[{"data":1,"prerenderedAt":466},["ShallowReactive",2],{"document-apology-regarding-inability-to-submit-tender-D1292":3},{"document":4,"label":26,"preview":11,"thumb":27,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":28,"breadcrumb":32,"related":40,"customDescModule":176,"customdescription":6,"mdFm":177,"mdProseHtml":465},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":16,"keywords":15},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: apology reGarding inability to submit tender Dear [Contact name], I must unfortunately inform you that we are unable to make delivery of [TENDER OBJECT], in reference to your tender request dated [DATE]. We truly regret this unintentional mistake on our part. You definitely deserve an explanation for what went wrong: [Explanation] Based on the information we have at the moment, we should be able to submit [TENDER] within [NUMBER] days of the original delivery date. Delivery can be made on [DATE]. I only hope that you can hold off until that time. I wanted to inform you of this delay as soon as I was advised to give you as much time as possible to make alternate arrangements, if necessary",null,"Apology Regarding Inability to Submit Tender","1",513,"doc","https://templates.business-in-a-box.com/imgs/1000px/apology-regarding-inability-to-submit-tender-D1292.png","https://templates.business-in-a-box.com/imgs/250px/1292.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1292.xml",{"title":15,"description":6},"apology regarding inability to submit tender",[17,20,23],{"label":18,"url":19},"Sales & Marketing","/templates/sales-marketing/",{"label":21,"url":22},"Customer Service","/templates//customer-service/",{"label":24,"url":25},"Customer Relationships","/templates/customer-relationships/","Apology Regarding Inability to Submit Tender Template","https://templates.business-in-a-box.com/imgs/400px/1292.png",[29,17,20,23],{"label":30,"url":31},"Templates","/templates/",[33,34,37],{"label":30,"url":31},{"label":35,"url":36},"Legal Agreements","/templates/business-legal-agreements/",{"label":38,"url":39},"Transfers Terminations & Releases","/templates/transfers-terminations-and-releases/",[41,45,49,53,57,61,65,69,73,77,81,85,89,105,121,133,148,161],{"label":42,"url":43,"thumb":44,"extension":10},"Apology and Tender of Compensation","/template/apology-and-tender-of-compensation-D1288","https://templates.business-in-a-box.com/imgs/250px/1288.png",{"label":46,"url":47,"thumb":48,"extension":10},"Notice and Tender by Debtor","/template/notice-and-tender-by-debtor-D389","https://templates.business-in-a-box.com/imgs/250px/389.png",{"label":50,"url":51,"thumb":52,"extension":10},"Tender of Shares for Acquisition","/template/tender-of-shares-for-acquisition-D351","https://templates.business-in-a-box.com/imgs/250px/351.png",{"label":54,"url":55,"thumb":56,"extension":10},"Submit Product for Distribution or Resale","/template/submit-product-for-distribution-or-resale-D1447","https://templates.business-in-a-box.com/imgs/250px/1447.png",{"label":58,"url":59,"thumb":60,"extension":10},"Inability to Fill Purchase Order","/template/inability-to-fill-purchase-order-D1100","https://templates.business-in-a-box.com/imgs/250px/1100.png",{"label":62,"url":63,"thumb":64,"extension":10},"Apology for Overshipment","/template/apology-for-overshipment-D1095","https://templates.business-in-a-box.com/imgs/250px/1095.png",{"label":66,"url":67,"thumb":68,"extension":10},"Reply to Inquiry and Inability to Offer Substitute","/template/reply-to-inquiry-and-inability-to-offer-substitute-D1338","https://templates.business-in-a-box.com/imgs/250px/1338.png",{"label":70,"url":71,"thumb":72,"extension":10},"Board Resolution Regarding Organization","/template/board-resolution-regarding-organization-D64","https://templates.business-in-a-box.com/imgs/250px/64.png",{"label":74,"url":75,"thumb":76,"extension":10},"Recommendation Regarding Repaired Product","/template/recommendation-regarding-repaired-product-D1303","https://templates.business-in-a-box.com/imgs/250px/1303.png",{"label":78,"url":79,"thumb":80,"extension":10},"Apology for Delayed Response","/template/apology-for-delayed-response-D1289","https://templates.business-in-a-box.com/imgs/250px/1289.png",{"label":82,"url":83,"thumb":84,"extension":10},"Apology for Missing Appointment","/template/apology-for-missing-appointment-D1423","https://templates.business-in-a-box.com/imgs/250px/1423.png",{"label":86,"url":87,"thumb":88,"extension":10},"Apology for Not Crediting Payment","/template/apology-for-not-crediting-payment-D242","https://templates.business-in-a-box.com/imgs/250px/242.png",{"description":90,"descriptionCustom":6,"label":91,"pages":92,"size":9,"extension":10,"preview":93,"thumb":94,"svgFrame":95,"seoMetadata":96,"parents":98,"keywords":97,"url":104},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: request for proposal Dear [Contact name], Our Company is currently looking for the type of [Product/service] that you provide. We have been shopping around for the last [Number] weeks. Finally, we have retained a few potential providers that would seem to offer what we need. We have evaluated your [Product/service] and are pleased to inform you that your company belongs to that select group. We would greatly appreciate it if you would be willing to provide us an estimate for [Product/service] by [Date], including all relevant documentation. Please put an emphasis on what sets your company apart. Details of this endeavor are described in the enclosed RFP, entitled Request for Proposal for [Product/service NAME], and dated [Date]. Thank you for your efforts in providing this proposal. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] Request for Proposal [DATE] Prepared By: Your Name Job Title Phone 555.555.5555 Email info@yourbusiness.com I. Background [PRODUCT/SERVICE NAME] OBJECTIVES OF [PRODUCT/SERVICE NAME] II. Scope of work Documents Relating to Scope of Work Work to be Performed Installation Work - General Instructions Acceptance Testing III. program management Direction Schedule IV. proposal process and schedule V. Proposal EVALUATION criteria VI. requirements and format of the proposal Part 1 - Letter of Transmittal Part 2 - Understanding of the Scope of Work Part 3 - Proposed Work Plan and Schedule Part 4 - Estimated Cost to [YOUR COMPANY NAME] Part 5 - Proposed Project Team Part 6 - Relevant Experience and Client References VII. LIMITATIONS VIII. public records requirements IX. ADDENDA ATTACHMENT A: [SPECIFY TITLE] ATTACHMENT B: [SPECIFY TITLE] ATTACHMENT C: [SPECIFY TITLE] I. Background [NAME OF PRODUCT/SERVICE] [YOUR COMPANY DIVISION] intends to use [identify PRODUCT/SERVICE] in order to [SPECIFY]. Contractors should propose [PRODUCTS/SERVICES] that are [SPECIFY FEATURES OR TECHNICAL REQUIREMENTS]. Objectives for [NAME OF PRODUCT/SERVICE] Work The objectives to be achieved by the consultants in this Project are as follows: [BRIEF DEFINITION OF OBJECTIVES] … … … … … These and other work-related requirements are more fully delineated in Section II, Scope of Work. II. Scope of work [PRODUCT/SERVICE] SPECIFICATIONS OR REQUIREMENTS The [PRODUCT/SERVICE] should allow or provide [REQUIRED SPECIFICATIONS OR REQUIREMENTS]. The [PRODUCT/SERVICE] should perform the following functions OR possess the following qualities OR should: [detail requirements] … … … … … … … … … Work to be Performed The Contractor's Scope of Work for this Project includes the following [SPECIFY NUMBER] work elements: [SPECIFY ELEMENTS OF WORK TO BE PERFORMED] … … … … … … Installation Work - General Instructions All work shall be done at such times as [YOUR COMPANY NAME] shall deem appropriate. The day-to-day work schedule will be coordinated by [COMPANY DEPARTMENT]. Work shall not begin in any area without specific notification of, and approval by, [PERSON'S NAME], or his OR her designee. Acceptance Testing The Contractor shall provide a description of acceptance testing procedures and a recommended plan and schedule. The final provisions and procedures will be agreed upon with [YOUR COMPANY NAME] prior to acceptance testing. The Contractor shall provide the resources necessary to conduct acceptance testing to verify proper operation prior to final acceptance by [YOUR COMPANY NAME]. All test results shall be documented, and submitted to [YOUR COMPANY NAME] for review by the Contractor. The Contractor shall notify [YOUR COMPANY NAME] upon successful completion of acceptance testing. III. program management Direction The [PRODUCT/SERVICE NAME] Project shall be managed by the [specify] department of [YOUR COMPANY NAME]. It is expected that informal weekly progress and facilitation meetings will be held with the Contractor, and that a formal concise written progress report will be required from the Contractor on a no more frequent than weekly basis in a format determined by [YOUR COMPANY NAME]. Schedule [YOUR COMPANY NAME] intends to have work commence on [DATE] and have this work completed as soon as professionally possible, no later than [DATE]. IV. proposal process and schedule The schedule for selection of a contractor for this Project is as follows: RFP transmitted to prospective bidders: [DATE] Proposal due: [DATE] Interviews with selected finalists: [DATE] Questions of a technical nature or procedural nature should be directed to: [NAME, TITLE] [DEPARTMENT] [YOUR COMPLETE ADDRESS] Envelopes containing an original and [SPECIFY NUMBER] copies of the proposal must be sealed and clearly marked in large letters \"PROPOSAL FOR [PRODUCT/SERVICE NAME]\". All proposals must be received prior to [TIME] on [DATE] by: [NAME] [DEPARTMENT] [YOUR COMPLETE ADDRESS] V. Proposal EVALUATION criteria [YOUR COMPANY NAME] will evaluate proposals and select a contractor based on a combination of the following factors: Qualifications and relevant experience of the firm's proposed project management team. Qualifications and relevant experience of the firm's proposed staff. The firm's track record of successful completion of assignments similar to this request. Quality of references from similar work completed recently. Understanding of the issues facing [YOUR COMPANY NAME] and addressed in implementing this product OR service, and the quality of the proposed Work Plan. The extent to which the proposed solution matches the needs of [YOUR COMPANY NAME]. Quality of the proposed plan for testing and acceptance of the implemented infrastructure. Quality of the contractor's approach to knowledge transfer","Request for Proposal","16","https://templates.business-in-a-box.com/imgs/1000px/request-for-proposal-D1270.png","https://templates.business-in-a-box.com/imgs/250px/1270.