[{"data":1,"prerenderedAt":525},["ShallowReactive",2],{"document-customer-charge-card-approval-D263":3},{"document":4,"label":21,"preview":11,"thumb":22,"thumb600":23,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":24,"breadcrumb":28,"related":36,"customDescModule":177,"customdescription":6,"mdFm":178,"mdProseHtml":524},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: charge card approval Dear [Contact name], It is our pleasure to notify you that a charge account has been approved in [YOUR NAME]. We welcome you as a new customer and hope that you will enjoy the convenience of your charge account. We have established a credit limit on your account in the amount of [Amount]",null,"Customer Charge Card Approval","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/customer-charge-card-approval-D263.png","https://templates.business-in-a-box.com/imgs/250px/263.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#263.xml",{"title":15,"description":6},"customer charge card approval",[17,20],{"label":18,"url":19},"Credit & Collection","/templates/credit-collection/",{"label":18,"url":19},"Customer Charge Card Approval Template","https://templates.business-in-a-box.com/imgs/400px/263.png","https://templates.business-in-a-box.com/imgs/600px/263.png",[25,17,20],{"label":26,"url":27},"Templates","/templates/",[29,30,33],{"label":26,"url":27},{"label":31,"url":32},"Finance & Accounting","/templates/finance-accounting/",{"label":34,"url":35},"Credit Management","/templates/credit-management/",[37,41,45,49,53,57,61,65,69,73,77,81,85,100,117,134,147,161],{"label":38,"url":39,"thumb":40,"extension":10},"Customer Complaint Resolution Policy","/template/customer-complaint-resolution-policy-D13644","https://templates.business-in-a-box.com/imgs/250px/13644.png",{"label":42,"url":43,"thumb":44,"extension":10},"Business Travel Expense Approval Policy","/template/business-travel-expense-approval-policy-D13611","https://templates.business-in-a-box.com/imgs/250px/13611.png",{"label":46,"url":47,"thumb":48,"extension":10},"Advertisement Approval","/template/advertisement-approval-D1359","https://templates.business-in-a-box.com/imgs/250px/1359.png",{"label":50,"url":51,"thumb":52,"extension":10},"Attorney Approval","/template/attorney-approval-D1036","https://templates.business-in-a-box.com/imgs/250px/1036.png",{"label":54,"url":55,"thumb":56,"extension":10},"Customer Service Policy","/template/customer-service-policy-D13261","https://templates.business-in-a-box.com/imgs/250px/13261.png",{"label":58,"url":59,"thumb":60,"extension":10},"Credit Card Billing Authorization Form","/template/credit-card-billing-authorization-form-D256","https://templates.business-in-a-box.com/imgs/250px/256.png",{"label":62,"url":63,"thumb":64,"extension":10},"Return of Goods on Approval","/template/return-of-goods-on-approval-D1082","https://templates.business-in-a-box.com/imgs/250px/1082.png",{"label":66,"url":67,"thumb":68,"extension":10},"Sale on Approval Acknowledgment","/template/sale-on-approval-acknowledgment-D1126","https://templates.business-in-a-box.com/imgs/250px/1126.png",{"label":70,"url":71,"thumb":72,"extension":10},"Customer Data Protection Policy","/template/customer-data-protection-policy-D13645","https://templates.business-in-a-box.com/imgs/250px/13645.png",{"label":74,"url":75,"thumb":76,"extension":10},"Request for Customer Feedback","/template/request-for-customer-feedback-D1305","https://templates.business-in-a-box.com/imgs/250px/1305.png",{"label":78,"url":79,"thumb":80,"extension":10},"Checklist Customer Onboarding","/template/checklist-customer-onboarding-D13615","https://templates.business-in-a-box.com/imgs/250px/13615.png",{"label":82,"url":83,"thumb":84,"extension":10},"Customer Apology Letter","/template/customer-apology-letter-D13643","https://templates.business-in-a-box.com/imgs/250px/13643.png",{"description":86,"descriptionCustom":6,"label":87,"pages":8,"size":9,"extension":10,"preview":88,"thumb":89,"svgFrame":90,"seoMetadata":91,"parents":93,"keywords":92,"url":99},"","Invoice","https://templates.business-in-a-box.com/imgs/1000px/invoice-D12538.png","https://templates.business-in-a-box.com/imgs/250px/12538.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12538.xml",{"title":92,"description":6},"invoice",[94,96],{"label":31,"url":95},"finance-accounting",{"label":97,"url":98},"Invoices & Receipts","invoice-receipt","/template/invoice-D12538",{"description":101,"descriptionCustom":6,"label":102,"pages":8,"size":103,"extension":10,"preview":104,"thumb":105,"svgFrame":106,"seoMetadata":107,"parents":108,"keywords":115,"url":116},"COMPANY NAME:_______________________ Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code__________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Purchase Order The following number must appear on all related correspondence, shipping papers, and invoices: P.O. NUMBER: Contact: Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code___________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Purchase Order",49,"https://templates.business-in-a-box.com/imgs/1000px/purchase-order-D1411.png","https://templates.business-in-a-box.com/imgs/250px/1411.