per negligent violation and $5,000 per intentional violation, applied per person per incident.\n",{"question":426,"answer":427},"Can an employee revoke a photo and recording release after signing?","Revocation rights depend on the contract's terms and applicable law. Most well-drafted releases allow revocation on written notice — typically 30 days — but include a carve-out protecting content already published or incorporated into produced materials. Under GDPR, EU employees have a right to withdraw consent, but withdrawal does not retroactively invalidate processing that was lawful at the time. Employers should have a documented process for handling revocation requests and identifying which active assets feature the requesting employee.\n",{"question":429,"answer":430},"Do I need a separate release for each photo shoot or recording session?","Not necessarily. A perpetual release with broad permitted-use language covers multiple sessions over the employment term without requiring re-signing. However, if a new use case arises that falls clearly outside the original permitted purposes — for example, using existing photos in a paid national advertising campaign when the release only covered internal communications — a supplemental release or amendment should be obtained.\n",[432,436,440,444],{"industry":433,"icon_asset_id":434,"specifics":435},"Technology / SaaS","industry-saas","Engineering and product teams frequently appear in brand videos, conference talks, and investor materials; AI-generated content derived from employee images may require additional consent language covering model training data.",{"industry":437,"icon_asset_id":438,"specifics":439},"Retail / Hospitality","industry-retail","High staff turnover means releases must be collected at onboarding and tracked so that images of departed employees can be removed from active marketing materials promptly.",{"industry":441,"icon_asset_id":442,"specifics":443},"Healthcare","industry-healthtech","Clinical staff appearing in patient-facing marketing must have releases that are clearly limited to professional contexts, with explicit carve-outs preventing use in any way that could suggest clinical endorsement.",{"industry":445,"icon_asset_id":446,"specifics":447},"Professional Services","industry-professional-services","Partner and associate profiles on firm websites and pitch decks are common use cases; releases should address LinkedIn reposting, third-party press use, and industry award nominations that feature individual profiles.",[449,453,457,461],{"vs":450,"vs_template_id":451,"summary":452},"Model Release Agreement","D{MODEL_RELEASE_ID}","A model release is a standalone commercial talent agreement used in paid media production, often with compensation clauses, usage fees, and broad third-party licensing rights. An employee photo release is narrower, granting the employer rights limited to its own business purposes as part of the employment relationship. Employees appearing in paid advertising campaigns with external media buys should sign both.",{"vs":454,"vs_template_id":455,"summary":456},"Media Consent Form","D{MEDIA_CONSENT_ID}","A media consent form is a shorter, event-specific document typically used for attendees at conferences or public events. It lacks the comprehensive scope, consideration clause, revocation terms, and privacy provisions of a full employee release. Use a media consent form for external attendees and a proper employee release for staff appearing in commercial or marketing content.",{"vs":458,"vs_template_id":459,"summary":460},"Non-Disclosure Agreement","non-disclosure-agreement-nda-D12692","An NDA protects confidential business information from being disclosed by the employee; it does not address the employer's rights to use the employee's likeness. A photo and recording release addresses image and media rights only, not confidential information. Both documents are often executed together at onboarding but serve entirely different legal purposes.",{"vs":462,"vs_template_id":463,"summary":464},"Employment Contract","employment-agreement_at-will-employee-D541","Some employment contracts include a short media consent clause, but a dedicated photo and recording release provides the specificity, scope, and legal robustness that a one-paragraph contract clause cannot. Relying on a brief mention in an employment contract leaves permitted uses, duration, revocation terms, and privacy compliance provisions underdefined and harder to enforce.",{"use_template":466,"template_plus_review":470,"custom_drafted":474},{"best_for":467,"cost":468,"time":469},"Most small and mid-sized employers collecting standard marketing and training media releases from domestic employees","Free","15–20 minutes",{"best_for":471,"cost":472,"time":473},"Employers in Illinois, California, or the EU; any use involving AI training data, biometric systems, or paid national advertising","$200–$500 for a privacy or employment lawyer review","1–3 days",{"best_for":475,"cost":476,"time":477},"Enterprise media programs, multinational workforces, or releases