[{"data":1,"prerenderedAt":490},["ShallowReactive",2],{"document-board-resolution-authorizing-a-check-approval-procedure-D53":3},{"document":4,"label":26,"preview":11,"thumb":27,"thumb600":28,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":29,"breadcrumb":33,"related":41,"customDescModule":186,"customdescription":6,"mdFm":187,"mdProseHtml":489},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":15,"keywords":25},"BOARD RESOLUTION OF [YOUR COMPANY NAME] AUTHORIZING A CHECK APPROVAL PROCEDURE DULY PASSED ON [DATE] AUTHORIZING A CHECK APPROVAL PROCEDURE WHEREAS, in order to expedite the payment of claims and other obligations of the [YOUR COMPANY NAME] authorizes this Board to permit the issuance of checks before this Board has acted to approve the payment of those claims and other obligations; and WHEREAS, [YOUR COMPANY NAME] pays its claims and other obligations in a timely fashion in accordance with the laws of [STATE/PROVINCE]; and WHEREAS, the [OFFICER POSITION], as the officer designated to sign the checks, has furnished an official bond for the faithful discharge of his or her duties in the amount of [NUMBER] dollars; and WHEREAS, this Board has previously adopted contracting, hiring, purchasing, and disbursing policies that implement effective internal controls; and WHEREAS, in order to expedite the payment of claims and other obligations this Board hereby finds, determines and declares that it is necessary and proper to establish a procedure for the approval of checks of [YOUR COMPANY NAME]; RESOLVED, that this Board hereby finds and determines that the [OFFICER POSITION] is authorized to issue checks in payment of claims or other obligations of [YOUR COMPANY NAME] prior to the time when this Board has acted to approve the claims or other obligations",null,"Board Resolution Authorizing a Check Approval Procedure","1",28,"doc","https://templates.business-in-a-box.com/imgs/1000px/board-resolution-authorizing-a-check-approval-procedure-D53.png","https://templates.business-in-a-box.com/imgs/250px/53.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#53.xml",{"title":6,"description":6},[16,19,22],{"label":17,"url":18},"Business Plan Kit","/templates/business-plan-kit/",{"label":20,"url":21},"Board of Directors","/templates/board-of-directors/",{"label":23,"url":24},"Board Resolutions","/templates/business-resolutions/","board resolution authorizing a check approval procedure","Board Resolution Authorizing a Check Approval Procedure Template","https://templates.business-in-a-box.com/imgs/400px/53.png","https://templates.business-in-a-box.com/imgs/600px/53.png",[30,16,19,22],{"label":31,"url":32},"Templates","/templates/",[34,35,38],{"label":31,"url":32},{"label":36,"url":37},"Administration","/templates/business-administration/",{"label":39,"url":40},"Board Governance","/templates/board-governance/",[42,46,50,54,58,62,66,70,74,78,82,86,90,108,123,140,156,173],{"label":43,"url":44,"thumb":45,"extension":10},"Board Resolution Amending the Check Approval Procedure","/template/board-resolution-amending-the-check-approval-procedure-D30","https://templates.business-in-a-box.com/imgs/250px/30.png",{"label":47,"url":48,"thumb":49,"extension":10},"Board Resolution Authorizing Agreements Renewal","/template/board-resolution-authorizing-agreements-renewal-D54","https://templates.business-in-a-box.com/imgs/250px/54.png",{"label":51,"url":52,"thumb":53,"extension":10},"Board Resolution Authorizing the Signing of Checks","/template/board-resolution-authorizing-the-signing-of-checks-D57","https://templates.business-in-a-box.com/imgs/250px/57.png",{"label":55,"url":56,"thumb":57,"extension":10},"Board Resolution Authorizing the President to Renew Employment Agreements","/template/board-resolution-authorizing-the-president-to-renew-employment-agreements-D56","https://templates.business-in-a-box.com/imgs/250px/56.png",{"label":59,"url":60,"thumb":61,"extension":10},"Board Resolution Authorizing the Issue of Corporate Credit Cards","/template/board-resolution-authorizing-the-issue-of-corporate-credit-cards-D55","https://templates.business-in-a-box.com/imgs/250px/55.png",{"label":63,"url":64,"thumb":65,"extension":10},"Board Resolution","/template/board-resolution-D78","https://templates.business-in-a-box.com/imgs/250px/78.png",{"label":67,"url":68,"thumb":69,"extension":10},"Board Resolution Approving Compensation for Board of Directors","/template/board-resolution-approving-compensation-for-board-of-directors-D39","https://templates.business-in-a-box.com/imgs/250px/39.png",{"label":71,"url":72,"thumb":73,"extension":10},"Board Resolution Appointing Officers","/template/board-resolution-appointing-officers-D33","https://templates.business-in-a-box.com/imgs/250px/33.png",{"label":75,"url":76,"thumb":77,"extension":10},"Board Resolution Appointing an Auditor","/template/board-resolution-appointing-an-auditor-D32","https://templates.business-in-a-box.com/imgs/250px/32.png",{"label":79,"url":80,"thumb":81,"extension":10},"Board Resolution Approving Amalgamation","/template/board-resolution-approving-amalgamation-D35","https://templates.business-in-a-box.com/imgs/250px/35.png",{"label":83,"url":84,"thumb":85,"extension":10},"Board Resolution Approving Budget","/template/board-resolution-approving-budget-D38","https://templates.business-in-a-box.com/imgs/250px/38.png",{"label":87,"url":88,"thumb":89,"extension":10},"Board Resolution Approving Negotiation","/template/board-resolution-approving-negotiation-D5150","https://templates.business-in-a-box.com/imgs/250px/5150.png",{"description":91,"descriptionCustom":6,"label":92,"pages":93,"size":94,"extension":10,"preview":95,"thumb":96,"svgFrame":97,"seoMetadata":98,"parents":100,"keywords":99,"url":107},"HOW TO OPEN A BUSINESS BANK ACCOUNT When you're starting a fresh business, setting up a bank account for the business is a crucial step. Using a separate account to your personal bank account for your business can help you get organized, track your expenses, and monitor your transactions easily. Opening a bank account requires only a few moments. However, it's vital to be ready with the documents needed and to know the kind of bank account you wish to open, and the preferred bank. In this article, we've put together a guide to help you