[{"data":1,"prerenderedAt":490},["ShallowReactive",2],{"document-board-resolution-adopting-campaign-contribution-limitations-policy-D27":3},{"document":4,"label":26,"preview":11,"thumb":27,"thumb600":28,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":29,"breadcrumb":33,"related":41,"customDescModule":176,"customdescription":6,"mdFm":177,"mdProseHtml":489},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":15,"keywords":25},"BOARD RESOLUTION OF [YOUR COMPANY NAME] ADOPTING CAMPAIGN CONTRIBUTION LIMITATIONS POLICY DULY PASSED ON [DATE] ADOPTING CAMPAIGN CONTRIBUTION LIMITATIONS POLICY WHEREAS, the Board of Directors (the \"Board\") of [YOUR COMPANY NAME] believes that it is important to ensure the integrity of the electoral process for elected seats on the Board; and WHEREAS, the Board of Directors hereby finds, determines and declares that it is necessary and proper for the reasons set forth in these preambles to establish campaign contribution limitations for candidates for seats on the Board of Directors; RESOLVED, that the Board hereby adopts the Campaign Contribution Limitations Policy in the form attached hereto as Exhibit A. RESOLVED FURTHER, that the officers of [YOUR COMPANY NAME] are, and each acting alone is, hereby authorized and directed to take such further action as may be necessary, appropriate or advisable to implement this resolution and amendment and any such prior actions are hereby ratified; and We, the undersigned, hereby certify that [YOUR COMPANY NAME] is comprised of [NUMBER] members, of whom [NUMBER], constituting a quorum, were present at a meeting duly and regularly called, noticed, convened and held this [DAY] day of [MONTH, YEAR], and that the foregoing Resolution was duly adopted at said meeting by the affirmative vote of [NUMBER] members, and opposed by [NUMBER] members, and that said Resolution has been duly recorded in the Minute Book and is in full force and effect. [DIRECTOR] [DIRECTOR] [DIRECTOR] EXHIBIT A CAMPAIGN CONTRIBUTION LIMITATIONS POLICY CAMPAIGN CONTRIBUTION LIMITATIONS POLICY No person shall make a contribution to any candidate for an elected seat on the Board of Directors (the \"Board of Directors\") of [YOUR COMPANY NAME] except in the election cycle for that candidate. For the purposes of this Policy, \"election cycle\" means: ",null,"Board Resolution Adopting Campaign Contribution Limitations Policy","2",30,"doc","https://templates.business-in-a-box.com/imgs/1000px/board-resolution-adopting-campaign-contribution-limitations-policy-D27.png","https://templates.business-in-a-box.com/imgs/250px/27.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#27.xml",{"title":6,"description":6},[16,19,22],{"label":17,"url":18},"Business Plan Kit","/templates/business-plan-kit/",{"label":20,"url":21},"Board of Directors","/templates/board-of-directors/",{"label":23,"url":24},"Board Resolutions","/templates/business-resolutions/","board resolution adopting campaign contribution limitations policy","Board Resolution Adopting Campaign Contribution Limitations Policy Template","https://templates.business-in-a-box.com/imgs/400px/27.png","https://templates.business-in-a-box.com/imgs/600px/27.png",[30,16,19,22],{"label":31,"url":32},"Templates","/templates/",[34,35,38],{"label":31,"url":32},{"label":36,"url":37},"Administration","/templates/business-administration/",{"label":39,"url":40},"Board Governance","/templates/board-governance/",[42,46,50,54,58,62,66,70,74,78,82,86,90,108,125,138,151,163],{"label":43,"url":44,"thumb":45,"extension":10},"Board Resolution Adopting an Environmental Policy","/template/board-resolution-adopting-an-environmental-policy-D26","https://templates.business-in-a-box.com/imgs/250px/26.png",{"label":47,"url":48,"thumb":49,"extension":10},"Board Resolution Adopting the Realigned [20XX-XX] Budget","/template/board-resolution-adopting-the-realigned-20xx-xx-budget-D28","https://templates.business-in-a-box.com/imgs/250px/28.png",{"label":51,"url":52,"thumb":53,"extension":10},"Board Resolution","/template/board-resolution-D78","https://templates.business-in-a-box.com/imgs/250px/78.png",{"label":55,"url":56,"thumb":57,"extension":10},"Board Resolution Affirming Non-Discrimination Policy","/template/board-resolution-affirming-non-discrimination-policy-D29","https://templates.business-in-a-box.com/imgs/250px/29.png",{"label":59,"url":60,"thumb":61,"extension":10},"Board Resolution Approving Compensation for Board of Directors","/template/board-resolution-approving-compensation-for-board-of-directors-D39","https://templates.business-in-a-box.com/imgs/250px/39.png",{"label":63,"url":64,"thumb":65,"extension":10},"Board Resolution Appointing Officers","/template/board-resolution-appointing-officers-D33","https://templates.business-in-a-box.com/imgs/250px/33.png",{"label":67,"url":68,"thumb":69,"extension":10},"Board Resolution Appointing an Auditor","/template/board-resolution-appointing-an-auditor-D32","https://templates.business-in-a-box.com/imgs/250px/32.png",{"label":71,"url":72,"thumb":73,"extension":10},"Board Resolution Approving Amalgamation","/template/board-resolution-approving-amalgamation-D35","https://templates.business-in-a-box.com/imgs/250px/35.png",{"label":75,"url":76,"thumb":77,"extension":10},"Board Resolution Approving Budget","/template/board-resolution-approving-budget-D38","https://templates.business-in-a-box.com/imgs/250px/38.png",{"label":79,"url":80,"thumb":81,"extension":10},"Board Resolution Approving Negotiation","/template/board-resolution-approving-negotiation-D5150","https://templates.business-in-a-box.com/imgs/250px/5150.png",{"label":83,"url":84,"thumb":85,"extension":10},"Board Resolution Regarding Organization","/template/board-resolution-regarding-organization-D64","https://templates.business-in-a-box.com/imgs/250px/64.png",{"label":87,"url":88,"thumb":89,"extension":10},"Board Resolution to Commence Litigation","/template/board-resolution-to-commence-litigation-D67","https://templates.business-in-a-box.com/imgs/250px/67.png",{"description":91,"descriptionCustom":6,"label":92,"pages":93,"size":94,"extension":10,"preview":95,"thumb":96,"svgFrame":97,"seoMetadata":98,"parents":100,"keywords":99,"url":107},"BOARD MEETING MINUTES [YOUR COMPANY NAME] Organization Name: Date: Location: Time: Board Members Present: [LIST NAMES] Board Members Absent: [LIST NAMES] Guests: List names and affiliations if any. Meeting Called to Order by: [NAME AND TIME] Approval of Previous Meeting Minutes: Motion by: [NAME] Seconded by: [NAME] Outcome: [APPROVED/AMENDED] [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. [Agenda Item Title] Presenter: [NAME] Discussion Summary: Summarize the key points of discussion, including any differing views or debates. Action Items: Detail specific tasks decided upon, who is responsible, and any deadlines. Decisions Made: Summarize any decisions made, including vote outcomes if applicable. Financial Report: Presented by: Summary: ","Board Meeting Minutes","3",513,"https://templates.business-in-a-box.com/imgs/1000px/board-meeting-minutes-D13904.png","https://templates.business-in-a-box.com/imgs/250px/13904.