[{"data":1,"prerenderedAt":460},["ShallowReactive",2],{"document-cover-letter_employment-agreement-D533":3},{"document":4,"label":26,"preview":11,"thumb":27,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":28,"breadcrumb":32,"related":38,"customDescModule":175,"customdescription":6,"mdFm":176,"mdProseHtml":459},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Employment agreement attached Dear [Employee Name], Following our recent conversations, please find attached a proposed Employment Agreement. Please understand that the terms set forth in this draft will only come into effect once the agreement is actually signed by all parties. We hope you will find the terms of the proposed agreement to be acceptable. Please review it carefully. Should you feel something was overlooked or you would like to propose a change, please feel free to let me know. As with all contracts, you may wish to consult with an attorney before signing it. If you find the agreement to be satisfactory, please return a signed copy to [FAX NUMBER]. If you have any questions regarding the agreement or any other matter, please do not hesitate to contact me. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]",null,"Cover Letter_Employment Agreement","2",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/cover-letter_employment-agreement-D533.png","https://templates.business-in-a-box.com/imgs/250px/533.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#533.xml",{"title":15,"description":6},"cover letter_employment agreement",[17,20,23],{"label":18,"url":19},"Human Resources","/templates/human-resources/",{"label":21,"url":22},"Hire an Employee","/templates/hire-employee/",{"label":24,"url":25},"Legal Agreements","/templates/business-legal-agreements/","Cover Letter_Employment Agreement Template","https://templates.business-in-a-box.com/imgs/400px/533.png",[29,17,20,23],{"label":30,"url":31},"Templates","/templates/",[33,34,35],{"label":30,"url":31},{"label":24,"url":25},{"label":36,"url":37},"Employment & Contractors","/templates/employment-and-contractors/",[39,43,47,51,55,59,63,67,71,75,79,83,87,104,117,132,145,160],{"label":40,"url":41,"thumb":42,"extension":10},"Cover Letter For RFP","/template/cover-letter-for-rfp-D13638","https://templates.business-in-a-box.com/imgs/250px/13638.png",{"label":44,"url":45,"thumb":46,"extension":10},"Cover Letter for a Cost Quotation","/template/cover-letter-for-a-cost-quotation-D1260","https://templates.business-in-a-box.com/imgs/250px/1260.png",{"label":48,"url":49,"thumb":50,"extension":10},"Credit Information Cover Letter","/template/credit-information-cover-letter-D258","https://templates.business-in-a-box.com/imgs/250px/258.png",{"label":52,"url":53,"thumb":54,"extension":10},"Business Plan - Cover Page White","/template/business-plan---cover-page-white-D12525","https://templates.business-in-a-box.com/imgs/250px/12525.png",{"label":56,"url":57,"thumb":58,"extension":10},"Business Plan - Cover Page With Image","/template/business-plan---cover-page-with-image-D12526","https://templates.business-in-a-box.com/imgs/250px/12526.png",{"label":60,"url":61,"thumb":62,"extension":10},"Standard Cover Letter in Response to Inquiry","/template/standard-cover-letter-in-response-to-inquiry-D1309","https://templates.business-in-a-box.com/imgs/250px/1309.png",{"label":64,"url":65,"thumb":66,"extension":10},"Non-Profit Partnership Agreement","/template/non-profit-partnership-agreement-D14023","https://templates.business-in-a-box.com/imgs/250px/14023.png",{"label":68,"url":69,"thumb":70,"extension":10},"Acquisition Agreement","/template/acquisition-agreement-D847","https://templates.business-in-a-box.com/imgs/250px/847.png",{"label":72,"url":73,"thumb":74,"extension":10},"Amalgamation Agreement","/template/amalgamation-agreement-D855","https://templates.business-in-a-box.com/imgs/250px/855.png",{"label":76,"url":77,"thumb":78,"extension":10},"Arbitration Agreement","/template/arbitration-agreement-D856","https://templates.business-in-a-box.com/imgs/250px/856.png",{"label":80,"url":81,"thumb":82,"extension":10},"Attorney Agreement","/template/attorney-agreement-D862","https://templates.business-in-a-box.com/imgs/250px/862.png",{"label":84,"url":85,"thumb":86,"extension":10},"Bonus Agreement","/template/bonus-agreement-D13815","https://templates.business-in-a-box.com/imgs/250px/13815.png",{"description":88,"descriptionCustom":6,"label":89,"pages":90,"size":9,"extension":10,"preview":91,"thumb":92,"svgFrame":93,"seoMetadata":94,"parents":96,"keywords":95,"url":103},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. RESTRICTIVE COVENANTS","Employment Agreement_At Will Employee","7","https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_at-will-employee-D541.png","https://templates.business-in-a-box.com/imgs/250px/541.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#541.xml",{"title":95,"description":6},"employment agreement_at will employee",[97,99,101],{"label":18,"url":98},"human-resources",{"label":21,"url":100},"hire-employee",{"label":24,"url":102},"business-legal-agreements","/template/employment-agreement_at-will-employee-D541",{"description":105,"descriptionCustom":6,"label":106,"pages":107,"size":9,"extension":10,"preview":108,"thumb":109,"svgFrame":110,"seoMetadata":111,"parents":113,"keywords":112,"url":116},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: JOB OFFER FOR [DESCRIBE] Dear [CANDIDATE NAME]: Congratulations! [Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","1","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":112,"description":6},"job offer letter long",[114,115],{"label":18,"url":98},{"label":21,"url":100},"/template/job-offer-letter-long-D12769",{"description":118,"descriptionCustom":6,"label":119,"pages":120,"size":121,"extension":10,"preview":122,"thumb":123,"svgFrame":124,"seoMetadata":125,"parents":126,"keywords":130,"url":131},"EMPLOYMENT AGREEMENT FOR AN EXECUTIVE This Employment Agreement for an Executive (the \"Agreement\") is made and effective this [Date], BETWEEN: [EXECUTIVE NAME] (the \"Executive\"), an individual with his main address at: AND: [COMPANY NAME] (the \"Company\"), an entity organized and existing under the laws of the [STATE/PROVINCE], with its head office located at: Recitals In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Company hereby employs the Executive and the Executive hereby agrees to perform services as an Executive of the Company, upon the following terms and conditions: TERM The Company hereby employs Executive to serve as [position] and to serve in such additional or different position or positions as the Company may determine in its sole discretion. The term of employment shall be for a period of [NUMBER] years (\"Employment Period\") to commence on [DATE], unless earlier terminated as set forth herein. The