[{"data":1,"prerenderedAt":483},["ShallowReactive",2],{"document-driving-record-check-letter-D569":3},{"document":4,"label":26,"preview":11,"thumb":27,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":28,"breadcrumb":32,"related":38,"customDescModule":179,"customdescription":6,"mdFm":180,"mdProseHtml":482},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Driving Record Check To Whom It May Concern: I wish to check the driving records of the following individual for purposes of employment. 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[Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. 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The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. 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Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[128],{"label":129,"url":130},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":134,"descriptionCustom":6,"label":135,"pages":136,"size":137,"extension":10,"preview":138,"thumb":139,"svgFrame":140,"seoMetadata":141,"parents":142,"keywords":147,"url":148},"Employee Handbook Understanding employment at [YOUR COMPANY NAME] Revised on [DATE] Prepared By: [YOUR NAME] [YOUR JOB TITLE] Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Content Table of Content 2 Welcome to [YOUR COMPANY NAME]! 5 1. Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. 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We will forward your salary earned to date in due course together with any vacation pay to which you are entitled. Within [NUMBER] days of termination we shall issue you a statement of accrued benefits. Any insurance benefits shall continue in accordance with applicable law and/or provisions of our personnel policy. Please contact [Name], at your earliest convenience, who will explain each of these items and arrange with you for the return of any company property. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Employee Dismissal Letter","2","https://templates.business-in-a-box.com/imgs/1000px/employee-dismissal-letter-D508.png","https://templates.business-in-a-box.com/imgs/250px/508.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#508.xml",{"title":157,"description":6},"employee dismissal letter",[159,160],{"label":18,"url":98},{"label":161,"url":162},"Employee Termination","employee-termination","/template/employee-dismissal-letter-D508",{"description":165,"descriptionCustom":6,"label":166,"pages":167,"size":9,"extension":10,"preview":168,"thumb":169,"svgFrame":170,"seoMetadata":171,"parents":173,"keywords":172,"url":178},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":172,"description":6},"non disclosure agreement nda",[174,175],{"label":115,"url":116},{"label":176,"url":177},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",false,{"seo":181,"reviewer":192,"legal_disclaimer":179,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":251,"clauses":282,"how_to_fill":328,"common_mistakes":369,"faqs":386,"industries":414,"comparisons":431,"diy_vs_pro":444,"related_template_ids_curated":457,"schema":469,"classification":471},{"meta_title":182,"meta_description":183,"primary_keyword":15,"secondary_keywords":184},"Driving Record Check Letter Template | Free Word Download","Free driving record check letter template for employers verifying employee or applicant driving history.",[185,186,187,188,189,190,191],"driving record check letter template","employer driving record request letter","employee driving history verification letter","motor vehicle record check letter","MVR check authorization letter","driving record verification form","fleet driver record check letter",{"name":193,"credential":194,"reviewed_date":195},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":197,"legal_review_recommended":179,"signature_required":179},"easy",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"A Driving Record Check Letter is a formal written notice an employer sends to a job applicant or current employee to inform them that the company intends to request their motor vehicle record (MVR) as part of a background screening or ongoing employment review. This free Word download gives you a ready-to-use letter you can edit online and export as PDF in under five minutes.\n","Use it before requesting an MVR from a state DMV or third-party screening provider — whenever a role requires operating a company vehicle, personal vehicle for company business, or any commercial driving function. Many jurisdictions require written notice or consent before pulling a driving record.\n","Employer and recipient identification, a clear statement of intent to obtain the driving record, the purpose and scope of the check, consent acknowledgment language, and instructions for the recipient to respond or raise objections.