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The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":99,"description":6},"employment agreement_at will employee",[101,103,106],{"label":18,"url":102},"human-resources",{"label":104,"url":105},"Hire an Employee","hire-employee",{"label":36,"url":107},"business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":110,"descriptionCustom":6,"label":111,"pages":112,"size":113,"extension":10,"preview":114,"thumb":115,"svgFrame":116,"seoMetadata":117,"parents":118,"keywords":123,"url":124},"Employee Handbook Understanding employment at [YOUR COMPANY NAME] Revised on [DATE] Prepared By: [YOUR NAME] [YOUR JOB TITLE] Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Content Table of Content 2 Welcome to [YOUR COMPANY NAME]! 5 1. Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. 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NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":133,"description":6},"non disclosure agreement nda",[135,136],{"label":36,"url":107},{"label":137,"url":138},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":141,"descriptionCustom":6,"label":142,"pages":8,"size":9,"extension":10,"preview":143,"thumb":144,"svgFrame":145,"seoMetadata":146,"parents":148,"keywords":147,"url":151},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. 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The term of employment shall be for a period of [NUMBER] years (\"Employment Period\") to commence on [DATE], unless earlier terminated as set forth herein. The effective date of this Agreement shall be the date first set forth above, and it shall continue in effect until the earlier of: The effective date of any subsequent employment agreement between the Company and the Executive; The effective date of any termination of employment as provided elsewhere herein; or [NUMBER] year(s) from the effective date hereof, provided, that this Employment Agreement shall automatically renew for successive periods of [NUMBER] years each unless either party gives written notice to other that it does not wish to automatically renew this Agreement, which written notice must be received by the other party no less than [NUMBER] days and no more than [NUMBER] days prior to the expiration of the applicable term. Duties and Responsibilities Executive will be reporting to [IDENTIFY]. Within the limitations established by the By-laws of the Company, the Executive shall have each and all of the duties and responsibilities of that position and such other or different duties on behalf of the Company, as may be assigned from time to time by [identify what person or body may assign additional responsibilities]. Location The initial principal location at which Executive shall perform services for the Company shall be [location]. Acceptance of Employment Executive accepts employment with the Company upon the terms set forth above and agrees to devote all Executive's time, energy and ability to the interests of the Company, and to perform Executive's duties in an efficient, trustworthy and business-like manner. Devotion of Time to Employment The Executive shall devote the Executive's best efforts and substantially all of the Executive's working time to performing the duties on behalf of the Company. The Executive shall provide services during the normal business hours of the Company as determined by the Company. Reasonable amounts of time may be allotted to personal or outside business, charitable and professional activities and shall not constitute a violation of this Agreement provided such activities do not materially interfere with the services required to be rendered hereunder. QUALIFICATIONS The Executive shall, as a condition of this Agreement, satisfy all of the qualification that are reasonably and in good faith established by the Board of Directors. Compensation Base Salary Executive shall be paid a base salary (\"Base Salary\") at the annual rate of [salary], payable in bi-weekly installments consistent with Company's payroll practices. The annual Base Salary shall be reviewed on or before [DATE] of each year, unless Executive's employment hereunder shall have been terminated earlier pursuant to this Agreement, starting on [agreed upon date] by the Board of Directors of the Company to determine if such Base Salary should be increased for the following year in recognition of services to the Company. In consideration of the services under this Agreement, Executive shall be paid the aggregate of basic compensation, bonus and benefits as hereinafter set forth. Payment Payment of all compensation to Executive hereunder shall be made in accordance with the relevant Company policies in effect from time to time, including normal payroll practices. Bonus From time to time, the Company may pay to Executive a bonus out of net revenues of the Company. Payment of any bonus compensation shall be at the sole discretion of the Board of Directors or the Executive committee of the Board of Directors and the Executive shall have no entitlement to such amount absent a decision by the Company as aforesaid to make such bonus compensation. Executive shall also be entitled to a bonus determined as follows: [DESCRIBE] Benefits The Company shall provide Executive with such benefits as are provided to other senior management Of the Company. Benefits shall include at a minimum (i) paid vacation of [NUMBER] days per year, at such times as approved by the Board of Directors, (ii) health insurance coverage under the same terms as offered to other Executives of the Company, (iii) retirement and profit sharing programs as offered to other Executives of the Company, (iv) paid holidays as per the Company's policies, and (v) such other benefits and perquisites as are approved by the Board of Directors. The Company has the right to modify conditions of participation, terminate any benefit, or change insurance plans and other providers of such benefits in its sole discretion. The Executive shall be reimbursed for out of pocket expenses that are pre-approved by the Company, subject to the Company's policies and procedures therefore, and only for such items that are a necessary and integral part of the Executive's job functions. NonDeductible Compensation In the event a deduction shall be disallowed by the Internal Revenue Service or a court of competent jurisdiction for federal income tax purposes for all or any part of the payment made to Executive by the Company or any