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1270.xml",{"title":97,"description":6},"request for proposal",[99,101],{"label":18,"url":100},"sales-marketing",{"label":102,"url":103},"Sales Proposals","sales-proposals","/template/request-for-proposal-D1270",{"description":106,"descriptionCustom":6,"label":107,"pages":8,"size":9,"extension":10,"preview":108,"thumb":109,"svgFrame":110,"seoMetadata":111,"parents":113,"keywords":112,"url":120},"PRICE QUOTATION [YOUR COMPANY NAME] [Your Company Slogan] [ADDRESS] [CITY] [STATE/PROVINCE, COUNTRY] [ZIP/POSTAL CODE] [PHONE] [FAX] QUOTATION FOR: [NAME] [COMPANY] [ADDRESS] [CITY] [STATE/PROVINCE, COUNTRY] [ZIP/POSTAL CODE] [PHONE] [FAX] Date: Quotation #: Customer ID: Quotation valid until: ","Price Quotation","https://templates.business-in-a-box.com/imgs/1000px/price-quotation-D12814.png","https://templates.business-in-a-box.com/imgs/250px/12814.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12814.xml",{"title":112,"description":6},"price quotation",[114,117],{"label":115,"url":116},"Finance & Accounting","finance-accounting",{"label":118,"url":119},"Invoices & Receipts","invoice-receipt","/template/price-quotation-D12814",{"description":122,"descriptionCustom":6,"label":123,"pages":8,"size":9,"extension":10,"preview":124,"thumb":125,"svgFrame":126,"seoMetadata":127,"parents":129,"keywords":128,"url":132},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: Cost quotation foR [PRODUCT/SERVICE] Dear [Contact name], As we discussed, here's a preliminary quotation for [Your products/services] for [Your client]. If the quotation is on target, please tell us how you would like to proceed. If it is not, let us know and we will try to quickly revise the quotation to reflect your needs. We can arrange a payment schedule with low monthly payments tailored to your operating budget. Of course the [Your products/services], is/are also available for outright purchase. But I urge you to hurry. Several of our major suppliers have announced planned price increases. When their prices go up, so do ours. We can only hold the prices in this quotation for [NUMBER] days from the date on the proposal. To ensure the lowest prices, please reply ASAP. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Cover Letter for a Cost Quotation","https://templates.business-in-a-box.com/imgs/1000px/cover-letter-for-a-cost-quotation-D1260.png","https://templates.business-in-a-box.com/imgs/250px/1260.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1260.xml",{"title":128,"description":6},"cover letter for a cost quotation",[130,131],{"label":18,"url":100},{"label":102,"url":103},"/template/cover-letter-for-a-cost-quotation-D1260",{"description":134,"descriptionCustom":6,"label":135,"pages":136,"size":9,"extension":10,"preview":137,"thumb":138,"svgFrame":139,"seoMetadata":140,"parents":142,"keywords":146,"url":147},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: LETTER OF INTENT-ACQUISITION OF BUSINESS Dear [CONTACT NAME]: This letter (\"Letter of Intent\") sets forth the basic preliminary terms between the Buyer or his nominee and yourselves regarding the purchase of the [SPECIFY] business (the \"Business\") carried on by yourselves. Except as specifically set forth herein, this Letter of Intent shall not constitute an agreement between the parties and no agreement shall be deemed to exist until execution of a definitive purchase agreement. It is proposed that Buyer will acquire certain assets of the Business which Buyer believes to be necessary to the future of the Business, including the warehouse in [CITY/STATE] in which [COMPANY NAME] the Company has invested [AMOUNT] in cash and which has been financed by a mortgage loan of approximately [AMOUNT] granted by the [SPECIFY COMPANY] [CITY/STATE]. Buyer understands that the said warehouse has no other charges or liabilities affecting it other than the said mortgage loan. Buyer may either purchase the warehouse outright or enter into a lease-purchase or instalment transfer of ownership which is satisfactory to both parties. The gross purchase price for the said warehouse will be [AMOUNT]. Buyer may purchase or lease barrels and other equipment currently owned by the Company which are necessary to operate the Business, on a cash or instalment basis agreeable to both parties. The specific assets to be purchased and the amounts to be paid by Buyer in connection with this transaction remain to be negotiated by the parties. This Letter of Intent also evidences the intentions of the parties with respect to the following agreements: Buyer will enter into a [NUMBER]-year employment agreement with [COMPANY NAME], providing for the Company will be responsible for the purchase of [SPECIFY] for Buyer. The agreement will contain the customary terms and conditions found in employment agreements in similar transactions and will provide for the usual non-competition and non-solicitation covenants to be entered into by the Company in favour of Buyer. It is expressly understood that if the contemplated transaction is consummated, the aggregate amount of commission paid or payable to yourselves (net of reasonable expenses acceptable to Buyer) in respect of all purchases of [SPECIFY] made through you from the date of this Letter of Intent to the date of closing, with the exception of commissions earned on the [NUMBER] truckloads of [SPECIFY] to be delivered to Buyer during the week of [DATE] to [DATE], will be applied against remuneration payable to the Company in the first year of his employment agreement. If the contemplated transaction is not consummated, all such commissions paid or payable will be treated as commissions. Buyer will enter into a [NUMBER]-year employment agreement with [EMPLOYEE NAME], providing for the payment of a gross base salary of [ANNUAL SALARY] per year, to be paid weekly, subject to annual review. [EMPLOYEE NAME] will be President of the Business and the employment agreement will provide for health benefits, automobile, expenses and bonus arrangements","Letter of Intent_Acquisition of Business","3","https://templates.business-in-a-box.com/imgs/1000px/letter-of-intent_acquisition-of-business-D5197.png","https://templates.business-in-a-box.com/imgs/250px/5197.