[{"data":1,"prerenderedAt":510},["ShallowReactive",2],{"document-building-maintenance-agreement-D13817":3},{"document":4,"label":21,"preview":11,"thumb":22,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":23,"breadcrumb":27,"related":33,"customDescModule":169,"customdescription":6,"mdFm":170,"mdProseHtml":509},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"BUILDING MAINTENANCE AGREEMENT This Building Maintenance Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Service Provider\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [CLIENT NAME] (the \"Client\"), an individual with their main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, the Client owns or manages the property located at [PROPERTY ADDRESS], hereinafter referred to as the \"Property,\" and wishes to engage the services of the Service Provider for the purpose of performing building maintenance services; and WHEREAS, the Service Provider has the expertise and resources to provide the required building maintenance services; NOW, THEREFORE, it is agreed as follows: SERVICES 1.1 The Service Provider shall provide the following building maintenance services to the Client (the \"Services\"): [List of Specific Services, e.g., regular inspections, cleaning, HVAC maintenance, plumbing repairs, electrical maintenance, etc.] TERM 2.1 The term of this Contract shall commence on [DATE] and shall continue for an initial term of [NUMBER OF YEARS/MONTHS] from the date of execution by both Parties. After the initial term, this Contract may be renewed by mutual agreement of the Parties. PAYMENT 3.1 The Client agrees to pay the Service Provider the agreed-upon fee for the Services as follows: [Payment Schedule, e.g., monthly, quarterly, annually, or as otherwise agreed upon] INSPECTIONS AND REPORTS 4.1 The Service Provider shall conduct regular inspections of the Property as part of its maintenance services. After each inspection, the Service Provider shall provide the Client with a detailed report outlining the status of the Property, any maintenance work performed, and any recommended repairs or upgrades. 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Agent is experienced in the business of operating and managing real estate similar to the above-described property. Owner desires to engage the services of agent to manage and operate the property, and agent desires to provide such services on the following terms and conditions. In consideration of the mutual covenants contained herein, the parties agree: EMPLOYMENT OF AGENT Agent shall act as the exclusive agent of owner to manage, operate and maintain the property. BEST EFFORTS OF AGENT On assuming the management and operation of the property, agent shall thoroughly inspect the property and submit a written report to owner. The written report shall contain the opinion of agent concerning the present efficiency under which the property is being managed and operated, and recommended changes, if necessary, in the management structure of the property, in the rehabilitation of the property, and any other matters that will improve the efficient management and operation of the property. After conferring with owner and obtaining approval to make any necessary improvements, agent shall undertake completion of the improvements. LEASING OF PROPERTY Agent shall make reasonable efforts to lease available space of the property, and shall be responsible for all negotiations with prospective tenants. Agent shall also have the right to execute and enter into, on behalf of owner, month-to-month tenancies of units of the property. Agent may negotiate all extensions and renewals of such month-to-month tenancies and leases. Agent shall not, without the prior written consent of owner, enter into any lease for a term less than [NUMBER] months or more than [NUMBER] months. Agent shall have the right to make concessions, including rental concessions, as inducements to prospective tenants to occupy the property. ADVERTISING AND PROMOTION Agent shall advertise vacancies by all reasonable and proper means; provided, agent shall not incur expenses for advertising in excess of [AMOUNT] during any calendar quarter without the prior written consent of owner. MAINTENANCE, REPAIRS AND OPERATIONS Agent shall use its best efforts to insure that the property is maintained in an attractive condition and in a good state of repair. In this regard, agent shall use its best skills and efforts to serve the tenants of the property and shall purchase necessary supplies, make contracts for, or otherwise furnish, electricity, gas, fuel, water, telephone, window cleaning, refuse disposal, pest control, and any other utilities or services required for the operation of the property. Agent shall make or cause to be made and supervise necessary repairs and alterations and shall decorate and furnish the property. Expenditures for repairs, alterations, decorations or furnishings in excess of [AMOUNT] shall not be made without prior written consent of owner, except in the case of emergency, or if agent in good faith determines that such expenditures are necessary to protect the property from damage, to prevent injury to persons or loss of life, or to maintain services to tenants. EMPLOYEES Agent shall employ, discharge and supervise all on-site employees or contractors required for the efficient operation and maintenance of the property. All on-site personnel, except independent contractors and employees of independent contractors, shall be the employees of agent. Agent shall pay the salaries of such on-site employees and, to the extent there are revenues from the property available, pay all charges for services rendered by independent contractors and the employees of independent contractors. All salaries (including all contributions of employer not listed in the paycheck) of such on-site employees shall be charged to owner. To the extent there are insufficient funds available from revenues received from the operation of the property to reimburse agent for such salaries, owner shall directly reimburse agent within [NUMBER] days after demand by agent for reimbursement. Agent shall not be responsible or liable to owner for any act, default or negligence of on-site personnel, or for any error of judgment or mistake of law or fact in connection with their employment, conduct or discharge except that agent shall be responsible for any such act, default or negligence that is due directly or indirectly to its own negligent act or omission in the hiring or supervision of any such on-site personnel. On-site personnel shall include all resident personnel, including, but not limited to, managers and maintenance personnel, all recreational personnel (whether part-time or full-time), day-care center personnel, and all other individuals located, rendering services or performing activities on the property in connection with its operation. GOVERNMENT REGULATIONS Agent shall manage the property in full compliance with all laws and regulations of any federal, state, county or municipal authority having jurisdiction over the property. INSURANCE Agent shall obtain the following insurance at the expense of owner, and such insurance shall be maintained in force during the full term of this agreement: Comprehensive public liability property insurance of [AMOUNT] single limit for bodily injury, death and property damage; Fire and extended coverage hazard insurance in an amount equal to the full replacement cost of the structure and other improvements situated on the property; and A fidelity bond in the amount of [AMOUNT] on each employee who handles cash, and workers' compensation and employer liability insurance to cover the agents and employees of both employer and agent. All of the policies shall name agent and owner as co-insureds as their respective interests may appear. Agent shall deliver certificates evidencing such insurance coverage to owner within [NUMBER] days from the issuance and renewal of the policies. Owner shall cooperate with agent and any insurer in the making and delivery of all reports, notices, and other items required in connection with any of the insurance policies. COLLECTION OF INCOME; INSTITUTION OF LEGAL ACTION Agent shall use its best efforts to collect promptly all rents and other income issuing from the property when such amounts become due. It is understood that agent does not guarantee the collection of rents. Agent shall, in the name of owner, execute and serve such notices and demands on delinquent tenants as agent may deem necessary or proper. Agent, in the name of owners, shall institute, settle or compromise any legal action and make use of such methods of legal process against a delinquent tenant or the property of a delinquent tenant as may be necessary to enforce the collection of rent or other sums due from the tenant, to enforce any covenants or conditions of any lease or month-to-month rental agreement, and to recover possession of any part of the property. No other form of legal action will be instituted and no settlement, compromise, or adjustment of any matters involved therein shall be made without the prior written consent of owner, except when agent determines that immediate action is necessary. BANK ACCOUNTS","Property Management Agreement","7",73,"https://templates.business-in-a-box.com/imgs/1000px/property-management-agreement-D1196.png","https://templates.business-in-a-box.com/imgs/250px/1196.