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"Fleet managers","Screening drivers before assigning company vehicles to employees","persona-operations-director",{"title":208,"use_case":209,"icon_asset_id":210},"HR managers","Adding MVR checks to a standard pre-employment background screening process","persona-hr-manager",{"title":212,"use_case":213,"icon_asset_id":214},"Small business owners","Verifying driving history for delivery or service staff without an in-house HR team","persona-small-business-owner",{"title":216,"use_case":217,"icon_asset_id":218},"Staffing agencies","Notifying placed candidates of driving record requirements on behalf of client companies","persona-staffing-agency",{"title":220,"use_case":221,"icon_asset_id":222},"Logistics and transportation companies","Conducting annual MVR checks for all commercial drivers under DOT compliance programs","persona-contractor",{"title":224,"use_case":225,"icon_asset_id":226},"Insurance administrators","Requesting driving records to assess commercial auto policy risk for insured drivers","persona-franchise-applicant",[228,232,236,239,243,247],{"situation":229,"recommended_template":230,"slug":231},"Pre-employment check for a role requiring a company vehicle","Driving Record Check Letter (Pre-Employment)","driving-record-check-letter-D569",{"situation":233,"recommended_template":234,"slug":235},"Annual recertification check for existing fleet drivers","Annual MVR Review Notice","annual-report-D12759",{"situation":237,"recommended_template":238,"slug":231},"Notifying an employee of disqualifying violations found during a check","Adverse Action Letter (Driving Record)",{"situation":240,"recommended_template":241,"slug":242},"Requesting a full background check beyond driving history","Background Check Authorization Form","background-check-policy-D13419",{"situation":244,"recommended_template":245,"slug":246},"Informing an applicant of a conditional offer pending driving record review","Conditional Job Offer Letter","job-offer-letter-long-D12769",{"situation":248,"recommended_template":249,"slug":250},"Documenting a driver's ongoing compliance with a fleet safety policy","Driver Safety Policy Agreement","company-driver-policy-D13627",[252,255,258,261,264,267,270,273,276,279],{"term":253,"definition":254},"Motor Vehicle Record (MVR)","An official report from a state DMV or equivalent authority listing a driver's license status, violations, suspensions, and accident history.",{"term":256,"definition":257},"Adverse Action Notice","A formal letter an employer must send before taking negative employment action based on a background or driving record check, as required under the FCRA in the US.",{"term":259,"definition":260},"FCRA (Fair Credit Reporting Act)","A US federal law that regulates how consumer reporting agencies collect and use personal data, including MVR checks obtained through third-party screening providers.",{"term":262,"definition":263},"DOT Compliance","Adherence to US Department of Transportation regulations, which require motor carriers to check and retain driving records for all commercial drivers.",{"term":265,"definition":266},"Consumer Reporting Agency (CRA)","A third-party company that compiles background information — including driving records — and provides it to employers for screening purposes.",{"term":268,"definition":269},"Pre-Adverse Action","The required step before an employer takes negative action based on a CRA report — sending the applicant a copy of the report and a summary of FCRA rights.",{"term":271,"definition":272},"License Status","The current standing of a driver's license — valid, suspended, revoked, expired, or restricted — as recorded by the issuing authority.",{"term":274,"definition":275},"Points System","A state-administered scoring method that assigns demerit points to moving violations, accumulating toward license suspension when a threshold is reached.",{"term":277,"definition":278},"Commercial Driver's License (CDL)","A license class required to operate large trucks, buses, or hazardous-material vehicles, subject to stricter federal standards than a standard driver's license.",{"term":280,"definition":281},"Written Consent","Signed or documented authorization from the individual permitting the employer or third party to request and review their driving record.",[283,288,293,298,303,308,313,318,323],{"name":284,"plain_english":285,"sample_language":286,"common_mistake":287},"Date, employer, and recipient identification","Opens the letter with the date, the employer's full legal name and address, and the recipient's name and address — establishing who is sending the notice and to whom.","[DATE] | [EMPLOYER LEGAL NAME] | [ADDRESS] | To: [RECIPIENT FULL NAME] | [RECIPIENT ADDRESS]","Using a department name instead of the employer's legal entity name. If the notice is later cited in an adverse action proceeding, an unrecognized sender name creates confusion.",{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Purpose statement","Clearly states that the employer intends to obtain the recipient's motor vehicle record and explains the business reason — typically as part of pre-employment screening or ongoing fleet safety review.","[EMPLOYER NAME] intends to obtain your motor vehicle record as part of our [pre-employment background screening / annual driver review] process for the position of [JOB TITLE / ROLE].","Omitting the business reason entirely. Recipients who don't understand why their record is being pulled are more likely to withhold consent or raise a dispute.