effective date of this Agreement shall be the date first set forth above, and it shall continue in effect until the earlier of: The effective date of any subsequent employment agreement between the Company and the Executive; The effective date of any termination of employment as provided elsewhere herein; or [NUMBER] year(s) from the effective date hereof, provided, that this Employment Agreement shall automatically renew for successive periods of [NUMBER] years each unless either party gives written notice to other that it does not wish to automatically renew this Agreement, which written notice must be received by the other party no less than [NUMBER] days and no more than [NUMBER] days prior to the expiration of the applicable term. Duties and Responsibilities Executive will be reporting to [IDENTIFY]. Within the limitations established by the By-laws of the Company, the Executive shall have each and all of the duties and responsibilities of that position and such other or different duties on behalf of the Company, as may be assigned from time to time by [identify what person or body may assign additional responsibilities]. Location The initial principal location at which Executive shall perform services for the Company shall be [location]. Acceptance of Employment Executive accepts employment with the Company upon the terms set forth above and agrees to devote all Executive's time, energy and ability to the interests of the Company, and to perform Executive's duties in an efficient, trustworthy and business-like manner. Devotion of Time to Employment The Executive shall devote the Executive's best efforts and substantially all of the Executive's working time to performing the duties on behalf of the Company. The Executive shall provide services during the normal business hours of the Company as determined by the Company. Reasonable amounts of time may be allotted to personal or outside business, charitable and professional activities and shall not constitute a violation of this Agreement provided such activities do not materially interfere with the services required to be rendered hereunder. QUALIFICATIONS The Executive shall, as a condition of this Agreement, satisfy all of the qualification that are reasonably and in good faith established by the Board of Directors. Compensation Base Salary Executive shall be paid a base salary (\"Base Salary\") at the annual rate of [salary], payable in bi-weekly installments consistent with Company's payroll practices. The annual Base Salary shall be reviewed on or before [DATE] of each year, unless Executive's employment hereunder shall have been terminated earlier pursuant to this Agreement, starting on [agreed upon date] by the Board of Directors of the Company to determine if such Base Salary should be increased for the following year in recognition of services to the Company. In consideration of the services under this Agreement, Executive shall be paid the aggregate of basic compensation, bonus and benefits as hereinafter set forth. Payment Payment of all compensation to Executive hereunder shall be made in accordance with the relevant Company policies in effect from time to time, including normal payroll practices. Bonus From time to time, the Company may pay to Executive a bonus out of net revenues of the Company. Payment of any bonus compensation shall be at the sole discretion of the Board of Directors or the Executive committee of the Board of Directors and the Executive shall have no entitlement to such amount absent a decision by the Company as aforesaid to make such bonus compensation. Executive shall also be entitled to a bonus determined as follows: [DESCRIBE] Benefits The Company shall provide Executive with such benefits as are provided to other senior management Of the Company. Benefits shall include at a minimum (i) paid vacation of [NUMBER] days per year, at such times as approved by the Board of Directors, (ii) health insurance coverage under the same terms as offered to other Executives of the Company, (iii) retirement and profit sharing programs as offered to other Executives of the Company, (iv) paid holidays as per the Company's policies, and (v) such other benefits and perquisites as are approved by the Board of Directors. The Company has the right to modify conditions of participation, terminate any benefit, or change insurance plans and other providers of such benefits in its sole discretion. The Executive shall be reimbursed for out of pocket expenses that are pre-approved by the Company, subject to the Company's policies and procedures therefore, and only for such items that are a necessary and integral part of the Executive's job functions. NonDeductible Compensation In the event a deduction shall be disallowed by the Internal Revenue Service or a court of competent jurisdiction for federal income tax purposes for all or any part of the payment made to Executive by the Company or any other shareholder or Executive of the Company, shall be required by the Internal Revenue Service to pay a deficiency on account of such disallowance, then Executive shall repay to the Company or such other individual required to make such payment, an amount equal to the tax imposed on the disallowed portion of such payment, plus any and all interest and penalties paid with respect thereto. The Company or other party required to make payment shall not be required to defend any proposed disallowance or other action by the Internal Revenue Service or any other state, federal, or local taxing authorities. Withholding All sums payable to Executive under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. Other Employment Benefits Business Expenses Upon submission of itemized expense statements in the manner specified by the Company, Executive shall be entitled to reimbursement for reasonable travel and other reasonable business expenses duly incurred by Executive in the performance of his duties under this Agreement. Benefit Plans Executive shall be entitled to participate in the Company's medical and dental plans, life and disability insurance plans and retirement plans pursuant to their terms and conditions. Executive shall be entitled to participate in any other benefit plan offered by the Company to its Executives during the term of this Agreement (other than stock option or stock incentive plans, which are governed by Section 3(d) below). Nothing in this Agreement shall preclude the Company or any affiliate of the Company from terminating or amending any Executive benefit plan or program from time to time. Vacation Executive shall be entitled to [agreed upon number of time] weeks of vacation each year of full employment, exclusive of legal holidays, as long as the scheduling of Executive's vacation does not interfere with the Company's normal business operations.","Employment Agreement Executive","12",97,"https://templates.business-in-a-box.com/imgs/1000px/employment-agreement_executive-D543.png","https://templates.business-in-a-box.com/imgs/250px/543.