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1196.xml",{"title":6,"description":6},[92,95],{"label":93,"url":94},"Real Estate","real-estate-business",{"label":96,"url":97},"Business Checklists","business-checklists","property management agreement","/template/property-management-agreement-D1196",{"description":101,"descriptionCustom":6,"label":102,"pages":103,"size":9,"extension":10,"preview":104,"thumb":105,"svgFrame":106,"seoMetadata":107,"parents":109,"keywords":108,"url":113},"CONSTRUCTION AGREEMENT This Construction Agreement (the \"Agreement\") is effective as of [DATE], BETWEEN: [FIRST PARTY NAME], (the \"Owner\") a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] AND: [SECOND PARTY NAME], (the \"Contractor\") a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE] with its head office located at: [YOUR COMPLETE ADDRESS] NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: THE WORK The Contractor agrees to furnish and pay for all supervision, contract administration, services, labor, materials, equipment, tools, and other costs necessary to perform all requirements of the Contract Documents (as hereinafter defined) for the scope of work described in Exhibit A, a form of which is attached hereto, said Work (hereinafter defined) to be performed as part of the Owner's Project located at [PROJECT LOCATION] (the \"Project\"). The Contractor shall perform the Work in a workmanlike manner and in strict accordance with this Agreement. The Contractor shall be solely responsible for all construction means, methods, techniques, sequences, procedures, and safety precautions or programs, and for supervising, coordinating and performing all of the Work. The Agreement contains the general terms and conditions which will govern all future specifications and scope intended to be issued to and performed by the Contractor with respect to the Project. The Parties acknowledge and agree that the Project involves several discrete \"phases\" of Work, and each phase to be performed by the Contractor shall be incorporated into this Agreement by an amendment executed by both Parties. Each amendment shall be consecutively numbered (e.g., Exhibit A1, Exhibit A2) and shall describe and detail: (i) the scope of Work to be performed; (ii) the cost of the Work (as defined in Section 5) and the Contractor's Fee (as defined in Section 4) for the Work to be performed; (iii) any attendant and requisite changes to the Project Schedule, Preliminary Schedule of Values, required completion dates, Liquidated Damages, or fees; and (iv) any other changes to the Agreement terms and conditions necessitated by the particular phase of Work. All Work described and incorporated in any Exhibit A hereto shall be collectively referred to as the \"Work\". The Contractor agrees that [PROJECT MANAGER'S NAME] shall serve as the Project Manager of the Contractor for the Work, and, in that capacity, he shall be responsible for personally managing and administering the performance of the Contractor's obligations under this Agreement, subject to his continuing employment by the Contractor and the needs, staffing and skill requirements of the specific Project stage. The Project Superintendent of the Contractor for the Project will be mutually agreed upon by the Parties. Provided they remain in the employ of or otherwise affiliated with the Contractor, the persons referenced in this section shall not be replaced without the prior written approval of the Owner. The Owner shall have the right to approve persons proposed as replacements for the Project Manager and Project Superintendent. The Owner's approvals under this section shall not unreasonably be withheld. Furthermore, the Contractor agrees that the primary members of the Contractor's Project team will be available to perform the Work on throughout its duration. The Contractor agrees that throughout the Project's duration, the Contractor will have sufficient resources available to perform and complete the Work in accordance with the Project Schedule (as defined in Exhibit D). Furthermore, the Contractor represents and warrants that any labor or other agreement it may have with its employees or any entity representing them does not expire prior to the Guaranteed Completion Date [SPECIFY GUARANTEED COMPLETION DATE], provided however, that the Collective Bargaining Agreements governing craft labor required for the performance of the Work do contain wage escalation provisions that may increase wage rates, and, accordingly, the costs of labor over the course of the Project. Copies of these agreements will be made available to the Owner upon request. CONTRACT DOCUMENTS The Contract Documents shall be defined as the following, which are all incorporated herein by this reference: This Agreement. Scope of Work or \"Work,\" including without limitation the Drawings and Specifications listed therein, attached as Exhibit A. Preliminary Schedule of Values, attached as Exhibit B, provided solely as a preliminary estimate of cash flow needs for the Owner. Form of Waivers and Releases, attached as Exhibit C. Project Schedule, attached as Exhibit D. Contractor Rates as of the effective date of Agreement: Craft Rates, Equipment Rates and Fabrication Rates, attached as Exhibit E. Form of Subcontractors' Express Warranties, attached as Exhibit F. In the event of conflicts or inconsistencies between the Contract Documents, this Agreement shall take precedence over the Scope of Work (including without limitation its Drawings and Specifications), the Drawings shall take precedence over the Specifications, and larger-scale detailed Drawings shall take precedence over smaller-scale general Drawings. In the event of any remaining conflicts or inconsistencies between the Contract Documents, the Contractor shall perform the higher quality and the greater quantity of the Work, except as directed in advance of the Work in writing by the Owner to do otherwise. TOTAL PRICE The Owner shall pay the Contractor for the Contractor's performance of its obligations under this Agreement the Cost of the Work (as defined in Section 5) plus the Contractor's Fee (as defined in Section 4). CONTRACTOR'S FEE The Contractor's Fee shall be as specified in Exhibit A (the \"Contractor's Fee\"). The Contractor's Fee shall be compensation for all of the Contractor's costs not included in the Cost of the Work. In the event that change orders and/or added or deleted Work increase or decrease the total Cost of Work over the sum specified in Exhibit A, then the Contractor's Fee shall be increased or decreased in accordance with the formula set forth in Section 10.1.2 for all amounts over or below said threshold. COST OF THE WORK The Cost of the Work shall be limited to costs reasonably incurred by the Contractor in the proper performance of the Work (as further described below), which shall exclude any components supplied by the Owner or others. The Contractor's equipment, labor and supervision shall be billed in accordance with the Contractor's then current rate schedules. (The version effective as of the execution date of this Agreement is attached hereto as Exhibit E.) All remaining costs shall be at rates comparable to the standard paid at the place of the Project. The Contractor is directed to employ a [NUMBER OF HOURS]-hour work week and not utilize overtime or premium time rates or incur material or equipment expediting costs, unless the Owner has approved the use of such overtime or premium time or expediting costs in writing in advance. In addition, the Contractor shall keep the Owner regularly apprised of crew sizes and shall provide written monthly reports documenting actual versus estimated man-hours expended in the course of the Work. The Cost of the Work shall include only the items set forth in this Section 5, as follows: Wages of construction workers directly employed by the Contractor to perform the construction of the Work at the site or in Contractor's fabrication facilities. Wages of construction workers directly employed by the Contractor to perform the construction of the Work at locations other than the site, provided that the nature and scope of such off-site Work is approved in writing in advance by the Owner.","Construction Agreement","25","https://templates.business-in-a-box.com/imgs/1000px/video-flow-D13002.png","https://templates.business-in-a-box.com/imgs/250px/13002.