[{"data":1,"prerenderedAt":505},["ShallowReactive",2],{"document-board-resolution-amending-the-check-approval-procedure-D30":3},{"document":4,"label":26,"preview":11,"thumb":27,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":28,"breadcrumb":32,"related":40,"customDescModule":189,"customdescription":6,"mdFm":190,"mdProseHtml":504},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":15,"keywords":25},"BOARD RESOLUTION OF [YOUR COMPANY NAME] AMENDING THE CHECK APPROVAL PROCEDURE DULY PASSED ON [DATE] AMENDING THE CHECK APPROVAL PROCEDURE",null,"Board Resolution Amending the Check Approval Procedure","1",28,"doc","https://templates.business-in-a-box.com/imgs/1000px/board-resolution-amending-the-check-approval-procedure-D30.png","https://templates.business-in-a-box.com/imgs/250px/30.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#30.xml",{"title":6,"description":6},[16,19,22],{"label":17,"url":18},"Business Plan Kit","/templates/business-plan-kit/",{"label":20,"url":21},"Board of Directors","/templates/board-of-directors/",{"label":23,"url":24},"Board Resolutions","/templates/business-resolutions/","board resolution amending check approval procedure","Board Resolution Amending the Check Approval Procedure Template","https://templates.business-in-a-box.com/imgs/400px/30.png",[29,16,19,22],{"label":30,"url":31},"Templates","/templates/",[33,34,37],{"label":30,"url":31},{"label":35,"url":36},"Administration","/templates/business-administration/",{"label":38,"url":39},"Board Governance","/templates/board-governance/",[41,45,49,53,57,61,65,69,73,77,81,85,89,107,124,142,159,174],{"label":42,"url":43,"thumb":44,"extension":10},"Board Resolution Authorizing a Check Approval Procedure","/template/board-resolution-authorizing-a-check-approval-procedure-D53","https://templates.business-in-a-box.com/imgs/250px/53.png",{"label":46,"url":47,"thumb":48,"extension":10},"Board Resolution Amending the Signing of Checks","/template/board-resolution-amending-the-signing-of-checks-D31","https://templates.business-in-a-box.com/imgs/250px/31.png",{"label":50,"url":51,"thumb":52,"extension":10},"Board Resolution","/template/board-resolution-D78","https://templates.business-in-a-box.com/imgs/250px/78.png",{"label":54,"url":55,"thumb":56,"extension":10},"Board Resolution Approving Compensation for Board of Directors","/template/board-resolution-approving-compensation-for-board-of-directors-D39","https://templates.business-in-a-box.com/imgs/250px/39.png",{"label":58,"url":59,"thumb":60,"extension":10},"Board Resolution Appointing Officers","/template/board-resolution-appointing-officers-D33","https://templates.business-in-a-box.com/imgs/250px/33.png",{"label":62,"url":63,"thumb":64,"extension":10},"Board Resolution Appointing an Auditor","/template/board-resolution-appointing-an-auditor-D32","https://templates.business-in-a-box.com/imgs/250px/32.png",{"label":66,"url":67,"thumb":68,"extension":10},"Board Resolution Approving Amalgamation","/template/board-resolution-approving-amalgamation-D35","https://templates.business-in-a-box.com/imgs/250px/35.png",{"label":70,"url":71,"thumb":72,"extension":10},"Board Resolution Approving Budget","/template/board-resolution-approving-budget-D38","https://templates.business-in-a-box.com/imgs/250px/38.png",{"label":74,"url":75,"thumb":76,"extension":10},"Board Resolution Approving Negotiation","/template/board-resolution-approving-negotiation-D5150","https://templates.business-in-a-box.com/imgs/250px/5150.png",{"label":78,"url":79,"thumb":80,"extension":10},"Board Resolution Regarding Organization","/template/board-resolution-regarding-organization-D64","https://templates.business-in-a-box.com/imgs/250px/64.png",{"label":82,"url":83,"thumb":84,"extension":10},"Board Resolution to Commence Litigation","/template/board-resolution-to-commence-litigation-D67","https://templates.business-in-a-box.com/imgs/250px/67.png",{"label":86,"url":87,"thumb":88,"extension":10},"Board Resolution to Terminate an Employee","/template/board-resolution-to-terminate-an-employee-D76","https://templates.business-in-a-box.com/imgs/250px/76.png",{"description":90,"descriptionCustom":6,"label":91,"pages":92,"size":93,"extension":10,"preview":94,"thumb":95,"svgFrame":96,"seoMetadata":97,"parents":99,"keywords":98,"url":106},"BOARD MEETING MINUTES [YOUR COMPANY NAME] Organization Name: Date: Location: Time: Board Members Present: [LIST NAMES] Board Members Absent: [LIST NAMES] Guests: List names and affiliations if any. Meeting Called to Order by: [NAME AND TIME] Approval of Previous Meeting Minutes: Motion by: [NAME] Seconded by: [NAME] Outcome: [APPROVED/AMENDED] [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. Financial Report: Presented by: Summary: ","Board Meeting Minutes","3",513,"https://templates.business-in-a-box.com/imgs/1000px/board-meeting-minutes-D13904.png","https://templates.business-in-a-box.com/imgs/250px/13904.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13904.xml",{"title":98,"description":6},"board meeting minutes",[100,103],{"label":101,"url":102},"Sales & Marketing","sales-marketing",{"label":104,"url":105},"Market Analysis","market-analysis","/template/board-meeting-minutes-D13904",{"description":108,"descriptionCustom":6,"label":109,"pages":110,"size":93,"extension":10,"preview":111,"thumb":112,"svgFrame":113,"seoMetadata":114,"parents":116,"keywords":115,"url":123},"HOW TO OPEN A BUSINESS BANK ACCOUNT When you're starting a fresh business, setting up a bank account for the business is a crucial step. Using a separate account to your personal bank account for your business can help you get organized, track your expenses, and monitor your transactions easily. Opening a bank account requires only a few moments. However, it's vital to be ready with the documents needed and to know the kind of bank account you wish to open, and the preferred bank. In this article, we've put together a guide