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13904.xml",{"title":99,"description":6},"board meeting minutes",[101,104],{"label":102,"url":103},"Sales & Marketing","sales-marketing",{"label":105,"url":106},"Market Analysis","market-analysis","/template/board-meeting-minutes-D13904",{"description":109,"descriptionCustom":6,"label":110,"pages":111,"size":94,"extension":10,"preview":112,"thumb":113,"svgFrame":114,"seoMetadata":115,"parents":117,"keywords":116,"url":124},"CORPORATE GOVERNANCE POLICY PURPOSE The purpose of this Corporate Governance Policy at [YOUR COMPANY NAME] is to establish a comprehensive framework for the governance of the organization. This policy ensures that the company is managed in an ethical, transparent, and accountable manner, aligning with regulatory requirements and best practices in corporate governance. It aims to promote the long-term interests of shareholders, while taking into account the interests of other stakeholders, including employees, customers, suppliers, and the community. CORPORATE GOVERNANCE PRINCIPLES Accountability: Ensure the company is accountable to its shareholders and stakeholders. This includes regular reporting, transparent decision-making processes, and a robust system of checks and balances. Transparency: Provide clear and timely information about the company's activities, performance, and governance. This involves regular disclosures, financial reporting, and open communication channels. Integrity: Conduct business with honesty and integrity, adhering to ethical standards. This includes fostering a culture of ethical behavior and ensuring that all employees understand and follow the company's code of conduct. Fairness: Treat all stakeholders fairly and equitably. This means providing equal opportunities, preventing conflicts of interest, and ensuring that decisions are made impartially. Responsibility: Ensure the company meets its legal and regulatory obligations and operates sustainably. This involves maintaining compliance with all applicable laws and regulations and implementing policies that promote social and environmental responsibility. BOARD OF DIRECTORS Composition: The Board shall consist of [NUMBER] members, including a mix of executive and non-executive directors. A majority of the Board members shall be independent directors to ensure objectivity and prevent conflicts of interest. The Board shall include a diverse mix of skills, experience, and backgrounds to provide comprehensive oversight and strategic direction. Roles and Responsibilities: Strategic Guidance: Provide strategic guidance and oversight of the company's management. This includes setting the company's strategic goals and monitoring their implementation. Policy Approval: Approve major corporate plans, budgets, and policies. This ensures that all significant decisions are aligned with the company's strategic direction. Performance Monitoring: Monitor the performance of the CEO and senior management. This involves regular evaluations and feedback to ensure effective leadership. Compliance Oversight: Ensure the company's compliance with legal and regulatory requirements. This includes establishing internal controls and monitoring their effectiveness. Committees: Audit Committee: Responsible for overseeing the financial reporting process, internal controls, and the audit process. Compensation Committee: Determines executive compensation and ensures it aligns with the company's performance and strategic goals. Nomination and Governance Committee: Oversees Board composition, development, and governance practices. Establish additional committees as necessary to address specific issues or areas of concern. EXECUTIVE MANAGEMENT CEO and Senior Management: The CEO is responsible for the overall management of the company, implementing the Board's policies and strategies, and ensuring operational efficiency. Senior management supports the CEO in implementing the company's strategic and operational plans, managing day-to-day operations, and ensuring that all activities comply with internal policies and external regulations. Ensure effective communication between the Board and executive management to facilitate informed decision-making and alignment of goals. SHAREHOLDER RIGHTS Protect the rights of shareholders and ensure equitable treatment. This includes facilitating the effective exercise of voting rights and providing mechanisms for shareholders to express their views and concerns.","Corporate Governance Policy","5","https://templates.business-in-a-box.com/imgs/1000px/corporate-governance-policy-D13943.png","https://templates.business-in-a-box.com/imgs/250px/13943.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13943.xml",{"title":116,"description":6},"corporate governance policy",[118,121],{"label":119,"url":120},"Human Resources","human-resources",{"label":122,"url":123},"Company Policies","company-policies","/template/corporate-governance-policy-D13943",{"description":126,"descriptionCustom":6,"label":127,"pages":8,"size":128,"extension":10,"preview":129,"thumb":130,"svgFrame":131,"seoMetadata":132,"parents":133,"keywords":136,"url":137},"CODE OF ETHICS [YOUR COMPANY NAME] [YOUR COMPANY NAME] will conduct its business honestly and ethically wherever we operate in the world. We will constantly improve the quality of our services, products and operations and will create a reputation for honesty, fairness, respect, responsibility, integrity, trust and sound business judgment. No illegal or unethical conduct on the part of officers, directors, employees or affiliates is in the company's best interest. [YOUR COMPANY NAME] will not compromise its principles for short-term advantage. The ethical performance of this company is the sum of the ethics of the men and women who work here. Thus, we are all expected to adhere to high standards of personal integrity. Officers, directors, and employees of the company must never permit their personal interests to conflict, or appear to conflict, with the interests of the company, its clients or affiliates. Officers, directors and employees must be particularly careful to avoid representing [YOUR COMPANY NAME] in any transaction with others with whom there is any outside business affiliation or relationship. Officers, directors, and employees shall avoid using their company contacts to advance their private business or personal interests at the expense of the company, its clients or affiliates. No bribes, kickbacks or other similar remuneration or consideration shall be given to any person or organization in order to attract or influence business activity. Officers, directors and employees shall avoid gifts, gratuities, fees, bonuses or excessive entertainment, in order to attract or influence business activity. Officers, directors and employees of [YOUR COMPANY NAME] will often come into contact with, or have possession of, proprietary, confidential or business-sensitive information and must take appropriate steps to assure that such information is strictly safeguarded. This information - whether it is on behalf of our company or any of our clients or affiliates - could include strategic business plans, operating results, marketing strategies, customer lists, personnel records, upcoming acquisitions and divestitures, new investments, and manufacturing costs, processes and methods. Proprietary, confidential and sensitive business information about this company, other companies, individuals and entities should be treated with sensitivity and discretion and only be disseminated on a need-to-know basis. Misuse of material inside information in connection with trading in the company's securities can expose an individual to civil liability and penalties under the [ACT]","Code of Ethics",33,"https://templates.business-in-a-box.com/imgs/1000px/code-of-ethics-D704.png","https://templates.business-in-a-box.com/imgs/250px/704.