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1411.xml",{"title":6,"description":6},[109,112],{"label":110,"url":111},"Sales & Marketing","sales-marketing",{"label":113,"url":114},"Bids & Quotes","bids-quotes","purchase order","/template/purchase-order-D1411",{"description":118,"descriptionCustom":6,"label":119,"pages":120,"size":9,"extension":10,"preview":121,"thumb":122,"svgFrame":123,"seoMetadata":124,"parents":126,"keywords":125,"url":133},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","3","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":125,"description":6},"non disclosure agreement nda",[127,130],{"label":128,"url":129},"Legal Agreements","business-legal-agreements",{"label":131,"url":132},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":135,"descriptionCustom":6,"label":136,"pages":137,"size":9,"extension":10,"preview":138,"thumb":139,"svgFrame":140,"seoMetadata":141,"parents":143,"keywords":142,"url":146},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":142,"description":6},"service agreement",[144,145],{"label":128,"url":129},{"label":128,"url":129},"/template/service-agreement-D12711",{"description":148,"descriptionCustom":6,"label":149,"pages":137,"size":150,"extension":10,"preview":151,"thumb":152,"svgFrame":153,"seoMetadata":154,"parents":155,"keywords":159,"url":160},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[156],{"label":157,"url":158},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":162,"descriptionCustom":6,"label":163,"pages":8,"size":9,"extension":10,"preview":164,"thumb":165,"svgFrame":166,"seoMetadata":167,"parents":169,"keywords":168,"url":176},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: OFFICIAL DEMAND LETTER REGARDING [DESCRIBE] Dear [CONTACT NAME], Based on our records, you were required to have paid $ [AMOUNT] USD (the \"Debt\") to [COMPANY NAME] on [DATE], for [SERVICE REQUIRING PAYMENT]. This Debt remains outstanding, despite our initial requests for payment. ","Demand Letter","https://templates.business-in-a-box.com/imgs/1000px/demand-letter-D13262.png","https://templates.business-in-a-box.com/imgs/250px/13262.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13262.xml",{"title":168,"description":6},"demand letter",[170,173],{"label":171,"url":172},"Human Resources","human-resources",{"label":174,"url":175},"Company Policies","company-policies","/template/demand-letter-D13262",false,{"seo":179,"reviewer":191,"legal_disclaimer":195,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":255,"clauses":289,"how_to_fill":340,"common_mistakes":381,"faqs":406,"industries":434,"comparisons":451,"diy_vs_lawyer":466,"jurisdictions":479,"related_template_ids_curated":500,"schema":513,"classification":514},{"meta_title":180,"meta_description":181,"primary_keyword":182,"secondary_keywords":183},"Customer Charge Card Approval Template (Free Word)","Free customer charge card approval template for extending in-house credit to business clients. Covers credit limit, payment terms, liability, and default. Free Word and PDF download.","customer charge card approval template",[184,185,186,187,188,189,190],"charge card approval form template","customer credit approval form","in-house charge account agreement","customer credit application template","charge account approval letter","business credit approval template","customer charge account agreement word",{"name":192,"credential":193,"reviewed_date":194},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":197,"legal_review_recommended":195,"signature_required":195,"notarization_required":177},"medium",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"A Customer Charge Card Approval is a legally binding agreement between a business and a customer that establishes a revolving in-house charge account, setting the approved credit limit, billing cycle, payment due dates, interest on overdue balances, and the consequences of default. This free Word download lets you customize credit terms, liability provisions, and dispute procedures, then export as PDF for customer signature before the first charge is made.\n","Use it when a repeat customer requests the ability to purchase on account rather than paying at the point of sale — common in wholesale, trade supply, and professional services. It is also required any time you approve a credit application and need a signed record of the customer's acceptance of your terms before extending the line.\n","Account holder identification, approved credit limit, billing cycle and payment terms, interest and late-fee schedule, personal or corporate guarantee, dispute and billing-error procedures, default and collection rights, and governing law. Together these clauses form the enforceable basis for your entire credit relationship with the customer.