to help you with the process of opening your business's bank account. What is a Business Bank Account? A business account is highly similar to a personal bank account. You can use it to credit money, make transactions via a debit card, transfer money to several bank accounts, and establish bill payments. The only significant difference is that you open this bank account under your business's name. Additionally, possessing a business bank account allows you to gain authenticity and reflects the professional standards of your enterprise. On a different note, some merchants or small business owners might use their personal bank accounts instead of a business account. Nonetheless, you should confirm with your bank before initiating operations, as a few banks don't allow conducting business through personal accounts. By now, you must have gained an understanding of the importance of opening a separate bank account for your business. Let's dive into how you can do so! Select a Suitable Type of Account Online and offline banks and credit unions typically offer a wide range of accounts with different features, services, and fees. A few banks provide free accounts with no minimum credit, known as zero balance accounts, while others offer a waiver on monthly charges. On the other hand, online bank accounts usually don't charge a fee and are more suitable for businesses not involving any cash deposits. Mentioned below are the various types of bank accounts you can open for your business: Free Business Bank Account: Most banks charge a minimum fee for letting you open and maintain an account, but a few don't charge a periodic maintenance fee. Also, some banks present the criterion of keeping a minimum balance to avoid paying any fees. It's necessary to remember that having a free business bank account doesn't make you ineligible for certain service charges. The banks can still charge you for specific transactions, overdrafts, and wire transfers. Conventional Business Checking Account: A conventional business checking account bears a resemblance to a personal checking account. It consists of numerous features, including funding and withdrawal abilities, writing checks, processing digital fund transfers, and purchasing and withdrawing cash through a debit card. Generally, these features incur ATM fees, deposit fees, transaction fees, and maintenance fees. Online Business Checking Account: If you own a business that doesn't demand daily cash transactions or doesn't require visiting a physical bank branch, an online business checking account is well-suited to you. Such accounts don't allow account holders to deposit cash. Business Savings Accounts: A savings account is the most viable option for intelligent businesses, as it enables you to earn interest on the deposited money. If you're opting for a business savings account, you should select a bank after evaluating the account terms. These terms include account fees, balance requirements, and annual percentage yield (APY). Look for the Right Bank Since there are numerous options out there, looking for the right bank can be a daunting task","How To Open A Bank Account For A Business","7","https://templates.business-in-a-box.com/imgs/1000px/how-to-open-a-bank-account-for-a-business-D13160.png","https://templates.business-in-a-box.com/imgs/250px/13160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13160.xml",{"title":115,"description":6},"how to open a bank account for a business",[117,120],{"label":118,"url":119},"Finance & Accounting","finance-accounting",{"label":121,"url":122},"Business Banking","business-banking","/template/how-to-open-a-bank-account-for-a-business-D13160",{"description":125,"descriptionCustom":6,"label":126,"pages":8,"size":127,"extension":10,"preview":128,"thumb":129,"svgFrame":130,"seoMetadata":131,"parents":132,"keywords":140,"url":141},"MEETING MINUTES [YOUR COMPANY NAME] Opening: The regular meeting of [YOUR COMPANY Name] duly called and held on [Date] at [Address], commencing at [Time]. Present were: [List of attendeeS] With the approval of the directors present, [Chairman name] acted as Chairman of the meeting and [Secretary name] recorded the minutes. Approval of Agenda The agenda was unanimously approved as distributed. Approval of Minutes The minutes of the previous meeting were unanimously approved as distributed. Announcements","Minutes for a Formal Meeting",30,"https://templates.business-in-a-box.com/imgs/1000px/minutes-for-a-formal-meeting-D13.png","https://templates.business-in-a-box.com/imgs/250px/13.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13.xml",{"title":6,"description":6},[133,135,137],{"label":17,"url":134},"business-plan-kit",{"label":20,"url":136},"board-of-directors",{"label":138,"url":139},"Meeting Minutes","meeting-minutes","minutes for a formal meeting","/template/minutes-for-a-formal-meeting-D13",{"description":143,"descriptionCustom":6,"label":144,"pages":145,"size":93,"extension":10,"preview":146,"thumb":147,"svgFrame":148,"seoMetadata":149,"parents":151,"keywords":150,"url":158},"CORPORATE GOVERNANCE POLICY PURPOSE The purpose of this Corporate Governance Policy at [YOUR COMPANY NAME] is to establish a comprehensive framework for the governance of the organization. This policy ensures that the company is managed in an ethical, transparent, and accountable manner, aligning with regulatory requirements and best practices in corporate governance. It aims to promote the long-term interests of shareholders, while taking into account the interests of other stakeholders, including employees, customers, suppliers, and the community. CORPORATE GOVERNANCE PRINCIPLES Accountability: Ensure the company is accountable to its shareholders and stakeholders. This includes regular reporting, transparent decision-making processes, and a robust system of checks and balances. Transparency: Provide clear and timely information about