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#704.xml",{"title":6,"description":6},[134,135],{"label":119,"url":120},{"label":122,"url":123},"code ethics","/template/code-of-ethics-D704",{"description":139,"descriptionCustom":6,"label":140,"pages":93,"size":94,"extension":10,"preview":141,"thumb":142,"svgFrame":143,"seoMetadata":144,"parents":146,"keywords":149,"url":150},"CONFLICT OF INTEREST POLICY FOR BOARD MEMBERS PURPOSE The purpose of this Conflict of Interest Policy at [YOUR ORGANIZATION NAME] is to provide clear guidelines to ensure that all decisions made by board members are in the best interest of the organization. The Policy aims to prevent situations where personal, financial, or other interests could potentially conflict with the duty of board members to serve the organization's objectives. SCOPE This Policy applies to all board members of [YOUR ORGANIZATION NAME] and governs any situations where personal interests could impact their decision-making. It includes all direct and indirect interests, including financial, business, or other material benefits that may be gained from board decisions. POLICY PRINCIPLES Duty of Loyalty: Board members must prioritize the interests of [YOUR ORGANIZATION NAME] above their personal or financial interests when making decisions on behalf of the organization. Disclosure: Any board member who has a personal, financial, or other conflict of interest in a matter under consideration must disclose it to the board. Recusal: Board members must recuse themselves from discussions and decisions where a conflict of interest is identified to prevent biased decision-making. Transparency: All conflicts of interest must be documented in the minutes of the meeting and made transparent to relevant stakeholders. IDENTIFYING CONFLICTS OF INTEREST Financial Interests: Board members must disclose any financial interests they or their family members have in organizations or entities that do business with [YOUR ORGANIZATION NAME]. Personal Relationships: Conflicts may arise from personal relationships with staff, vendors, or other board members that could influence a board member's judgment. Competing Organizations: Board members should disclose any involvement in competing organizations or other entities that could create a conflict with their duties to [YOUR ORGANIZATION NAME]. DISCLOSURE REQUIREMENTS Annual Disclosure: Board members are required to submit an annual disclosure form identifying any potential conflicts of interest they may have. Ongoing Disclosure: In addition to annual disclosures, board members must promptly disclose any new potential conflicts as they arise during the course of their term. MANAGING CONFLICTS OF INTEREST Conflict Review: Upon disclosure of a potential conflict, the board will review the situation and determine if a conflict of interest exists.","Conflict Of Interest Policy For Board Members","https://templates.business-in-a-box.com/imgs/1000px/conflict-of-interest-policy-for-board-members-D13933.png","https://templates.business-in-a-box.com/imgs/250px/13933.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13933.xml",{"title":145,"description":6},"conflict of interest policy for board members",[147,148],{"label":119,"url":120},{"label":122,"url":123},"conflict interest policy for board members","/template/conflict-of-interest-policy-for-board-members-D13933",{"description":152,"descriptionCustom":6,"label":153,"pages":93,"size":94,"extension":10,"preview":154,"thumb":155,"svgFrame":156,"seoMetadata":157,"parents":159,"keywords":158,"url":162},"WHISTLEBLOWER POLICY POLICY STATEMENT [COMPANY NAME] is committed to conducting its business with honesty and integrity at all times. If, at any time, this commitment is not respected or appears to be in question, [COMPANY NAME] will endeavour to identify and remedy such situations. Therefore, it is the company's policy to ensure that when a person has reasonable grounds to believe that an employee, manager or any other person related to the company has committed, or is about to commit, an offence that could harm the company's business or reputation, it denounces the wrongdoers in question. The whistleblowing policy has been put in place to: Encourage employees, partners or managers to disclose this information or behaviour; Protecting complainants from reprisals; Treated all parties to an investigation in a fair and equitable manner; To ensure confidentiality as much as possible; Take corrective and disciplinary action if wrongdoing is discovered. PURPOSE The purpose of this whistleblowing policy is to encourage current and former employees, contractual third parties or partners to communicate events that raise serious concerns about [COMPANY NAME]. [COMPANY NAME] encourages and will support staff who report illegal practices or individuals who violate the organization's policies. SCOPE This policy applies to all employees of [COMPANY NAME], as well as contractual third parties or partners doing business with the company. DUTY TO REPORT MISCONDUCT It is the duty of all employees, contractual third parties or partners to report misconduct or suspected misconduct, including fraud and financial impropriety to the board. This includes misconducts such as but not limited to:","Whistleblower Policy","https://templates.business-in-a-box.com/imgs/1000px/whistleblower-policy-D12649.png","https://templates.business-in-a-box.com/imgs/250px/12649.