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"Wholesale distributors","Extending net-30 or net-60 charge accounts to recurring trade buyers","persona-wholesaler",{"title":208,"use_case":209,"icon_asset_id":210},"Building materials and trade suppliers","Approving contractor or builder accounts for ongoing supply purchases","persona-contractor",{"title":212,"use_case":213,"icon_asset_id":214},"Medical and dental practices","Setting up patient payment plans tied to a pre-approved charge account","persona-healthcare-provider",{"title":216,"use_case":217,"icon_asset_id":218},"Professional services firms","Billing corporate clients on account for ongoing retainer or project work","persona-professional-services",{"title":220,"use_case":221,"icon_asset_id":222},"Retailers with trade or loyalty accounts","Offering business customers a charge account in lieu of credit card payment","persona-retailer",{"title":224,"use_case":225,"icon_asset_id":226},"Equipment rental companies","Approving recurring rental charges against a pre-authorized account limit","persona-small-business-owner",[228,232,235,239,243,247,251],{"situation":229,"recommended_template":230,"slug":231},"Approving a charge account for an individual consumer","Consumer Charge Card Approval","customer-charge-card-approval-D263",{"situation":233,"recommended_template":234,"slug":231},"Extending credit to a business entity with a corporate guarantee","Customer Charge Card Approval (Corporate)",{"situation":236,"recommended_template":237,"slug":238},"Documenting the initial credit application before approval","Customer Credit Application","business-credit-application-D247",{"situation":240,"recommended_template":241,"slug":242},"Issuing a formal credit limit increase to an existing account holder","Credit Limit Increase Letter","notice-of-credit-limit-increase-D268",{"situation":244,"recommended_template":245,"slug":246},"Formalizing a structured repayment schedule for an overdue account","Payment Plan Agreement","payment-plan-agreement-D12663",{"situation":248,"recommended_template":249,"slug":250},"Sending a written notice when a customer account is placed in default","Notice of Default Letter","notice-of-default-in-payment-D391",{"situation":252,"recommended_template":253,"slug":254},"Closing or suspending a customer's charge account","Account Suspension or Closure Letter","new-open-account-welcome-and-terms-letter-D1438",[256,259,262,265,268,271,274,277,280,283,286],{"term":257,"definition":258},"Charge Account","An in-house credit arrangement allowing a customer to make purchases up to an approved limit and pay the balance on a set billing schedule.",{"term":260,"definition":261},"Credit Limit","The maximum outstanding balance the account holder is permitted to carry at any one time under the approved charge account.",{"term":263,"definition":264},"Billing Cycle","The recurring period — typically monthly — at the end of which the account balance is calculated and a statement is issued.",{"term":266,"definition":267},"Net 30 / Net 60","Payment terms requiring the full statement balance to be paid within 30 or 60 days of the billing date.",{"term":269,"definition":270},"Finance Charge","Interest or fees assessed on unpaid balances that remain outstanding past the due date, expressed as an annual percentage rate (APR).",{"term":272,"definition":273},"Personal Guarantee","A clause in which an individual — typically a business owner or officer — agrees to be personally liable for the account balance if the business entity fails to pay.",{"term":275,"definition":276},"Default","A triggering event — usually non-payment by the due date or exceeding the credit limit — that gives the creditor the right to demand immediate full repayment and pursue collection.",{"term":278,"definition":279},"Annual Percentage Rate (APR)","The annualized cost of carrying a balance on the account, including interest and certain fees, expressed as a yearly percentage.",{"term":281,"definition":282},"Charge-Back","A customer's formal dispute of a specific charge posted to their account, initiating a review and potential reversal of the amount.",{"term":284,"definition":285},"Security Interest","A creditor's legal right to claim specific assets of the debtor as collateral if the account is not paid as agreed.",{"term":287,"definition":288},"Acceleration Clause","A provision that makes the entire outstanding balance immediately due and payable upon a specified default event, rather than allowing installment repayment to continue.",[290,295,300,305,310,315,320,325,330,335],{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Account holder identification and authorization","Identifies the customer — individual or legal entity — opening the account, lists authorized users who may charge against it, and records the date of approval.","This Charge Account Agreement is entered into on [DATE] between [BUSINESS NAME] ('Creditor') and [CUSTOMER LEGAL NAME / ENTITY NAME] ('Account Holder'). The following individuals are authorized to charge against this account: [AUTHORIZED USER NAMES AND TITLES].","Listing only a trade or brand name instead of the customer's full legal entity name. If the account goes to collections, you may be unable to obtain a judgment against the correct legal person.