the company's activities, performance, and governance. This involves regular disclosures, financial reporting, and open communication channels. Integrity: Conduct business with honesty and integrity, adhering to ethical standards. This includes fostering a culture of ethical behavior and ensuring that all employees understand and follow the company's code of conduct. Fairness: Treat all stakeholders fairly and equitably. This means providing equal opportunities, preventing conflicts of interest, and ensuring that decisions are made impartially. Responsibility: Ensure the company meets its legal and regulatory obligations and operates sustainably. This involves maintaining compliance with all applicable laws and regulations and implementing policies that promote social and environmental responsibility. BOARD OF DIRECTORS Composition: The Board shall consist of [NUMBER] members, including a mix of executive and non-executive directors. A majority of the Board members shall be independent directors to ensure objectivity and prevent conflicts of interest. The Board shall include a diverse mix of skills, experience, and backgrounds to provide comprehensive oversight and strategic direction. Roles and Responsibilities: Strategic Guidance: Provide strategic guidance and oversight of the company's management. This includes setting the company's strategic goals and monitoring their implementation. Policy Approval: Approve major corporate plans, budgets, and policies. This ensures that all significant decisions are aligned with the company's strategic direction. Performance Monitoring: Monitor the performance of the CEO and senior management. This involves regular evaluations and feedback to ensure effective leadership. Compliance Oversight: Ensure the company's compliance with legal and regulatory requirements. This includes establishing internal controls and monitoring their effectiveness. Committees: Audit Committee: Responsible for overseeing the financial reporting process, internal controls, and the audit process. Compensation Committee: Determines executive compensation and ensures it aligns with the company's performance and strategic goals. Nomination and Governance Committee: Oversees Board composition, development, and governance practices. Establish additional committees as necessary to address specific issues or areas of concern. EXECUTIVE MANAGEMENT CEO and Senior Management: The CEO is responsible for the overall management of the company, implementing the Board's policies and strategies, and ensuring operational efficiency. Senior management supports the CEO in implementing the company's strategic and operational plans, managing day-to-day operations, and ensuring that all activities comply with internal policies and external regulations. Ensure effective communication between the Board and executive management to facilitate informed decision-making and alignment of goals. SHAREHOLDER RIGHTS Protect the rights of shareholders and ensure equitable treatment. This includes facilitating the effective exercise of voting rights and providing mechanisms for shareholders to express their views and concerns.","Corporate Governance Policy","5","https://templates.business-in-a-box.com/imgs/1000px/corporate-governance-policy-D13943.png","https://templates.business-in-a-box.com/imgs/250px/13943.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13943.xml",{"title":150,"description":6},"corporate governance policy",[152,155],{"label":153,"url":154},"Human Resources","human-resources",{"label":156,"url":157},"Company Policies","company-policies","/template/corporate-governance-policy-D13943",{"description":160,"descriptionCustom":6,"label":160,"pages":8,"size":93,"extension":161,"preview":162,"thumb":163,"svgFrame":164,"seoMetadata":165,"parents":167,"keywords":172,"url":173},"Small Business Expense Report","xls","https://templates.business-in-a-box.com/imgs/1000px/small-business-expense-report-D13396.png","https://templates.business-in-a-box.com/imgs/250px/13396.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13396.xml",{"title":166,"description":6},"small business expense report",[168,171],{"label":169,"url":170},"Credit & Collection","credit-collection",{"label":169,"url":170},"expense report","/template/expense-report-D13396",{"description":175,"descriptionCustom":6,"label":176,"pages":8,"size":177,"extension":10,"preview":178,"thumb":179,"svgFrame":180,"seoMetadata":181,"parents":182,"keywords":187,"url":188},"COMPANY NAME:_______________________ Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code__________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Purchase Order The following number must appear on all related correspondence, shipping papers, and invoices: P.O. NUMBER: Contact: Address: _______________________________________ City: ______________________________ State/Province: ___________ Zip/postal code___________ Country: ________________ Phone: _________________ Fax: __________________ Email: _________________________________________ Ship To:","Purchase Order",49,"https://templates.business-in-a-box.com/imgs/1000px/purchase-order-D1411.png","https://templates.business-in-a-box.com/imgs/250px/1411.