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#543.xml",{"title":6,"description":6},[127,128,129],{"label":18,"url":98},{"label":21,"url":100},{"label":24,"url":102},"employment agreement executive","/template/employment-agreement-executive-D543",{"description":133,"descriptionCustom":6,"label":134,"pages":135,"size":9,"extension":10,"preview":136,"thumb":137,"svgFrame":138,"seoMetadata":139,"parents":141,"keywords":140,"url":144},"FIXED-TERM AGREEMENT This Fixed-Term Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME], (the \"Company\") a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [EMPLOYEE NAME], (the \"Employee\") an individual with his main address located at: [YOUR COMPLETE ADDRESS] Collectively, the Company and Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has offered employment to the Employee in the capacity of [SPECIFY CAPACITY OF EMPLOYEE] in the Company; WHEREAS, the Employee is desirous of and is willing to be employed by the Company in such capacity; NOW, THEREFORE, the Parties agree as follows: DEFINITIONS \"Agreement\" and \"this Agreement\" shall mean this Fixed-Term Agreement and all attached annexures and instruments supplemental to or amending, modifying or confirming this Agreement, in accordance with the provisions of this Agreement. \"Company\" shall have the meaning given to such expression in paragraph 1 of the introduction of the Parties. \"Confidential Information\" includes any trade/business secret, technical knowledge or know-how, financial information, plans, customer lists, pricing policies and procedures, marketing data, research and development data, product data, any formula pattern or compilation of information used in the business of the Company or any clients thereof or their affairs. \"Intellectual Property\" means all intellectual and industrial property and all rights therein, including, without limiting the generality of the foregoing, all inventions (whether patentable or not, and whether or not patent protection has been applied for or granted), improvements, developments, discoveries, proprietary information, trademarks, trademark applications, trade names, websites, Internet domain names, logos, slogans, know-how, trade secrets, processes, designs (whether or not registerable and whether or not design rights subsist in them), works in which copyright may subsist (including computer software and preparatory and design materials therefor). \"Month\" means a calendar month. \"Working Day\" means any day excluding Saturdays, Sundays, and statutory holidays. \"Customer(s)\"/\"Clients\" shall mean any individual, corporation, partnership, business, or other entity, whether for-profit or not-for-profit, whose existence and business is known to the Employee as a result of the Employee's access to the Company's business information, Confidential Information, customer lists, customer account information or any other source of information the Employee has access to during its employment. TERM This is a Fixed-Term Agreement. This Agreement will commence on [SPECIFY DATE] and will end on [SPECIFY DATE]. FIXED-TERM APPOINTMENT The Company hereby offers appointment to the Employee for a Fixed Term to serve the Company in the capacity of [CAPACITY OF EMPLOYEE], with effect from [SPECIFY DATE] (the \"Effective Date\") until [SPECIFY DATE]. The Company may conduct a background and a medical check on the Employee, who hereby agrees and assents to the aforesaid offer being made subject to the satisfactory completion of the same. The Employee shall perform their duties at [SPECIFY ADDRESS]. The Employee warrants that, by entering into this Agreement and performing obligations hereunder, the Employee will not be in breach of any terms or obligations under any subsisting agreement, written or oral, with any third party. Notice Period. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company's services. In the event of the Employee having any incomplete assignment, the Company will have the discretion to relieve the Employee only at the end of the [NUMBER OF MONTHS] months' notice period. Similarly, the Company can terminate the Employee's services by giving the Employee [NUMBER OF MONTHS] months' notice or salary thereof. The Company may terminate the Employee's services immediately on disciplinary grounds. Standard Office Hours. The Company's core hours of operation are from [OFFICE HOURS]. DUTIES AND POWERS The Employee's job description and general responsibilities shall be as set forth in \"Annexure A\" and shall include such further duties and responsibilities as the Company may delegate from time to time. The roles and duties of the Employee are not limited to the ones listed in Annexure A, and the same can be modified or altered as per the decision of the Company. The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Officers of the Company and/or his/her nominated deputies may from time to time assign or give to the Employee. The Employee shall, during the Term of this Agreement (unless prevented by ill health or accident or as otherwise agreed by the Company in writing), devote his time and attention and abilities to the employment with the Company and shall use best endeavours to promote and protect the Company's general interests and welfare. The Parties shall fulfill all their obligations by being compliant with the applicable laws. REMUNERATION The Employee shall be paid [SPECIFY MONTHLY SALARY] on a monthly basis. The said salary shall be paid on [DAY] day of each month to the Employee by the Company. The Employee's salary shall be paid through [MODE OF TRANSFER]. The Employee's salary and other benefits shall be subject to compulsory statutory and other deductions, including tax and other contributions that are to be held by the Employee in STATE/PROVINCE]. LEAVE AND HOLIDAYS The Employee shall be entitled to leave in a year as per the leave policy of the Company, which is annexed as Annexure B to the present Agreement. NON-DISCLOSURE, NON-SOLICITATION AND CONFIDENTIALITY As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement (on which the Employee has had the opportunity to take independent legal advice) are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during the Employee's employment with the Company, nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects in the course of his employment, for the purpose of the Company's administration and management of its employees, its business, and to comply with applicable procedures, laws and regulations. The Employee agrees that he will not at any time during the continuance of employment or on expiry or on termination/cessation of employment with the Company or thereafter, issue any statements to the press (whether oral or written) which have not directly been authorised by the Company. The obligations under this clause shall survive the termination or expiration of this Agreement, and any disclosure of the Confidential Information by the Employee intentionally or unintentionally shall constitute a material breach of the present Agreement, thereby making the Employee liable for the legal action that may be taken by the Company in this regard.","Fixed Term Contract","9","https://templates.business-in-a-box.com/imgs/1000px/fixed-term-contract-D13225.png","https://templates.business-in-a-box.com/imgs/250px/13225.