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Approved credit limit","States the maximum balance the customer may carry at any time and reserves the creditor's right to lower the limit on notice.","The Creditor approves an initial credit limit of $[AMOUNT] ('Credit Limit'). The Creditor reserves the right to adjust the Credit Limit upon [X] days' written notice to the Account Holder.","Setting the credit limit without tying it to the customer's reviewed financial information. If the customer disputes a collection action, an undocumented approval process weakens your position.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Billing cycle and payment terms","Defines the billing period, when statements are issued, the payment due date, and minimum payment amount if applicable.","Statements are issued on the [LAST / FIRST] day of each calendar month. Payment in full is due by [DAY] of the following month (Net [30/60]). Minimum payment, if permitted, is [X]% of the closing balance or $[MINIMUM], whichever is greater.","Stating 'due upon receipt' instead of a specific day. Ambiguous due dates make it difficult to charge late fees or trigger default notices on a defensible timeline.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Finance charges and late fees","Sets the APR applied to unpaid balances after the due date, states the daily periodic rate, and specifies any flat late fee.","Unpaid balances remaining after the due date will accrue a finance charge at an APR of [X]% ([DAILY PERIODIC RATE]% per day). A late fee of $[AMOUNT] will be assessed on each statement that is not paid in full by the due date.","Stating only the monthly rate without disclosing the APR. In the US, Regulation Z requires APR disclosure on open-end consumer credit — and many states extend similar requirements to commercial accounts.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Personal or corporate guarantee","Requires an individual officer or owner to guarantee personal repayment if the business entity account holder defaults.","As a condition of account approval, [GUARANTOR FULL NAME], in his/her personal capacity, unconditionally and irrevocably guarantees full payment of all amounts owed under this Agreement. This guarantee survives the termination of the Account Holder's business entity.","Omitting the guarantee clause for small or newly incorporated business customers. A judgment against the entity alone may be uncollectable if the entity has minimal assets.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Dispute and billing-error procedures","Gives the customer a defined window to dispute a charge in writing, pauses the finance charge on disputed amounts during investigation, and states the creditor's resolution timeline.","Account Holder must notify Creditor in writing of any billing error within [30/60] days of the statement date. Creditor will investigate and respond within [30] days. Finance charges on disputed amounts are suspended pending resolution.","Providing no dispute procedure at all. Without one, a customer can raise billing disputes indefinitely — including during collection proceedings — without any defined cutoff.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Default, acceleration, and remedies","Defines default events, triggers the acceleration clause making the full balance immediately due, and reserves collection rights including attorney fees.","Account Holder is in default if: (a) any payment is not received within [X] days of the due date; (b) the Credit Limit is exceeded; or (c) Account Holder becomes insolvent. Upon default, the entire outstanding balance is immediately due and payable. Creditor may recover reasonable attorney fees and collection costs.","Defining only non-payment as a default event. Exceeding the credit limit, providing false information on the application, and insolvency are equally important triggers and should be listed explicitly.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Security interest (optional)","Grants the creditor a security interest in goods purchased on the account, allowing repossession or a lien claim if the account is not paid.","To secure payment of all amounts owed, Account Holder grants Creditor a security interest in all goods purchased on this account and the proceeds thereof. Creditor may file a UCC-1 financing statement to perfect this interest.","Including a security interest clause but never filing the UCC-1 financing statement. An unperfected security interest is unenforceable against third-party creditors and in bankruptcy.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Amendment and account changes","Reserves the creditor's right to change terms — including interest rates and fees — with advance notice, and states how notice will be delivered.","Creditor may amend any term of this Agreement upon [30] days' written or electronic notice to Account Holder. Continued use of the account after the effective date of the amendment constitutes acceptance.","No amendment clause at all. Without one, changing your interest rate or fee structure for existing accounts requires a new signed agreement with every customer.",{"name":336,"plain_english":337,"sample_language":338,"common_mistake":339},"Governing law and jurisdiction","Specifies which state or province's law governs the agreement and designates the forum for disputes.","This