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1411.xml",{"title":6,"description":6},[183,184],{"label":101,"url":102},{"label":185,"url":186},"Bids & Quotes","bids-quotes","purchase order","/template/purchase-order-D1411",false,{"seo":191,"reviewer":202,"legal_disclaimer":189,"quick_facts":206,"at_a_glance":208,"personas":212,"variants":237,"glossary":264,"sections":294,"how_to_fill":340,"common_mistakes":381,"faqs":406,"industries":434,"comparisons":451,"diy_vs_pro":463,"educational_modules":476,"related_template_ids_curated":479,"schema":490,"classification":492},{"meta_title":192,"meta_description":193,"primary_keyword":25,"secondary_keywords":194},"Board Resolution Amending Check Approval Procedure | BIB","Free board resolution template to amend your check approval procedure. Formalizes new signing authorities, thresholds, and dual-signature rules.",[195,196,197,198,199,200,201],"board resolution check approval template","check approval procedure resolution","board resolution template word","corporate resolution check signing authority","board resolution financial controls","amend check approval procedure template","corporate resolution signing authority template",{"name":203,"credential":204,"reviewed_date":205},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":207,"legal_review_recommended":189,"signature_required":189},"medium",{"what_it_is":209,"when_you_need_it":210,"whats_inside":211},"A Board Resolution Amending the Check Approval Procedure is a formal corporate document in which the board of directors officially replaces or modifies the organization's existing rules for authorizing, signing, and releasing checks. This free Word download gives you a ready-to-edit template covering resolution recitals, amended authority thresholds, dual-signature requirements, and effective date — exportable as PDF for your corporate records book.\n","Use it whenever the board needs to change who can sign checks, raise or lower dollar thresholds that trigger secondary approval, or respond to an audit finding that identified a gap in disbursement controls.\n","Recitals explaining the reason for the amendment, a rescission of the prior procedure, the newly adopted signing-authority table with dollar thresholds, dual-signature requirements, notification obligations to the bank, and an effective date with board attestation.\n",[213,217,221,225,229,233],{"title":214,"use_case":215,"icon_asset_id":216},"Corporate secretaries","Recording a board-approved change to check-signing authority in the minute book","persona-corporate-secretary",{"title":218,"use_case":219,"icon_asset_id":220},"CFOs and controllers","Formalizing tighter disbursement controls after an internal audit finding","persona-cfo",{"title":222,"use_case":223,"icon_asset_id":224},"Nonprofit executive directors","Updating dual-signature rules to satisfy grant compliance or funder requirements","persona-nonprofit-exec",{"title":226,"use_case":227,"icon_asset_id":228},"Small business owners","Adjusting check approval thresholds after adding a new authorized signatory","persona-small-business-owner",{"title":230,"use_case":231,"icon_asset_id":232},"Operations directors","Implementing a board-mandated change to financial controls before a bank meeting","persona-operations-director",{"title":234,"use_case":235,"icon_asset_id":236},"Board chairs","Ratifying an emergency amendment to check authority passed by unanimous written consent","persona-board-chair",[238,241,245,249,252,256,260],{"situation":239,"recommended_template":7,"slug":240},"Changing who can sign checks up to a specific dollar limit","board-resolution-amending-the-check-approval-procedure-D30",{"situation":242,"recommended_template":243,"slug":244},"Authorizing a new bank account and designating signatories at opening","Board Resolution to Open a Bank Account","how-to-open-a-bank-account-for-a-business-D13160",{"situation":246,"recommended_template":247,"slug":248},"Formally approving a single large one-time expenditure outside normal limits","Board Resolution Authorizing a Specific Expenditure","board-resolution-to-negotiate-a-specific-contract-D70",{"situation":250,"recommended_template":91,"slug":251},"Recording all board decisions made at a scheduled board meeting","board-meeting-minutes-D13904",{"situation":253,"recommended_template":254,"slug":255},"Passing a board decision without convening a formal meeting","Unanimous Written Consent of the Board","action-by-written-consent-of-shareholders-D22",{"situation":257,"recommended_template":258,"slug":259},"Updating the full suite of financial authorization policies","Delegation of Authority Policy","checklist-for-effective-delegation-D12963",{"situation":261,"recommended_template":262,"slug":263},"Appointing a new officer with financial signing authority","Board Resolution Appointing an Officer","board-resolution-appointing-officers-D33",[265,267,270,273,276,279,282,285,288,291],{"term":50,"definition":266},"A formal written record of a decision made by a company's board of directors, which becomes part of the permanent corporate record.",{"term":268,"definition":269},"Check Approval Procedure","The internal policy that defines who may authorize and sign checks, at what dollar thresholds, and under what conditions.",{"term":271,"definition":272},"Signing Authority","The delegated power granted to a named individual to sign checks or payment instruments on behalf of the organization up to a defined limit.",{"term":274,"definition":275},"Dual-Signature Requirement","A control requiring two authorized signatories to co-sign any check that exceeds a defined dollar threshold.",{"term":277,"definition":278},"Dollar Threshold","A specific monetary limit that, when exceeded, triggers a higher level of approval or a second signature on a disbursement.",{"term":280,"definition":281},"Recital","The introductory 'whereas' clauses in a resolution that explain the background and business reason for the board's decision.",{"term":283,"definition":284},"Rescission","The formal cancellation of a prior board resolution or policy, typically included in an amendment resolution to prevent two conflicting policies from coexisting.",{"term":286,"definition":287},"Effective Date","The specific calendar date on which the amended procedure takes legal effect and supersedes the prior version.",{"term":289,"definition":290},"Unanimous Written Consent","A mechanism allowing all board members to approve a resolution by signing a written document rather than convening a formal meeting.",{"term":292,"definition":293},"Internal Controls","Processes and policies designed