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13002.xml",{"title":108,"description":6},"construction agreement",[110,112],{"label":18,"url":111},"business-legal-agreements",{"label":18,"url":111},"/template/construction-agreement-D13002",{"description":115,"descriptionCustom":6,"label":116,"pages":117,"size":118,"extension":10,"preview":119,"thumb":120,"svgFrame":121,"seoMetadata":122,"parents":123,"keywords":126,"url":127},"COMMERCIAL LEASE AGREEMENT This Lease Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Landlord\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [TENANT NAME] (the \"Tenant\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] DESCRIPTION OF PREMISES Landlord leases to Tenant the premises located at [address], [city], [state], and described more particularly as follows: [insert legal description]. GRANT OF LEASE Landlord, in consideration of the rents to be paid and the covenants and agreements to be performed and observed by the Tenant, does hereby lease to the Tenant and the Tenant does hereby lease and take from the Landlord the property described in Exhibit \"A\" attached hereto and by reference made a part hereof (the \"Leased Premises\"), together with, as part of the parcel, all improvements located thereon. LEASE TERM Total Term of Lease: The term of this Lease shall begin on the commencement date, as defined in Section b) of this Article 3, and shall terminate on [DATE]. Commencement Date: The \"Commencement Date\" shall mean the date on which the Tenant shall commence to conduct business on the Leased Premised, so long as such date is not in excess of [NUMBER] days subsequent to execution hereof. EXTENSIONS The parties hereto may elect to extend this Agreement upon such terms and conditions as may be agreed upon in writing and signed by the parties at the time of any such extension. DETERMINATION OF RENT The Tenant agrees to pay the Landlord and the Landlord agrees to accept, during the term hereof, at such place as the Landlord shall from time to time direct by notice to the Tenant, rent at the following rates and times: Annual Rent: Annual rent for the term of the Lease shall be [AMOUNT], plus applicable sales tax. Payment of Yearly Rent: The annual rent shall be payable in advance in equal monthly installments of one-twelfth (1/12th) of the total yearly rent, which shall be [AMOUNT], on the first day of each and every calendar month during the term hereof, and prorata for the fractional portion of any month, except that on the first day of the calendar month immediately following the Commencement Date, the Tenant shall also pay to the Landlord rent at the said rate for any portion of the preceding calendar month included in the term of this Lease. Reference to yearly rent hereunder shall not be implied or construed to the effect that this Lease or the obligation to pay rent hereunder is from year to year, or for any term shorter than the existing Lease term, plus any extensions as may be agreed upon. A late fee in the amount of [AMOUNT] shall be assessed if payment is not postmarked or received by Landlord on or before the tenth day of each month. USE OF PROPERTY BY TENANT The Leased Premises may be occupied and used by Tenant exclusively as a [DESCRIBE], to be known as a [DESCRIBE]. Nothing herein shall give Tenant the right to use the property for any other purpose or to sublease, assign, or license the use of the property to any Sub-Tenant, assignee, or licensee, which or who shall use the property for any other use. RESTRICTIONS ON USE Tenant shall not use the demised premises in any manner that will increase risks covered by insurance on the demised premises and result in an increase in the rate of insurance or a cancellation of any insurance policy, even if such use may be in furtherance of Tenant's business purposes. Tenant shall not keep, use, or sell anything prohibited by any policy of fire insurance covering the demised premises, and shall comply with all requirements of the insurers applicable to the demised premises necessary to keep in force the fire and liability insurance. WASTE, NUISANCE, OR UNLAWFUL ACTIVITY Tenant shall not allow any waste or nuisance on the demised premises, or use or allow the demised premises to be used for any unlawful purpose. DELAY IN DELIVERING POSSESSION This lease agreement shall not be rendered void or voidable by the inability of Landlord to deliver possession to Tenant on the date set forth in Section 3. Landlord shall not be liable to Tenant for any loss or damage suffered by reason of such a delay; provided, however, that Landlord does deliver possession no later than [date]. In the event of a delay in delivering possession, the rent for the period of such delay will be deducted from the total rent due under this lease agreement. No extension of this lease agreement shall result from a delay in delivering possession. SECURITY DEPOSIT The Tenant has deposited with the Landlord the sum of [AMOUNT] as security for the full and faithful performance by the Tenant of all the terms of this lease required to be performed by the Tenant. Such sum shall be returned to the Tenant after the expiration of this lease, provided the Tenant has fully and faithfully carried out all of its terms. In the event of a bona fide sale of the property of which the leased premises are a part, the Landlord shall have the right to transfer the security to the purchaser to be held under the terms of this lease, and the Landlord shall be released from all liability for the return of such security to the Tenant. TAXES Property Taxes: The Tenant shall be liable for all taxes levied against any leasehold interest of the Tenant or personal property and trade fixtures owned or placed by the Tenant in the Leased Premises. Real Estate Taxes: During the continuance of this lease Landlord shall deliver to Tenant a copy of any real estate taxes and assessments against the Leased Property. From and after the Commencement Date, the Tenant shall pay to Landlord not later than [NUMBER] days after the day on which the same may become initially due, all real estate taxes and assessments applicable to the Leased Premises, together with any interest and penalties lawfully imposed thereon as a result of Tenant's late payment thereof, which shall be levied upon the Leased Premises during the term of this Lease. Contest of Taxes: The Tenant, at its own cost and expense, may, if it shall in good faith so desire, contest by appropriate proceedings the amount of any personal or real property tax. The Tenant may, if it shall so desire, endeavor at any time or times, by appropriate proceedings, to obtain a reduction in the assessed valuation of the Leased Premises for tax purposes. In any such event, if the Landlord agrees, at the request of the Tenant, to join with the Tenant at Tenant's expense in said proceedings and the Landlord agrees to sign and deliver such papers and instruments as may be necessary to prosecute such proceedings, the Tenant shall have the right to contest the amount of any such tax and the Tenant shall have the right to withhold payment of any such tax, if the statute under which the Tenant is contesting such tax so permits. Payment of Ordinary Assessments: The Tenant shall pay all assessments, ordinary and extraordinary, attributable to or against the Leased Premises not later than [NUMBER] days after the day on which the same became initially due. The Tenant may take the benefit of any law allowing assessments to be paid in installments and in such event the Tenant shall only be liable for such installments of assessments due during the term hereof. 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NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. DISCLAIMER","Non Disclosure Agreement Nda","https://templates.business-in-a-box.com/imgs/1000px/non-disclosure-agreement-nda-D12692.png","https://templates.business-in-a-box.com/imgs/250px/12692.