with the process of opening your business's bank account. What is a Business Bank Account? A business account is highly similar to a personal bank account. You can use it to credit money, make transactions via a debit card, transfer money to several bank accounts, and establish bill payments. The only significant difference is that you open this bank account under your business's name. Additionally, possessing a business bank account allows you to gain authenticity and reflects the professional standards of your enterprise. On a different note, some merchants or small business owners might use their personal bank accounts instead of a business account. Nonetheless, you should confirm with your bank before initiating operations, as a few banks don't allow conducting business through personal accounts. By now, you must have gained an understanding of the importance of opening a separate bank account for your business. Let's dive into how you can do so! Select a Suitable Type of Account Online and offline banks and credit unions typically offer a wide range of accounts with different features, services, and fees. A few banks provide free accounts with no minimum credit, known as zero balance accounts, while others offer a waiver on monthly charges. On the other hand, online bank accounts usually don't charge a fee and are more suitable for businesses not involving any cash deposits. Mentioned below are the various types of bank accounts you can open for your business: Free Business Bank Account: Most banks charge a minimum fee for letting you open and maintain an account, but a few don't charge a periodic maintenance fee. Also, some banks present the criterion of keeping a minimum balance to avoid paying any fees. It's necessary to remember that having a free business bank account doesn't make you ineligible for certain service charges. The banks can still charge you for specific transactions, overdrafts, and wire transfers. Conventional Business Checking Account: A conventional business checking account bears a resemblance to a personal checking account. It consists of numerous features, including funding and withdrawal abilities, writing checks, processing digital fund transfers, and purchasing and withdrawing cash through a debit card. Generally, these features incur ATM fees, deposit fees, transaction fees, and maintenance fees. Online Business Checking Account: If you own a business that doesn't demand daily cash transactions or doesn't require visiting a physical bank branch, an online business checking account is well-suited to you. Such accounts don't allow account holders to deposit cash. Business Savings Accounts: A savings account is the most viable option for intelligent businesses, as it enables you to earn interest on the deposited money. If you're opting for a business savings account, you should select a bank after evaluating the account terms. These terms include account fees, balance requirements, and annual percentage yield (APY). Look for the Right Bank Since there are numerous options out there, looking for the right bank can be a daunting task","How To Open A Bank Account For A Business","7",513,"https://templates.business-in-a-box.com/imgs/1000px/how-to-open-a-bank-account-for-a-business-D13160.png","https://templates.business-in-a-box.com/imgs/250px/13160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13160.xml",{"title":99,"description":6},"how to open a bank account for a business",[101,104],{"label":102,"url":103},"Finance & Accounting","finance-accounting",{"label":105,"url":106},"Business Banking","business-banking","/template/how-to-open-a-bank-account-for-a-business-D13160",{"description":109,"descriptionCustom":6,"label":59,"pages":8,"size":110,"extension":10,"preview":111,"thumb":61,"svgFrame":112,"seoMetadata":113,"parents":114,"keywords":121,"url":122},"BOARD RESOLUTION OF [YOUR COMPANY NAME] AUTHORIZING THE ISSUE OF CORPORATE CREDIT CARDS IN THE NAME OF THE EXECUTIVE DIRECTOR DULY PASSED ON [DATE] AUTHORIZING THE ISSUE OF CORPORATE CREDIT CARDS IN THE NAME OF THE EXECUTIVE DIRECTOR WHEREAS, the nature of the business of [YOUR COMPANY NAME] requires travel by both Trustees and Staff; and WHEREAS, it has occasionally proved difficult for Trustees and Staff to reach their destination prior to a hotel's check-in time limit; and WHEREAS, most hotels require a credit card guarantee to hold a room reservation past the required standard check-in time; and WHEREAS, [YOUR COMPANY NAME] must occasionally reserve meeting rooms and must provide a credit card number or deposit to secure the reservation; and ",27,"https://templates.business-in-a-box.com/imgs/1000px/board-resolution-authorizing-the-issue-of-corporate-credit-cards-D55.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#55.xml",{"title":6,"description":6},[115,117,119],{"label":17,"url":116},"business-plan-kit",{"label":20,"url":118},"board-of-directors",{"label":23,"url":120},"business-resolutions","board resolution authorizing a line credit","/template/board-resolution-authorizing-a-line-of-credit-D55",{"description":124,"descriptionCustom":6,"label":125,"pages":126,"size":94,"extension":10,"preview":127,"thumb":128,"svgFrame":129,"seoMetadata":130,"parents":132,"keywords":131,"url":139},"BOARD MEETING MINUTES [YOUR COMPANY NAME] Organization Name: Date: Location: Time: Board Members Present: [LIST NAMES] Board Members Absent: [LIST NAMES] Guests: List names and affiliations if any. Meeting Called to Order by: [NAME AND TIME] Approval of Previous Meeting Minutes: Motion by: [NAME] Seconded by: [NAME] Outcome: [APPROVED/AMENDED] [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. Financial Report: Presented by: Summary: ","Board Meeting Minutes","3","https://templates.business-in-a-box.com/imgs/1000px/board-meeting-minutes-D13904.png","https://templates.business-in-a-box.com/imgs/250px/13904.