Agreement is governed by the laws of the State of [STATE], without regard to conflict-of-law rules. Any dispute shall be resolved exclusively in the courts of [COUNTY], [STATE], and Account Holder consents to personal jurisdiction therein.","Choosing a governing law with no connection to either party's location. Some courts refuse to enforce foreign-jurisdiction clauses in consumer credit agreements, and commercial courts may scrutinize them if the choice appears solely forum-shopping.",[341,346,351,356,361,366,371,376],{"step":342,"title":343,"description":344,"tip":345},1,"Identify the account holder and authorized users","Enter the customer's full legal name or registered entity name, their billing address, and the names and titles of every person authorized to charge against the account. Cross-reference the credit application for accuracy.","For business accounts, verify the entity name against the state or provincial corporate registry before signing — mismatches create collection headaches later.",{"step":347,"title":348,"description":349,"tip":350},2,"Set the approved credit limit","Enter the credit limit you approved based on the customer's application, trade references, and your internal credit policy. Document the basis for the limit in your internal credit file, not in the agreement itself.","Include a sentence reserving your right to reduce the limit on 30 days' notice — this gives you flexibility if the customer's payment behavior deteriorates.",{"step":352,"title":353,"description":354,"tip":355},3,"Define the billing cycle and payment due date","Choose a billing period (typically calendar month), state the statement issue date, and set a specific payment due date — not 'upon receipt.' Specify whether net-30 or net-60 terms apply.","Aligning all customer billing cycles to the same calendar date (e.g., the last day of the month) simplifies your accounts-receivable workflow significantly.",{"step":357,"title":358,"description":359,"tip":360},4,"Disclose the APR and late-fee schedule","Enter the annual percentage rate that will apply to unpaid balances, compute and list the daily periodic rate, and state the flat late fee per overdue statement. Confirm these rates comply with your jurisdiction's usury limits.","In the US, check both federal Regulation Z disclosure requirements and the applicable state usury cap — some states set ceilings as low as 18% APR for commercial accounts.",{"step":362,"title":363,"description":364,"tip":365},5,"Add the personal guarantee (for business accounts)","For any business customer, include the guarantee clause with the guarantor's full legal name and have them sign it in their individual capacity, separately from the entity signature block.","Require the guarantor to initial the guarantee clause specifically, in addition to signing the full agreement — this reduces the risk of a later claim that they did not read or agree to the personal liability.",{"step":367,"title":368,"description":369,"tip":370},6,"Specify the default events and remedies","List every event you intend to trigger default — non-payment past X days, exceeding the credit limit, and insolvency — and confirm that the acceleration clause makes the full balance immediately due upon any trigger.","Build in a cure period for first-time non-payment (e.g., 10 days after written notice) to avoid triggering default over a single missed due date from an otherwise reliable customer.",{"step":372,"title":373,"description":374,"tip":375},7,"Execute before the first charge is made","Obtain the customer's signature — and the guarantor's separate signature — before the account is opened and any purchases are charged. File the signed original in your accounts-receivable records.","Send the executed agreement to the customer via email with a PDF copy immediately after signing — this eliminates later claims that they never received the final terms.",{"step":377,"title":378,"description":379,"tip":380},8,"File a UCC-1 if taking a security interest","If you included the security interest clause, file a UCC-1 financing statement with the appropriate state office within a few days of execution to perfect your interest in the purchased goods.","Set a calendar reminder to renew the UCC-1 before it lapses at five years — a lapsed financing statement leaves your security interest unperfected as of the lapse date.",[382,386,390,394,398,402],{"mistake":383,"why_it_matters":384,"fix":385},"Executing after the account is already in use","In most jurisdictions, agreement terms signed after transactions have already occurred may be unenforceable against those earlier charges — leaving your interest in prior purchases unsecured.","Require a signed agreement before the account is opened and any credit is extended. Flag incomplete applications in your credit onboarding workflow so nothing falls through.",{"mistake":387,"why_it_matters":388,"fix":389},"No personal guarantee on business accounts","A judgment against a shell or asset-light LLC may be uncollectable, leaving you with an unpaid balance and no recourse against the individuals who made the purchasing decisions.","Include a personal guarantee