other shareholder or Executive of the Company, shall be required by the Internal Revenue Service to pay a deficiency on account of such disallowance, then Executive shall repay to the Company or such other individual required to make such payment, an amount equal to the tax imposed on the disallowed portion of such payment, plus any and all interest and penalties paid with respect thereto. The Company or other party required to make payment shall not be required to defend any proposed disallowance or other action by the Internal Revenue Service or any other state, federal, or local taxing authorities. Withholding All sums payable to Executive under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. Other Employment Benefits Business Expenses Upon submission of itemized expense statements in the manner specified by the Company, Executive shall be entitled to reimbursement for reasonable travel and other reasonable business expenses duly incurred by Executive in the performance of his duties under this Agreement. Benefit Plans Executive shall be entitled to participate in the Company's medical and dental plans, life and disability insurance plans and retirement plans pursuant to their terms and conditions. Executive shall be entitled to participate in any other benefit plan offered by the Company to its Executives during the term of this Agreement (other than stock option or stock incentive plans, which are governed by Section 3(d) below). Nothing in this Agreement shall preclude the Company or any affiliate of the Company from terminating or amending any Executive benefit plan or program from time to time. Vacation Executive shall be entitled to [agreed upon number of time] weeks of vacation each year of full employment, exclusive of legal holidays, as long as the scheduling of Executive's vacation does not interfere with the Company's normal business operations.","Employment Agreement Executive","12",97,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_executive-D543.png","https://templates.business-in-a-box.com/imgs/250px/543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#543.xml",{"title":6,"description":6},[162,163,164],{"label":18,"url":102},{"label":104,"url":105},{"label":36,"url":107},"employment agreement executive","/template/employment-agreement-executive-D543",{"description":168,"descriptionCustom":6,"label":169,"pages":170,"size":9,"extension":10,"preview":171,"thumb":172,"svgFrame":173,"seoMetadata":174,"parents":176,"keywords":175,"url":179},"FIXED-TERM AGREEMENT This Fixed-Term Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME], (the \"Company\") a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [EMPLOYEE NAME], (the \"Employee\") an individual with his main address located at: [YOUR COMPLETE ADDRESS] Collectively, the Company and Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has offered employment to the Employee in the capacity of [SPECIFY CAPACITY OF EMPLOYEE] in the Company; WHEREAS, the Employee is desirous of and is willing to be employed by the Company in such capacity; NOW, THEREFORE, the Parties agree as follows: DEFINITIONS \"Agreement\" and \"this Agreement\" shall mean this Fixed-Term Agreement and all attached annexures and instruments supplemental to or amending, modifying or confirming this Agreement, in accordance with the provisions of this Agreement. \"Company\" shall have the meaning given to such expression in paragraph 1 of the introduction of the Parties. \"Confidential Information\" includes any trade/business secret, technical knowledge or know-how, financial information, plans, customer lists, pricing policies and procedures, marketing data, research and development data, product data, any formula pattern or compilation of information used in the business of the Company or any clients thereof or their affairs. \"Intellectual Property\" means all intellectual and industrial property and all rights therein, including, without limiting the generality of the foregoing, all inventions (whether patentable or not, and whether or not patent protection has been applied for or granted), improvements, developments, discoveries, proprietary information, trademarks, trademark applications, trade names, websites, Internet domain names, logos, slogans, know-how, trade secrets, processes, designs (whether or not registerable and whether or not design rights subsist in them), works in which copyright may subsist (including computer software and preparatory and design materials therefor). \"Month\" means a calendar month. \"Working Day\" means any day excluding Saturdays, Sundays, and statutory holidays. \"Customer(s)\"/\"Clients\" shall mean any individual, corporation, partnership, business, or other entity, whether for-profit or not-for-profit, whose existence and business is known to the Employee as a result of the Employee's access to the Company's business information, Confidential Information, customer lists, customer account information or any other source of information the Employee has access to during its employment. TERM This is a Fixed-Term Agreement. This Agreement will commence on [SPECIFY DATE] and will end on [SPECIFY DATE]. FIXED-TERM APPOINTMENT The Company hereby offers appointment to the Employee for a Fixed Term to serve the Company in the capacity of [CAPACITY OF EMPLOYEE], with effect from [SPECIFY DATE] (the \"Effective Date\") until [SPECIFY DATE]. The Company may conduct a background and a medical check on the Employee, who hereby agrees and assents to the aforesaid offer being made subject to the satisfactory completion of the same. The Employee shall perform their duties at [SPECIFY ADDRESS]. The Employee warrants that, by entering into this Agreement and performing obligations hereunder, the Employee will not be in breach of any terms or obligations under any subsisting agreement, written or oral, with any third party. Notice Period. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company's services. In the event of the Employee having any incomplete assignment, the Company will have the discretion to relieve the Employee only at the end of the [NUMBER OF MONTHS] months' notice period. Similarly, the Company can terminate the Employee's services by giving the Employee [NUMBER OF MONTHS] months' notice or salary thereof. The Company may terminate the Employee's services immediately on disciplinary grounds. Standard Office Hours. The Company's core hours of operation are from [OFFICE HOURS]. DUTIES AND POWERS The Employee's job description and general responsibilities shall be as set forth in \"Annexure A\" and shall include such further duties and responsibilities as the Company may delegate from time to time. The roles and duties of the Employee are not limited to the ones listed in Annexure A, and the same can be modified or altered as per the decision of the Company. The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Officers of the Company and/or his/her nominated deputies may from time to time assign or give to the Employee. The Employee shall, during the Term of this Agreement (unless prevented by ill health or accident or as otherwise agreed by the Company in writing), devote his time and attention and abilities to the employment with the Company and shall use best endeavours to promote and protect the Company's general interests and welfare. The Parties shall fulfill all their obligations by being compliant with the applicable laws. REMUNERATION The Employee shall be paid [SPECIFY MONTHLY SALARY] on a monthly basis. The said salary shall be paid on [DAY] day of each month to the Employee by the Company. The Employee's salary shall be paid through [MODE OF TRANSFER]. The Employee's salary and other benefits shall be subject to compulsory statutory and other deductions, including tax and other contributions that are to be held by the Employee in STATE/PROVINCE]. LEAVE AND HOLIDAYS The Employee shall be entitled to leave in a year as per the leave policy of the Company, which is annexed as Annexure B to the present Agreement. NON-DISCLOSURE, NON-SOLICITATION AND CONFIDENTIALITY As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement (on which the Employee has had the opportunity to take independent legal advice) are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during the Employee's employment with the Company, nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects in the course of his employment, for the purpose of the Company's administration and management of its employees, its business, and to comply with applicable procedures, laws and regulations. The Employee agrees that he will not at any time during the continuance of employment or on expiry or on termination/cessation of employment with the Company or thereafter, issue any statements to the press (whether oral or written) which have not directly been authorised by the Company. The obligations under this clause shall survive the termination or expiration of this Agreement, and any disclosure of the Confidential Information by the Employee intentionally or unintentionally shall constitute a material breach of the present Agreement, thereby making the Employee liable for the legal action that may be taken by the Company in this regard.","Fixed Term Contract","9","https://templates.business-in-a-box.com/imgs/1000px/fixed-term-contract-D13225.png","https://templates.business-in-a-box.com/imgs/250px/13225.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13225.xml",{"title":175,"description":6},"fixed term contract",[177,178],{"label":36,"url":107},{"label":36,"url":107},"/template/fixed-term-contract-D13225",false,{"seo":182,"reviewer":194,"legal_disclaimer":198,"quick_facts":199,"at_a_glance":201,"personas":205,"variants":228,"glossary":257,"clauses":288,"how_to_fill":339,"common_mistakes":380,"faqs":405,"industries":433,"comparisons":450,"diy_vs_lawyer":464,"jurisdictions":477,"related_template_ids_curated":498,"schema":509,"classification":510},{"meta_title":183,"meta_description":184,"primary_keyword":185,"secondary_keywords":186},"Discounted Membership For Employees Template (Free Word)","Free discounted membership for employees template. Covers eligibility, discount terms, duration, termination, and compliance. Used in 190+ countries. Free Word and PDF download.","discounted membership for employees template",[187,188,189,190,191,192,193],"employee membership discount agreement","employee benefit membership template","corporate membership discount letter","employee discount membership agreement word","staff membership benefit template","employee membership program template","discounted membership agreement free download",{"name":195,"credential":196,"reviewed_date":197},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":200,"legal_review_recommended":198,"signature_required":198,"notarization_required":180},"medium",{"what_it_is":202,"when_you_need_it":203,"whats_inside":204},"A Discounted Membership For Employees agreement is a legally binding document between an employer (or a third-party membership provider) and an employee that formalizes the terms under which the employee receives a reduced-rate membership — such as a gym, wellness club, professional association, or software subscription. This free Word download lets you define eligibility criteria, discount percentage, billing arrangements, and what happens to the membership when employment ends, all in a single enforceable document you can export as PDF and countersign.\n","Use it when your company has negotiated a corporate rate with a membership provider and wants to extend that benefit to staff in a documented, consistent way — or when the membership provider requires a signed acknowledgment from each participating employee. It is also appropriate when the employee will contribute a co-payment, making a written record of the financial terms essential.\n","Parties and membership description, eligibility conditions, discount rate and billing mechanics, employee co-payment obligations, term and renewal provisions, termination triggers tied to employment status, confidentiality of corporate rate terms, and governing law.