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12692.xml",{"title":135,"description":6},"non disclosure agreement nda",[137,138],{"label":18,"url":111},{"label":139,"url":140},"Confidentiality Agreements","confidentiality-agreement","/template/non-disclosure-agreement-nda-D12692",{"description":143,"descriptionCustom":6,"label":144,"pages":145,"size":9,"extension":10,"preview":146,"thumb":147,"svgFrame":148,"seoMetadata":149,"parents":151,"keywords":150,"url":154},"SERVICE AGREEMENT This SERVICE AGREEMENT (\"Agreement\") is effective [DATE], BETWEEN: [COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [COMPANY NAME] (the \"Customer\"), a company organized and existing under the laws of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] (The Contractor and the Customer shall be individually referred to as a \"Party\" and collectively referred to as the \"Parties\", as the context may require). WHEREAS A. Contractor has experience and expertise in [DESCRIBE EXPERIENCE AND SERVICE]. B. Customer desires to have Contractor provide services for them. C. Contractor desires to provide services to Customer on the terms and conditions set forth herein (the \"Services\"). NOW THEREFORE, in consideration of the above recitals, the representations, warranties, and agreements contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which are now acknowledged, the Parties agree as follows: SERVICES PROVIDED Beginning on upon agreement to this contract, [CONTRACTOR] will provide to [CUSTOMER] the following service (collectively, the /Services\"): Description of the project: [DESCRIBE THE SERVICE REQUIRED]. SCOPE OF WORK Contractor agrees to provide Services pursuant to the Scope of Work set forth in Exhibit A attached hereto (the \"Scope of Work\"). TERM Unless both parties mutually agree on an extension, this contract will automatically terminate on [SPECIFY]. PERFORMANCE The parties agree to do everything possible to ensure that the terms of this Agreement take effect. PAYMENT FOR SERVICES In exchange for the Services rendered, a payment of [SPECIFY] will be made to the Contractor upon completion of the scheduled Services described in this Contract. If an invoice is not paid on the due date, interest will be added to the current balance. These amounts shall be payable, and the Customer shall pay all overdue amounts at the lesser of [SPECIFY] per cent per annum or the maximum percentage permitted by applicable law. Or Customer will pay Contractor as follows: [SPECIFY]. DELIVERY OF SERVICES The Contractor will exercise due diligence in the provision of services. However, the Customer acknowledges that the indicated delivery times and other payment milestones listed in Scope of Work are estimates and do not constitute final delivery dates. SECURITY The Contractor must make reasonable security arrangement to protect Material from unauthorized access, collection, use, alteration or disposal. OWNERSHIP RIGHT The Customer shall hold the copyright for the agreed version of the Services as delivered, and the Customer's copyright notice may be displayed in the final version. All works, ideas, discoveries, inventions, patents, products or other information that may be protected by copyright (collectively, the \"Work Product\" developed in whole or in part by the Contractor in connection with the Services, shall be the exclusive property of the Customer. Upon request, the Contractor shall execute all documents necessary to confirm or perfect the exclusive ownership of the Customer's \"Work Product\". The Contractor retains exclusive rights to pre-existing materials used in the Customer's projects. The Customer shall not have the right to reuse, resell or otherwise transfer material belonging to the contractor or third parties. The Contractor reserves the right to use the finished public product as an example of a product. RETURN OF PROPERTY Upon the expiry or termination of this Agreement, the Contractor will return to the Customer any property, documentation, records or Confidential Information which is the property of the Customer. COMPENSATION For all services rendered by the Contractor under this Agreement, the Customer shall indemnify the Contractor. In the event that the Customer fails to make any of the payments mentioned, the Contractor shall have the right, but shall not be obliged, to exercise any of the following remedies: ","Service Agreement","6","https://templates.business-in-a-box.com/imgs/1000px/service-agreement-D12711.png","https://templates.business-in-a-box.com/imgs/250px/12711.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12711.xml",{"title":150,"description":6},"service agreement",[152,153],{"label":18,"url":111},{"label":18,"url":111},"/template/service-agreement-D12711",{"description":156,"descriptionCustom":6,"label":157,"pages":158,"size":9,"extension":10,"preview":159,"thumb":160,"svgFrame":161,"seoMetadata":162,"parents":164,"keywords":163,"url":168},"SUBCONTRACT AGREEMENT This Subcontract Agreement (the \"Agreement\") is made and effective this [Date], BETWEEN: [YOUR COMPANY NAME] (the \"Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [SUBCONTRACTOR NAME] (the \"Subcontractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS Contractor has entered into, or will hereafter enter into, a general construction contract, henceforth \"The Prime Contract\" with [General Contractor], to perform in accordance with various contract documents and specifications certain work prepared by [architect], henceforth \"Architect\", and/or to furnish labor, materials, supplies, labor and/or goods required to construct the following named and described construction project: [Describe], henceforth \"The Project\", located in [address], and WHEREAS Contractor desires to retain Subcontractor to perform certain contract work in accordance with various contract documents and specifications and/or to furnish labor, materials, supplies, labor and/or goods for The Project; NOW THEREFORE Contractor and Subcontractor agree as follows: SUBCONTRACT WORK Subcontractor shall be employed as an independent contractor and shall provide and furnish all labor, materials, tools, supplies, equipment, services, facilities, supervision, and administration necessary for the proper and complete performance and acceptance of the following portions of the work, hereinafter \"the Subcontract Work\", for the Project, together with such other portions of the drawings, specifications and addendum as related thereto: SEE EXHIBIT A: Scope, Conditions, And List of Attachments SUBCONTRACTOR PRICE In consideration of Subcontractor's performance of this Subcontract, and at the times and subject to the terms and conditions hereinafter set forth, Contractor shall pay to Subcontractor the total sum of [AMOUNT], hereinafter \"subcontract price.\" Said subcontract price is dependent upon the conditions set forth in Exhibit A being met. Should said conditions not be met, the subcontract amount shall be modified accordingly. SPECIAL CONDITIONS The Special Conditions to Subcontract are incorporated in this Subcontract as though fully set forth herein. Subcontractor hereby acknowledges receipt of the Special Conditions. COMMUNICATION AND NOTICE","Subcontract Agreement","4","https://templates.business-in-a-box.com/imgs/1000px/subcontract-agreement-D172.png","https://templates.business-in-a-box.com/imgs/250px/172.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#172.xml",{"title":163,"description":6},"subcontract agreement",[165],{"label":166,"url":167},"Consultant & Contractors","consulting-contractor-business","/template/subcontract-agreement-D172",false,{"seo":171,"reviewer":184,"legal_disclaimer":188,"quick_facts":189,"at_a_glance":191,"personas":195,"variants":220,"glossary":245,"clauses":279,"how_to_fill":330,"common_mistakes":371,"faqs":396,"industries":424,"comparisons":441,"diy_vs_lawyer":453,"jurisdictions":466,"related_template_ids_curated":487,"schema":496,"classification":497},{"meta_title":172,"meta_description":173,"primary_keyword":174,"secondary_keywords":175},"Building Maintenance Agreement Template | BIB","Free building maintenance agreement template covering HVAC, plumbing, electrical, janitorial, and grounds. Set service levels, response times, and fees.","building maintenance agreement template",[176,177,178,179,180,181,182,183],"building maintenance contract template","property maintenance agreement template","building maintenance agreement free","facility maintenance contract template","maintenance services agreement template","building maintenance contract word","commercial property maintenance agreement","building service agreement template",{"name":185,"credential":186,"reviewed_date":187},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":190,"legal_review_recommended":188,"signature_required":188,"notarization_required":169},"medium",{"what_it_is":192,"when_you_need_it":193,"whats_inside":194},"A Building Maintenance Agreement is a legally binding contract between a building owner or property manager and a maintenance services provider that governs the ongoing care of a commercial or residential property. This free Word download covers scope of services (HVAC, plumbing, electrical, janitorial, and grounds), service levels, response times, fees, and term — ready to edit online and export as PDF.