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12649.xml",{"title":158,"description":6},"whistleblower policy",[160,161],{"label":119,"url":120},{"label":122,"url":123},"/template/whistleblower-policy-D12649",{"description":164,"descriptionCustom":6,"label":165,"pages":93,"size":94,"extension":10,"preview":166,"thumb":167,"svgFrame":168,"seoMetadata":169,"parents":171,"keywords":174,"url":175},"ANTI-BRIBERY & ANTI-CORRUPTION POLICY PURPOSE The purpose of this Anti-Bribery and Anti-Corruption Policy is to outline the principles and practices that [COMPANY NAME] adheres to in preventing and combating bribery and corruption. This Policy reflects our commitment to conducting business with integrity, transparency, and compliance with applicable laws and regulations. SCOPE This Policy applies to all employees, contractors, vendors, agents, and representatives acting on behalf of [COMPANY NAME]. It encompasses all business activities conducted domestically and internationally. POLICY STATEMENTS Zero Tolerance for Bribery and Corruption [COMPANY NAME] has a zero-tolerance policy for bribery, corruption, and unethical business practices in all its operations. Compliance with Laws and Regulations [COMPANY NAME] is committed to complying with all applicable anti-bribery and anti-corruption laws and regulations, including but not limited to the U.S. Foreign Corrupt Practices Act (FCPA) and the U.K. Bribery Act. Prohibited Activities Employees, contractors, vendors, and agents of [COMPANY NAME] are prohibited from: Offering, giving, or receiving bribes or kickbacks. Providing or receiving improper or unlawful payments, gifts, or favors. Engaging in corrupt practices or money laundering. Participating in fraudulent activities or misrepresentations. Gifts and Hospitality Gifts, entertainment, or hospitality offered or received in the course of business must be reasonable, transparent, and in accordance with applicable laws and regulations. Such transactions should not influence business decisions or compromise integrity. Third Parties and Agents","Anti-Bribery and Anti Corruption Policy","https://templates.business-in-a-box.com/imgs/1000px/anti-bribery-and-anti-corruption-policy-D13599.png","https://templates.business-in-a-box.com/imgs/250px/13599.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13599.xml",{"title":170,"description":6},"anti-bribery and anti corruption policy",[172,173],{"label":119,"url":120},{"label":122,"url":123},"anti bribery anti corruption policy","/template/anti-bribery-and-anti-corruption-policy-D13599",false,{"seo":178,"reviewer":190,"legal_disclaimer":176,"quick_facts":194,"at_a_glance":196,"personas":200,"variants":225,"glossary":251,"sections":287,"how_to_fill":338,"common_mistakes":379,"faqs":396,"industries":424,"comparisons":441,"diy_vs_pro":453,"related_template_ids_curated":466,"schema":474,"classification":476},{"meta_title":179,"meta_description":180,"primary_keyword":181,"secondary_keywords":182},"Board Resolution: Campaign Contribution Limitations Template (Free Word)","Free board resolution template to adopt a campaign contribution limitations policy. Covers PAC restrictions, corporate compliance, and board authorization. Free Word and PDF download.","board resolution campaign contribution limitations policy",[183,184,185,186,187,188,189],"campaign contribution policy template","corporate political contribution policy","board resolution template word","political contributions compliance policy","campaign finance policy template","corporate pac policy","board resolution adopting policy template",{"name":191,"credential":192,"reviewed_date":193},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":195,"legal_review_recommended":176,"signature_required":176},"advanced",{"what_it_is":197,"when_you_need_it":198,"whats_inside":199},"A Board Resolution Adopting a Campaign Contribution Limitations Policy is a formal corporate governance document in which a company's board of directors officially enacts written restrictions on the organization's political contributions — including direct donations, PAC funding, trade association payments used for political purposes, and related expenditures. This free Word download gives boards a structured, ready-to-customize starting point that can be edited online and exported as PDF for the corporate minute book.\n","Use it when the board wants to establish or formalize written limits on corporate political spending, when institutional shareholders or proxy advisors request a documented policy, or when legal or compliance counsel recommends governance controls ahead of an election cycle or regulatory review.\n","Recitals establishing the board's authority and rationale, defined scope of covered contributions, specific dollar thresholds and approval requirements, disclosure obligations, compliance and oversight assignments, and the formal board authorization language that makes the policy operative.\n",[201,205,209,213,217,221],{"title":202,"use_case":203,"icon_asset_id":204},"Corporate secretaries","Documenting board action to enact a formal political spending policy","persona-corporate-secretary",{"title":206,"use_case":207,"icon_asset_id":208},"General counsel","Ensuring FEC and state campaign finance compliance through written board controls","persona-general-counsel",{"title":210,"use_case":211,"icon_asset_id":212},"Chief compliance officers","Implementing a governance framework that limits unauthorized political expenditures","persona-compliance-officer",{"title":214,"use_case":215,"icon_asset_id":216},"Public company boards","Responding to shareholder proposals or proxy advisor recommendations on political spending","persona-board-member",{"title":218,"use_case":219,"icon_asset_id":220},"Nonprofit executives","Adopting guardrails to protect tax-exempt status by restricting political activity","persona-nonprofit-exec",{"title":222,"use_case":223,"icon_asset_id":224},"HR and government affairs teams","Establishing clear rules employees must follow when seeking corporate approval for political contributions","persona-hr-manager",[226,229,233,237,241,244,247],{"situation":227,"recommended_template":7,"slug":228},"Company has an existing PAC and needs board-level spending limits","board-resolution-adopting-campaign-contribution-limitations-policy-D27",{"situation":230,"recommended_template":231,"slug":232},"Board needs to authorize formation of a separate segregated fund (PAC)","Board Resolution Establishing a Political Action Committee","board-resolution-establishing-performance-committee-D58",{"situation":234,"recommended_template":235,"slug":236},"Board is adopting a broader ethics and political activity code of conduct","Code of Ethics and Business Conduct Policy","code-of-conduct-and-ethics-policy-D13626",{"situation":238,"recommended_template":239,"slug":240},"Company needs a standalone employee political activities policy","Employee Political Activity Policy","employee-meal-policy-D13670",{"situation":242,"recommended_template":110,"slug":243},"Board is adopting a general corporate governance policy manual","corporate-governance-policy-D13943",{"situation":245,"recommended_template":92,"slug":246},"Organization needs to document all board actions in a single record","board-meeting-minutes-D13904",{"situation":248,"recommended_template":249,"slug":250},"Board is ratifying prior political expenditures retroactively","Board Resolution Ratifying Prior Actions","board-resolution-D78",[252,254,257,260,263,266,269,272,275,278,281,284],{"term":51,"definition":253},"A formal written record of a decision made by a company's board of directors, which