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13904.xml",{"title":131,"description":6},"board meeting minutes",[133,136],{"label":134,"url":135},"Sales & Marketing","sales-marketing",{"label":137,"url":138},"Market Analysis","market-analysis","/template/board-meeting-minutes-D13904",{"description":141,"descriptionCustom":6,"label":142,"pages":8,"size":143,"extension":10,"preview":144,"thumb":145,"svgFrame":146,"seoMetadata":147,"parents":148,"keywords":154,"url":155},"MEETING MINUTES [YOUR COMPANY NAME] Opening: The regular meeting of [YOUR COMPANY Name] duly called and held on [Date] at [Address], commencing at [Time]. Present were: [List of attendeeS] With the approval of the directors present, [Chairman name] acted as Chairman of the meeting and [Secretary name] recorded the minutes. Approval of Agenda The agenda was unanimously approved as distributed. Approval of Minutes The minutes of the previous meeting were unanimously approved as distributed. Announcements","Minutes for a Formal Meeting",30,"https://templates.business-in-a-box.com/imgs/1000px/minutes-for-a-formal-meeting-D13.png","https://templates.business-in-a-box.com/imgs/250px/13.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13.xml",{"title":6,"description":6},[149,150,151],{"label":17,"url":116},{"label":20,"url":118},{"label":152,"url":153},"Meeting Minutes","meeting-minutes","minutes for a formal meeting","/template/minutes-for-a-formal-meeting-D13",{"description":157,"descriptionCustom":6,"label":158,"pages":159,"size":94,"extension":10,"preview":160,"thumb":161,"svgFrame":162,"seoMetadata":163,"parents":165,"keywords":164,"url":172},"CORPORATE GOVERNANCE POLICY PURPOSE The purpose of this Corporate Governance Policy at [YOUR COMPANY NAME] is to establish a comprehensive framework for the governance of the organization. This policy ensures that the company is managed in an ethical, transparent, and accountable manner, aligning with regulatory requirements and best practices in corporate governance. It aims to promote the long-term interests of shareholders, while taking into account the interests of other stakeholders, including employees, customers, suppliers, and the community. CORPORATE GOVERNANCE PRINCIPLES Accountability: Ensure the company is accountable to its shareholders and stakeholders. This includes regular reporting, transparent decision-making processes, and a robust system of checks and balances. Transparency: Provide clear and timely information about the company's activities, performance, and governance. This involves regular disclosures, financial reporting, and open communication channels. Integrity: Conduct business with honesty and integrity, adhering to ethical standards. This includes fostering a culture of ethical behavior and ensuring that all employees understand and follow the company's code of conduct. Fairness: Treat all stakeholders fairly and equitably. This means providing equal opportunities, preventing conflicts of interest, and ensuring that decisions are made impartially. Responsibility: Ensure the company meets its legal and regulatory obligations and operates sustainably. This involves maintaining compliance with all applicable laws and regulations and implementing policies that promote social and environmental responsibility. BOARD OF DIRECTORS Composition: The Board shall consist of [NUMBER] members, including a mix of executive and non-executive directors. A majority of the Board members shall be independent directors to ensure objectivity and prevent conflicts of interest. The Board shall include a diverse mix of skills, experience, and backgrounds to provide comprehensive oversight and strategic direction. Roles and Responsibilities: Strategic Guidance: Provide strategic guidance and oversight of the company's management. This includes setting the company's strategic goals and monitoring their implementation. Policy Approval: Approve major corporate plans, budgets, and policies. This ensures that all significant decisions are aligned with the company's strategic direction. Performance Monitoring: Monitor the performance of the CEO and senior management. This involves regular evaluations and feedback to ensure effective leadership. Compliance Oversight: Ensure the company's compliance with legal and regulatory requirements. This includes establishing internal controls and monitoring their effectiveness. Committees: Audit Committee: Responsible for overseeing the financial reporting process, internal controls, and the audit process. Compensation Committee: Determines executive compensation and ensures it aligns with the company's performance and strategic goals. Nomination and Governance Committee: Oversees Board composition, development, and governance practices. Establish additional committees as necessary to address specific issues or areas of concern. EXECUTIVE MANAGEMENT CEO and Senior Management: The CEO is responsible for the overall management of the company, implementing the Board's policies and strategies, and ensuring operational efficiency. Senior management supports the CEO in implementing the company's strategic and operational plans, managing day-to-day operations, and ensuring that all activities comply with internal policies and external regulations. Ensure effective communication between the Board and executive management to facilitate informed decision-making and alignment of goals. SHAREHOLDER RIGHTS Protect the rights of shareholders and ensure equitable treatment. This includes facilitating the effective exercise of voting rights and providing mechanisms for shareholders to express their views and concerns.","Corporate Governance Policy","5","https://templates.business-in-a-box.com/imgs/1000px/corporate-governance-policy-D13943.png","https://templates.business-in-a-box.com/imgs/250px/13943.