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Scope of the check","Identifies what the record check will cover — license status, violations, suspensions, accidents — and the look-back period (typically 3 to 7 years).","The record check will cover your license status, moving violations, license suspensions or revocations, and any at-fault accidents reported in the past [3 / 5 / 7] years.","Not specifying the look-back period. An undefined scope gives the recipient no basis to anticipate what will be reviewed, which can lead to disputes when older incidents appear.",{"name":299,"plain_english":300,"sample_language":301,"common_mistake":302},"Source of the check","Names the agency or third-party provider that will retrieve the record — the state DMV, a consumer reporting agency, or both.","This record will be obtained from the [STATE] Department of Motor Vehicles and/or a consumer reporting agency authorized to provide motor vehicle records.","Not disclosing a third-party CRA when one is used. Under the FCRA, employers must disclose CRA use separately from the general notice — failure to do so can void the consent and expose the employer to liability.",{"name":304,"plain_english":305,"sample_language":306,"common_mistake":307},"Consent and authorization request","Requests the recipient's written consent to proceed with the record pull, including a signature block or reference to an attached authorization form.","By signing below [or the attached Authorization Form], you authorize [EMPLOYER NAME] and its designated screening provider to obtain your motor vehicle record for the purpose described above.","Bundling the MVR consent with a general background check authorization form that covers many other checks. Some jurisdictions require a stand-alone, dedicated authorization for driving records.",{"name":309,"plain_english":310,"sample_language":311,"common_mistake":312},"Recipient rights disclosure","Informs the recipient of their rights — including the right to review the record and dispute inaccuracies — and references applicable law where relevant.","You have the right to request a copy of your motor vehicle record from the [STATE] DMV and to dispute any information you believe to be inaccurate directly with the issuing authority.","Skipping the rights disclosure because the letter is an internal HR document. If the check is conducted through a CRA, FCRA disclosure requirements apply regardless of how the letter is framed.",{"name":314,"plain_english":315,"sample_language":316,"common_mistake":317},"Impact on employment decision","States plainly that the driving record may be a factor in the employment or assignment decision, and that disqualifying violations will trigger a separate adverse action process.","The results of this check may be considered in our hiring [or assignment] decision. If the record reveals information that may affect our decision, you will receive a separate notice before any adverse action is taken.","Implying that any violation will automatically disqualify the applicant. Employers should individualize the assessment — blanket disqualification policies create legal exposure under fair-chance and anti-discrimination laws.",{"name":319,"plain_english":320,"sample_language":321,"common_mistake":322},"Contact and response instructions","Tells the recipient who to contact with questions, how to return the signed authorization, and the deadline for doing so.","Please return the signed authorization to [CONTACT NAME] at [EMAIL / ADDRESS] by [DATE]. If you have questions, contact [CONTACT NAME] at [PHONE / EMAIL].","Setting an unreasonably short response deadline — fewer than three business days — which can pressure recipients and undermine the voluntariness of their consent.",{"name":324,"plain_english":325,"sample_language":326,"common_mistake":327},"Closing and sender signature block","Closes the letter professionally, includes the sender's name, title, and contact information, and leaves a signature line for the authorized HR or management representative.","Sincerely, [SENDER NAME] | [TITLE] | [EMPLOYER NAME] | [PHONE] | [EMAIL]","Leaving the signature block blank or signed by an unauthorized employee. The letter should be signed by an HR manager, hiring manager, or officer with authority to make employment decisions.",[329,334,339,344,349,354,359,364],{"step":330,"title":331,"description":332,"tip":333},1,"Enter the employer's legal name and contact details","Fill in the company's full registered name, mailing address, phone number, and the HR or fleet manager's contact information in the header block.","Use the same legal entity name that appears on your employment offer letters — consistency across documents matters if the check is ever referenced in a dispute.",{"step":335,"title":336,"description":337,"tip":338},2,"Address the letter to the specific recipient","Enter the applicant's or employee's full legal name and current mailing address. If sending by email, note the email address in the header block and retain a copy.","For pre-employment checks, send