\n",[206,210,214,217,221,225],{"title":207,"use_case":208,"icon_asset_id":209},"HR managers","Rolling out a corporate gym or wellness membership benefit to all eligible staff","persona-hr-manager",{"title":211,"use_case":212,"icon_asset_id":213},"Small business owners","Formalizing a discounted professional association membership offered to employees","persona-small-business-owner",{"title":215,"use_case":216,"icon_asset_id":209},"Benefits administrators","Documenting co-payment obligations and payroll-deduction terms for a membership program",{"title":218,"use_case":219,"icon_asset_id":220},"Startup founders","Offering a software tool or coworking membership discount as part of a lean benefits package","persona-startup-founder",{"title":222,"use_case":223,"icon_asset_id":224},"Corporate wellness coordinators","Formalizing the link between active membership status and continued employer subsidy","persona-operations-director",{"title":226,"use_case":227,"icon_asset_id":213},"Membership providers","Requiring a signed employee acknowledgment before activating a corporate discount rate",[229,233,237,241,245,249,253],{"situation":230,"recommended_template":231,"slug":232},"Offering a subsidized gym or fitness club membership to all full-time staff","Discounted Membership For Employees","discounted-membership-for-employees-D637",{"situation":234,"recommended_template":235,"slug":236},"Providing a professional association discount with no employee co-payment","Employee Benefits Letter","letter-of-appreciation-to-employee-D664",{"situation":238,"recommended_template":239,"slug":240},"Structuring a wellness allowance employees can apply to their own chosen membership","Employee Wellness Allowance Policy","car-allowance-policy-D13820",{"situation":242,"recommended_template":243,"slug":244},"Offering a discount that forms part of a broader total-compensation package","Employment Contract","employment-agreement_at-will-employee-D541",{"situation":246,"recommended_template":247,"slug":248},"Extending a corporate software license to employees at a reduced rate","Software License Agreement","software-license-agreement-D12928",{"situation":250,"recommended_template":251,"slug":252},"Documenting a voluntary payroll deduction for the employee's share of the membership fee","Payroll Deduction Authorization Form","payroll-deduction-authorization-D678",{"situation":254,"recommended_template":255,"slug":256},"Granting a membership discount to a departing employee for a defined transition period","Separation Agreement","separation-agreement-D13184",[258,261,264,267,270,273,276,279,282,285],{"term":259,"definition":260},"Corporate Rate","A negotiated discounted price a membership provider offers exclusively to employees of a specific employer, lower than the publicly available membership fee.",{"term":262,"definition":263},"Co-Payment","The portion of the membership fee the employee is responsible for paying, expressed either as a fixed dollar amount or a percentage of the full or discounted rate.",{"term":265,"definition":266},"Payroll Deduction","An arrangement where the employee's co-payment is automatically withheld from their paycheck each pay period and remitted to the membership provider by the employer.",{"term":268,"definition":269},"Eligibility Criteria","The conditions an employee must meet to qualify for the discounted membership — such as employment type (full-time), minimum tenure, or department.",{"term":271,"definition":272},"Benefit-in-Kind","A non-cash benefit provided by an employer to an employee that may be subject to income tax, depending on the jurisdiction and the value of the benefit.",{"term":274,"definition":275},"Termination of Benefit","The clause specifying that the discounted membership rate ceases when the employee's employment ends, either immediately or after a defined transition period.",{"term":277,"definition":278},"Auto-Renewal","A provision under which the membership automatically continues for successive periods unless either party provides written notice of cancellation before the renewal date.",{"term":280,"definition":281},"Nominal Consideration","A minimal payment — sometimes as little as $1 — included in a contract to satisfy the legal requirement that both parties exchange something of value for the agreement to be binding.",{"term":283,"definition":284},"Assignability","Whether the employee's right to the discounted membership can be transferred to a family member or third party — typically prohibited in corporate membership arrangements.",{"term":286,"definition":287},"Confidentiality of Rate","A clause prohibiting the employee from disclosing the negotiated corporate rate to non-employees, protecting the employer's commercial relationship with the provider.",[289,294,299,304,309,314,319,324,329,334],{"name":290,"plain_english":291,"sample_language":292,"common_mistake":293},"Parties and membership description","Identifies the employer, the employee, and the membership provider (if a three-party arrangement), and describes the specific membership product being discounted.","This Agreement is entered into between [EMPLOYER LEGAL NAME] ('Employer'), [EMPLOYEE FULL NAME] ('Employee'), and [MEMBERSHIP PROVIDER NAME] ('Provider'). The membership covered by this Agreement is: [MEMBERSHIP TYPE / PLAN NAME] (the 'Membership').","Listing the membership provider's trade name instead of its registered legal entity. If the provider is acquired or rebrands, an unregistered name creates ambiguity in enforcement.",{"name":295,"plain_english":296,"sample_language":297,"common_mistake":298},"Eligibility conditions","States which employees qualify for the discount — typically based on employment type, minimum service period, or department — and confirms the employee currently meets those criteria.","Employee is eligible for the discounted Membership rate set out in this Agreement provided Employee remains continuously employed by Employer in a [FULL-TIME / PART-TIME] capacity for a minimum of [X] months and is not currently on unpaid leave.","Omitting what happens to eligibility during an approved unpaid leave of absence. Without this, the employer may inadvertently subsidize a membership while the employee is not active.",{"name":300,"plain_english":301,"sample_language":302,"common_mistake":303},"Discount rate and billing mechanics","Specifies the full published membership rate, the corporate discount percentage or fixed amount, the resulting discounted rate, and whether the employer pays the provider directly or reimburses the employee.","The standard Membership fee is $[FULL RATE] per [month / year]. Employer shall pay Provider $[DISCOUNTED RATE] per [month / year] on Employee's behalf, representing a [X]% discount from the published rate. Employee's co-payment, if any, is set out in Clause [X].","Stating only the discount percentage without anchoring it to the current published rate. If the provider raises its standard price, the employee's actual cost becomes undefined.",{"name":305,"plain_english":306,"sample_language":307,"common_mistake":308},"Employee co-payment and payroll deduction","States the amount the employee contributes, how it is collected (payroll deduction or direct payment), and the frequency of deduction.","Employee authorizes Employer to deduct $[AMOUNT] per [pay period / month] from Employee's net wages as Employee's co-payment for the Membership. Employee acknowledges that this deduction will appear on their payslip as '[DEDUCTION LABEL]'.","Failing to obtain a separate written payroll deduction authorization where required by state or provincial law. Several jurisdictions — including California and Ontario — prohibit wage deductions without a signed standalone authorization.",{"name":310,"plain_english":311,"sample_language":312,"common_mistake":313},"Term and renewal","Sets the start date, the initial term (typically 12 months), and whether the agreement auto-renews or requires affirmative action to continue.","This Agreement commences on [START DATE] and continues for an initial term of [12] months. Unless either party provides [30] days' written notice of non-renewal prior to the end of the then-current term, this Agreement shall automatically renew for successive [12]-month periods.","Setting the Agreement term independent of the employment relationship. If employment ends mid-term, a separate termination-of-benefit clause must override the auto-renewal — otherwise the employer may remain obligated to fund the membership for a former employee.",{"name":315,"plain_english":316,"sample_language":317,"common_mistake":318},"Termination of benefit upon separation","Confirms that the discounted membership ends when employment terminates, whether by resignation, dismissal, or any other reason, and states the effective date of termination.","Employee's entitlement to the discounted Membership rate shall terminate automatically on the date Employee's employment with Employer ends for any reason. Any pro-rated co-payment deducted for a period beyond the termination date shall be refunded to Employee within [14] days.","No provision for refunding a pre-paid co-payment when employment ends mid-period. Without this, the employer may face a wage-theft or unjust enrichment claim for the unearned portion.",{"name":320,"plain_english":321,"sample_language":322,"common_mistake":323},"Confidentiality of corporate rate","Prohibits the employee from disclosing the negotiated corporate rate to outside parties, preserving the employer's commercial arrangement with the provider.","Employee agrees to keep confidential the corporate rate negotiated between Employer and Provider and shall not disclose such rate to any person outside the Employer's organization without prior written consent.","Omitting this clause entirely. Employees who share the corporate rate may enable non-employees to obtain or demand the same pricing, undermining the employer's negotiated arrangement.",{"name":325,"plain_english":326,"sample_language":327,"common_mistake":328},"Non-assignability and personal use","Confirms that the discounted membership is for the employee's personal use only and cannot be transferred or shared with family members or third parties.","The discounted Membership is personal to Employee and may not be assigned, transferred, or shared with any other person, including family members, without the prior written consent of both Employer and Provider.","Silence on family add-ons. Some membership providers offer family rates; without this clause, an employee may add family members at the corporate rate, creating unintended cost exposure for the employer.",{"name":330,"plain_english":331,"sample_language":332,"common_mistake":333},"Tax treatment acknowledgment","Notifies the employee that the employer-subsidized portion of the membership may constitute a taxable benefit-in-kind and that the employee is responsible for any resulting personal tax liability.","Employee acknowledges that the Employer's contribution toward the Membership may constitute a taxable benefit under applicable tax law. Employee is solely responsible for any income tax, national insurance, or payroll tax arising from receipt of this benefit.","Representing that the benefit is non-taxable. The taxability of employer-paid memberships depends on the type of membership, the jurisdiction, and the applicable tax code — an incorrect assurance creates employer liability.",{"name":335,"plain_english":336,"sample_language":337,"common_mistake":338},"Governing law and entire agreement","States which jurisdiction's law governs the agreement and confirms that this document supersedes any prior verbal or written promises about the membership benefit.","This Agreement is governed by the laws of [STATE / PROVINCE / COUNTRY]. It constitutes the entire agreement between the parties with respect to the Membership benefit and supersedes all prior representations, understandings, and agreements relating to the subject matter hereof.","Choosing a governing law with no connection to where the employee works. Courts in several jurisdictions apply local employment and wage law regardless of a governing-law clause, creating a conflict.",[340,345,350,355,360,365,370,375],{"step":341,"title":342,"description":343,"tip":344},1,"Identify all parties and confirm the membership product","Enter the employer's full registered legal name, the employee's legal name as it appears on payroll, and the membership provider's registered entity name. Describe the specific membership plan being discounted — plan name, tier, and any included features.","If the arrangement is bilateral (employer and employee only, with the employer paying the provider separately), note that the provider is not a signatory but should receive a copy for their records.",{"step":346,"title":347,"description":348,"tip":349},2,"Define eligibility conditions precisely","State the employment type (full-time, part-time, or both), any minimum tenure, and whether employees on probation, unpaid leave, or reduced hours qualify. Be specific — vague eligibility language generates disputes when edge cases arise.","Add a clause confirming that eligibility determinations are made at the employer's reasonable discretion, which preserves flexibility when circumstances change.",{"step":351,"title":352,"description":353,"tip":354},3,"Specify the discount rate anchored to a current published rate","Enter the provider's current published membership rate, the corporate discount amount or percentage, and the resulting employee price. Clarify whether the discount is fixed or subject to change if the provider adjusts its published pricing.","Include a 30-day notice requirement before any rate change takes effect, so employees are not surprised by mid-year cost increases.",{"step":356,"title":357,"description":358,"tip":359},4,"Set