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13225.xml",{"title":140,"description":6},"fixed term contract",[142,143],{"label":24,"url":102},{"label":24,"url":102},"/template/fixed-term-contract-D13225",{"description":146,"descriptionCustom":6,"label":147,"pages":148,"size":149,"extension":10,"preview":150,"thumb":151,"svgFrame":152,"seoMetadata":153,"parents":154,"keywords":158,"url":159},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[155],{"label":156,"url":157},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":161,"descriptionCustom":6,"label":162,"pages":163,"size":9,"extension":10,"preview":164,"thumb":165,"svgFrame":166,"seoMetadata":167,"parents":169,"keywords":168,"url":174},"REMOTE WORK AGREEMENT This Remote Work Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [NAME OF THE EMPLOYER], (the \"Employer\" or \"Company\"), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [NAME OF THE EMPLOYEE], (the \"Employee\"), an individual with their main address located at: [COMPLETE ADDRESS] Collectively, the Employer and the Employee shall be referred to as the \"Parties.\" WHEREAS, the Company has made an offer to the Employee to work remotely in the capacity of [JOB TITLE] at the Company; NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: APPOINTMENT The Company hereby offers the Employee appointment, and the Employee agrees to serve the Company to work remotely in the capacity of [JOB TITLE] as of [DATE] (the \"Effective Date\"). PROBATION PERIOD The Employee will be on a Probation Period for a period of [MONTHS/DAYS]. The Employee's confirmation as a permanent employee is subject to the Employee making a positive contribution to the Company and is further subject to meeting certain standards and qualifying criteria during the Probation Period. PLACE OF WORK The Employee shall perform their duties at the location of their choice. The Employee will report to the [SPECIFY THE DESIGNATION] on a needs basis in the following manner: [SPECIFY THE MANNER OF COMMUNICATION]. REMOTE WORK While working remotely, the Employee will remain accessible during the remote work. The Employee will check in with the supervisor to discuss status and open issues and be available for video/teleconferences, scheduled on an as-needed basis. The Employee will take rest and meal breaks while working remotely in full compliance with all applicable policies or collective bargaining agreements, and request supervisor approval to use vacation or sick leave. To ensure that the Employee's performance will not suffer in a remote work arrangement, the Employee is advised to choose a quiet and distraction-free working space, have an internet connection that is adequate for their job and dedicate their full attention to their job duties during working hours. Equipment. The Company will provide the Employee with equipment that is essential to their job duties, like laptops and headsets. The Employee will install VPN and company-required software when the Employee receives their equipment. The Employee must keep their equipment password protected, follow all data encryption, protection standards and settings, and refrain from downloading suspicious, unauthorized or illegal software. NOTICE PERIOD During the Probation Period, if the Employee's performance is found to be unsatisfactory or if it does not meet the prescribed criteria, the Employee's employment can be terminated by the Company with [NUMBER OF DAYS] day's notice or salary thereof. The Employee will be required to give [NUMBER OF MONTHS] months' notice or salary thereof in case the Employee decides to leave the Company. DUTIES The Employee shall perform all such duties as may be delegated by the Company and comply with all such directions as the Managing Director and/or his/her nominated deputies may from time to time assign or give to the Employee. [SPECIFY DUTIES] WORKING HOURS The total working hours will be [SPECIFY HOURS] hours on Mondays to Saturdays. It is expected that the Employee will be flexible with the working hours and work such additional hours as might be necessary to efficiently perform duties under this Agreement. The Company reserves the right to change the working days and the working hours. The Employee shall be entitled to leave and holidays as per the Leave Policy of the Company. In the event the Employee is absent from work and unable to perform duties satisfactorily by reason of any injury, illness or other reason acceptable to the Company, the Employee will be entitled to receive salary and other benefits for up to [NUMBER OF DAYS] consecutive working days during any such absence, within a period of 12 consecutive months. REMUNERATION The Employee's starting total monthly gross salary and during the Probation Period will be as per details in the annexure, hereinafter known as Exhibit A. Any bonus is subject to review in accordance with the Company's practice and policies from time to time, however, there shall be no obligation on the Company to increase the salary or award bonuses at any point of time, save and except at its sole discretion. The Company shall pay or refund or procure to be paid or refunded all reasonable travelling and other similar out of pocket expenses necessarily and incurred by the Employee wholly in the proper performance of duties, subject to production by the Employee of such evidence of the expenses as the Company may reasonably require. The Employee will be required to fill in the claims forms in which the Employee shall provide the correct information of the expenses incurred. CONFIDENTIALITY AND INTELLECTUAL PROPERTY If at any time during the Employee's employment under this Agreement, the Employee participates in the making or discovery of any Intellectual Property directly or indirectly relating to or capable of being used by the Company, full details of the Intellectual Property shall immediately be disclosed in writing by the Employee to the Company and the Intellectual Property shall be the absolute property of the Company. At the request and expense of the Company, the Employee shall give and supply all such