becomes part of the official corporate minute book.",{"term":255,"definition":256},"Campaign Contribution","Any monetary or in-kind donation made to a political candidate, party committee, ballot measure campaign, or political organization.",{"term":258,"definition":259},"Political Action Committee (PAC)","A registered organization that pools contributions from employees, shareholders, or other sources to make donations to political campaigns within FEC-regulated limits.",{"term":261,"definition":262},"Separate Segregated Fund (SSF)","The legal structure through which a corporation or union establishes and administers a PAC, funded by voluntary contributions from eligible individuals — not corporate treasury funds.",{"term":264,"definition":265},"FEC (Federal Election Commission)","The independent US federal agency responsible for enforcing campaign finance law, including limits on contributions to federal candidates and disclosure requirements.",{"term":267,"definition":268},"Corporate Treasury Contribution","A political donation made directly from a corporation's general operating funds — prohibited for federal elections in the US and restricted under many state laws.",{"term":270,"definition":271},"Trade Association Political Spending","Dues or payments made to a trade association that are subsequently used for political advertising, lobbying, or candidate support — subject to disclosure under some state and federal rules.",{"term":273,"definition":274},"Recitals","The 'whereas' clauses at the opening of a resolution that state the facts, authority, and rationale supporting the board's action.",{"term":276,"definition":277},"Threshold Approval Requirement","A governance control requiring contributions above a stated dollar amount to receive explicit board or committee approval before being made.",{"term":279,"definition":280},"Proxy Advisor","A firm (such as ISS or Glass Lewis) that provides institutional investors with voting recommendations on shareholder proposals, including those related to corporate political spending.",{"term":282,"definition":283},"Independent Expenditure","A political expenditure made without coordination with a candidate or party — subject to separate FEC reporting rules and not counted against contribution limits.",{"term":285,"definition":286},"Bundling","The practice of collecting and forwarding multiple individual contributions to a candidate or committee, which triggers separate FEC registration and disclosure obligations.",[288,293,298,303,308,313,318,323,328,333],{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Title and introductory recitals","States the full name of the corporation, the date of board action, and the 'whereas' clauses explaining why the board is adopting the policy — including the company's commitment to compliance and good governance.","WHEREAS, [COMPANY LEGAL NAME] (the 'Company') is committed to ensuring that all political contributions and expenditures comply with applicable federal, state, and local campaign finance laws; and WHEREAS, the Board of Directors has determined it is in the best interests of the Company to adopt a formal Campaign Contribution Limitations Policy...","Omitting specific statutory references in the recitals — a resolution that cites only 'applicable law' without naming the FEC Act or relevant state statutes provides weaker documentation if the policy is later challenged.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Scope and definitions","Defines which types of political activity and expenditures are covered — direct candidate contributions, PAC funding, trade association dues used politically, ballot measure spending, and in-kind contributions.","'Covered Contributions' means any direct monetary contribution, in-kind contribution, or expenditure made by the Company or on the Company's behalf to or for the benefit of any: (a) candidate for federal, state, or local office; (b) political party committee; (c) ballot measure campaign; or (d) trade association or 501(c)(4) organization for political purposes.","Defining 'political contribution' too narrowly to cover only direct cash donations — in-kind contributions, bundled contributions, and trade association pass-through payments are frequently overlooked until an audit or disclosure requirement surfaces them.",{"name":299,"plain_english":300,"sample_language":301,"common_mistake":302},"Prohibition on direct corporate treasury contributions","Expressly prohibits using corporate general funds for contributions to candidates, parties, or political committees at the federal level and in states where such contributions are banned.","The Company shall not make any Covered Contribution from its corporate treasury funds to any candidate for federal office, political party, or political committee in connection with a federal election, as prohibited by the Federal Election Campaign Act, 52 U.S.C. § 30118.","Failing to address state-level prohibitions separately — many states ban corporate treasury contributions to state candidates even when the federal rule does not apply, and a single blanket statement covering only federal law creates a compliance gap.",{"name":304,"plain_english":305,"sample_language":306,"common_mistake":307},"Dollar thresholds and tiered approval requirements","Sets specific spending limits by contribution type and establishes which contributions require pre-approval by the CEO, General Counsel, or the full board before being made.","All Covered Contributions require written pre-approval as follows: (a) contributions up to $[AMOUNT] may be approved by the General Counsel; (b) contributions of $[AMOUNT] to $[AMOUNT] require approval of the CEO and General Counsel; (c) contributions exceeding $[AMOUNT] require prior approval by the Board of Directors.","Setting thresholds but failing to specify the form of approval — verbal approvals are not documented and cannot be produced in a compliance audit or enforcement inquiry.",{"name":309,"plain_english":310,"sample_language":311,"common_mistake":312},"PAC administration and voluntary contribution rules","Addresses how the company's PAC (if any) is administered, affirms that employee contributions to the PAC are strictly voluntary, and prohibits any coercion or retaliation related to PAC participation.","Participation in the [COMPANY NAME] PAC is strictly voluntary. No employee shall be favored, penalized, or retaliated against for contributing or declining to contribute to the PAC. The Company shall not use coercive means — direct or indirect — to solicit PAC contributions from employees or stockholders.","Including PAC administration rules in the resolution without also updating the PAC's separate solicitation policy — the two documents must be consistent or the PAC faces FEC compliance exposure.",{"name":314,"plain_english":315,"sample_language":316,"common_mistake":317},"Disclosure and recordkeeping obligations","Requires that all covered contributions be logged with supporting documentation — approval