the co-payment amount and collection method","State the exact dollar amount the employee contributes per pay period or month, the payroll deduction label that will appear on their payslip, and the effective start date of deductions. If no co-payment applies, state 'nil' explicitly.","Check your jurisdiction's wage-deduction rules before relying solely on this clause — some states and provinces require a separate payroll deduction authorization form.",{"step":361,"title":362,"description":363,"tip":364},5,"Set the term, renewal, and notice periods","Enter the start date, initial term length (typically 12 months), and the number of days' notice required to prevent auto-renewal. Confirm whether the renewal term matches the initial term or reverts to month-to-month.","Align the agreement's term with your annual benefits review cycle so renewals coincide with any rate or eligibility changes you want to make.",{"step":366,"title":367,"description":368,"tip":369},6,"Complete the termination-of-benefit and pro-rata refund provisions","Confirm that the benefit terminates on the last day of employment and specify the refund timeline for any pre-paid co-payment that covers a period beyond the termination date.","Process refunds through payroll on the final paycheck where possible — a separate bank transfer creates reconciliation complexity.",{"step":371,"title":372,"description":373,"tip":374},7,"Add the tax treatment acknowledgment","Include a clear statement that the employee acknowledges the employer's contribution may be a taxable benefit and that the employee bears any resulting personal tax liability. Do not represent the benefit as definitively non-taxable.","Review IRS Publication 15-B (US) or HMRC's Employment Income Manual (UK) for current guidance on the tax treatment of employer-paid fitness or wellness memberships before completing this clause.",{"step":376,"title":377,"description":378,"tip":379},8,"Execute before the membership start date","Both the employee and the authorized employer signatory should sign before the membership is activated. In three-party arrangements, obtain the provider's signature or countersignature as well.","Use a timestamped eSignature tool so the execution date is independently verifiable — this matters if a dispute arises about when the benefit commenced.",[381,385,389,393,397,401],{"mistake":382,"why_it_matters":383,"fix":384},"Failing to obtain a separate payroll deduction authorization","Jurisdictions including California, New York, and Ontario require a standalone written authorization for wage deductions beyond tax and statutory withholdings. Without one, the deduction may be unlawful regardless of what the membership agreement says.","Issue a dedicated payroll deduction authorization form alongside this agreement and retain both signed documents in the employee's HR file.",{"mistake":386,"why_it_matters":387,"fix":388},"No auto-renewal notice requirement","Without a notice period before auto-renewal, the employer may fund a membership for an employee who has changed roles, gone on extended leave, or no longer wants the benefit — and face difficulty recovering the cost.","Add a 30-day written-notice requirement before the renewal date and build a calendar reminder into your benefits administration workflow.",{"mistake":390,"why_it_matters":391,"fix":392},"Representing the benefit as non-taxable without confirming current tax law","Tax treatment of employer-paid memberships varies by jurisdiction, membership type, and whether the benefit is used primarily for business purposes. An incorrect non-taxability assurance creates employer liability for under-withholding.","Use neutral language acknowledging that taxability depends on applicable law and that the employee is responsible for their own tax position. Consult a tax advisor to confirm the correct treatment before communicating to employees.",{"mistake":394,"why_it_matters":395,"fix":396},"Omitting a termination-of-benefit clause tied to employment end","Without an explicit clause linking the discount to active employment status, the employer may have no clean legal basis to cancel the membership subsidy for a former employee mid-term.","Include a clause stating the benefit terminates automatically on the last day of employment for any reason and notify the membership provider at the same time employment ends.",{"mistake":398,"why_it_matters":399,"fix":400},"Using a trade name instead of a registered entity name for the provider","If the membership provider is acquired, rebrands, or disputes arise, a contract naming only a trade name rather than the registered legal entity may be unenforceable against the correct party.","Confirm the provider's registered legal entity name (e.g., from a corporate registry or their standard contract header) before completing the parties clause.",{"mistake":402,"why_it_matters":403,"fix":404},"Silence on family or dependent add-ons","Without an explicit personal-use clause, employees may add family members under the corporate rate — increasing cost exposure for the employer and potentially breaching the terms of the corporate rate agreement with the provider.","State clearly that the discounted rate applies to the employee only and that any family or dependent extensions require separate written employer approval.",[406,409,412,415,418,421,424,427,430],{"question":407,"answer":408},"What is a discounted membership for employees agreement?","A discounted membership for employees agreement is a written contract that formalizes the terms under which an employer extends a reduced-rate membership — such as a gym, wellness club, professional association, or software platform — to an employee. It documents the discount rate, any employee co-payment, eligibility criteria, billing mechanics, and what happens to the membership when employment ends. Having these terms in writing protects both the employer and the employee from disputes about cost obligations and benefit entitlements.\n",{"question":410,"answer":411},"Is a written agreement required to offer employees a membership discount?","No law universally requires a written agreement for an employer to offer a membership discount, but having one is strongly advisable. Without written terms, disputes about the co-payment amount, who cancels the membership on termination, and whether the benefit is a contractual entitlement are resolved based on verbal representations and email chains — an unreliable and litigation-prone basis. A signed agreement also satisfies payroll deduction authorization requirements in jurisdictions that mandate written employee consent for wage deductions.