information, data, drawings, and assistance as may be necessary or in the opinion of the Company desirable to enable the Company to exploit the Intellectual Property to the best advantage as decided by the Company. The Employee shall execute all documents and do all things which may, in the opinion of the Company, be necessary or desirable for obtaining copyright, design or other protection for the Intellectual Property and for vesting the same in the Company, as the Company may direct. As Confidential Information will from time to time become known to the Employee, the Company considers and the Employee agrees that the restraints set forth in this Agreement are necessary for the reasonable protection by the Company of its business or the business of the Group, the clients thereof or their respective affairs. The Employee shall not at any time, either during the continuance of or after the termination of Employment with the Company, use, disclose or communicate to any person whatsoever any Confidential Information which the Employee has or of which he may have become possessed during employment with the Company nor shall he supply the names or addresses of any clients, customers, vendors or agents of the Company or any company of the Group to any person except as authorised by the Company or as ordered by a court of competent jurisdiction. The Employee consents to the Company holding and processing, both electronically and manually, the data it collects relating to the Employee in the course of employment, for the purpose of the Company's administration and management of its employees, its business and to comply with applicable procedures, laws and regulations. ","Remote Work Agreement","8","https://templates.business-in-a-box.com/imgs/1000px/remote-work-agreement-D13282.png","https://templates.business-in-a-box.com/imgs/250px/13282.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13282.xml",{"title":168,"description":6},"remote work agreement",[170,171],{"label":18,"url":98},{"label":172,"url":173},"Company Policies","company-policies","/template/remote-work-agreement-D13282",false,{"seo":177,"reviewer":189,"legal_disclaimer":175,"quick_facts":193,"at_a_glance":195,"personas":199,"variants":220,"glossary":243,"clauses":271,"how_to_fill":317,"common_mistakes":353,"faqs":370,"industries":395,"comparisons":412,"diy_vs_pro":427,"related_template_ids_curated":440,"schema":446,"classification":448},{"meta_title":178,"meta_description":179,"primary_keyword":180,"secondary_keywords":181},"Cover Letter Employment Agreement Template | BIB","Free cover letter employment agreement template to accompany a new hire's contract. Summarizes key terms, sets expectations, and prompts signature.","cover letter employment agreement",[182,183,184,185,186,187,188],"employment agreement cover letter template","cover letter for employment contract","job offer cover letter template","employment contract transmittal letter","new hire contract cover letter","cover letter employment agreement word","free employment agreement cover letter",{"name":190,"credential":191,"reviewed_date":192},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":194,"legal_review_recommended":175,"signature_required":175},"easy",{"what_it_is":196,"when_you_need_it":197,"whats_inside":198},"A Cover Letter Employment Agreement is a formal transmittal letter sent alongside an employment contract to introduce the agreement, highlight its key terms, and instruct the recipient on signing and returning it. This free Word download gives you a clean, professional one-page letter you can edit online and export as PDF to include with any new hire's contract package.\n","Use it whenever you send an employment contract to a new hire — whether by email attachment, physical mail, or an eSign platform — to ensure the recipient understands what they are signing, by when, and who to contact with questions.\n","A professional greeting, a brief summary of the enclosed contract's key terms (role, start date, and compensation), clear signing instructions with a deadline, a contact for questions, and a courteous closing that reinforces the employer's welcome of the new team member.\n",[200,204,208,212,216],{"title":201,"use_case":202,"icon_asset_id":203},"HR managers","Transmitting employment contracts to new hires in a consistent, professional format","persona-hr-manager",{"title":205,"use_case":206,"icon_asset_id":207},"Small business owners","Sending a first employee's contract without a dedicated HR function","persona-small-business-owner",{"title":209,"use_case":210,"icon_asset_id":211},"Startup founders","Onboarding early hires quickly while maintaining a professional first impression","persona-startup-founder",{"title":213,"use_case":214,"icon_asset_id":215},"Staffing agencies","Accompanying placed-candidate contracts with a standardized transmittal letter","persona-staffing-agency",{"title":217,"use_case":218,"icon_asset_id":219},"Operations directors","Standardizing the contract delivery process across departments and locations","persona-operations-director",[221,225,229,233,236,240],{"situation":222,"recommended_template":223,"slug":224},"Sending a full-time permanent employment contract","Cover Letter Employment Agreement","cover-letter_employment-agreement-D533",{"situation":226,"recommended_template":227,"slug":228},"Accompanying an executive employment agreement","Executive Employment Agreement","employment-agreement-executive-D543",{"situation":230,"recommended_template":231,"slug":232},"Transmitting a fixed-term or contract role agreement","Fixed-Term Employment Contract","fixed-term-contract-D13225",{"situation":234,"recommended_template":147,"slug":235},"Sending an independent contractor agreement","independent-contractor-agreement-D160",{"situation":237,"recommended_template":238,"slug":239},"Delivering a part-time or temporary employment contract","Temporary Employment Contract","temporary-employment-contract-D12734",{"situation":241,"recommended_template":162,"slug":242},"Accompanying a remote work employment agreement","remote-work-agreement-D13282",[244,247,250,253,256,259,262,265,268],{"term":245,"definition":246},"Transmittal Letter","A brief formal letter sent with a document to introduce it, summarize its contents, and instruct the recipient on any required action.",{"term":248,"definition":249},"Employment Agreement","A legally binding contract between an employer and an employee that sets out the terms and conditions of the working relationship.",{"term":251,"definition":252},"Enclosure Notation","A note at the bottom of a formal letter — typically 'Encl:' or 'Enc:' — that lists documents included with the letter.",{"term":254,"definition":255},"Signing Deadline","The specific date by which the recipient must return a signed copy of the enclosed document, used