\n","Use it when engaging a vendor or in-house maintenance team to service a property on a recurring basis, or when formalizing an existing informal arrangement before a dispute arises. It is equally appropriate for a single-building owner and a property management company overseeing a commercial portfolio.\n","Scope of services with system-level detail, scheduled and emergency response time commitments, fee structure and payment terms, liability and insurance requirements, termination provisions, and governing law. A schedule of included and excluded work prevents billing disputes after every service call.\n",[196,200,204,208,212,216],{"title":197,"use_case":198,"icon_asset_id":199},"Commercial property owners","Contracting a facilities vendor for routine HVAC, electrical, and plumbing upkeep","persona-property-owner",{"title":201,"use_case":202,"icon_asset_id":203},"Property management companies","Standardizing maintenance terms across a multi-building portfolio","persona-property-manager",{"title":205,"use_case":206,"icon_asset_id":207},"Building maintenance contractors","Formalizing service obligations, response times, and payment terms with a new client","persona-contractor",{"title":209,"use_case":210,"icon_asset_id":211},"HOA and condo associations","Engaging a vendor for common-area upkeep under a board-approved contract","persona-hoa-manager",{"title":213,"use_case":214,"icon_asset_id":215},"Office and retail tenants","Taking on maintenance obligations for leased premises under a triple-net lease","persona-small-business-owner",{"title":217,"use_case":218,"icon_asset_id":219},"Facility managers","Documenting SLAs and service scope before the annual budget cycle locks spend","persona-operations-director",[221,224,227,231,235,238,242],{"situation":222,"recommended_template":7,"slug":223},"Ongoing multi-system maintenance for a commercial building","building-maintenance-agreement-D13817",{"situation":225,"recommended_template":226,"slug":223},"Single-trade service contract for HVAC only","HVAC Maintenance Agreement",{"situation":228,"recommended_template":229,"slug":230},"Janitorial and cleaning services only","Janitorial Services Agreement","janitorial-service-agreement-D13994",{"situation":232,"recommended_template":233,"slug":234},"One-time repair or renovation project","Construction Contract","construction-agreement-D13002",{"situation":236,"recommended_template":84,"slug":237},"General property services including landscaping and snow removal","property-management-agreement-D1196",{"situation":239,"recommended_template":240,"slug":241},"Residential home warranty or repair services","Home Repair Service Agreement","residential-service-agreement-D14047",{"situation":243,"recommended_template":59,"slug":244},"Engaging an independent handyperson for periodic tasks","independent-contractor-agreement-D160",[246,249,252,255,258,261,264,267,270,273,276],{"term":247,"definition":248},"Scope of Services","The specific systems, tasks, and locations the maintenance provider is contractually obligated to service, as listed in a schedule attached to the agreement.",{"term":250,"definition":251},"Service Level Agreement (SLA)","A commitment to measurable performance standards — such as responding to an emergency within 4 hours or completing routine inspections on a set schedule.",{"term":253,"definition":254},"Emergency Response Time","The maximum time within which the contractor must arrive on-site after receiving an emergency call, typically defined separately from routine-request response times.",{"term":256,"definition":257},"Preventive Maintenance","Scheduled, proactive servicing of building systems — filter changes, belt inspections, lubrication — intended to prevent breakdowns before they occur.",{"term":259,"definition":260},"Corrective Maintenance","Reactive work performed to restore a system or component to operating condition after a failure or reported defect.",{"term":262,"definition":263},"Excluded Work","Tasks, systems, or conditions explicitly outside the contract scope, typically listed in a schedule, for which additional charges apply if the owner requests service.",{"term":265,"definition":266},"Liquidated Damages","A pre-agreed dollar amount the contractor pays the owner for each day or incident of SLA non-compliance, specified in the contract rather than left to a court to calculate.",{"term":268,"definition":269},"Indemnification","A clause requiring one party to compensate the other for losses, claims, or damages arising from specified events — typically the contractor's negligence or employee conduct.",{"term":271,"definition":272},"Certificate of Insurance (COI)","A document from the contractor's insurer confirming that required coverage — general liability, workers' compensation, and umbrella — is in force and names the owner as additional insured.",{"term":274,"definition":275},"Lien Waiver","A document signed by the contractor (and subcontractors) confirming they have been paid and waiving the right to file a mechanic's lien against the property for that payment period.",{"term":277,"definition":278},"Term and Renewal","The contract's initial duration and whether it auto-renews for successive periods unless one party provides advance written notice of non-renewal.",[280,285,290,295,300,305,310,315,320,325],{"name":281,"plain_english":282,"sample_language":283,"common_mistake":284},"Parties, property description, and effective date","Identifies the building owner or property manager and the maintenance contractor as legal entities, describes the property by address and type, and records when the agreement takes effect.","This Building Maintenance Agreement is entered into as of [DATE] between [OWNER LEGAL NAME], a [STATE/PROVINCE] [ENTITY TYPE] ('Owner'), and [CONTRACTOR LEGAL NAME], a [STATE/PROVINCE] [ENTITY TYPE] ('Contractor'), for the property located at [FULL ADDRESS] ('Premises').","Using a trade name or DBA instead of the contractor's registered legal entity. If the contractor is an LLC or corporation, the legal name must match their registration — mismatches create enforcement problems if the relationship sours.",{"name":286,"plain_english":287,"sample_language":288,"common_mistake":289},"Scope of services and included systems","Defines exactly which building systems and tasks the contractor will service — HVAC, plumbing, electrical, janitorial, grounds — and attaches a schedule listing included and excluded work.","Contractor shall perform the services described in Schedule A ('Services'), which includes [HVAC preventive maintenance / plumbing inspections / electrical panel checks / janitorial services / grounds care] for the Premises. Services not listed in Schedule A are excluded and subject to a separate written change order.","Describing scope in vague terms like 'general maintenance.' Without a system-by-system schedule, every service call becomes a negotiation over whether it is included — the most common source of billing disputes in maintenance contracts.",{"name":291,"plain_english":292,"sample_language":293,"common_mistake":294},"Service levels and response times","Sets the performance standards the contractor must meet: how quickly they respond to routine requests, urgent issues, and true emergencies — and what constitutes each category.","Contractor shall respond to Emergency Requests (defined as life-safety or total system failure) within [4] hours of notification. Urgent Requests shall receive a response within [1] business day. Routine Requests shall be scheduled within [5] business days. 'Response' means a qualified technician on-site.","Defining response as a phone call or acknowledgment rather than on-site arrival. If an HVAC system fails in July, a callback within 4 hours is not the same as a technician on-site within 4 hours — specify on-site.",{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Fees, invoicing, and payment terms","States the fixed monthly or annual fee covering included services, the rate structure for excluded or additional work, invoicing frequency, and the payment due date with late-fee terms.","Owner shall pay Contractor a monthly fee of $[AMOUNT] ('Base Fee') due within [15] days of invoice, covering all Services in Schedule A. Additional work authorized by Owner in writing shall be invoiced separately at $[RATE]/hour for labor plus material cost plus [X]%. Invoices unpaid after [30] days accrue interest at [1.5]% per month.","No markup cap on materials. Without a stated markup limit, a contractor can bill materials at any premium. Specify a maximum markup percentage (e.g., 15–20%) for all parts and materials.