clause for all business accounts and require the owner or authorized officer to sign it in their individual capacity.",{"mistake":391,"why_it_matters":392,"fix":393},"Failing to disclose the APR in dollar terms","US Regulation Z and equivalent provincial disclosure rules require clear APR disclosure for open-end credit. Noncompliance can void the finance charge clause and expose you to regulatory penalties.","State the APR prominently in the agreement and confirm it does not exceed your jurisdiction's usury cap. Review with a lawyer if you serve consumers as well as business customers.",{"mistake":395,"why_it_matters":396,"fix":397},"Omitting a billing-dispute procedure","Without a defined dispute window and process, customers can contest charges at any time — including during collection proceedings — with no contractual deadline foreclosing their claim.","Include a 30- or 60-day written dispute window from the statement date and a creditor response timeline. This creates a clean cutoff that supports your collection position.",{"mistake":399,"why_it_matters":400,"fix":401},"Using a trade name instead of the registered legal entity","A contract signed with 'ABC Plumbing' rather than 'ABC Plumbing LLC' may not be enforceable against the legal entity — or may be enforced against the wrong entity entirely.","Verify the customer's exact legal entity name against their business registration before completing the agreement. Add a 'doing business as' reference if a trade name is also in use.",{"mistake":403,"why_it_matters":404,"fix":405},"Including a security interest clause but not perfecting it","An unperfected security interest is subordinate to other creditors and is generally voided in bankruptcy — meaning you become an unsecured creditor even though the agreement says otherwise.","File a UCC-1 financing statement with the Secretary of State in the debtor's jurisdiction within days of execution, and calendar a five-year renewal date.",[407,410,413,416,419,422,425,428,431],{"question":408,"answer":409},"What is a customer charge card approval?","A customer charge card approval is a signed agreement between a business and a customer that formally establishes an in-house revolving charge account. It sets the approved credit limit, billing cycle, payment due dates, finance charges on unpaid balances, personal guarantee requirements, and default remedies. It is the legal foundation of the entire credit relationship — without it, enforcing payment terms or charging interest on overdue balances is difficult.\n",{"question":411,"answer":412},"Is a customer charge card approval legally binding?","Yes, when properly executed by both parties, a customer charge card approval is generally enforceable as a written credit agreement. The enforceability of specific clauses — particularly finance charges, personal guarantees, and security interests — depends on compliance with applicable state or provincial law and proper disclosure. Working with a lawyer to review the terms for your jurisdiction is advisable before you extend significant credit lines.\n",{"question":414,"answer":415},"Do I need a personal guarantee for business accounts?","For small or newly formed business entities — LLCs, sole proprietorships, or newly incorporated companies — a personal guarantee is strongly advisable. Without it, a judgment is limited to the entity's assets, which may be minimal. For well-established companies with a track record, a corporate guarantee may be sufficient, but the decision should be based on a review of the customer's financial statements and credit history.\n",{"question":417,"answer":418},"What interest rate can I charge on overdue balances?","The maximum interest rate you may charge is governed by usury laws in the jurisdiction where the agreement is entered into or the customer is located. In the US, rates vary by state — some states permit up to 24–30% APR on commercial accounts while others cap consumer rates at 18%. In Canada, the Criminal Code sets an effective rate ceiling of 60% per year for all credit. Always confirm the applicable cap with a lawyer before setting your finance charge rate.\n",{"question":420,"answer":421},"What happens if a customer defaults on a charge account?","Typically, the acceleration clause makes the entire outstanding balance immediately due. The creditor may then pursue collection through demand letters, referral to a collections agency, or legal action. If a security interest was taken and perfected, the creditor may also claim or repossess the goods. A personal guarantee allows the creditor to pursue the individual guarantor's personal assets through judgment if the entity does not pay.\n",{"question":423,"answer":424},"Does a charge card approval agreement need to be notarized?","Notarization is not required for a charge card approval agreement to be enforceable in most jurisdictions. A witnessed signature or electronic signature is generally sufficient. However, if the agreement includes a real estate security interest or is being filed as part of a formal lien, notarization requirements may apply. Check the specific requirements for your jurisdiction and the collateral involved.