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#5197.xml",{"title":141,"description":6},"letter of intent_acquisition of business",[143,145],{"label":35,"url":144},"business-legal-agreements",{"label":35,"url":144},"letter intent_acquisition business","/template/letter-of-intent_acquisition-of-business-D5197",{"description":149,"descriptionCustom":6,"label":150,"pages":8,"size":9,"extension":10,"preview":151,"thumb":152,"svgFrame":153,"seoMetadata":154,"parents":156,"keywords":155,"url":160},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: APOLOGY FOR [SPECIFY THE ISSUE] Dear [CUSTOMER NAME], I hope this letter finds you in good health. I am writing to express my sincere apologies for the inconvenience and frustration you experienced regarding [DESCRIBE THE ISSUE, E.G., THE LATE DELIVERY, PRODUCT QUALITY ISSUE, BILLING ERROR, ETC.]. We deeply regret the situation and the negative impact it may have had on your experience with our company. At [YOUR COMPANY NAME], we value our customers, and their satisfaction is of utmost importance to us. We understand that our recent error fell short of the high standards we strive to maintain. Please accept our apologies for any inconvenience or frustration this may have caused you. We take full responsibility for the mistake, and I want to assure you that we are taking immediate steps to rectify the situation. Here is what we are doing to address the issue: [EXPLAIN THE STEPS BEING TAKEN TO RESOLVE THE PROBLEM, E.G","Customer Apology Letter","https://templates.business-in-a-box.com/imgs/1000px/customer-apology-letter-D13643.png","https://templates.business-in-a-box.com/imgs/250px/13643.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13643.xml",{"title":155,"description":6},"customer apology letter",[157,158],{"label":18,"url":100},{"label":21,"url":159},"/customer-service","/template/customer-apology-letter-D13643",{"description":162,"descriptionCustom":6,"label":163,"pages":164,"size":9,"extension":10,"preview":165,"thumb":166,"svgFrame":167,"seoMetadata":168,"parents":170,"keywords":169,"url":175},"VENDOR AGREEMENT This Vendor Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [NAME OF THE COMPANY], (the \"Company\"), a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [NAME OF THE VENDOR], (the \"Vendor\"), an individual with his main address located at OR a Company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] Collectively, the Company and Vendor shall be referred to as the \"Parties.\" WHEREAS, the Company desires to engage the Vendor for the purpose of supplying Products [SPECIFY PRODUCTS] or Services [SPECIFY SERVICES] as mentioned and described in EXHIBIT A GOOD/SERVICES; WHEREAS, the Vendor is interested in supplying the Products/performing the Services that the Company wishes; WHEREAS, both the Parties wish to evidence their contract in writing and both the Parties have the capacity to enter into and perform this contract; NOW THEREFORE in consideration and as a condition of the Parties entering into this Agreement and other valuable considerations, the receipt and sufficiency of which consideration is acknowledged, the Parties agree as follows: INCORPORATION OF RECITALS The Parties agree that the Recitals are true and correct and are incorporated into this Agreement as though set forth in full. RELATIONSHIP The Vendor acknowledges that they are solely an Independent Contractor and not an employee, agent, partner or joint venture of the Company. The Company will provide the Vendor with the details of the Services/Products it wants the Vendor to undertake and supply/perform henceforth. The Company shall not withhold any taxes or any amount or payment due to the Vendor and which it owes to the Vendor in regard to the Services rendered by it to the Company. TERM The present Agreement shall come into force on the Effective Date hereof and shall remain in force for a period of [NUMBER OF MONTHS] months starting from the Effective Date hereof and shall terminate at the expiration of the Term hereof. SERVICES/PRODUCTS The Vendor shall provide such Services/Products as mentioned in Exhibit A attached to the present Agreement. PAYMENT As consideration for, and subject to the Vendor's continued performance of, all of the Vendor Services, the Vendor will receive a lump sum cash fee of [AMOUNT] for each full calendar month during which the Vendor provides the Vendor's Services to the Company. The said payment shall be paid via [SPECIFY MODE OF PAYMENT]. VENDOR'S DOCUMENTATION At the time of Vendor registration and/or at any time thereafter and/or from time to time as may be required, the Company may seek information, data or documents as may be specified by the Company which clearly and unambiguously verify the details, including the Vendor's bank account provided by Vendor at the time of registration with or at any subsequent date. The Company has the right to reject any one or more of the documents submitted by the Vendor and may ask for other documents or further information. WARRANTIES BY THE VENDOR The Vendor warrants that the signatory to the present Agreement has the right and full authority to enter into this Agreement with the Company and the Agreement so executed is binding in nature. All obligations narrated under this