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13943.xml",{"title":164,"description":6},"corporate governance policy",[166,169],{"label":167,"url":168},"Human Resources","human-resources",{"label":170,"url":171},"Company Policies","company-policies","/template/corporate-governance-policy-D13943",{"description":174,"descriptionCustom":6,"label":175,"pages":126,"size":94,"extension":10,"preview":176,"thumb":177,"svgFrame":178,"seoMetadata":179,"parents":181,"keywords":184,"url":185},"CONFLICT OF INTEREST POLICY FOR BOARD MEMBERS PURPOSE The purpose of this Conflict of Interest Policy at [YOUR ORGANIZATION NAME] is to provide clear guidelines to ensure that all decisions made by board members are in the best interest of the organization. The Policy aims to prevent situations where personal, financial, or other interests could potentially conflict with the duty of board members to serve the organization's objectives. SCOPE This Policy applies to all board members of [YOUR ORGANIZATION NAME] and governs any situations where personal interests could impact their decision-making. It includes all direct and indirect interests, including financial, business, or other material benefits that may be gained from board decisions. POLICY PRINCIPLES Duty of Loyalty: Board members must prioritize the interests of [YOUR ORGANIZATION NAME] above their personal or financial interests when making decisions on behalf of the organization. Disclosure: Any board member who has a personal, financial, or other conflict of interest in a matter under consideration must disclose it to the board. Recusal: Board members must recuse themselves from discussions and decisions where a conflict of interest is identified to prevent biased decision-making. Transparency: All conflicts of interest must be documented in the minutes of the meeting and made transparent to relevant stakeholders. IDENTIFYING CONFLICTS OF INTEREST Financial Interests: Board members must disclose any financial interests they or their family members have in organizations or entities that do business with [YOUR ORGANIZATION NAME]. Personal Relationships: Conflicts may arise from personal relationships with staff, vendors, or other board members that could influence a board member's judgment. Competing Organizations: Board members should disclose any involvement in competing organizations or other entities that could create a conflict with their duties to [YOUR ORGANIZATION NAME]. DISCLOSURE REQUIREMENTS Annual Disclosure: Board members are required to submit an annual disclosure form identifying any potential conflicts of interest they may have. Ongoing Disclosure: In addition to annual disclosures, board members must promptly disclose any new potential conflicts as they arise during the course of their term. MANAGING CONFLICTS OF INTEREST Conflict Review: Upon disclosure of a potential conflict, the board will review the situation and determine if a conflict of interest exists.","Conflict Of Interest Policy For Board Members","https://templates.business-in-a-box.com/imgs/1000px/conflict-of-interest-policy-for-board-members-D13933.png","https://templates.business-in-a-box.com/imgs/250px/13933.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13933.xml",{"title":180,"description":6},"conflict of interest policy for board members",[182,183],{"label":167,"url":168},{"label":170,"url":171},"conflict interest policy for board members","/template/conflict-of-interest-policy-for-board-members-D13933",false,{"seo":188,"reviewer":201,"quick_facts":205,"at_a_glance":207,"personas":211,"variants":236,"glossary":260,"sections":290,"how_to_fill":331,"common_mistakes":372,"faqs":389,"industries":417,"comparisons":434,"diy_vs_pro":448,"educational_modules":461,"related_template_ids_curated":464,"schema":474,"classification":476},{"meta_title":189,"meta_description":190,"primary_keyword":191,"secondary_keywords":192},"Board Resolution Check Approval Procedure Template (Free Word)","Free board resolution template authorizing a check approval procedure. Trusted by companies in USA, Canada, UK, Australia, and 190+ countries. Free Word and PDF download.","board resolution authorizing check approval procedure",[193,194,195,196,197,198,199,200],"board resolution check signing authority","check approval procedure template","corporate resolution check signing","board resolution authorizing bank account","check authorization policy template","corporate check approval policy","board resolution template word","internal controls check approval",{"name":202,"credential":203,"reviewed_date":204},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":206,"legal_review_recommended":186,"signature_required":186},"medium",{"what_it_is":208,"when_you_need_it":209,"whats_inside":210},"A Board Resolution Authorizing a Check Approval Procedure is a formal corporate document in which a company's board of directors officially establishes the rules governing who can sign checks, at what dollar thresholds, and under what conditions. This free Word download gives you a ready-to-edit template you can tailor to your organization's signatory structure and export as PDF for your bank, auditors, or corporate records.\n","Use it when your organization opens a new bank account, adds or removes authorized signatories, raises check-signing thresholds, or implements dual-signature controls for the first time. Banks and auditors typically require a current certified copy before processing any signatory change.\n","Recitals establishing the board's authority, a defined check approval policy with dollar-amount tiers, named authorized signatories and their individual limits, dual-signature requirements above specified thresholds, and a certification block for the corporate secretary.\n",[212,216,220,224,228,232],{"title":213,"use_case":214,"icon_asset_id":215},"Corporate secretaries","Documenting board-approved signatory changes for the minute book and bank file","persona-corporate-secretary",{"title":217,"use_case":218,"icon_asset_id":219},"CFOs and controllers","Formalizing tiered check-signing authority to satisfy audit requirements","persona-cfo",{"title":221,"use_case":222,"icon_asset_id":223},"Nonprofit executive directors","Establishing dual-signature controls required by grant agreements and bylaws","persona-nonprofit-exec",{"title":225,"use_case":226,"icon_asset_id":227},"Small business owners","Setting up a check approval policy when adding a bookkeeper or office manager","persona-small-business-owner",{"title":229,"use_case":230,"icon_asset_id":231},"Bank compliance officers","Verifying that a corporate customer has board-level authorization on file before updating account signatories","persona-compliance-officer",{"title":233,"use_case":234,"icon_asset_id":235},"Operations directors","Implementing or revising payment controls after an internal audit finding","persona-operations-director",[237,240,244,248,252,256],{"situation":238,"recommended_template":7,"slug":239},"Authorizing a specific individual to sign checks up to a dollar