records, payee identity, amount, date, and the election or measure involved — and retained for the period required by law.","The Company shall maintain a Contribution Log recording each Covered Contribution, including: (a) date and amount; (b) recipient name and jurisdiction; (c) election or ballot measure involved; (d) business purpose; and (e) name of approving officer. Records shall be retained for not less than [5] years from the contribution date.","Specifying a retention period shorter than the applicable statute of limitations for FEC enforcement actions, which can run up to five years — a shorter internal retention period can result in records being destroyed before a potential inquiry.",{"name":319,"plain_english":320,"sample_language":321,"common_mistake":322},"Oversight and compliance responsibilities","Designates the officer or committee responsible for administering the policy, monitoring compliance, and reporting to the board on political spending activity at least annually.","The General Counsel, in consultation with the Chief Compliance Officer, shall be responsible for administering this Policy, monitoring compliance, and providing the Board of Directors with an annual written report of all Covered Contributions made during the prior fiscal year.","Assigning compliance responsibility to a single officer with no backup or board oversight mechanism — if that officer is involved in a contribution decision, there is no independent check.",{"name":324,"plain_english":325,"sample_language":326,"common_mistake":327},"Shareholder and public disclosure commitments","States whether and how the company will voluntarily disclose political spending to shareholders, through annual reports, proxy statements, or a dedicated section of the company's website.","The Company shall disclose, on an annual basis, a summary of Covered Contributions made during the prior fiscal year, including the aggregate amount and categories of recipients, in its annual report to shareholders and/or on the Investor Relations section of the Company's website.","Committing to website disclosure in the resolution without assigning ownership of the disclosure obligation to a specific team — the commitment then goes unfulfilled and creates a governance credibility problem with proxy advisors.",{"name":329,"plain_english":330,"sample_language":331,"common_mistake":332},"Policy review and amendment","Establishes the cadence for reviewing the policy (typically annual) and states that any material amendment requires board approval.","This Policy shall be reviewed by the Board of Directors, or a committee thereof, no less frequently than annually, and updated as necessary to reflect changes in applicable law or Company governance standards. Any material amendment to this Policy requires approval by a majority of the Board of Directors.","Omitting a review trigger tied to legal or regulatory changes — an annual calendar review alone may miss a mid-cycle change in state law that renders the existing policy non-compliant.",{"name":334,"plain_english":335,"sample_language":336,"common_mistake":337},"Board authorization and effective date","The formal resolved clause that records the board's vote adopting the policy, authorizes the appropriate officers to implement it, and states the date the policy takes effect.","NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of [COMPANY LEGAL NAME] hereby adopts the Campaign Contribution Limitations Policy attached hereto as Exhibit A, effective [DATE], and authorizes the General Counsel and Chief Compliance Officer to take all actions necessary to implement and administer the Policy.","Adopting the resolution without attaching the policy as a separate exhibit — the resolution authorizes the policy, but the policy text itself must be appended as an exhibit to be incorporated by reference and enforceable.",[339,344,349,354,359,364,369,374],{"step":340,"title":341,"description":342,"tip":343},1,"Insert the corporation's legal name and state of incorporation","Replace every [COMPANY LEGAL NAME] placeholder with the exact registered corporate name as it appears in your articles of incorporation. Include the state of incorporation in the introductory recitals.","Use the name exactly as filed with your state's secretary of state — not a trade name or abbreviation — so the resolution is unambiguous in the corporate minute book.",{"step":345,"title":346,"description":347,"tip":348},2,"Confirm the date and method of board action","Enter the date the board voted on the resolution. Note whether it was adopted at a duly noticed meeting or by unanimous written consent, and confirm that quorum requirements were satisfied.","For written consent resolutions, verify your jurisdiction's requirements — some states require that written consents be unanimous rather than majority-based.",{"step":350,"title":351,"description":352,"tip":353},3,"Define the scope of covered contributions for your organization","Review the scope section and confirm that every contribution type relevant to your company is explicitly listed — trade association dues with political use, ballot measure spending, and in-kind contributions should each be addressed, not left to implication.","Have your compliance team pull a list of all political payments made in the prior 12 months and verify the scope language captures every category.",{"step":355,"title":356,"description":357,"tip":358},4,"Set specific dollar thresholds for tiered approvals","Replace the [AMOUNT] placeholders in the approval tiers with actual figures that reflect your company's typical political spending levels. Calibrate the board-approval threshold to catch material contributions without burdening the board with routine small donations.","A common structure for mid-size companies is: General Counsel approval up to $2,500; CEO + GC approval up to $25,000; Board approval above $25,000.",{"step":360,"title":361,"description":362,"tip":363},5,"Address your PAC structure if one exists","If your company administers a PAC, confirm that the voluntary participation language and anti-coercion provisions align with the PAC's existing FEC-filed solicitation policy. If no PAC exists, note that the section is not applicable or remove it to avoid confusion.","Any discrepancy between the board resolution and the PAC's FEC-filed policy creates an inconsistency that could surface in an enforcement inquiry — reconcile both documents simultaneously.",{"step":365,"title":366,"description":367,"tip":368},6,"Designate a named officer for compliance and annual reporting","Fill in the specific title — and optionally the name — of the officer responsible for maintaining the Contribution Log and delivering the annual compliance report to the board.","Name a backup designee so that responsibility does not lapse during officer transitions or leaves of absence.",{"step":370,"title":371,"description":372,"tip":373},7,"Attach the policy as Exhibit A","Prepare the full Campaign Contribution Limitations Policy as a