Agreement are legal, valid, binding, and enforceable in law against the Vendor. There are no proceedings pending against the Vendor, which may have a material adverse effect on its ability to perform and meet the obligations under this Agreement. The Vendor warrants that it is an authorized business establishment and holds all the requisite permissions, authorities, approvals, and sanctions to conduct its business and to enter into the present Agreement with the Company. The Vendor shall always ensure compliance with all the requirements applicable to its business and for the purposes of this Agreement including but not limited to Intellectual Property rights. It further declares and confirms that it has paid and shall continue to discharge all its obligations towards statutory authorities. The Vendor warrants that it has adequate rights under relevant laws including but not limited to various Intellectual Property legislation(s) to enter into this Agreement with the Company and perform the obligations contained herein and that it has not violated/infringed any Intellectual Property rights of any third party. LIMITATION OF LIABILITY It is expressly agreed by the Vendor that the Company shall under no circumstances be liable or responsible for any loss, injury or damage to the Vendor or any other Party whomsoever, arising on account of any transaction under this Agreement. The Vendor agrees and acknowledges that it shall be solely liable for any claims, damages, or allegations arising out of the Products/Services and shall hold the Company harmless and indemnified against all such claims and damages. Further, the Company shall not be liable for any claims or damages arising out of any negligence, misconduct, or misrepresentation by the Vendor or any of its Representatives. The Company under no circumstances shall be liable to the Vendor for loss and/or anticipated loss of profits, or for any direct or indirect, incidental, consequential, special or exemplary damages arising from the subject matter of this Agreement, regardless of the type of claim and even if the Vendor has been advised of the possibility of such damages, such as, but not limited to loss of revenue or anticipated profits or loss of business, unless such loss or damages are proven by the Vendor to have been deliberately caused by the Company. CONFIDENTIALITY Definition: \"Confidential Information\" means any proprietary information, technical data, trade secrets or know-how of the Company, including, but not limited to, research, business plans or models, product plans, products, services, computer software and code, developments, inventions, processes, formulas, technology, designs, drawings, engineering, customer lists and customers (including, but not limited to, customers of the Company on whom the Vendor called or with whom the Vendor became acquainted during the Term of his performance of the Services), markets, finances or other business information disclosed by the Company either directly or indirectly in writing, orally or by drawings or inspection of parts or equipment. Confidential Information does not include information which: (a) is known to the Vendor at the time of disclosure to the Vendor by the Company as evidenced by written records of the Vendor, (b) has become publicly known and made generally available through no wrongful act of the Vendor, or (c) has been rightfully received by the Vendor from a third party who is authorized to make such disclosure. Non-Use and Non-Disclosure. The Vendor shall not, during or after the Term of this Agreement: (i) use the Company's Confidential Information for any purpose whatsoever other than the performance of the Services on behalf of the Company, or (ii) disclose the Company's Confidential Information to any third party. It is understood that said Confidential Information is and will remain the sole property of the Company. The Vendor shall take all commercially reasonable precautions to prevent any unauthorized use or disclosure of such Confidential Information. The Vendor, his/her servants, agents, and employees shall not use, disseminate, or distribute to any person, firm or entity, incorporate, reproduce, modify, reverse engineer, decompile or network any Confidential Information, or any portion thereof, for any purpose, commercial, personal, or otherwise, except as expressly authorized in writing by the Manager then appointed by the Company","Vendor Agreement","9","https://templates.business-in-a-box.com/imgs/1000px/vendor-agreement-D13292.png","https://templates.business-in-a-box.com/imgs/250px/13292.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13292.xml",{"title":169,"description":6},"vendor agreement",[171,172],{"label":18,"url":100},{"label":173,"url":174},"Advertising","advertising","/template/vendor-agreement-D13292",false,{"seo":178,"reviewer":189,"quick_facts":193,"at_a_glance":195,"personas":199,"variants":224,"glossary":245,"clauses":276,"how_to_fill":317,"common_mistakes":353,"faqs":370,"industries":395,"comparisons":412,"diy_vs_pro":427,"related_template_ids_curated":440,"schema":452,"classification":454},{"meta_title":179,"meta_description":180,"primary_keyword":15,"secondary_keywords":181},"Apology Regarding Inability To Submit Tender Template | Free Word Download","Download a professional apology letter template for inability to submit tender. Customize and send today.",[182,183,184,185,186,187,188],"tender apology letter template","unable to submit tender letter","decline tender invitation letter","bid withdrawal letter template","tender regret letter","apology letter for not submitting bid","formal tender decline letter word",{"name":190,"credential":191,"reviewed_date":192},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":194,"legal_review_recommended":176,"signature_required":176},"easy",{"what_it_is":196,"when_you_need_it":197,"whats_inside":198},"An Apology Regarding Inability To Submit Tender is a formal business letter sent to a contracting authority or client to notify them that your organization cannot participate in an open tender process. This free Word download gives you a ready-to-edit template you can personalize in minutes and export as PDF to send before the tender deadline.