the letter to the address provided on the application — not a work email the applicant may not have set up yet.",{"step":340,"title":341,"description":342,"tip":343},3,"State the role and reason for the check","Insert the job title or role that requires driving duties and select whether this is a pre-employment check, an annual review, or a for-cause review.","Being specific about the role reduces the chance the recipient disputes the relevance of the check — a 'delivery driver' check is self-evidently job-related; a 'marketing coordinator' check is not.",{"step":345,"title":346,"description":347,"tip":348},4,"Define the scope and look-back period","Specify what the check covers (violations, suspensions, accidents) and the number of years the record will be reviewed — typically 3 years for standard roles and 5–7 years for commercial or DOT-regulated drivers.","Check your company's driver safety policy or fleet insurer requirements before setting the look-back period — your insurer may mandate a minimum.",{"step":350,"title":351,"description":352,"tip":353},5,"Name the screening source","Identify whether you will obtain the record directly from the state DMV or through a third-party consumer reporting agency, and name the provider if known.","If you use a CRA, attach the required FCRA Summary of Rights form — the letter alone does not satisfy the standalone CRA disclosure requirement.",{"step":355,"title":356,"description":357,"tip":358},6,"Add the consent signature block or attach the authorization form","Include a signature and date line for the recipient, or reference an attached standalone authorization form if your HR process uses one.","For roles regulated under DOT rules, use a separate DOT-compliant authorization form in addition to this notice letter — the two documents serve different compliance purposes.",{"step":360,"title":361,"description":362,"tip":363},7,"Set a clear response deadline","Enter a specific calendar date by which the signed authorization must be returned — a minimum of five business days is standard practice for pre-employment notices.","State what happens if the deadline is missed — typically that the application or assignment will be placed on hold — so there is no ambiguity about consequences.",{"step":365,"title":366,"description":367,"tip":368},8,"Sign and send the letter","Have the authorized HR manager or hiring manager sign the letter before sending. Retain a copy in the applicant's or employee's file alongside the returned authorization.","Send by email with read receipt, or by certified mail for any role where DOT or regulatory documentation requirements apply.",[370,374,378,382],{"mistake":371,"why_it_matters":372,"fix":373},"Omitting the FCRA disclosure when using a third-party CRA","The FCRA requires a separate, standalone disclosure document whenever a consumer reporting agency is used — this letter alone does not satisfy that requirement. Non-compliance exposes the employer to statutory damages and class-action risk.","Attach the FCRA-required Summary of Rights document and a separate CRA disclosure and authorization form any time a third-party screening provider is involved.",{"mistake":375,"why_it_matters":376,"fix":377},"Setting a blanket disqualification standard for any violation","Automatic disqualification based on any driving offense — regardless of age, severity, or relevance — can violate fair-chance hiring laws and EEOC guidance on the use of background checks in employment decisions.","Adopt an individualized assessment framework that weighs the nature of the violation, how long ago it occurred, and its direct relevance to the driving duties of the specific role.",{"mistake":379,"why_it_matters":380,"fix":381},"Using a generic notice that does not name the specific role","An MVR check must be job-related to be defensible. A notice that references no specific position or driving duty is harder to justify if the recipient or a regulator challenges the business necessity.","Name the job title and briefly describe why driving history is relevant to the role's core duties in the purpose statement.",{"mistake":383,"why_it_matters":384,"fix":385},"Not retaining a copy of the signed authorization","Without a signed authorization on file, the employer cannot demonstrate consent was obtained — creating liability if the employee later claims the record was pulled without permission.","File the signed authorization alongside the letter in the applicant's or employee's personnel record immediately upon receipt, and retain it for the duration of employment plus three years.",[387,390,393,396,399,402,405,408,411],{"question":388,"answer":389},"What is a driving record check letter?","A driving record check letter is a formal written notice an employer sends to a job applicant or employee to inform them that the company intends to request their motor vehicle record as part of a pre-employment screening or ongoing employment review. It explains the purpose and scope of the check, identifies the source, and typically requests the recipient's written consent before the record is pulled.