\n",{"question":426,"answer":427},"Can I change the terms of an existing charge account?","Yes, provided your agreement includes an amendment clause giving you the right to change terms on advance notice — typically 30 days. The amended terms apply to future charges; whether they apply retroactively to the existing balance depends on the language used and applicable law. In some jurisdictions, material changes to credit terms require a new signed agreement from the customer. Consult a lawyer before changing interest rates on existing balances.\n",{"question":429,"answer":430},"What is a UCC-1 financing statement and when do I need one?","A UCC-1 financing statement is a public notice filed with the Secretary of State in the debtor's jurisdiction that perfects a creditor's security interest in personal property collateral — including goods purchased on account. You need to file one if your charge card agreement includes a security interest clause. Without the filing, your security interest is unperfected, meaning it is subordinate to other creditors and generally voided if the customer files for bankruptcy.\n",{"question":432,"answer":433},"What is the difference between a charge account and a credit card?","A charge account is an in-house credit arrangement directly between your business and the customer — you extend the credit, carry the receivable, and bear the default risk. A credit card is issued by a bank or payment network that pays you immediately and assumes the credit risk from the cardholder. Charge accounts typically have lower transaction costs than credit card processing fees, but they require you to manage credit underwriting, billing, and collections yourself.\n",[435,439,443,447],{"industry":436,"icon_asset_id":437,"specifics":438},"Wholesale and Distribution","industry-manufacturing","Net-30 and net-60 charge accounts are the standard billing method for trade buyers; credit limits are typically set as a multiple of a single order's average value.",{"industry":440,"icon_asset_id":441,"specifics":442},"Construction and Trade Supply","industry-construction","Contractor accounts often include a personal guarantee from the owner and a security interest in materials delivered, given the risk of mechanic's liens and project insolvency.",{"industry":444,"icon_asset_id":445,"specifics":446},"Healthcare and Medical Services","industry-healthtech","Patient charge accounts must comply with state consumer credit disclosure laws and HIPAA when statements include service descriptions tied to health information.",{"industry":448,"icon_asset_id":449,"specifics":450},"Professional Services","industry-professional-services","Law firms, accounting firms, and consultancies use charge accounts for retainer billing, with dispute procedures tailored to the fee-agreement terms already in place.",[452,455,459,462],{"vs":237,"vs_template_id":453,"summary":454},"D{CUSTOMER_CREDIT_APPLICATION_ID}","A credit application collects the customer's financial information, trade references, and consent to a credit check — it is the intake form used before a decision is made. The charge card approval is the binding agreement that follows a positive credit decision, establishing enforceable payment terms. Both documents are needed; the application does not substitute for the approval agreement.",{"vs":456,"vs_template_id":457,"summary":458},"Sales Agreement","D{SALES_AGREEMENT_ID}","A sales agreement governs the terms of individual transactions — what is being sold, at what price, and with what warranties. A charge card approval governs the ongoing credit relationship that funds those transactions. The sales agreement creates the obligation to deliver goods or services; the charge card approval creates the obligation to pay on account terms.",{"vs":245,"vs_template_id":460,"summary":461},"D{PAYMENT_PLAN_AGREEMENT_ID}","A payment plan agreement restructures an existing debt into scheduled installments — typically used after a customer has already fallen behind. A charge card approval establishes prospective credit terms before any purchases are made. The charge card approval is a proactive credit instrument; the payment plan is a reactive collection tool.",{"vs":463,"vs_template_id":464,"summary":465},"Personal Guarantee Agreement","D{PERSONAL_GUARANTEE_ID}","A standalone personal guarantee is a separate document used to secure a larger commercial obligation — a lease, a bank loan, or a supplier contract — where the guarantee needs to be independently executed and filed. The personal guarantee within a charge card approval is embedded in the agreement for simplicity, but a standalone document offers more flexibility for complex guarantees with separate negotiated terms and conditions.",{"use_template":467,"template_plus_review":471,"custom_drafted":475},{"best_for":468,"cost":469,"time":470},"Small businesses extending modest credit limits to familiar trade customers in a single state or province","Free","15–30 minutes per account",{"best_for":472,"cost":473,"time":474},"Businesses extending credit above $10,000, serving consumers as well as trade accounts, or operating