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Insurance and certificates of insurance","Requires the contractor to maintain specified coverage levels, name the owner as additional insured, and provide a certificate of insurance before starting work and on each renewal.","Contractor shall maintain, at its own expense: (a) Commercial General Liability insurance with limits of no less than $[1,000,000] per occurrence and $[2,000,000] aggregate; (b) Workers' Compensation as required by law; and (c) Umbrella/Excess Liability of no less than $[1,000,000]. Owner shall be named as additional insured on all policies. Contractor shall provide a COI upon execution and at each policy renewal.","Not requiring the owner to be listed as additional insured. A contractor's general liability policy does not protect the owner unless the owner is specifically added — an omission that regularly surfaces after a slip-and-fall or property damage claim.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Indemnification and liability","Allocates risk between the parties — the contractor indemnifies the owner for losses caused by the contractor's negligence or employee conduct; the owner indemnifies the contractor for pre-existing property conditions.","Contractor shall indemnify, defend, and hold harmless Owner from and against any claims, losses, or damages arising out of Contractor's negligence, willful misconduct, or breach of this Agreement. Owner shall indemnify Contractor for claims arising from pre-existing defects in the Premises known to Owner and not disclosed to Contractor.","A mutual indemnification clause that is perfectly symmetrical regardless of fault. Standard practice allocates indemnification to the party whose conduct caused the loss — symmetric clauses can make the owner liable for contractor negligence.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Term, renewal, and termination","States the initial contract term, whether it auto-renews, the notice period required to cancel or non-renew, and the conditions for immediate termination for cause.","This Agreement commences on [START DATE] and continues for an initial term of [1] year ('Initial Term'), renewing automatically for successive [1]-year periods unless either party provides [60] days' written notice of non-renewal. Either party may terminate for Cause immediately upon written notice if the other party fails to cure a material breach within [30] days of written notice.","Auto-renewal with only a 30-day non-renewal window. Most property owners operate on annual budget cycles — a 30-day window is easy to miss, locking the owner into another full year of fees under a contractor they want to replace.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Subcontractors and key personnel","Governs whether the contractor may delegate work to subcontractors, requires owner approval for material changes in personnel, and ensures subcontractors are bound to the same insurance and conduct standards.","Contractor may engage subcontractors to perform portions of the Services, provided that: (a) Owner's prior written consent is obtained for any subcontractor performing work valued above $[AMOUNT]; (b) each subcontractor carries the minimum insurance required under Section [X]; and (c) Contractor remains fully liable for subcontractor performance.","No subcontractor approval right for the owner. Without it, the contractor can substitute unvetted workers for the trained technicians the owner selected — a particular risk for security-sensitive or regulated properties.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Lien waivers and mechanic's liens","Requires the contractor to provide lien waivers from itself and all subcontractors and suppliers with each payment, protecting the owner from lien claims against the property for unpaid downstream bills.","As a condition of each payment, Contractor shall deliver to Owner a conditional lien waiver from Contractor and each subcontractor and material supplier who performed work or supplied materials during the applicable payment period, in the form attached as Schedule B.","Collecting lien waivers only at final payment. Subcontractors and suppliers can file liens for work performed many months earlier — getting waivers with each periodic payment eliminates accumulated lien exposure.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Governing law, dispute resolution, and entire agreement","Specifies which jurisdiction's law governs, how disputes are resolved (arbitration, mediation, or court), and confirms the written contract supersedes all prior negotiations and representations.","This Agreement is governed by the laws of [STATE/PROVINCE/COUNTRY]. Disputes not resolved by good-faith negotiation within [30] days shall be submitted to binding arbitration in [CITY] under [AAA / applicable rules]. This Agreement, together with its Schedules, constitutes the entire agreement between the parties and supersedes all prior representations.","No dispute-resolution mechanism at all. Without one, even minor billing disagreements default to expensive court litigation — a mediation-first clause resolves most maintenance contract disputes for under $2,000.",[331,336,341,346,351,356,361,366],{"step":332,"title":333,"description":334,"tip":335},1,"Identify both parties using legal entity names","Enter the owner's or property management company's full registered legal name, the contractor's registered legal name, and the property address. Confirm entity names against state or provincial business registry records.","If the property is owned by an LLC or trust, use that entity's legal name as 'Owner' — not the individual owner's personal name — to preserve liability protection.",{"step":337,"title":338,"description":339,"tip":340},2,"Build Schedule A: scope of services","List every system and task the contractor will service, organized by category — HVAC, plumbing, electrical, janitorial, grounds. For each, specify frequency (monthly, quarterly, annual) and what a standard service visit includes.","Add an 'Excluded Work' column to Schedule A for each system. Explicitly excluded items (e.g., full system replacements, structural repairs) prevent disputes over borderline service calls.",{"step":342,"title":343,"description":344,"tip":345},3,"Set response time tiers","Define Emergency, Urgent, and Routine request categories with clear examples for each. Set on-site arrival times — not callback times — for each tier. Confirm the contractor can realistically meet the emergency window before execution.","For properties with refrigeration, server rooms, or medical equipment, set an emergency response time of 2–4 hours and confirm the contractor has 24/7 dispatch capability.",{"step":347,"title":348,"description":349,"tip":350},4,"Agree on the fee structure and materials markup","Enter the monthly base fee, the hourly labor rate for out-of-scope work, and the maximum markup on materials. Confirm whether the base fee covers labor only or labor and parts for routine maintenance items.","Negotiate a not-to-exceed amount for out-of-scope jobs below a set threshold (e.g., $500) that the contractor can proceed without a separate written change order — this avoids administrative delays for small repairs.",{"step":352,"title":353,"description":354,"tip":355},5,"Verify insurance requirements and collect the COI","Set minimum coverage amounts appropriate to the property's size and risk profile. Collect the certificate of insurance before work begins, confirm the owner is listed as additional insured, and calendar the policy renewal date for re-verification.","For properties with more than 50,000 sq ft or heavy foot traffic, require a $5M umbrella policy — the $1M general liability floor is often insufficient for a single serious incident.",{"step":357,"title":358,"description":359,"tip":360},6,"Set the term, renewal notice period, and termination-for-cause cure period","Choose an initial term of 1 or 2 years. Set the auto-renewal notice period at 60–90 days to align with budget cycles. Set a 30-day cure period for material breaches before termination for cause takes effect.","Calendar the non-renewal deadline in your property management system the day you sign — a missed 60-day window can lock you into another year of fees.",{"step":362,"title":363,"description":364,"tip":365},7,"Attach Schedule B: lien waiver forms","Include a conditional lien waiver template as Schedule B and require it with every payment. Confirm your jurisdiction's