to safeguard assets, prevent fraud, and ensure financial transactions are properly authorized and recorded.",[295,300,305,310,315,320,325,330,335],{"name":296,"plain_english":297,"sample_language":298,"common_mistake":299},"Resolution header and meeting identification","States the company's full legal name, the type of board action (regular meeting, special meeting, or written consent), and the date the resolution was adopted.","RESOLVED by the Board of Directors of [COMPANY LEGAL NAME], a [STATE] [ENTITY TYPE], at a [regular/special] meeting held on [DATE], that the following amendment to the Check Approval Procedure is hereby adopted.","Using only the trade name instead of the registered legal entity name. Banks and auditors match resolutions against the legal name on file — a mismatch can invalidate the authority.",{"name":301,"plain_english":302,"sample_language":303,"common_mistake":304},"Recitals (whereas clauses)","Explains the business reason for the amendment — a personnel change, audit recommendation, growth in transaction volume, or updated risk tolerance.","WHEREAS, the Board previously adopted a Check Approval Procedure on [PRIOR DATE]; and WHEREAS, the Company's disbursement volume has increased and the Board has determined that updated signing authorities and thresholds are necessary to maintain adequate financial controls;","Omitting recitals entirely and jumping straight to the operative clauses. Recitals create a documented audit trail explaining why the change was made, which is critical if the resolution is ever challenged or reviewed.",{"name":306,"plain_english":307,"sample_language":308,"common_mistake":309},"Rescission of prior procedure","Formally cancels the previously adopted check approval procedure so that only the new version is in force.","RESOLVED FURTHER, that the Check Approval Procedure adopted by the Board on [PRIOR DATE] is hereby rescinded in its entirety, effective [EFFECTIVE DATE].","Amending without explicitly rescinding the prior resolution. Two active, conflicting resolutions create confusion for bank compliance officers and can be flagged during audits.",{"name":311,"plain_english":312,"sample_language":313,"common_mistake":314},"Amended signing authority table","The core operative section — a table listing each authorized signatory by name and title, and the maximum check amount each may sign without additional approval.","The following individuals are hereby authorized to sign checks on behalf of the Company up to the limits indicated: [NAME], [TITLE] — up to $[AMOUNT]; [NAME], [TITLE] — up to $[AMOUNT].","Listing titles only without naming the specific individuals. If a title changes or the role is held by multiple people, the authorization becomes ambiguous and the bank may refuse to honor checks.",{"name":316,"plain_english":317,"sample_language":318,"common_mistake":319},"Dual-signature threshold","Defines the dollar amount above which two authorized signatures are required on a single check.","RESOLVED FURTHER, that any check in excess of $[THRESHOLD AMOUNT] shall require the co-signature of two authorized signatories as listed above.","Setting the dual-signature threshold so high it is never triggered in practice. A threshold that exceeds the organization's typical largest disbursement provides no meaningful control.",{"name":321,"plain_english":322,"sample_language":323,"common_mistake":324},"Prohibited transactions and exceptions","Lists any categories of payment that are excluded from the standard procedure — such as payroll processed through a third-party service — or that require full board approval regardless of amount.","RESOLVED FURTHER, that checks payable to any board member or officer in excess of $[AMOUNT] shall require prior board approval. Payroll disbursements processed through [PAYROLL PROVIDER] are exempt from this procedure.","Leaving this section blank. Without explicit exceptions, every payroll run and routine wire technically falls under the resolution, creating administrative friction and compliance ambiguity.",{"name":326,"plain_english":327,"sample_language":328,"common_mistake":329},"Bank notification obligation","Requires the designated officer to deliver a certified copy of the resolution to the company's bank and update the bank's signature card on file.","RESOLVED FURTHER, that the [TITLE — e.g., CFO / Treasurer] is hereby authorized and directed to deliver a certified copy of this resolution to [BANK NAME] and to execute any bank forms required to give effect to the amended signing authorities.","Adopting the resolution but not notifying the bank. Until the bank's records are updated, the prior signatories remain the legally recognized authorities on the account.",{"name":331,"plain_english":332,"sample_language":333,"common_mistake":334},"Effective date and supersession clause","States the exact date the amendment takes effect and confirms it supersedes all prior conflicting policies or resolutions.","This resolution shall be effective as of [DATE] and supersedes all prior resolutions, policies, and procedures of the Company relating to check approval and signing authority to the extent of any conflict.","Setting a retroactive effective date without documenting that all checks issued in the interim were reviewed and approved under the new authority. Retroactive dates create audit exposure.",{"name":336,"plain_english":337,"sample_language":338,"common_mistake":339},"Board attestation and signatures","Confirms the resolution was adopted by the required vote or unanimous written consent, with a certification block for the corporate secretary to sign and date.","The undersigned, being the duly appointed Secretary of [COMPANY NAME], hereby certifies that the foregoing resolution was duly adopted by the Board of Directors on [DATE] by [unanimous vote / written consent]. _________________________ [SECRETARY NAME], Secretary","Circulating the