\n",{"question":413,"answer":414},"Can an employee keep their discounted membership after leaving the company?","That depends on the terms of both the employer-employee agreement and the employer's contract with the membership provider. In most corporate rate arrangements, the discounted rate is available only to active employees of the sponsoring employer. A well-drafted termination clause in this agreement confirms the discount ends on the last day of employment. Some providers allow a transition period at the corporate rate before converting to a standard membership — specify this in the agreement if your provider offers it.\n",{"question":416,"answer":417},"Is the employer's contribution to an employee membership taxable?","It depends on the type of membership and the jurisdiction. In the US, employer-paid gym memberships are generally taxable as a fringe benefit unless the facility is on the employer's premises. In the UK, employer-paid gym memberships are typically a taxable benefit-in-kind reportable on a P11D. In Canada, CRA treats most employer-paid fitness memberships as a taxable employment benefit. Consult a tax advisor in the relevant jurisdiction to confirm the current treatment before communicating the tax implications to employees.\n",{"question":419,"answer":420},"What happens to the membership if the employee goes on unpaid leave?","The agreement should address this explicitly. Without a clause covering unpaid leave, the employer may continue funding a membership for an employee who is not actively working. Common approaches include suspending the employer subsidy during unpaid leave (with the employee having the option to pay the full rate directly) or terminating the benefit after a defined period of leave exceeding a set number of weeks.\n",{"question":422,"answer":423},"Can the employer change the discount rate during the agreement term?","If the agreement is silent on rate changes, altering the discount mid-term could be treated as a variation of an employment benefit, which in many jurisdictions requires employee consent. Best practice is to include a clause allowing the employer to pass on provider price increases with 30 days' written notice, while reserving the right to terminate the arrangement if the new rate is no longer commercially viable.\n",{"question":425,"answer":426},"Does this agreement need to be signed by the membership provider?","Not necessarily. In a bilateral arrangement, the employer and employee sign the agreement and the employer maintains a separate corporate account with the provider. In a tripartite arrangement — where the provider wants each enrolled employee to acknowledge the terms of the corporate rate — the provider countersigns. Confirm with your provider which structure their corporate program uses before drafting the parties clause.\n",{"question":428,"answer":429},"What payroll deduction rules apply to the employee co-payment?","Rules vary significantly by jurisdiction. In California, employers may deduct wages only for items expressly authorized by statute or by a written authorization that is voluntary and for the employee's primary benefit. Ontario's Employment Standards Act requires written authorization for most wage deductions beyond statutory withholdings. In the UK, the Employment Rights Act 1996 requires written consent for deductions from wages. Always obtain a separate, jurisdiction-compliant payroll deduction authorization alongside this agreement.\n",{"question":431,"answer":432},"How should the employer notify the membership provider when an employee leaves?","The agreement should require the employer to notify the provider in writing within a defined period — typically 5 to 10 business days of the employment end date. Without a notification obligation, the employer may continue to be billed for a former employee's membership. Include the provider's designated cancellation contact or portal instructions in the agreement or in a schedule to it.\n",[434,438,442,446],{"industry":435,"icon_asset_id":436,"specifics":437},"Corporate and Professional Services","industry-professional-services","Wellness and gym memberships are common as retention tools for desk-based staff; payroll deduction mechanics are typically straightforward in salaried environments.",{"industry":439,"icon_asset_id":440,"specifics":441},"Technology / SaaS","industry-saas","Software platform or coworking space memberships at discounted corporate rates are frequently offered to remote and hybrid teams as part of a lean distributed-work benefits package.",{"industry":443,"icon_asset_id":444,"specifics":445},"Healthcare","industry-healthtech","Hospital and clinic employers often negotiate fitness or wellness memberships as part of occupational health programs; tax treatment and benefit-in-kind reporting require particular care in this sector.",{"industry":447,"icon_asset_id":448,"specifics":449},"Retail / Hospitality","industry-retail","High-turnover environments mean the termination-of-benefit clause is activated frequently; streamlined provider notification processes and clear co-payment refund timelines are especially important.",[451,455,457,460],{"vs":452,"vs_template_id":453,"summary":454},"Employee Benefits Policy","D{EMPLOYEE_BENEFITS_POLICY_ID}","An employee benefits policy is a broad internal document describing all benefit programs available to staff — health insurance, PTO, retirement contributions, and wellness perks. A discounted membership agreement is a specific, signed bilateral contract governing a single membership benefit for one employee. The policy sets the framework; this agreement implements a specific instance of one benefit within it.",{"vs":243,"vs_template_id":244,"summary":456},"An employment contract governs the entire working relationship — compensation, duties, IP, confidentiality, and termination. A discounted membership agreement is a standalone document covering one ancillary benefit. While membership benefits are sometimes referenced in an employment contract, the detailed billing mechanics, co-payment terms, and provider obligations belong in a separate, purpose-built document.",{"vs":251,"vs_template_id":458,"summary":459},"D{PAYROLL_DEDUCTION_AUTH_ID}","A payroll deduction authorization form is a standalone consent document