to prevent delays in the onboarding process.",{"term":257,"definition":258},"Offer Expiry","The date after which the employer's offer of employment lapses if the agreement is not signed and returned.",{"term":260,"definition":261},"Counterpart Execution","A method of signing where each party signs a separate copy of the same document, with all signed copies together constituting the full agreement.",{"term":263,"definition":264},"At-Will Employment","Employment that either party may end at any time, for any lawful reason, without advance notice — common in most US states and referenced in many accompanying agreements.",{"term":266,"definition":267},"Effective Date","The date on which the employment agreement — and the employment relationship — officially begins, which may differ from the signing date.",{"term":269,"definition":270},"Contact for Questions","The named HR representative, manager, or legal contact the recipient should reach out to with any questions before signing the enclosed agreement.",[272,277,282,287,292,297,302,307,312],{"name":273,"plain_english":274,"sample_language":275,"common_mistake":276},"Date and Sender Block","States the date the letter is sent and the employer's name, title, and contact details at the top of the letter.","[DATE]\n[SENDER NAME]\n[TITLE], [COMPANY NAME]\n[ADDRESS]\n[EMAIL] | [PHONE]","Using an informal date format like '5/2/26' instead of 'May 2, 2026.' Ambiguous date formats can cause confusion for international recipients and look unprofessional.",{"name":278,"plain_english":279,"sample_language":280,"common_mistake":281},"Recipient Address Block","The new hire's full name and mailing or email address, formatted for a formal business letter.","[EMPLOYEE FULL NAME]\n[STREET ADDRESS]\n[CITY, STATE, ZIP / COUNTRY]","Using a nickname or informal name instead of the employee's legal name as it will appear on the employment agreement, creating a mismatch between the letter and the enclosed contract.",{"name":283,"plain_english":284,"sample_language":285,"common_mistake":286},"Salutation","A formal greeting that addresses the recipient by name and sets a professional but welcoming tone.","Dear [EMPLOYEE FIRST NAME],","Using 'To Whom It May Concern' for a named individual. Addressed letters feel significantly more personal and set a better tone for the employment relationship.",{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Opening — Purpose Statement","Explains why the letter is being sent: to transmit the employment agreement for the named role and to provide context before the recipient reviews the contract.","We are pleased to enclose your Employment Agreement for the position of [JOB TITLE] at [COMPANY NAME], commencing [START DATE]. Please review the enclosed document carefully before signing.","Starting with a generic 'Please find enclosed' opener with no mention of the specific role or start date. Omitting these details forces the reader back to the contract for basic context and adds friction to the process.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Key Terms Summary","Highlights the most important terms of the enclosed contract — position, start date, compensation, and any other material items — so the recipient can orient themselves before reading the full document.","As a summary, the Agreement reflects the following key terms: Position: [JOB TITLE]; Start Date: [DATE]; Base Salary: $[AMOUNT] per year, payable [FREQUENCY]; Reporting to: [MANAGER NAME / TITLE].","Summarizing terms that contradict the contract because the letter was drafted before the final version was complete. Always update this section against the final executed contract before sending.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Signing Instructions","Tells the recipient exactly what to do: sign, date, and return a copy of the agreement by a specific method and deadline.","Please sign and date both copies of the enclosed Agreement and return one signed copy to [NAME] at [EMAIL / ADDRESS] no later than [DEADLINE DATE]. You may retain the second copy for your records.","Omitting a specific deadline for return. Without a deadline, some recipients delay signing indefinitely, stalling payroll setup, benefits enrollment, and system access provisioning.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Invitation to Ask Questions","Encourages the recipient to reach out with any questions before signing and provides a named contact and method.","If you have any questions about the Agreement or the terms summarized above, please do not hesitate to contact [NAME] at [EMAIL] or [PHONE NUMBER] before the signing deadline.","Directing questions to a generic inbox like 'hr@company.com' with no named contact. New hires are more likely to follow up — and less likely to sign without understanding what they are agreeing to — when they have a specific person to reach.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Welcome Closing","Closes the letter on a positive, welcoming note that reinforces the employer's enthusiasm for the new hire joining the team.","We are very much looking forward to welcoming you to the [COMPANY NAME] team on [START DATE] and are excited about the contributions you will bring to [TEAM / DEPARTMENT].","Skipping a personal closing and ending abruptly after the signing instructions. A warm closing costs nothing and materially improves the new hire's first impression of the company.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Signature Block and Enclosure Notation","The sender's handwritten or digital signature, printed name, title, and an enclosure notation listing the attached employment agreement.","Sincerely,\n\n[SENDER SIGNATURE]\n[SENDER FULL NAME]\n[TITLE], [COMPANY NAME]\n\nEncl: Employment Agreement — [EMPLOYEE NAME]","Forgetting the enclosure notation. If the letter is separated from the contract during forwarding or filing, there is no record that a document was supposed to accompany it.",[318,323,328,333,338,343,348],{"step":319,"title":320,"description":321,"tip":322},1,"Enter the date and sender details","Add today's date in full written format (e.g., May 2, 2026), your full name, job title, company name, address, email, and direct phone number in the sender block.","Use the date the letter is sent, not the date the contract was drafted — these often differ by several days.",{"step":324,"title":325,"description":326,"tip":327},2,"Add the recipient's name and address","Enter the new hire's legal name and their current mailing address or, for email delivery, simply their email address below the date block.","Confirm the employee's legal name matches exactly the name used throughout the enclosed employment agreement.",{"step":329,"title":330,"description":331,"tip":332},3,"Write the purpose statement with role and start date","Complete the opening