\n","Use it when you have received a tender invitation but cannot submit a bid due to resource constraints, scheduling conflicts, scope misalignment, or internal strategic priorities. Sending this letter promptly preserves the professional relationship and keeps you on the client's approved vendor list for future opportunities.\n","Sender and recipient details, reference to the original tender invitation, a clear statement of inability to bid, a brief professionally worded explanation, an expression of appreciation for being invited, and a closing that signals continued interest in future work.\n",[200,204,208,212,216,220],{"title":201,"use_case":202,"icon_asset_id":203},"Small business owners","Declining a government or corporate tender they lack the capacity to fulfill","persona-small-business-owner",{"title":205,"use_case":206,"icon_asset_id":207},"Procurement and operations managers","Formally withdrawing from a supplier tender without damaging vendor relationships","persona-operations-director",{"title":209,"use_case":210,"icon_asset_id":211},"Construction and contracting firms","Notifying a principal that they cannot submit a bid for a project tender","persona-contractor",{"title":213,"use_case":214,"icon_asset_id":215},"Professional services firms","Declining an RFP from a prospective client due to a conflict of interest or capacity issue","persona-professional-services",{"title":217,"use_case":218,"icon_asset_id":219},"Startup founders","Bowing out of an early public tender while maintaining credibility with the issuing body","persona-startup-founder",{"title":221,"use_case":222,"icon_asset_id":223},"Government suppliers and vendors","Notifying a public agency of non-participation to remain in good standing on the approved vendors register","persona-retailer",[225,229,233,237,241],{"situation":226,"recommended_template":227,"slug":228},"Declining a government RFP due to resource constraints","Apology Regarding Inability To Submit Tender","apology-regarding-inability-to-submit-tender-D1292",{"situation":230,"recommended_template":231,"slug":232},"Formally withdrawing a bid already submitted","Bid Withdrawal Letter","bid-proposal-D12677",{"situation":234,"recommended_template":235,"slug":236},"Declining a private-sector RFP or proposal invitation","Proposal Decline Letter","letter-for-business-proposal-D14002",{"situation":238,"recommended_template":239,"slug":240},"Notifying a client you cannot meet a project deadline","Apology Letter for Delay","customer-apology-letter-D13643",{"situation":242,"recommended_template":243,"slug":244},"Expressing interest in future tender opportunities after declining","Letter of Interest for Future Contracts","letter-of-interest-D12656",[246,249,252,255,258,261,264,267,270,273],{"term":247,"definition":248},"Tender","A formal invitation issued by a buyer or contracting authority requesting suppliers to submit competitive bids for a contract.",{"term":250,"definition":251},"RFP (Request for Proposals)","A procurement document soliciting detailed proposals from vendors, typically for complex services where methodology and price are both evaluated.",{"term":253,"definition":254},"RFQ (Request for Quotations)","A simplified procurement document requesting price-only quotes for well-defined goods or services.",{"term":256,"definition":257},"Contracting Authority","The organization — government body, corporation, or institution — that issues the tender and evaluates submitted bids.",{"term":259,"definition":260},"Approved Vendor List","A register maintained by a buyer listing suppliers pre-qualified to receive future tender invitations.",{"term":262,"definition":263},"Non-Submission","The formal decision by an invited supplier not to submit a bid in response to a tender, which should be communicated in writing.",{"term":265,"definition":266},"Tender Reference Number","A unique identifier assigned by the contracting authority to a specific tender, used to track and match correspondence.",{"term":268,"definition":269},"Scope of Works","The detailed description of deliverables, tasks, and outcomes the successful tenderer is required to provide.",{"term":271,"definition":272},"Conflict of Interest","A situation where a supplier's existing relationships or obligations would compromise their ability to compete or perform impartially.",{"term":274,"definition":275},"Regret Letter","A general term for any formal communication declining participation in a procurement process, used interchangeably with tender apology letter.",[277,282,287,292,297,302,307,312],{"name":278,"plain_english":279,"sample_language":280,"common_mistake":281},"Sender and recipient details","Identifies your organization and the contracting authority by full name, address, and relevant contact information.","[YOUR COMPANY NAME] | [ADDRESS] | [CITY, STATE, ZIP] | [DATE] | Addressed