across multiple states","$300–$800 for a one-time lawyer review of your standard form","3–5 business days",{"best_for":476,"cost":477,"time":478},"High-volume credit programs, regulated industries (healthcare, financial services), or credit lines above $50,000 with complex collateral","$1,000–$3,500+","1–3 weeks",[480,485,490,495],{"code":481,"name":482,"flag_asset_id":483,"note":484},"us","United States","flag-us","For consumer accounts, Regulation Z under the Truth in Lending Act requires APR disclosure, billing rights notices, and error-resolution procedures. Commercial accounts are generally exempt from Regulation Z but remain subject to state usury caps, which range from 18% to 30% APR depending on the state. A UCC-1 filing is required to perfect a security interest in goods, and must be renewed every five years with the Secretary of State in the debtor's jurisdiction.",{"code":486,"name":487,"flag_asset_id":488,"note":489},"ca","Canada","flag-ca","The Criminal Code of Canada sets a hard ceiling of 60% effective annual interest on any credit product. Provincial consumer protection legislation — including Ontario's Consumer Protection Act and Quebec's Consumer Protection Act — imposes disclosure and cooling-off requirements for consumer credit agreements. Quebec agreements must be in French for provincially-regulated transactions. Security interests in personal property are governed by provincial Personal Property Security Acts (PPSA), requiring PPSA registration rather than a UCC-1 filing.",{"code":491,"name":492,"flag_asset_id":493,"note":494},"uk","United Kingdom","flag-uk","Consumer credit agreements in the UK are regulated by the Financial Conduct Authority under the Consumer Credit Act 1974 and require FCA authorisation for most consumer-facing lenders. Business-to-business charge accounts are generally outside the CCA but must comply with the Late Payment of Commercial Debts (Interest) Act 1998, which sets a default statutory interest rate of 8% over the Bank of England base rate on overdue commercial invoices. Contractual rates that differ from the statutory rate must be 'substantial' remedy to be enforceable.",{"code":496,"name":497,"flag_asset_id":498,"note":499},"eu","European Union","flag-eu","Consumer credit in the EU is governed by the Consumer Credit Directive (2008/48/EC), requiring standardised APR disclosure and a 14-day withdrawal right for consumer accounts. Business credit is less harmonised and largely governed by member state contract law. The Late Payment Directive (2011/7/EU) sets a default 30-day payment period and allows interest of 8 percentage points above the European Central Bank reference rate on overdue B2B invoices. GDPR applies to any personal data collected on the credit application, including the guarantor's information.",[501,502,503,504,505,506,507,508,509,510,511,512],"invoice-D12538","purchase-order-D1411","non-disclosure-agreement-nda-D12692","service-agreement-D12711","independent-contractor-agreement-D160","demand-letter-D13262","promissory-note-D434","sales-invoice-D383","credit-note-D13639","payment-agreement-D12662","business-proposal-D1258","letter-of-intent-D12655",{"emit_how_to":195,"emit_defined_term":195},{"primary_folder":95,"secondary_folder":515,"document_type":516,"industry":517,"business_stage":518,"tags":519,"confidence":523},"credit-management","agreement","general","all-stages",[515,520,521,522],"charge-card","customer-agreement","payment-terms",0.85,"\u003Ch2>What is a Customer Charge Card Approval?\u003C/h2>\n\u003Cp>A \u003Cstrong>Customer Charge Card Approval\u003C/strong> is a legally binding credit agreement between a business and a customer that formally establishes an in-house revolving charge account. It documents the approved credit limit, billing cycle, payment due dates, finance charges on overdue balances, personal guarantee obligations, dispute procedures, and the creditor's remedies upon default. Unlike a third-party credit card arrangement where a bank bears the credit risk, a charge card approval keeps the entire credit relationship — and its associated risk — directly between you and your customer, making clear, enforceable written terms essential.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Extending credit on a handshake or an unsigned email confirmation leaves you without a legally enforceable basis for charging interest, triggering default, or pursuing collections when a customer stops paying. Courts regularly dismiss or reduce creditor claims where no signed agreement establishes the applicable interest rate, the payment due date, or the personal liability of the business owner behind a limited liability entity. A properly executed charge card approval eliminates each of these gaps: it sets the exact terms the customer has agreed to, creates personal liability through a guarantee clause, and gives you a clear contractual basis for acceleration and collection if the account goes delinquent. This template gives you a complete, customizable starting point that reflects standard commercial credit practice — ready for signature before the first charge is ever made.\u003C/p>\n",1781186009647]