limit","board-resolution-authorizing-a-check-approval-procedure-D53",{"situation":241,"recommended_template":242,"slug":243},"Opening a new corporate bank account and naming initial signatories","Board Resolution to Open a Bank Account","how-to-open-a-bank-account-for-a-business-D13160",{"situation":245,"recommended_template":246,"slug":247},"Removing or replacing an existing check signatory","Board Resolution to Change Bank Signatories","board-resolution-approving-change-of-address-of-registered-office-D5148",{"situation":249,"recommended_template":250,"slug":251},"Authorizing wire transfers and electronic payments in addition to checks","Board Resolution Authorizing Electronic Fund Transfers","board-resolution-authorizing-agreements-renewal-D54",{"situation":253,"recommended_template":254,"slug":255},"Establishing a full accounts-payable policy beyond check signing","Accounts Payable Policy","accounts-payable-policy-D13242",{"situation":257,"recommended_template":258,"slug":259},"Documenting any other board-level financial authorization","General Board Resolution","board-resolution-to-issue-general-release-D68",[261,263,266,269,272,275,278,281,284,287],{"term":63,"definition":262},"A formal written record of a decision made by a company's board of directors, used to authorize actions and create an official governance trail.",{"term":264,"definition":265},"Authorized Signatory","An individual named by the board who has legal authority to sign checks or financial instruments on behalf of the organization up to a specified dollar limit.",{"term":267,"definition":268},"Dual-Signature Requirement","A control that requires two separate authorized signatories to sign any check above a defined threshold, reducing the risk of unilateral disbursement.",{"term":270,"definition":271},"Dollar-Threshold Tier","A defined monetary amount that triggers a different level of authorization — for example, checks under $5,000 require one signature; checks above $5,000 require two.",{"term":273,"definition":274},"Recitals","The 'whereas' clauses at the start of a resolution that state the factual background and the board's legal authority to act.",{"term":276,"definition":277},"Certification Block","The section signed by the corporate secretary (or equivalent officer) to attest that the resolution was duly adopted at a properly convened meeting.",{"term":279,"definition":280},"Internal Controls","Policies and procedures designed to prevent fraud, errors, and unauthorized use of company assets — check approval procedures are a core example.",{"term":282,"definition":283},"Segregation of Duties","An internal control principle that assigns check preparation, approval, and reconciliation to different individuals so no single person controls an entire financial transaction.",{"term":285,"definition":286},"Minute Book","The official corporate record that stores all board resolutions, meeting minutes, and governance documents — the resolution must be filed here after adoption.",{"term":288,"definition":289},"Quorum","The minimum number of board members required to be present for a vote to be valid, as defined by the company's bylaws.",[291,296,301,306,311,316,321,326],{"name":292,"plain_english":293,"sample_language":294,"common_mistake":295},"Header and meeting details","Identifies the organization by full legal name, the type of meeting (regular, special, or written consent), the date, and the location or virtual attendance method.","RESOLUTION OF THE BOARD OF DIRECTORS OF [COMPANY LEGAL NAME], adopted at a [REGULAR / SPECIAL] meeting held on [DATE] at [LOCATION / via videoconference], at which a quorum was present and acting throughout.","Using a trade name or DBA instead of the registered legal entity name — the resolution will not match bank records and will be rejected by the financial institution.",{"name":297,"plain_english":298,"sample_language":299,"common_mistake":300},"Recitals (Whereas clauses)","States the factual background — that the company maintains bank accounts, that the board has authority to establish disbursement controls, and that doing so is in the company's best interest.","WHEREAS, [COMPANY NAME] maintains one or more bank accounts and requires a formal procedure for the approval and signing of checks to safeguard company assets; and WHEREAS, the Board has determined it is in the best interest of the Company to adopt the following check approval procedure;","Skipping recitals entirely and jumping to the resolved clauses. Recitals establish the legal authority and factual context — without them, the resolution can appear procedurally deficient to banks and auditors.",{"name":302,"plain_english":303,"sample_language":304,"common_mistake":305},"Designation of authorized signatories","Names each individual authorized to sign checks, their title, and the maximum dollar amount they may approve unilaterally.","RESOLVED, that the following individuals are hereby authorized to sign checks on behalf of [COMPANY NAME]: [NAME], [TITLE], up to $[AMOUNT] per check; [NAME], [TITLE], up to $[AMOUNT] per check.","Listing signatories by title only, without naming individuals. When the titleholder changes, the bank cannot match the resolution to the new person without an updated document.",{"name":307,"plain_english":308,"sample_language":309,"common_mistake":310},"Dollar-threshold tiers and dual-signature requirement","Defines the specific thresholds at which additional authorization is required — typically one signature below a set amount and two signatures above it.","RESOLVED FURTHER, that any check in an amount less than $[THRESHOLD] may be signed by any one Authorized Signatory; any check in an amount equal to or greater than $[THRESHOLD] shall require the signatures of two Authorized Signatories.","Setting a dual-signature threshold so high (e.g., $500,000) that it provides no practical fraud deterrent for the organization's typical transaction sizes.",{"name":312,"plain_english":313,"sample_language":314,"common_mistake":315},"Scope of accounts covered","Specifies which bank accounts and financial institutions this procedure applies to — by account number or account type — so there is no ambiguity when the company holds multiple accounts.","RESOLVED FURTHER, that this Check Approval Procedure applies to all checking and disbursement accounts