to: [CONTRACTING AUTHORITY NAME] | Attn: [CONTACT NAME], [TITLE]","Addressing the letter to the generic organization rather than the named procurement contact — it slows routing and signals a form letter.",{"name":283,"plain_english":284,"sample_language":285,"common_mistake":286},"Subject line with tender reference","States the tender name and reference number so the recipient can immediately match the letter to the correct procurement file.","Re: Apology for Non-Submission — [TENDER TITLE], Tender Reference No. [REFERENCE NUMBER]","Omitting the tender reference number. Without it, procurement teams handling multiple active tenders cannot file or act on the letter efficiently.",{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Opening acknowledgment","Thanks the contracting authority for the invitation to tender and acknowledges the opportunity by name.","We refer to your invitation to tender dated [DATE] for [TENDER TITLE] and wish to thank [CONTRACTING AUTHORITY NAME] for considering [YOUR COMPANY NAME] as a potential supplier.","Skipping the acknowledgment and opening directly with the refusal. This reads as curt and damages the goodwill the letter is intended to preserve.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Clear statement of non-submission","States plainly and without ambiguity that your organization will not be submitting a bid for this tender.","We regret to inform you that [YOUR COMPANY NAME] is unable to submit a tender response for [TENDER TITLE] by the closing date of [CLOSING DATE].","Using vague language like 'we may not be in a position to respond.' Ambiguity causes the procurement team to follow up unnecessarily and may leave your bid status unclear.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Brief explanation of the reason","Provides a concise, professional reason for non-participation without over-disclosing sensitive internal details.","This decision is due to [REASON — e.g., current resource commitments / a conflict of interest / the scope not aligning with our current service offerings] and is not a reflection of the opportunity itself.","Providing an overly detailed internal explanation. One clear sentence is sufficient — lengthy justifications can inadvertently raise concerns or create future accountability issues.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Apology and expression of regret","Offers a genuine, brief apology for any inconvenience caused by the non-submission and acknowledges the effort the contracting authority invested in the process.","We sincerely apologize for any inconvenience this may cause and appreciate the time and effort your team has invested in preparing this tender opportunity.","Omitting the apology entirely and treating the letter as a purely administrative notice. The apology is the element that distinguishes this letter from a terse non-response.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Expression of continued interest","Signals that your organization remains interested in working with the contracting authority on future opportunities, preserving the commercial relationship.","We remain very interested in [CONTRACTING AUTHORITY NAME]'s future procurement activities and hope to have the opportunity to submit a competitive proposal at a future date.","Omitting this clause when your organization genuinely wants future business. Without it, the recipient has no indication whether to continue including you in future tender rounds.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Closing and signature block","Closes the letter professionally with a courteous sign-off, the sender's name, title, and contact details.","Yours sincerely, [SIGNATORY NAME] | [TITLE] | [YOUR COMPANY NAME] | [EMAIL] | [PHONE]","Signing the letter with a generic role title like 'The Management' instead of a named individual. A named signatory conveys accountability and makes follow-up straightforward for the recipient.",[318,323,328,333,338,343,348],{"step":319,"title":320,"description":321,"tip":322},1,"Enter your organization's details and the date","Add your company's full legal name, mailing address, and the date you are sending the letter in the sender block at the top of the template.","Use the same organization name that appeared on the original tender registration to avoid any confusion in the contracting authority's vendor file.",{"step":324,"title":325,"description":326,"tip":327},2,"Address the letter to the correct procurement contact","Insert the contracting authority's name, the specific department, and the named procurement officer if one was identified in the tender documents.","Check the original tender invitation for the named contact — addressing a procurement officer by name increases the chance the letter is filed correctly and read promptly.",{"step":329,"title":330,"description":331,"tip":332},3,"Add the tender title and reference number to the subject line","Copy the exact tender title and reference number from the original invitation documents into the subject line of the letter.","A precise subject line means the letter reaches the right file without a manual search — this is especially important for large contracting authorities managing dozens of active tenders.",{"step":334,"title":335,"description":336,"tip":337},4,"Acknowledge the invitation","Write one sentence thanking the contracting authority for including your organization in the tender process, referencing the tender by name.","Keep this sentence warm but brief — one line is enough to set a courteous tone before the substantive content.",{"step":339,"title":340,"description":341,"tip":342},5,"State your non-submission clearly","Write a single direct sentence confirming that your organization will not be submitting a tender response and include the closing date for reference.","Avoid conditional language. 