separate document and attach it to the resolution as Exhibit A. The resolution text references and incorporates the exhibit — without the attachment, the resolution is incomplete.","Date Exhibit A to match the resolution date and include a header referencing the resolution title so the two documents are clearly linked.",{"step":375,"title":376,"description":377,"tip":378},8,"File the resolution in the corporate minute book","Once signed or consented to by the required board members, file the executed resolution — with Exhibit A attached — in the corporate minute book alongside the other board resolutions for the applicable fiscal year.","Distribute a copy to General Counsel, the Chief Compliance Officer, and your corporate secretary simultaneously so everyone working from the same operative version.",[380,384,388,392],{"mistake":381,"why_it_matters":382,"fix":383},"Adopting the resolution without attaching the policy as an exhibit","The resolution authorizes and incorporates the policy by reference — if no exhibit is attached, there is no operative policy document and the resolution has no substantive effect.","Draft the full policy text as a standalone Exhibit A, attach it before the board votes, and confirm the exhibit is included in every filed copy.",{"mistake":385,"why_it_matters":386,"fix":387},"Using vague dollar thresholds with no named approver","A threshold that says 'material contributions require prior approval' without specifying an amount or designating an approver is unenforceable — employees and officers cannot follow a standard that isn't defined.","Set specific dollar figures for each approval tier and designate the exact title of the officer with approval authority at each tier.",{"mistake":389,"why_it_matters":390,"fix":391},"Covering only federal campaign finance rules and ignoring state law","Dozens of states impose stricter prohibitions than federal law on corporate political contributions — a policy limited to FEC compliance will leave the company exposed in states where it operates or makes political expenditures.","Have counsel map every state where the company operates or donates and confirm the policy's prohibitions meet or exceed each applicable state standard.",{"mistake":393,"why_it_matters":394,"fix":395},"Failing to assign ownership of the annual disclosure commitment","A public commitment to disclose political spending that goes unfulfilled is worse than no commitment — proxy advisors flag it as a governance deficiency and activist shareholders use it as evidence of board inattention.","Name a specific officer responsible for producing the annual disclosure on a fixed date, and add the deliverable to the board's annual compliance calendar.",[397,400,403,406,409,412,415,418,421],{"question":398,"answer":399},"What is a board resolution adopting a campaign contribution limitations policy?","It is a formal corporate governance document in which a company's board of directors votes to enact written restrictions on the organization's political spending — covering direct contributions, PAC funding, trade association payments used for political purposes, and related expenditures. The resolution records the board's authority, rationale, and vote, while the attached policy sets the operative rules officers and employees must follow.\n",{"question":401,"answer":402},"Why do companies adopt campaign contribution limitation policies?","Companies adopt these policies for three primary reasons: to comply with federal and state campaign finance laws that prohibit or limit corporate political spending, to respond to shareholder proposals or proxy advisor expectations around political spending transparency, and to reduce reputational and legal risk from unauthorized or controversial political contributions made without board oversight.\n",{"question":404,"answer":405},"Are corporations allowed to make political contributions?","At the federal level, corporations are prohibited from making direct contributions from treasury funds to candidates for federal office under the Federal Election Campaign Act. Corporations may fund a separate segregated fund (PAC) using voluntary contributions from eligible individuals. State rules vary considerably — some states permit direct corporate contributions to state candidates up to a specified limit, while others impose an outright ban. Always verify applicable state law before making any contribution.\n",{"question":407,"answer":408},"What is the difference between a board resolution and the policy itself?","The resolution is the formal record of the board's vote — it records that the board acted, cites the authority for the action, and incorporates the policy by reference. The policy (typically attached as an exhibit) is the operative document containing the actual rules, thresholds, approval requirements, and compliance procedures. Both are needed: the resolution without the policy has no substantive content; the policy without the resolution lacks board authorization.\n",{"question":410,"answer":411},"Do nonprofits need a campaign contribution limitations policy?","501(c)(3) organizations are prohibited from participating in or intervening in political campaigns for or against any candidate — a campaign contribution limitations policy is a critical governance safeguard to protect tax-exempt status. 501(c)(4) social welfare organizations may engage in some political activity but must ensure it is not their primary purpose. A written policy adopted by the board documents the organization's commitment to staying within applicable limits and demonstrates good governance to regulators and funders.\n",{"question":413,"answer":414},"How often should this policy be reviewed?","Best practice is an annual review timed to coincide with the start of each election cycle or fiscal year, whichever comes first. The policy should also be reviewed whenever there is a material change in federal or state campaign finance law, a change in the company's political spending activity, or a new shareholder proposal or proxy advisor recommendation that addresses political spending.\n",{"question":416,"answer":417},"What records should a company maintain under this policy?","At minimum, a Contribution Log recording the date, amount, recipient, election or ballot measure, business purpose, and name of the approving officer for every covered contribution. Supporting documentation — approval emails, board minutes, and copies of any disclosure filings — should be retained alongside the log. FEC enforcement actions can run up to five years after the contribution, so records should be kept for at least that period.\n",{"question":419,"answer":420},"Can shareholders require a company to adopt a campaign contribution policy?","Shareholders may submit non-binding proposals under SEC Rule 14a-8 requesting that a company adopt or strengthen a political spending policy. Institutional investors and proxy advisory firms like ISS and Glass Lewis increasingly recommend voting in favor of such proposals. While the board is not legally required to implement a non-binding shareholder proposal, a pattern of ignored majority votes creates significant governance credibility risk.