paragraph with the employee's job title, company name, and confirmed start date so the letter is immediately specific to this hire.","If the start date is still tentative, write 'on or around [DATE], subject to confirmation' rather than leaving it blank.",{"step":334,"title":335,"description":336,"tip":337},4,"Fill in the key terms summary","Pull the position title, start date, base salary, pay frequency, and reporting manager directly from the final version of the enclosed employment agreement.","Do this step last — after the contract is finalized — to ensure the summary matches the document exactly.",{"step":339,"title":340,"description":341,"tip":342},5,"Set a specific signing deadline","Enter the date by which the signed agreement must be returned. A window of 3–5 business days from delivery is standard for most hires.","Set the deadline at least 5 business days before the start date to give HR time to process the signed copy before onboarding paperwork is due.",{"step":344,"title":345,"description":346,"tip":347},6,"Name a contact for questions","Add the name, email, and phone number of the HR representative or manager the new hire should contact with questions — not a shared inbox.","Briefing the named contact before sending the letter ensures they can answer questions without delay.",{"step":349,"title":350,"description":351,"tip":352},7,"Sign the letter and attach the enclosure notation","Sign the letter digitally or by hand, then confirm the enclosure notation at the bottom lists the enclosed employment agreement by the employee's name.","If delivering by email, convert the signed letter to PDF before attaching — editable Word files sent to candidates look informal and can be inadvertently altered.",[354,358,362,366],{"mistake":355,"why_it_matters":356,"fix":357},"Sending the letter before the contract is finalized","If the agreement changes after the letter is sent, the key terms summary becomes inaccurate — creating confusion and potential disputes about what was agreed.","Treat the cover letter as the last document to complete. Finalize the employment agreement first, then populate the key terms summary directly from it.",{"mistake":359,"why_it_matters":360,"fix":361},"Omitting a signing deadline","Without a deadline, new hires frequently delay returning the signed contract, blocking payroll setup, benefits enrollment, and IT access provisioning for the start date.","Always include a specific calendar date for return — typically 3–5 business days from delivery — and follow up the day before the deadline if no signed copy has been received.",{"mistake":363,"why_it_matters":364,"fix":365},"Addressing the letter to a generic title instead of the employee's name","An impersonal greeting signals a poor hiring experience and reduces the likelihood the recipient will read the letter carefully before signing.","Use the employee's first name in the salutation and confirm the spelling matches their legal name in the enclosed contract.",{"mistake":367,"why_it_matters":368,"fix":369},"Not confirming the enclosure is actually attached before sending","Sending a cover letter without the employment agreement wastes days while the error is discovered and the document is resent — and creates a poor first impression with a new hire.","Add a checklist step to your onboarding process: before sending, confirm the PDF of the signed or unsigned employment agreement is attached to the email or included in the physical envelope.",[371,374,377,380,383,386,389,392],{"question":372,"answer":373},"What is a cover letter employment agreement?","A cover letter employment agreement is a short formal letter sent alongside an employment contract to introduce the document, summarize its key terms, and instruct the new hire on how and when to sign and return it. It is not a legally binding document on its own — its purpose is to make the contract package clear and professional, and to reduce delays in getting a signed agreement back before the employee's start date.\n",{"question":375,"answer":376},"Is a cover letter required when sending an employment agreement?","No legal requirement mandates a cover letter, but it is strongly recommended as a professional standard. Without one, new hires receive a dense legal document with no context, no signing instructions, and no named contact for questions — which frequently results in delayed returns, unanswered queries, and a poor first impression. A one-page cover letter addresses all three issues in minutes.\n",{"question":378,"answer":379},"What should a cover letter for an employment agreement include?","It should include the date, the sender's name and title, the recipient's name and address, a purpose statement naming the role and start date, a brief summary of key contract terms (position, salary, start date), clear signing instructions with a specific deadline, a named contact for questions, a welcoming closing, and an enclosure notation listing the attached agreement.\n",{"question":381,"answer":382},"Does the cover letter need to be signed?","The cover letter itself does not require a signature to be valid or effective — it is a transmittal document, not a binding instrument. However, signing it with the sender's name and title adds professionalism and identifies the specific employer representative responsible for the hiring process. The employment agreement enclosed with the letter is the document that requires signatures from both parties.\n",{"question":384,"answer":385},"Can I send the cover letter and employment agreement by email?","Yes — email delivery is standard and accepted in most jurisdictions. Convert both documents to PDF before attaching to prevent accidental edits. Include the key terms and signing deadline in the email body as well as in the attached letter, since some recipients read the email without opening attachments. For senior hires, consider using an eSign platform to timestamp delivery and receipt.\n",{"question":387,"answer":388},"What signing deadline should I set in the cover letter?","Three to five business days from delivery is the standard range for most hires. Set the deadline at least five business days before the employee's start date so HR has time to process the returned agreement before onboarding paperwork is due. For executive or international hires where legal review is expected, allow 7–10 business days.\n",{"question":390,"answer":391},"What is the difference between a cover letter employment agreement and an offer letter?","An offer letter is a standalone document sent earlier in the hiring process to confirm the role and compensation and to secure the candidate's acceptance — it typically has limited legal detail. A cover letter employment agreement is sent after acceptance, alongside the full employment contract, to transmit and introduce the binding legal document. The offer letter generates the agreement to hire; the cover letter delivers the formal contract for execution.