for wage deductions, required by statute in many jurisdictions. A discounted membership agreement covers the full benefit arrangement — discount rate, eligibility, renewal, and termination — but may not satisfy statutory payroll deduction consent requirements on its own. Both documents are typically needed when the employee contributes a co-payment.",{"vs":461,"vs_template_id":462,"summary":463},"Corporate Membership Agreement","D{CORPORATE_MEMBERSHIP_AGREEMENT_ID}","A corporate membership agreement is the contract between the employer and the membership provider that establishes the corporate rate, total enrollment capacity, and billing terms at the organizational level. A discounted membership for employees agreement is the downstream document between the employer and each individual employee. Both are needed: the corporate agreement governs the provider relationship; this agreement governs each employee's participation.",{"use_template":465,"template_plus_review":469,"custom_drafted":473},{"best_for":466,"cost":467,"time":468},"Small employers offering a single membership type to a defined group of employees with straightforward co-payment or no co-payment terms","Free","20–30 minutes per employee",{"best_for":470,"cost":471,"time":472},"Employers with payroll deduction co-payments, multi-jurisdiction workforces, or membership programs covering 50 or more employees","$200–$500 for an employment lawyer or HR advisor review","2–5 days",{"best_for":474,"cost":475,"time":476},"Large enterprises, regulated industries, or tripartite arrangements where the provider requires bespoke contract terms and indemnity provisions","$1,000–$3,000+","1–3 weeks",[478,483,488,493],{"code":479,"name":480,"flag_asset_id":481,"note":482},"us","United States","flag-us","Employer-paid gym or wellness memberships are generally a taxable fringe benefit under IRC §61 unless the facility qualifies as an on-premises athletic facility under §132(j)(4). Payroll deductions for co-payments require written employee authorization in most states — California, New York, and Illinois have particularly strict wage-deduction rules. Non-cash benefit reporting may be required on Form W-2.",{"code":484,"name":485,"flag_asset_id":486,"note":487},"ca","Canada","flag-ca","CRA treats most employer-paid fitness or wellness memberships as a taxable employment benefit reportable on the employee's T4. Payroll deductions for co-payments require written employee consent under provincial employment standards legislation — Ontario's ESA and BC's Employment Standards Act both mandate written authorization. Quebec employers must also comply with French-language documentation requirements under Bill 96 for provincially regulated workplaces.",{"code":489,"name":490,"flag_asset_id":491,"note":492},"uk","United Kingdom","flag-uk","Employer-paid gym memberships are generally a taxable benefit-in-kind reportable on a P11D and subject to Class 1A National Insurance contributions. Payroll deductions for co-payments are permitted under the Employment Rights Act 1996 only with prior written employee consent. If the membership is linked to a salary sacrifice arrangement, HMRC's salary sacrifice rules and optional remuneration arrangement (OpRA) provisions must be considered.",{"code":494,"name":495,"flag_asset_id":496,"note":497},"eu","European Union","flag-eu","Benefit-in-kind tax treatment varies significantly by member state — Germany, France, and the Netherlands each have different thresholds and reporting obligations for employer-provided wellness benefits. GDPR applies to employee personal data processed in connection with administering the membership program, including data shared with the provider. Works council or employee representative consultation may be required before introducing a new benefit program in countries such as Germany, France, and the Netherlands.",[244,499,500,501,502,503,504,505,506,507,256,508],"employee-handbook-D712","non-disclosure-agreement-nda-D12692","job-offer-letter-long-D12769","employment-agreement-executive-D543","fixed-term-contract-D13225","remote-work-agreement-D13282","temporary-employment-contract-D12734","employee-dismissal-letter-D508","independent-contractor-agreement-D160","strategic-planning-template-D13857",{"emit_how_to":198,"emit_defined_term":198},{"primary_folder":107,"secondary_folder":511,"document_type":512,"industry":513,"business_stage":514,"tags":515,"confidence":521},"employment-and-contractors","agreement","general","all-stages",[516,517,518,519,520],"contract","hr","employee-benefits","membership-discount","employment-agreement",0.92,"\u003Ch2>What is a Discounted Membership For Employees Agreement?\u003C/h2>\n\u003Cp>A \u003Cstrong>Discounted Membership For Employees\u003C/strong> agreement is a legally binding contract between an employer and an employee that documents the terms under which the employee receives a reduced-rate membership — commonly a gym, wellness club, professional association, or software subscription — as part of their employment benefits package. It records the discount rate, any employee co-payment, payroll deduction authorization, eligibility conditions, term and renewal terms, and the circumstances under which the benefit ends. Rather than relying on an informal arrangement or a reference buried in an employee handbook, this agreement creates an enforceable, signed record of each party's obligations with respect to a specific membership benefit.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Operating a membership benefit without a signed agreement creates compounding exposure on multiple fronts. Without a written co-payment authorization, payroll deductions may violate wage law in jurisdictions — including California, Ontario, and the UK — that require standalone written consent. Without a termination clause, the employer has no clean legal basis to cancel the subsidy for a former employee, and the provider may continue billing. Without a tax treatment acknowledgment, the employer risks liability for under-withholding if the benefit is later reclassified as taxable income. And without a personal-use restriction, employees may add family members under the corporate rate, creating unbudgeted cost exposure and a potential breach of the employer's contract with the provider. This template eliminates each of those gaps in a single, signable document, giving HR teams a consistent standard they can deploy across every enrolled employee.\u003C/p>\n",1781186028012]