\n",{"question":391,"answer":392},"When does an employer need to send a driving record check letter?","Any time a role requires operating a company vehicle, driving a personal vehicle for company business, or performing commercial driving functions, the employer should send this letter before requesting the MVR. In many US states, written notice or consent is legally required before pulling a driving record through a consumer reporting agency. Annual recertification programs for existing fleet drivers also typically require a fresh notice each cycle.\n",{"question":394,"answer":395},"Is written consent required to pull an employee's driving record?","Requirements vary by jurisdiction and by how the record is obtained. In the US, pulling an MVR through a consumer reporting agency triggers FCRA consent requirements, which mandate a written, standalone disclosure and authorization before the check. Obtaining a record directly from a state DMV may require a notarized release or a specific DMV authorization form depending on the state. Always verify the rules for the state where the driver is licensed.\n",{"question":397,"answer":398},"What is the difference between a driving record check letter and an adverse action letter?","A driving record check letter is sent before the record is pulled — it notifies the recipient and requests consent. An adverse action letter is sent after a disqualifying finding is discovered and before a negative employment decision is made. The two documents serve distinct steps in the screening process: the check letter opens the process; the adverse action letter closes it when the result is unfavorable.\n",{"question":400,"answer":401},"How far back does a driving record check typically go?","Most standard employer checks cover 3 years of driving history. Roles involving commercial vehicles or DOT-regulated driving typically require a 5- to 7-year look-back, and DOT rules mandate a 3-year employment history check in addition to the MVR. Fleet insurers often specify their own minimum look-back periods in the policy terms, which may exceed state minimums.\n",{"question":403,"answer":404},"Can an employer automatically disqualify an applicant based on any driving violation?","Blanket disqualification policies based on any driving violation are legally risky. EEOC guidance and several state laws require employers to conduct an individualized assessment that considers the nature and severity of the offense, the time elapsed since the violation, and the direct relevance to the specific job duties. Categorical bans unrelated to job requirements can constitute unlawful discrimination.\n",{"question":406,"answer":407},"Does this letter satisfy FCRA requirements on its own?","No. If the driving record is obtained through a consumer reporting agency, the FCRA requires a separate standalone disclosure document and a signed authorization form in addition to any notice letter. The employer must also provide the applicant with a copy of their FCRA rights. This letter serves as the employer's notification of intent — it does not replace the mandatory FCRA disclosure and authorization documents.\n",{"question":409,"answer":410},"How should employers store driving record check letters and authorizations?","Retain the signed authorization alongside the notice letter in the individual's personnel file for the full duration of employment plus a minimum of three years after separation. For DOT-regulated employers, federal regulations specify exact retention periods for driver qualification files — typically three years from the date the record is obtained. Store these records separately from general personnel files where DOT rules require it.\n",{"question":412,"answer":413},"What happens if an employee refuses to consent to a driving record check?","If the driving record check is job-related and a legitimate business requirement, an employer may generally decline to hire an applicant or withdraw a driving assignment from an existing employee who refuses to authorize the check. The refusal should be documented in writing. For DOT-regulated roles, a valid MVR is a condition of employment that cannot be waived.\n",[415,419,423,427],{"industry":416,"icon_asset_id":417,"specifics":418},"Transportation and logistics","industry-manufacturing","DOT-mandated MVR checks for all CDL drivers at hire and annually, with strict look-back requirements and retention rules for driver qualification files.",{"industry":420,"icon_asset_id":421,"specifics":422},"Construction and field services","industry-construction","Routine checks for site supervisors, equipment operators, and service technicians who drive company trucks or haul materials between job sites.",{"industry":424,"icon_asset_id":425,"specifics":426},"Healthcare and home services","industry-healthtech","Home health aides, medical transport drivers, and visiting nurses who drive to patient locations require clean records to satisfy insurer and accreditation requirements.",{"industry":428,"icon_asset_id":429,"specifics":430},"Retail and delivery","industry-retail","Last-mile delivery drivers and route sales representatives are screened at hire and