\n",{"question":393,"answer":394},"Should the cover letter restate all the terms in the employment agreement?","No — the cover letter should summarize only the most important terms (role, start date, base salary, and reporting structure) to orient the reader before they review the full document. Restating every clause creates a redundant document that can diverge from the contract if either is updated, causing confusion about which version controls. Keep the summary to four or five bullet points and direct the recipient to the enclosed agreement for full terms.\n",[396,400,404,408],{"industry":397,"icon_asset_id":398,"specifics":399},"Technology / SaaS","industry-saas","Commonly accompanies employment agreements with IP assignment and non-compete clauses, where a cover letter's signing deadline reduces the risk of delayed onboarding for roles with hard start dates tied to sprint or product cycles.",{"industry":401,"icon_asset_id":402,"specifics":403},"Professional Services","industry-professional-services","Used to transmit contracts for client-facing hires where a prompt, professional delivery process reflects well on the firm and reinforces expectations around conduct and confidentiality from day one.",{"industry":405,"icon_asset_id":406,"specifics":407},"Healthcare","industry-healthtech","Accompanies agreements that include credentialing and licensing conditions, where the cover letter can clearly flag that the offer is contingent on verified credentials — preventing misunderstandings about employment start conditions.",{"industry":409,"icon_asset_id":410,"specifics":411},"Retail / Hospitality","industry-retail","High-volume hiring environments benefit from a standardized cover letter template that HR staff can complete in under five minutes, ensuring every new hire receives a consistent and professional contract package regardless of hiring volume.",[413,417,421,425],{"vs":414,"vs_template_id":415,"summary":416},"Offer Letter","job-offer-letter-long-D12769","An offer letter is sent earlier in the process — before acceptance — to confirm the role, compensation, and start date and to generate the candidate's agreement to join. A cover letter employment agreement is sent after acceptance, alongside the full employment contract, to introduce and transmit the binding legal document. The offer letter starts the relationship; the cover letter formalizes it.",{"vs":418,"vs_template_id":419,"summary":420},"Employment Contract","employment-agreement_at-will-employee-D541","The employment contract is the binding legal agreement that governs the working relationship. The cover letter is a non-binding transmittal document that accompanies it. The contract creates obligations; the cover letter explains what the recipient is about to sign and how to return it. Both should be sent together as a package.",{"vs":422,"vs_template_id":423,"summary":424},"Welcome Letter (New Employee)","welcome-letter-new-employee-D13640","A new employee welcome letter focuses on culture, logistics, and excitement about joining — it is sent closer to or on the start date. A cover letter employment agreement is administrative in purpose: it transmits a legal document and instructs the recipient to sign and return it by a deadline. The two serve different stages of the pre-boarding process and can be sent together or separately.",{"vs":227,"vs_template_id":228,"summary":426},"An executive employment agreement is the substantive contract covering equity, enhanced severance, change-of-control provisions, and board-level obligations. A cover letter employment agreement is the short transmittal letter sent with any employment contract — including an executive one. For C-suite hires, the cover letter should allow additional review time and name a legal or general counsel contact rather than a standard HR representative.",{"use_template":428,"template_plus_review":432,"custom_drafted":436},{"best_for":429,"cost":430,"time":431},"Any employer sending an employment contract to a new hire at any level","Free","5–10 minutes per letter",{"best_for":433,"cost":434,"time":435},"Companies standardizing onboarding across multiple departments or locations and wanting a legal or HR advisor to review the transmittal language once","$100–$300 one-time review","1–2 hours",{"best_for":437,"cost":438,"time":439},"Large enterprises integrating the cover letter into an automated HRIS or eSign workflow with custom conditional logic","$500–$2,000 for workflow setup","1–2 weeks",[419,415,228,232,235,242,239,441,442,443,444,445],"non-disclosure-agreement-nda-D12692","new-employee-welcome-letter-D591","employee-handbook-D712","employee-dismissal-letter-D508","general-non-compete-agreement-D882",{"emit_how_to":447,"emit_defined_term":447},true,{"primary_folder":102,"secondary_folder":449,"document_type":450,"industry":451,"business_stage":452,"tags":453,"confidence":458},"employment-and-contractors","letter","general","all-stages",[454,455,456,457],"onboarding","employment-agreement","cover-letter","contract-transmittal",0.95,"\u003Ch2>What is a Cover Letter Employment Agreement?\u003C/h2>\n\u003Cp>A \u003Cstrong>Cover Letter Employment Agreement\u003C/strong> is a formal one-page transmittal letter sent alongside an employment contract to introduce the document, summarize its most important terms, and instruct the recipient on how and when to sign and return it. It is not a binding instrument in itself — the enclosed employment agreement carries the legal weight — but it plays a critical operational role by ensuring the new hire understands exactly what they are receiving, who to contact with questions, and what deadline they are working toward. Without it, a dense employment contract arrives with no context, no clear next step, and no named point of contact.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Sending an employment contract without a cover letter is the single most common reason signed agreements come back late — or not at all. New hires who receive a legal document with no instructions frequently delay signing while waiting for someone to tell them what to do next, creating a bottleneck that stalls payroll setup, benefits enrollment, and IT access provisioning before the start date. A properly structured cover letter eliminates that friction in under ten minutes: it orients the recipient, confirms the key terms they already agreed to verbally, sets a firm deadline, and gives them a specific person to call with questions. This template gives you a professional, ready-to-edit letter that standardizes your contract delivery process across every hire — from a first part-time employee to a senior leadership onboard.\u003C/p>\n",1778696358451]