resolution for signatures without confirming quorum was met at the underlying meeting. A resolution signed by less than a quorum is voidable and may not be honored by banks or auditors.",[341,346,351,356,361,366,371,376],{"step":342,"title":343,"description":344,"tip":345},1,"Insert the company's legal name and meeting details","Enter the full registered legal name, state of incorporation, and whether the resolution was adopted at a regular meeting, special meeting, or by unanimous written consent. Include the exact date.","Pull the legal name directly from your certificate of incorporation — trade names and assumed business names are not sufficient.",{"step":347,"title":348,"description":349,"tip":350},2,"Write the recitals explaining the reason for the amendment","Draft two to four 'whereas' clauses summarizing what prompted the change — a personnel transition, audit recommendation, increased transaction volume, or updated risk policy.","Be specific: 'whereas the Company's average monthly disbursements have grown from $50,000 to $200,000 since the prior procedure was adopted' is more defensible than a vague reference to changed circumstances.",{"step":352,"title":353,"description":354,"tip":355},3,"Formally rescind the prior resolution","Identify the prior resolution by its adoption date and state that it is rescinded in its entirety effective the same date as the new amendment.","If you cannot locate the original resolution date, check the corporate minute book. If no prior written resolution exists, state that the amendment supersedes any prior informal practice.",{"step":357,"title":358,"description":359,"tip":360},4,"Complete the signing authority table","List each authorized signatory by full legal name and current title, paired with their individual dollar limit. Confirm these names match the individuals' names on government-issued ID for bank verification.","Set individual limits in round numbers that align with your existing expense approval tiers — e.g., $5,000, $25,000, $50,000 — to make the table intuitive for staff and auditors.",{"step":362,"title":363,"description":364,"tip":365},5,"Set the dual-signature threshold","Choose a threshold that corresponds to a meaningful control point — typically the amount above which a single erroneous or fraudulent payment would have a material financial impact on the organization.","For organizations with annual budgets under $1M, a dual-signature threshold of $10,000–$25,000 is common. Scale up proportionally — the threshold should trigger on roughly 5–10% of disbursements.",{"step":367,"title":368,"description":369,"tip":370},6,"Document exceptions and prohibited transactions","List any payment types exempt from the standard procedure (payroll, automated ACH, petty cash) and any transaction categories that require full board approval regardless of amount.","Review your accounts payable register for the past 12 months to identify recurring payment types before drafting this section — omissions create compliance gaps.",{"step":372,"title":373,"description":374,"tip":375},7,"Assign the bank notification obligation","Name the specific officer responsible for delivering the certified resolution to the bank and updating signature cards, and set a deadline — typically within 5 business days of adoption.","Request written confirmation from the bank that the new signatories have been registered. File that confirmation with the resolution in your corporate records.",{"step":377,"title":378,"description":379,"tip":380},8,"Obtain board attestation and file the resolution","Have the corporate secretary certify the vote count or unanimous consent, collect signatures, and file the executed original in the corporate minute book with a certified copy sent to the bank.","Scan and store a digital copy alongside the minute book entry — auditors and banks increasingly request electronic copies and a paper-only filing creates retrieval delays.",[382,386,390,394,398,402],{"mistake":383,"why_it_matters":384,"fix":385},"Failing to notify the bank after adoption","The bank's records control who can actually cash or transfer funds. Until signature cards are updated, the old signatories remain authorized on the account and the new resolution has no practical effect.","Assign the notification task to a named officer in the resolution itself, with a deadline of 5 business days, and require written bank confirmation be filed with the corporate record.",{"mistake":387,"why_it_matters":388,"fix":389},"Listing titles instead of named individuals in the authority table","Banks and auditors require specific names. If a title is held by multiple people or the role changes hands, the authorization becomes unenforceable and checks may be rejected.","Always use full legal names alongside titles. When personnel change, adopt a new amending resolution immediately rather than relying on the title to carry authority forward.",{"mistake":391,"why_it_matters":392,"fix":393},"Not rescinding the prior resolution","Two active resolutions with conflicting signing authorities create compliance confusion. Auditors may flag the inconsistency; banks may apply the older, lower threshold as the more conservative control.","Include a formal rescission clause identifying the prior resolution by date and stating it is cancelled in its entirety on the new effective date.",{"mistake":395,"why_it_matters":396,"fix":397},"Setting the dual-signature threshold too high to be meaningful","A $500,000 dual-signature threshold at an organization whose largest single check is $80,000 means the control is never triggered — providing no fraud deterrence.","Calibrate the threshold to the organization's actual disbursement patterns. The threshold should catch the top 5–10% of payments by dollar value to provide a genuine control layer.",{"mistake":399,"why_it_matters":400,"fix":401},"Using a retroactive effective date without interim