held by [COMPANY NAME] at [BANK NAME], including account number(s) [XXXXXXXX], and any successor accounts.","Writing 'all accounts' without listing specific institutions or account numbers. This creates enforcement ambiguity and makes the resolution harder to match to a specific bank's records.",{"name":317,"plain_english":318,"sample_language":319,"common_mistake":320},"Prohibition on pre-signed checks","Explicitly prohibits any Authorized Signatory from signing blank or pre-dated checks, eliminating a common fraud vector.","RESOLVED FURTHER, that no Authorized Signatory shall sign any check that is blank, payable to cash without supporting documentation, or pre-dated, and that any such check shall be deemed unauthorized and void.","Omitting this prohibition. Pre-signed checks are one of the most common sources of employee check fraud and are rarely addressed in standard bank signatory resolutions.",{"name":322,"plain_english":323,"sample_language":324,"common_mistake":325},"Revocation of prior authorizations","Explicitly cancels any previous board resolution or signatory authorization that conflicts with or is superseded by this resolution.","RESOLVED FURTHER, that all prior resolutions, authorizations, or instructions to [BANK NAME] concerning the signing of checks on behalf of [COMPANY NAME] are hereby revoked and superseded by this Resolution, effective [DATE].","Failing to revoke prior authorizations, leaving former employees or officers still listed as valid signatories on the bank's records — a direct fraud risk.",{"name":327,"plain_english":328,"sample_language":329,"common_mistake":330},"Officer certification and attestation","A signed statement by the corporate secretary or equivalent officer confirming the resolution was duly adopted by a quorum of the board at a properly convened meeting.","I, [CORPORATE SECRETARY NAME], Secretary of [COMPANY NAME], hereby certify that the foregoing is a true and correct copy of a resolution duly adopted by the Board of Directors at a meeting held on [DATE] at which a quorum was present and voting, and that the resolution is in full force and effect as of the date hereof.","Having the same person who is named as an authorized signatory also certify the resolution. The certifying officer should be distinct from the individuals being authorized to preserve independence.",[332,337,342,347,352,357,362,367],{"step":333,"title":334,"description":335,"tip":336},1,"Insert the company's full legal name and meeting details","Enter the exact registered corporate name — not a trade name — along with the meeting date, location, and whether it was a regular meeting, special meeting, or action by written consent.","Cross-reference your Articles of Incorporation or Certificate of Formation to confirm the exact legal name before finalizing.",{"step":338,"title":339,"description":340,"tip":341},2,"Draft the recitals to reflect your specific situation","Customize the whereas clauses to describe the actual reason for adopting the procedure — opening a new account, replacing a departing signatory, or responding to an audit recommendation.","One or two specific recitals are more useful than a generic list. Auditors read the recitals to understand context.",{"step":343,"title":344,"description":345,"tip":346},3,"Name each authorized signatory with their title and individual limit","List every individual by full legal name and current title. Set a per-check dollar limit for each person based on their role and the company's disbursement patterns.","Align individual limits with your accounts-payable workflow — a bookkeeper who processes vendor invoices under $2,500 should have a limit calibrated to that range, not $50,000.",{"step":348,"title":349,"description":350,"tip":351},4,"Set the dual-signature threshold","Choose a dollar amount above which two signatures are required. Review your last 12 months of check disbursements to find a threshold that catches the top 10–15% of transactions by value.","A threshold at roughly 5–10% of monthly operating expenses is a practical starting point for most small and mid-size organizations.",{"step":353,"title":354,"description":355,"tip":356},5,"List the specific bank accounts covered","Enter the name of each financial institution and the last four digits of each account number this resolution governs. If you have multiple operating or payroll accounts, list them separately.","Send the completed resolution to each bank's business banking team — some institutions require their own resolution form in addition to yours.",{"step":358,"title":359,"description":360,"tip":361},6,"Add the prohibition on pre-signed checks","Confirm the pre-signed check prohibition language is present and clearly worded. If your organization uses check stock with a pre-printed signature for low-value items (e.g., petty cash), document that exception explicitly.","Consider adding a parallel prohibition on checks payable to 'Cash' above a stated amount — this closes a separate fraud vector.",{"step":363,"title":364,"description":365,"tip":366},7,"Revoke all prior authorizations by date","Enter the effective date of revocation and confirm you have a list of all current signatories at each bank so you can verify the bank updates its records after the resolution is submitted.","Follow up with the bank in writing 5–7 business days after submission to confirm the old signatories have been removed from their system.",{"step":368,"title":369,"description":370,"tip":371},8,"Have the corporate secretary certify and file the resolution","The certifying officer signs and dates the certification block, then files the original in the minute book and provides certified copies to each bank and the company's auditor.","Keep a certified copy in the finance department's working files so it is immediately available during an audit without having to retrieve the minute book.",[373,377,381,385],{"mistake":374,"why_it_matters":375,"fix":376},"Using a trade name instead of the registered legal entity name","The bank will reject the resolution if the name does not match the account registration. A mismatch also creates enforceability questions if the authorization is ever challenged.","Pull the exact legal name from your state or provincial corporate registry filing