tied to complex commercial licensing or talent agreements","$800–$2,500+","1–2 weeks",[479,484,489,494],{"code":480,"name":481,"flag_asset_id":482,"note":483},"us","United States","flag-us","Right-of-publicity laws vary by state — California, New York, Illinois, and Texas have the strongest statutory protections. Illinois's BIPA imposes additional consent and retention obligations for biometric data derived from photographs. There is no single federal standard, so the governing law clause should reflect the employee's state of work, not the employer's headquarters.",{"code":485,"name":486,"flag_asset_id":487,"note":488},"ca","Canada","flag-ca","Quebec's Act Respecting the Protection of Personal Information in the Private Sector and PIPEDA federally require consent before collecting and using personal information, including photographs. Moral rights under the Copyright Act cannot be fully waived in Canada — include a 'to the extent permitted by law' qualifier. British Columbia and Alberta have their own private-sector privacy statutes with similar consent requirements.",{"code":490,"name":491,"flag_asset_id":492,"note":493},"uk","United Kingdom","flag-uk","The UK GDPR and Data Protection Act 2018 classify photographs and recordings as personal data requiring a lawful basis. Consent must be freely given, specific, informed, and unambiguous. Given the employment power imbalance, the ICO cautions that consent may not always be the most appropriate lawful basis for employee data — employers should assess whether legitimate interests applies to their specific use case.",{"code":495,"name":496,"flag_asset_id":497,"note":498},"eu","European Union","flag-eu","GDPR Article 9 may apply where photographs reveal racial or ethnic origin, health conditions, or other special categories. Article 7 requires that consent be freely given, meaning it cannot be a blanket condition of employment. Employees have the right to withdraw consent under Article 17 (right to erasure). Member states including France and Germany have additional personality-rights protections that go beyond the GDPR baseline.",[463,459,500,501,502,503,504,505,506,507,508,509],"employee-handbook-D712","independent-contractor-agreement-D160","job-offer-letter-long-D12769","employment-agreement-executive-D543","remote-work-agreement-D13282","fixed-term-contract-D13225","temporary-employment-contract-D12734","employee-dismissal-letter-D508","general-non-compete-agreement-D882","intellectual-property-assignment-D5229",{"emit_how_to":197,"emit_defined_term":197},{"primary_folder":103,"secondary_folder":512,"document_type":513,"industry":514,"business_stage":515,"tags":516,"confidence":522},"transfers-terminations-and-releases","agreement","general","all-stages",[517,518,519,520,521],"legal","hr","employee-release","photo-and-recording-consent","media-rights",0.92,"\u003Ch2>What is an Employee Photo and Recording Release?\u003C/h2>\n\u003Cp>An \u003Cstrong>Employee Photo and Recording Release\u003C/strong> is a legally binding consent document in which an employee grants their employer the right to capture, reproduce, edit, publish, and distribute photographs, video recordings, and audio recordings of that individual for specified business purposes. It defines precisely which uses are permitted — from website profiles and social media to training videos and paid advertising — and establishes the duration, territory, consideration, and conditions under which the employee may later withdraw consent. Unlike a casual verbal agreement or a single sentence buried in an employment contract, a dedicated release creates a documented, enforceable record of informed consent that satisfies the requirements of right-of-publicity statutes, privacy regulations, and data protection law across major jurisdictions.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Using an employee's image or voice without a properly executed release exposes the employer to right-of-publicity claims, privacy enforcement actions, and GDPR or BIPA liability — even when the content was created in a routine workplace context. State right-of-publicity laws in California, New York, Illinois, and Texas allow individuals to sue for unauthorized commercial use of their likeness, with statutory damages that can run to thousands of dollars per incident. In Illinois, facial geometry extracted from employee photographs for any digital processing purpose triggers BIPA's strict-liability framework — $1,000 per negligent violation per person — without a signed biometric consent instrument. In the EU and UK, publishing an employee's photograph without a valid lawful basis under GDPR can prompt regulatory investigation and fines. Beyond legal exposure, the absence of a release creates practical problems: a departing employee can demand removal of their image from live campaigns, published training materials, and distributed press assets with no contractual limitation on that right. This template closes all of those gaps in the time it takes to complete a pre-shoot checklist.\u003C/p>\n",1781185911088]