documentation","Setting the effective date before the resolution was adopted means checks issued in the gap technically lacked proper authorization, creating audit exposure.","Use the actual adoption date as the effective date. If a retroactive date is unavoidable, attach a schedule listing all checks issued in the interim and confirm they were reviewed and ratified.",{"mistake":403,"why_it_matters":404,"fix":405},"Omitting the corporate secretary's certification","A resolution without attestation of the vote or consent is not a complete corporate record. Banks routinely reject unattested resolutions as evidence of signing authority.","Include a certification block for the corporate secretary to sign, stating the date, vote count (or unanimous consent), and confirmation that quorum was present.",[407,410,413,416,419,422,425,428,431],{"question":408,"answer":409},"What is a board resolution amending the check approval procedure?","It is a formal decision of the board of directors that replaces or modifies the organization's existing rules for authorizing and signing checks. The resolution identifies who is permitted to sign checks, the dollar limits that apply to each signatory, when a second signature is required, and the date the new rules take effect. It becomes a permanent entry in the corporate minute book and is provided to the company's bank to update signature authority records.\n",{"question":411,"answer":412},"When should a board adopt this resolution?","Adopt it whenever a signatory leaves or joins, when dollar thresholds no longer reflect the organization's transaction volume, after an internal or external audit recommends tighter controls, or when the board decides to add a dual-signature requirement for large disbursements. Any change to who can sign checks on behalf of the organization should be formalized through a board resolution rather than managed informally.\n",{"question":414,"answer":415},"Does this resolution need to be filed with the state?","No. Board resolutions amending internal financial procedures are internal corporate records — they are not filed with the secretary of state or any government agency. However, a certified copy must be delivered to the company's bank so the financial institution can update its records. Keep the executed original in the corporate minute book alongside the prior resolution it replaces.\n",{"question":417,"answer":418},"What is the difference between this resolution and a board resolution to open a bank account?","A resolution to open a bank account is used when establishing a new account and designating the initial signatories. This amending resolution is used after an account is already open to change the authorized signatories, dollar thresholds, or approval rules on an existing account. Both are typically required by the bank as part of its records, but they serve different triggering events.\n",{"question":420,"answer":421},"Can this resolution be passed by unanimous written consent instead of at a formal meeting?","Yes, in most jurisdictions a board resolution amending an internal operating procedure can be passed by unanimous written consent of all directors without convening a formal meeting, provided the company's bylaws permit this method. The written consent document should be signed by all directors, dated, and filed in the minute book with the same formality as a meeting-based resolution.\n",{"question":423,"answer":424},"How specific do the dollar thresholds need to be?","Thresholds should be specific dollar amounts — for example, $10,000 for individual signatory authority and $50,000 for dual-signature requirements — not ranges or percentages. Vague language like 'ordinary course payments' creates interpretation disputes. Use amounts that align with your existing budgeting and expense approval tiers so the check procedure integrates cleanly with other financial controls.\n",{"question":426,"answer":427},"How often should the check approval procedure be reviewed?","Review it at least annually as part of the board's standard governance calendar, and immediately any time a signatory's employment status changes, the organization's disbursement volume changes materially, or an audit raises a concern. Outdated procedures listing former employees as authorized signatories are one of the most commonly cited internal control weaknesses in nonprofit and small business audits.\n",{"question":429,"answer":430},"Does this resolution create legal liability for board members?","Adopting a well-documented, reasonable check approval procedure generally supports the board's fiduciary duty of care rather than creating personal liability. However, board members who approve a procedure with known weaknesses, or who fail to act after an audit flags a gap, may face scrutiny under duty-of-care standards. The resolution itself does not create personal liability for authorized signatories acting within its terms.\n",{"question":432,"answer":433},"Should the company's external auditor receive a copy?","Yes. Providing your external auditor with the current executed resolution at the start of each audit engagement allows them to verify disbursement testing against the correct authority thresholds. Many auditors request this document as part of their standard internal controls review. Keeping the auditor's copy current also demonstrates active governance and can reduce audit hours spent tracing check-signing authority.