\n",{"question":422,"answer":423},"Does this resolution need to be filed with any government agency?","The resolution itself is an internal corporate governance document and is not filed with government agencies. However, political contributions made pursuant to the policy — and any PAC activity — are subject to separate FEC disclosure reporting and applicable state campaign finance filing requirements. The resolution supports compliance but does not substitute for required contribution disclosure filings.\n",[425,429,433,437],{"industry":426,"icon_asset_id":427,"specifics":428},"Financial Services","industry-fintech","Banks and investment firms face heightened scrutiny from regulators and proxy advisors on political spending, making a board-authorized policy essential for governance ratings and regulatory examinations.",{"industry":430,"icon_asset_id":431,"specifics":432},"Healthcare","industry-healthtech","Healthcare companies with significant lobbying activity and PAC programs use this resolution to establish board-level controls that separate corporate treasury spending from voluntary PAC contributions.",{"industry":434,"icon_asset_id":435,"specifics":436},"Professional Services","industry-professional-services","Law firms, accounting firms, and consulting organizations adopt contribution limitations policies to manage partner-level political activity and protect the firm's nonpartisan client relationships.",{"industry":438,"icon_asset_id":439,"specifics":440},"Manufacturing","industry-manufacturing","Manufacturers with unionized workforces and active trade association memberships use this policy to document the separation between corporate political spending and union-related political activity.",[442,445,447,450],{"vs":92,"vs_template_id":443,"summary":444},"","Board meeting minutes record the proceedings of a full board meeting — agenda items, discussions, votes, and attendees. A board resolution is a focused document recording a single specific board action and is typically attached to the minutes as an exhibit or adopted as a standalone written consent. Minutes provide context; the resolution is the operative authorization document.",{"vs":110,"vs_template_id":443,"summary":446},"A corporate governance policy is a broad framework document addressing the board's structure, roles, and oversight responsibilities across all governance topics. A campaign contribution limitations resolution is a targeted action document adopting one specific policy within that broader framework. The governance policy sets principles; this resolution enacts a concrete rule with dollar thresholds and approval requirements.",{"vs":448,"vs_template_id":443,"summary":449},"Code of Ethics and Business Conduct","A code of ethics sets general standards of conduct for all employees and officers, including sections on political activity. A campaign contribution limitations resolution goes further by establishing specific dollar limits, approval tiers, a designated compliance officer, recordkeeping requirements, and board oversight — making it a compliance control document rather than a general principles statement.",{"vs":451,"vs_template_id":443,"summary":452},"Lobbying Policy","A lobbying policy governs the company's engagement with legislators and regulators — direct advocacy, registered lobbyist relationships, and grassroots campaigns. A campaign contribution limitations policy governs financial contributions to political campaigns, parties, and PACs. The two policies are complementary but address distinct legal frameworks and disclosure regimes, and should be maintained as separate documents.",{"use_template":454,"template_plus_review":458,"custom_drafted":462},{"best_for":455,"cost":456,"time":457},"Private companies and nonprofits establishing a written political contribution policy for the first time with straightforward PAC or no-PAC structures","Free","1–2 hours",{"best_for":459,"cost":460,"time":461},"Public companies, companies with active PACs, or organizations operating in multiple states with varying campaign finance restrictions","$500–$1,500 for a compliance counsel or election law attorney review","3–5 business days",{"best_for":463,"cost":464,"time":465},"Large public companies with significant PAC programs, active lobbying, and institutional shareholder scrutiny requiring a fully bespoke governance framework","$3,000–$8,000 for election law counsel","2–4 weeks",[250,246,243,467,468,469,470,471,232,471,472,473],"code-of-ethics-D704","conflict-of-interest-policy-for-board-members-D13933","whistleblower-policy-D12649","anti-bribery-and-anti-corruption-policy-D13599","ai-policy-D13598","annual-report-D12759","bylaws-not-for-profit-corporation-D1004",{"emit_how_to":475,"emit_defined_term":475},true,{"primary_folder":477,"secondary_folder":478,"document_type":479,"industry":480,"business_stage":481,"tags":482,"confidence":488},"business-administration","board-governance","resolution","general","all-stages",[483,484,485,486,487],"governance","compliance","policy","board-resolution","corporate",0.95,"\u003Ch2>What is a Board Resolution Adopting a Campaign Contribution Limitations Policy?\u003C/h2>\n\u003Cp>A \u003Cstrong>Board Resolution Adopting a Campaign Contribution Limitations Policy\u003C/strong> is a formal corporate governance document in which a company's board of directors officially enacts written restrictions on the organization's political spending. It records the board's authority and rationale, defines which contribution types are covered — from direct candidate donations to trade association payments used for political purposes — sets specific dollar thresholds requiring tiered approvals, and designates compliance and oversight responsibilities. The resolution incorporates the full policy text as an attached exhibit, making both documents part of the permanent corporate minute book.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a board-authorized policy, any officer or manager with signatory authority can write a check to a political campaign or PAC with no documented approval chain — creating exposure to FEC enforcement, state campaign finance penalties, and shareholder litigation. Proxy advisory firms including ISS and Glass Lewis now flag companies that lack formal political spending policies as governance deficiencies, which directly affects institutional shareholder votes. For nonprofits, operating without written limits on political activity puts tax-exempt status at risk with no documented evidence of board diligence. This template gives your board a structured, immediately actionable starting point — covering thresholds, approval tiers, recordkeeping, and annual disclosure — so the first political expenditure your company makes after adoption is the first one with a complete, auditable paper trail.\u003C/p>\n",1781186009858]