periodically to manage fleet insurance costs and liability exposure.",[432,435,439,441],{"vs":241,"vs_template_id":433,"summary":434},"D{BACKGROUND_CHECK_AUTH_ID}","A background check authorization form is a broad consent document covering criminal history, credit, employment verification, and references — not limited to driving records. A driving record check letter is a targeted notice specific to MVR checks. When a driving check is conducted through a CRA, both documents are typically needed: the letter as employer notice and a standalone authorization form to satisfy FCRA requirements.",{"vs":436,"vs_template_id":437,"summary":438},"Adverse Action Letter","D{ADVERSE_ACTION_LETTER_ID}","An adverse action letter is sent after a disqualifying result is found and before a negative employment decision is finalized. A driving record check letter is sent before the record is pulled to obtain consent. The two documents represent sequential steps in the same process — the check letter initiates it; the adverse action letter closes it when the outcome is unfavorable.",{"vs":245,"vs_template_id":246,"summary":440},"A conditional offer letter extends employment contingent on the satisfactory completion of background or driving record checks. A driving record check letter is a procedural notice requesting consent for the check itself — it does not convey an offer. The conditional offer typically precedes the driving record notice in the hiring sequence.",{"vs":249,"vs_template_id":442,"summary":443},"D{DRIVER_SAFETY_POLICY_ID}","A driver safety policy agreement is an ongoing operational document outlining the rules, responsibilities, and consequences for employees who drive on company business. A driving record check letter is a one-time notice for a specific screening event. The policy agreement governs the entire employment relationship for drivers; the check letter is a discrete compliance step within it.",{"use_template":445,"template_plus_review":449,"custom_drafted":453},{"best_for":446,"cost":447,"time":448},"HR managers, fleet managers, and small business owners conducting standard pre-employment or annual MVR checks","Free","5–10 minutes per letter",{"best_for":450,"cost":451,"time":452},"Employers adding FCRA-compliant CRA disclosures or operating in states with specific MVR consent requirements","$100–$300 (employment counsel or HR compliance consultant review)","1–2 days",{"best_for":454,"cost":455,"time":456},"DOT-regulated carriers, multi-state fleet operations, or employers building a full driver qualification file process from scratch","$500–$1,500 (employment attorney)","3–7 days",[246,458,459,460,461,462,463,464,465,466,467,468],"employment-agreement_at-will-employee-D541","independent-contractor-agreement-D160","employee-handbook-D712","employee-dismissal-letter-D508","non-disclosure-agreement-nda-D12692","fixed-term-contract-D13225","remote-work-agreement-D13282","employment-agreement-executive-D543","temporary-employment-contract-D12734","small-business-expense-report-D13396","purchase-order-D1411",{"emit_how_to":470,"emit_defined_term":470},true,{"primary_folder":98,"secondary_folder":472,"document_type":473,"industry":474,"business_stage":475,"tags":476,"confidence":481},"recruiting-and-hiring","letter","general","all-stages",[477,478,479,480],"hiring","compliance","background-check","driving-record",0.92,"\u003Ch2>What is a Driving Record Check Letter?\u003C/h2>\n\u003Cp>A \u003Cstrong>Driving Record Check Letter\u003C/strong> is a formal written notice an employer sends to a job applicant or current employee to inform them that the company intends to obtain their motor vehicle record (MVR) as part of a pre-employment background screening or periodic driver review. The letter identifies the employer and recipient, explains the business reason for the check, describes its scope and the source from which the record will be retrieved, and requests the recipient's written consent before the record is pulled. For roles that involve operating a company vehicle, driving a personal vehicle for business purposes, or any commercial driving function, this letter is the standard first step in a legally defensible screening process.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Pulling a driving record without proper notice and consent exposes an employer to regulatory liability under the FCRA, state DMV disclosure laws, and data privacy statutes — even when the check is entirely job-related. Without a documented notice on file, an employer cannot demonstrate that consent was freely and properly obtained, which undermines any adverse employment decision based on the results. Beyond compliance, a clear written notice sets accurate expectations with the applicant or employee, reduces disputes when violations are found, and creates the paper trail required by DOT regulations for carriers managing commercial driver qualification files. This template gives you a professionally formatted, complete notice letter you can customize and send in under ten minutes — covering every required element without the cost of drafting from scratch.\u003C/p>\n",1779808986630]