required lien waiver language — some states mandate specific statutory forms.","In California, Texas, and several other states, unconditional lien waivers signed before payment clears are not enforceable — always use conditional waivers tied to payment receipt.",{"step":367,"title":368,"description":369,"tip":370},8,"Execute before work begins and store the signed copy","Both parties must sign before the first service visit. Use electronic signatures with a timestamp for the clearest record. File the fully executed agreement, all schedules, and the COI together in your property records.","Send the contractor a copy of the signed agreement with Schedule A highlighted — disputes most often arise because the contractor claims they never received the scope schedule.",[372,376,380,384,388,392],{"mistake":373,"why_it_matters":374,"fix":375},"Vague scope descriptions without a service schedule","A contract that says 'general building maintenance' gives the contractor discretion to decide what is included — and they will consistently decide borderline items are extra. Every service call becomes a negotiation.","Attach a Schedule A listing each system, the specific tasks covered, and frequency. Flag excluded work explicitly. Review and sign Schedule A separately at execution.",{"mistake":377,"why_it_matters":378,"fix":379},"Defining response time as a callback rather than on-site arrival","A contractor who calls back within 4 hours but arrives 18 hours later has technically met a 'response' SLA while your HVAC system fails mid-summer — leaving you without a contractual remedy.","Define response for each tier as 'a qualified technician physically on-site at the Premises' and specify the clock starts on written or verbal notification, not business hours.",{"mistake":381,"why_it_matters":382,"fix":383},"No materials markup cap","Without a stated maximum, contractors can mark up parts at 50–100% or more, turning a $200 repair into a $500 invoice. This is a leading cause of maintenance contract disputes.","Cap materials markup at 15–20% over contractor invoice cost and require the contractor to provide supplier invoices for any parts exceeding a set dollar threshold (e.g., $250).",{"mistake":385,"why_it_matters":386,"fix":387},"Failing to require additional insured status","A contractor's general liability policy covers the contractor's losses — not the owner's. If a maintenance worker causes property damage or bodily injury, the owner is exposed unless specifically added as additional insured.","Require additional insured endorsements in the insurance clause and verify the COI reflects this status before the first service visit — not after a claim has been filed.",{"mistake":389,"why_it_matters":390,"fix":391},"Auto-renewal with a 30-day non-renewal window","A 30-day window frequently falls inside a busy period — end of fiscal year, property transition, or management change — making it easy to miss and locking the owner into another full contract year.","Set the non-renewal notice period at 60–90 days and calendar the deadline immediately upon signing. Many owners set two calendar reminders: one at 90 days and one at 65 days.",{"mistake":393,"why_it_matters":394,"fix":395},"No lien waiver requirement for periodic payments","A subcontractor or supplier unpaid by the contractor can file a mechanic's lien against the property even after the owner has paid the contractor in full — the owner can be forced to pay twice.","Require conditional lien waivers from the contractor and all subcontractors with every payment, not just at project completion. File them with your property records for the term of the agreement.",[397,400,403,406,409,412,415,418,421],{"question":398,"answer":399},"What is a building maintenance agreement?","A building maintenance agreement is a contract between a property owner or manager and a maintenance services provider that governs the ongoing care of a building's systems and common areas. It defines exactly which systems are covered — HVAC, plumbing, electrical, janitorial, grounds — how quickly the contractor must respond to issues, what fees apply, and how the relationship can be terminated. Without one, service expectations and billing disputes are resolved by negotiation rather than enforceable written terms.\n",{"question":401,"answer":402},"What should a building maintenance agreement include?","At minimum: legal names of both parties and property address, a detailed scope-of-services schedule with included and excluded work, service-level response times by request category, fee structure and materials markup cap, insurance requirements with additional insured status, indemnification allocation, term and auto-renewal notice period, lien waiver requirements, and governing law with a dispute-resolution mechanism.\n",{"question":404,"answer":405},"What is the difference between a building maintenance agreement and a property management agreement?","A building maintenance agreement covers the physical upkeep of a building's systems and common areas — HVAC, plumbing, electrical, and grounds. A property management agreement covers broader operational responsibilities: tenant relations, rent collection, lease enforcement, accounting, and vendor management. Large properties often use both — the property manager oversees the relationship, while the maintenance contractor executes the physical work under a separate agreement.\n",{"question":407,"answer":408},"How are building maintenance fees typically structured?","Most agreements combine a fixed monthly or annual base fee covering all scheduled preventive maintenance with a separate hourly or per-job rate for corrective or out-of-scope work. Materials are typically billed at cost plus a negotiated markup, commonly 15–20%. Some contracts use a flat all-inclusive fee for properties where work volume is predictable — this is simpler to administer but requires accurate historical data to price fairly for both parties.\n",{"question":410,"answer":411},"Is a building maintenance agreement legally required?","No federal or provincial law in the US or Canada mandates a written building maintenance contract for private commercial properties, though some local regulations governing multi-family residential buildings or government-owned facilities may require formal service documentation. Despite the absence of a legal mandate, a written agreement is strongly advisable — verbal maintenance arrangements routinely end in billing disputes, lien filings, and liability gaps that a one-page contract would have resolved.\n",{"question":413,"answer":414},"How long should a building maintenance agreement be?","Initial terms of one or two years are standard for commercial properties. One-year terms give owners flexibility to renegotiate pricing or switch vendors after an evaluation period; two-year terms typically attract lower per-year fees because the contractor can amortize mobilization costs. For large or complex facilities, three-year terms with annual CPI-linked fee escalators are common. Always pair the term length with an auto-renewal notice period of at least 60 days.\n",{"question":416,"answer":417},"What insurance should a building maintenance contractor carry?","At minimum: Commercial General Liability with limits of $1M per occurrence and $2M aggregate, Workers' Compensation at statutory limits, and an Umbrella or Excess Liability policy of at least $1M. For larger properties, HVAC or electrical specialists, or contractors using heavy equipment, higher limits and additional lines — contractor's pollution liability, professional liability — may be appropriate. The owner should always be named as additional insured on the CGL and umbrella policies.\n",{"question":419,"answer":420},"Can a building maintenance agreement be terminated early?","Termination rights depend entirely on the contract terms. Most agreements allow immediate termination for cause — material breach uncured after a notice period, typically 30 days. Termination without cause typically requires 60–90 days' written notice and may carry an early termination fee equal to one to three months of the base fee. Contracts that allow termination without cause on short notice with no penalty are generally more favorable to owners but harder to negotiate with established vendors.\n",{"question":422,"answer":423},"Do I need a lawyer to draft a building maintenance agreement?","For straightforward single-property arrangements with a local contractor, a well-drafted template is typically sufficient with basic customization. Consider engaging a lawyer when the contract covers a high-value commercial portfolio, involves complex multi-trade SLAs with liquidated damages, includes government-regulated facilities, or when the contractor proposes substantial modifications to the standard indemnification or insurance clauses. A 1–2 hour legal review typically costs $300–$700 and is worthwhile before signing any agreement over $50,000 per year.