and use it verbatim in the resolution header and body.",{"mistake":378,"why_it_matters":379,"fix":380},"Failing to revoke prior signatory authorizations","Former employees or departed officers remain valid signatories on the bank's records until formally revoked, giving them the ability to sign checks against company accounts.","Include an explicit revocation clause with an effective date and follow up directly with the bank to confirm removal from their signatory records.",{"mistake":382,"why_it_matters":383,"fix":384},"Setting the dual-signature threshold too high for the organization's actual transaction profile","A $250,000 threshold at a company whose largest routine check is $15,000 provides no fraud deterrent — every real disbursement falls below the control.","Review 12 months of actual check data and set the threshold at a level that captures the top 10–15% of disbursements by value.",{"mistake":386,"why_it_matters":387,"fix":388},"Listing signatories by title only without naming individuals","When the titleholder changes, the bank cannot determine whether the new person is authorized without a new resolution — creating a gap where either no one or the wrong person is authorized.","Always name individuals by full legal name alongside their title. Update the resolution promptly whenever a named signatory leaves or changes roles.",[390,393,396,399,402,405,408,411,414],{"question":391,"answer":392},"What is a board resolution authorizing a check approval procedure?","A board resolution authorizing a check approval procedure is a formal governance document in which a company's board of directors establishes who may sign checks, at what dollar amounts, and under what conditions. It creates the official corporate authority for check-signing, names specific individuals and their limits, and typically establishes a dual-signature requirement above a defined threshold. Banks, auditors, and grant funders use it to verify that disbursement controls are board-approved.\n",{"question":394,"answer":395},"Do all companies need a formal check approval procedure?","Any organization that issues checks from a corporate bank account benefits from a formal procedure, but it is most critical for nonprofits (where grant funders and bylaws frequently require it), companies with multiple signatories, and any business that has experienced or wants to prevent payment fraud. Sole proprietorships with a single owner-operator rarely need a formal resolution, but as soon as a second person has access to accounts, documenting authorization is prudent.\n",{"question":397,"answer":398},"What is a dual-signature requirement and why does it matter?","A dual-signature requirement means that checks above a specified dollar amount must be signed by two separate authorized individuals before they are valid. It is a core internal control because it prevents any single employee — including senior finance staff — from unilaterally approving large disbursements. Most auditing standards and many grant agreements recommend dual signatures for checks above a threshold proportionate to the organization's operating budget.\n",{"question":400,"answer":401},"How often should a board resolution for check signing be updated?","The resolution should be updated any time a named signatory is added, removed, or changes role; when dollar thresholds are revised; when a new bank account is opened; or when the board wants to change the procedure itself. Best practice is also to review the current resolution annually as part of a broader internal controls review to confirm all named signatories are still active employees or officers.\n",{"question":403,"answer":404},"Does the bank require a copy of this resolution?","Yes — virtually every commercial bank requires a current certified copy of the board resolution before it will add or remove signatories from an account or honor a change in signing authority. Some banks also have their own resolution forms they prefer, so check with your relationship manager whether you need to complete both their form and file your own resolution in the minute book.\n",{"question":406,"answer":407},"Who should certify the resolution?","The corporate secretary (or the officer designated as secretary for the meeting) certifies the resolution. The certifying officer should not be one of the individuals named as an authorized signatory in the same resolution — maintaining that separation preserves the independence of the governance record and is a standard internal control expectation.\n",{"question":409,"answer":410},"What happens if the company issues a check signed by someone not listed in the resolution?","A check signed by an unauthorized person is technically not a valid corporate disbursement and may expose the company to fraud liability, particularly if the check is later disputed. Banks may also dishonor checks signed by individuals not on their authorization records. In the event of a dispute, an unauthorized signature creates personal liability risk for the signer and governance liability for the organization.\n",{"question":412,"answer":413},"Can this resolution be adopted by written consent instead of at a meeting?","In most jurisdictions, boards may adopt resolutions by unanimous written consent without a formal meeting, provided the company's bylaws permit it and all required directors sign the consent. The resolution template should be adapted to reference a written consent action rather than a meeting, and all consent signatures should be collected and filed in the minute book alongside the resolution.\n",{"question":415,"answer":416},"Is this the same as a corporate banking resolution?","These terms overlap but are not identical. A corporate banking resolution typically authorizes the opening of a bank account and names initial signatories — it is bank-facing and often uses the bank's own form. A check approval procedure resolution is an internal governance document that sets the detailed policy (thresholds, dual-signature requirements, prohibitions on pre-signed checks) and is maintained in the minute book. Both are often adopted together when a new account is opened.