\n",[435,439,443,447],{"industry":436,"icon_asset_id":437,"specifics":438},"Nonprofit organizations","industry-nonprofit","Funders and grant auditors routinely require dual-signature rules and documented board approval of check procedures as a condition of funding compliance.",{"industry":440,"icon_asset_id":441,"specifics":442},"Professional services","industry-professional-services","Law firms, accounting firms, and consultancies update check authority when partners join or depart, typically requiring partner-level approval above the firm's standard client disbursement threshold.",{"industry":444,"icon_asset_id":445,"specifics":446},"Construction and real estate","industry-construction","Large and frequent subcontractor payments and draw requests make tiered signing authority critical; thresholds are typically set at the project milestone payment level.",{"industry":448,"icon_asset_id":449,"specifics":450},"Healthcare","industry-healthtech","Healthcare organizations subject to cost-report audits and Stark Law compliance need a clear documented trail of who authorized each disbursement, making a current board resolution essential.",[452,455,458,461],{"vs":91,"vs_template_id":453,"summary":454},"board-meeting-minutes-D1297","Board meeting minutes record everything discussed and decided at a full board meeting, including motions, votes, and attendance. A board resolution is a standalone document recording a single specific decision. When check approval changes are made at a full meeting, both are created — the minutes note the vote and the resolution provides the operative policy document that goes to the bank.",{"vs":243,"vs_template_id":456,"summary":457},"board-resolution-to-open-a-bank-account-D32","A resolution to open a bank account establishes the initial signatories and terms when a new account is created. This amending resolution modifies those terms after the account is in operation. Use the opening resolution once, then use this amendment resolution every time the signatories or thresholds need to change.",{"vs":258,"vs_template_id":459,"summary":460},"","A delegation of authority policy is a comprehensive internal document covering all categories of financial and operational decisions — purchases, contracts, hires, and disbursements — across the entire organization. A board resolution amending the check approval procedure is narrower and more formal, targeting only check-signing authority and serving as the bank-facing legal record. The two documents should be consistent with each other.",{"vs":254,"vs_template_id":459,"summary":462},"A unanimous written consent is the mechanism by which board members approve a resolution without convening a meeting. A board resolution is the decision itself. When adopting a check approval amendment without a formal meeting, you use both: the written consent document triggers the process, and the resolution records the substantive decision adopted through that process.",{"use_template":464,"template_plus_review":468,"custom_drafted":472},{"best_for":465,"cost":466,"time":467},"Small businesses, startups, and nonprofits making routine changes to signatory names or dollar thresholds","Free","15–30 minutes",{"best_for":469,"cost":470,"time":471},"Organizations with complex multi-account structures, multiple subsidiaries, or after an audit finding requiring documented remediation","$150–$400 for a one-hour legal or accounting review","1–2 days",{"best_for":473,"cost":474,"time":475},"Regulated entities (banks, healthcare organizations, federally-funded nonprofits) where disbursement controls are subject to regulatory examination","$500–$1,500","3–5 days",[477,478],"internal-controls-for-small-business","board-governance-basics",[251,244,480,481,482,483,484,485,486,487,488,489],"minutes-for-a-formal-meeting-D13","corporate-governance-policy-D13943","expense-report-D13396","purchase-order-D1411","financial-management-policy-D13692","charter-agreement-D13440","conflict-of-interest-policy-for-board-members-D13933","non-profit-board-resolution-D14017","accounts-payable-policy-D13242","checklist-internal-audit-D13920",{"emit_how_to":491,"emit_defined_term":491},true,{"primary_folder":493,"secondary_folder":494,"document_type":495,"industry":496,"business_stage":497,"tags":498,"confidence":503},"business-administration","board-governance","resolution","general","all-stages",[499,500,501,502],"governance","board-resolution","check-approval","financial-controls",0.95,"\u003Ch2>What is a Board Resolution Amending the Check Approval Procedure?\u003C/h2>\n\u003Cp>A \u003Cstrong>Board Resolution Amending the Check Approval Procedure\u003C/strong> is a formal corporate document in which a company's board of directors officially updates the rules governing who may sign checks on behalf of the organization, the dollar thresholds that apply to each authorized signatory, and the conditions under which a second signature is required. It supersedes any prior version of the procedure, creating a single authoritative record that is filed in the corporate minute book and delivered to the company's bank to update its signature authority records. The resolution functions both as an internal governance document and as a legally recognized instruction to the financial institution holding the company's accounts.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Operating without a current, board-approved check approval procedure leaves your organization exposed to unauthorized disbursements, audit findings, and potential fraud. Banks are legally required to honor checks signed by anyone listed as an authorized signatory in their records — if a former employee's name is still on file because no amendment was ever adopted, that person retains the ability to write checks against your account. Auditors treat an outdated or undocumented check procedure as a material internal control weakness, which can trigger a qualified audit opinion for nonprofits and regulated entities. Beyond fraud risk, a clear signing-authority table with specific dollar thresholds removes ambiguity for staff, reduces delays on routine payments, and gives the board a documented basis for enforcing accountability when disbursement policies are not followed. This template gives you a correctly structured, bank-ready resolution you can complete in under 30 minutes.\u003C/p>\n",1778773564559]