\n",[425,429,433,437],{"industry":426,"icon_asset_id":427,"specifics":428},"Commercial Real Estate","industry-real-estate","Multi-system SLAs across office, retail, and mixed-use portfolios; portfolio-wide pricing tiers and quarterly performance reviews are standard.",{"industry":430,"icon_asset_id":431,"specifics":432},"Healthcare Facilities","industry-healthtech","HVAC and air-handling systems subject to infection-control standards; response time SLAs must account for 24/7 operations and accreditation requirements.",{"industry":434,"icon_asset_id":435,"specifics":436},"Retail and Hospitality","industry-retail","Customer-facing common areas require same-day response to visible defects; janitorial frequency is typically daily and tied to occupancy hours.",{"industry":438,"icon_asset_id":439,"specifics":440},"Manufacturing and Industrial","industry-manufacturing","Production-critical systems (compressed air, electrical distribution) carry emergency response SLAs of 2 hours or less; contractor must hold relevant trade licenses and safety certifications.",[442,445,448,450],{"vs":84,"vs_template_id":443,"summary":444},"property-management-agreement-D13819","A property management agreement delegates broad operational authority — tenant relations, rent collection, lease enforcement, and vendor oversight — to a management company. A building maintenance agreement is narrower: it governs only the physical upkeep of the building's systems. Most commercial properties need both, with the property manager overseeing the maintenance contractor relationship.",{"vs":233,"vs_template_id":446,"summary":447},"construction-contract-D13830","A construction contract governs a defined project with a fixed scope, timeline, and completion milestone — building an addition, replacing a roof, or renovating a floor. A maintenance agreement governs ongoing, recurring services with no defined end. Use a construction contract for capital improvements and a maintenance agreement for routine and emergency upkeep.",{"vs":59,"vs_template_id":244,"summary":449},"An independent contractor agreement is a general-purpose document for engaging a self-employed individual on a project or ongoing basis. It lacks the property-specific provisions of a maintenance agreement — no scope schedule, no response time SLAs, no lien waiver requirements, and no insurance minimums calibrated to building risk. Use a maintenance agreement whenever a vendor is servicing physical building systems.",{"vs":250,"vs_template_id":451,"summary":452},"D{SLA_PLACEHOLDER_ID}","A standalone SLA defines performance metrics — response times, uptime targets, and remedies for non-performance — but is not a complete contract. A building maintenance agreement incorporates SLA-style commitments alongside fee terms, insurance, liability allocation, and termination rights in a single enforceable document. For most building maintenance relationships, the full agreement is preferable to a standalone SLA.",{"use_template":454,"template_plus_review":458,"custom_drafted":462},{"best_for":455,"cost":456,"time":457},"Single-property owners or small property managers engaging a local maintenance contractor for standard multi-trade services","Free","30–60 minutes",{"best_for":459,"cost":460,"time":461},"Contracts above $50,000/year, portfolios of three or more buildings, or agreements with non-standard indemnification or SLA terms proposed by the contractor","$300–$700","2–4 days",{"best_for":463,"cost":464,"time":465},"Government-regulated facilities, healthcare properties with accreditation requirements, or large portfolios with liquidated-damages provisions and multi-trade performance bonds","$1,500–$5,000+","1–3 weeks",[467,472,477,482],{"code":468,"name":469,"flag_asset_id":470,"note":471},"us","United States","flag-us","Mechanic's lien laws vary significantly by state — California, Texas, and Florida have strict preliminary notice requirements that must be met before a lien can be filed or waived. Several states prescribe mandatory lien waiver forms. Contractor licensing requirements for HVAC, electrical, and plumbing work are state-specific; verify that service technicians hold the required trade licenses for the property's jurisdiction before execution.",{"code":473,"name":474,"flag_asset_id":475,"note":476},"ca","Canada","flag-ca","Construction lien (or builder's lien) legislation is provincial — Ontario's Construction Act, Alberta's Builders' Lien Act, and BC's Builders Lien Act each have different holdback, notice, and waiver requirements. In Ontario, a 10% statutory holdback on each payment is required for contracts over a defined threshold. Quebec civil law governs contracts differently from common-law provinces; hypothec (lien) provisions and contract interpretation rules require Quebec-specific drafting.",{"code":478,"name":479,"flag_asset_id":480,"note":481},"uk","United Kingdom","flag-uk","The Construction Act (Housing Grants, Construction and Regeneration Act 1996, as amended) applies to most building maintenance contracts and imposes mandatory payment notice, pay-less notice, and adjudication rights that cannot be contracted out of. Contractors have a statutory right to suspend services for non-payment after proper notice. Health and Safety at Work obligations require both parties to cooperate on risk assessments and method statements for higher-risk activities.",{"code":483,"name":484,"flag_asset_id":485,"note":486},"eu","European Union","flag-eu","No single EU-wide framework governs building maintenance contracts; national civil and commercial codes apply. Late Payment Directive (2011/7/EU) sets maximum 60-day payment terms for commercial contracts and entitles contractors to statutory interest on late payments without a contractual provision. GDPR applies if the maintenance contractor accesses building management systems that log occupant movement or identity data — a data processing addendum may be required.",[237,234,244,488,489,490,491,492,493,492,494,495],"lease-agreement-D1179","non-disclosure-agreement-nda-D12692","service-agreement-D12711","subcontract-agreement-D172","purchase-order-D1411","sales-invoice-D383","buyer's-property-inspection-report-D1168","certificate-of-incumbency-letter-D13511",{"emit_how_to":188,"emit_defined_term":188},{"primary_folder":111,"secondary_folder":498,"document_type":499,"industry":500,"business_stage":501,"tags":502,"confidence":508},"services-and-consulting","agreement","real-estate","all-stages",[503,504,505,506,507],"contract","building-maintenance","property-management","service-agreement","facilities-management",0.85,"\u003Ch2>What is a Building Maintenance Agreement?\u003C/h2>\n\u003Cp>A \u003Cstrong>Building Maintenance Agreement\u003C/strong> is a legally binding contract between a building owner or property manager and a maintenance services provider that defines the terms under which the contractor will maintain the physical systems and common areas of a property. It covers the scope of covered systems — HVAC, plumbing, electrical, janitorial, and grounds — alongside scheduled and emergency service commitments, fee structures, insurance requirements, liability allocation, and termination rights. Unlike a one-off repair contract, a maintenance agreement governs an ongoing relationship and creates enforceable obligations for the full contract term, giving both parties a clear and predictable framework for every service call, invoice, and escalation.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a written maintenance agreement, the scope of what the contractor is responsible for exists only in emails, phone calls, and assumptions — and those break down the moment a $3,000 HVAC repair is disputed or a subcontractor files a lien against your property for unpaid wages. A vague or absent contract leaves the owner unable to enforce response time standards, cap materials markups, or terminate a non-performing vendor without paying out the remaining term. It also exposes the property to mechanic's lien claims from subcontractors and suppliers the owner never hired directly. A properly drafted maintenance agreement closes all of these gaps: it locks in the service scope before the first work order, defines emergency response in minutes rather than good intentions, limits markup on parts, and requires lien waivers with every payment — turning a trust-based arrangement into an enforceable business relationship.\u003C/p>\n",1778773537870]