\n",[418,422,426,430],{"industry":419,"icon_asset_id":420,"specifics":421},"Nonprofit Organizations","industry-nonprofit","Grant funders and state regulators frequently require dual-signature controls and a current certified resolution as a condition of funding disbursement.",{"industry":423,"icon_asset_id":424,"specifics":425},"Professional Services","industry-professional-services","Law firms, accounting firms, and consultancies use tiered signatory authority to align check-signing limits with partner, manager, and staff seniority levels.",{"industry":427,"icon_asset_id":428,"specifics":429},"Construction","industry-construction","High-value subcontractor and supplier payments make dual-signature thresholds critical; the resolution also provides documentation for bonding and surety requirements.",{"industry":431,"icon_asset_id":432,"specifics":433},"Healthcare","industry-healthtech","Medical practices and healthcare organizations require clear disbursement controls to satisfy HIPAA-adjacent financial controls and accreditation body requirements.",[435,438,441,444],{"vs":242,"vs_template_id":436,"summary":437},"board-resolution-to-open-a-bank-account-D52","A resolution to open a bank account authorizes the creation of the account and names initial signatories — it is primarily a bank-facing document. A check approval procedure resolution sets the internal policy governing how checks are signed, at what thresholds, and with what controls. The two are complementary and are typically adopted together when a new account is opened, but they serve distinct purposes.",{"vs":254,"vs_template_id":439,"summary":440},"D{ACCOUNTS_PAYABLE_POLICY_ID}","An accounts payable policy covers the full vendor payment lifecycle — invoice receipt, coding, approval workflows, and payment methods including checks, ACH, and wire. A check approval procedure resolution is narrower: it is a board-level governance document focused solely on who can sign checks and under what conditions. The AP policy operationalizes the day-to-day process; the resolution provides the board-level authorization that underlies it.",{"vs":258,"vs_template_id":442,"summary":443},"board-resolution-D42","A general board resolution is a blank-format document for any board action. A check approval procedure resolution is a purpose-built template with pre-structured sections for signatories, dollar tiers, dual-signature requirements, and prohibitions — significantly reducing drafting time and the risk of missing a critical control element.",{"vs":445,"vs_template_id":446,"summary":447},"Corporate Signing Authority Policy","D{SIGNING_AUTHORITY_POLICY_ID}","A corporate signing authority policy covers the full range of instruments an employee or officer may execute on the company's behalf — contracts, leases, and financial instruments. A check approval procedure resolution is specific to check disbursements and is the document the bank and auditors actually require on file. Both are needed for a complete internal controls framework.",{"use_template":449,"template_plus_review":453,"custom_drafted":457},{"best_for":450,"cost":451,"time":452},"Small businesses, nonprofits, and growing companies establishing or updating check-signing controls without complex multi-entity structures","Free","20–30 minutes",{"best_for":454,"cost":455,"time":456},"Organizations subject to grant compliance requirements, external audits, or state regulatory oversight","$150–$400 for a one-hour legal or CPA review","1–2 days",{"best_for":458,"cost":459,"time":460},"Multi-entity corporate groups, regulated financial institutions, or organizations with complex signatory hierarchies spanning multiple jurisdictions","$500–$1,500","3–7 days",[462,463],"internal-controls-for-small-business","corporate-governance-essentials",[243,465,466,465,467,468,469,470,471,472,473,255],"board-resolution-D78","board-resolution-authorizing-a-line-of-credit-D55","board-meeting-minutes-D13904","minutes-for-a-formal-meeting-D13","corporate-governance-policy-D13943","conflict-of-interest-policy-for-board-members-D13933","financial-management-policy-D13692","expense-reimbursement-policy-D13688","purchase-order-D1411",{"emit_how_to":475,"emit_defined_term":475},true,{"primary_folder":477,"secondary_folder":478,"document_type":479,"industry":480,"business_stage":481,"tags":482,"confidence":488},"business-administration","board-governance","resolution","general","all-stages",[483,484,485,486,487],"governance","board-resolution","check-approval","financial-controls","corporate-procedures",0.95,"\u003Ch2>What is a Board Resolution Authorizing a Check Approval Procedure?\u003C/h2>\n\u003Cp>A \u003Cstrong>Board Resolution Authorizing a Check Approval Procedure\u003C/strong> is a formal governance document in which a company's board of directors officially establishes the rules for signing checks on behalf of the organization. It names specific authorized signatories, assigns each a maximum per-check dollar limit, defines the threshold above which two signatures are required, and prohibits practices — such as pre-signed or blank checks — that create fraud exposure. Once adopted, the resolution is filed in the corporate minute book and a certified copy is provided to each bank where the company holds accounts. It is a standard operational policy template available as a free Word download that can be edited online and exported as PDF.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a board-adopted check approval procedure, your organization has no enforceable framework governing who can move money, in what amounts, and with what oversight. The practical consequences are significant: banks may refuse to update signatory records without a current resolution on file; auditors will flag the absence of documented disbursement controls as a material weakness; and grant funders — particularly government and foundation grantors — frequently withhold payments to nonprofits that cannot produce evidence of dual-signature controls. When a departing employee has never been formally revoked as an authorized signatory, they retain the legal ability to sign checks against your accounts. A properly structured resolution closes each of these gaps in under 30 minutes, creating a documented, board-level authorization trail that satisfies banks, auditors, and funders in a single document.\u003C/p>\n",1781186024029]