'We are unable to submit' is clearer and more professional than 'We do not think we will be able to respond.'",{"step":344,"title":345,"description":346,"tip":347},6,"Provide a brief reason and express regret","Add one sentence explaining the reason for non-submission at a high level, followed by a one-sentence apology for any inconvenience caused.","If the reason is commercially sensitive — such as an internal restructuring or a conflict — use a neutral phrase like 'current operational priorities' rather than disclosing specifics.",{"step":349,"title":350,"description":351,"tip":352},7,"Close with a forward-looking statement and sign off","Include a sentence expressing interest in future tender opportunities, then close with your name, title, and direct contact details.","Providing a direct phone number or email in the closing makes it easy for the procurement officer to re-engage you for the next round without starting from scratch.",[354,358,362,366],{"mistake":355,"why_it_matters":356,"fix":357},"Sending the letter after the tender closing date","A post-deadline notification is useless to the procurement team and leaves a negative impression — they may question your responsiveness on future tenders.","Send the apology letter as soon as you decide not to bid, ideally at least 48–72 hours before the tender closing date.",{"mistake":359,"why_it_matters":360,"fix":361},"Leaving out the tender reference number","Procurement departments manage multiple simultaneous tenders. A letter without a reference number requires manual matching and may be misfiled or ignored.","Copy the exact tender reference number from the invitation documents into the subject line of every tender-related letter.",{"mistake":363,"why_it_matters":364,"fix":365},"Over-explaining the internal reason for non-submission","Detailed internal justifications can expose commercially sensitive information or create expectations that you will be available for the next tender under different circumstances.","Limit the explanation to one high-level sentence using neutral language. 'Current capacity commitments' or 'scope alignment' is sufficient.",{"mistake":367,"why_it_matters":368,"fix":369},"Omitting the expression of continued interest when future business is desired","Without a clear signal of future intent, the contracting authority may remove your organization from their approved vendor list or future invitation rounds.","Include a single sentence explicitly stating your interest in future procurement opportunities with the organization.",[371,374,377,380,383,386,389,392],{"question":372,"answer":373},"What is an apology regarding inability to submit tender?","It is a formal business letter sent by an invited supplier to a contracting authority explaining that they will not be submitting a bid in response to a tender invitation. The letter acknowledges the invitation, states the non-submission clearly, provides a brief reason, and closes on a positive note to preserve the commercial relationship. Sending one is considered professional practice in public and private procurement.\n",{"question":375,"answer":376},"Do I have to send an apology letter if I can't submit a tender?","There is no universal legal obligation to send one, but most procurement frameworks — including public sector guidelines in the UK, Australia, and Canada — expect invited suppliers to notify the contracting authority of non-participation. Failing to respond at all can result in removal from approved vendor lists and a reputation for poor reliability among procurement teams who manage long-term supplier relationships.\n",{"question":378,"answer":379},"How soon should I send the apology letter?","Send it as soon as you decide not to bid — ideally at least 48–72 hours before the tender closing date. Early notification gives the contracting authority time to adjust their evaluation process if needed and signals that your organization is organized and considerate of their planning. A letter sent after the deadline serves no practical purpose.\n",{"question":381,"answer":382},"How much detail should I provide about why I can't submit?","One sentence at a high level is sufficient. Use neutral phrases such as \"current resource commitments,\" \"scope alignment,\" or \"scheduling constraints.\" You are not obligated to disclose internal financial difficulties, staffing issues, or strategic decisions, and doing so can create unnecessary complications or raise concerns about your organization's stability.\n",{"question":384,"answer":385},"Will declining a tender hurt my chances of being invited again?","A professionally worded apology letter typically does not damage your standing. Procurement teams understand that suppliers have competing priorities. What does hurt future chances is providing no response at all or sending a poorly written decline that gives no indication of continued interest. The closing paragraph expressing future availability is the most important element for maintaining your position on the vendor list.\n",{"question":387,"answer":388},"Is this letter the same as a bid withdrawal letter?","No. An apology regarding inability to submit tender is sent before the deadline when you decide not to bid at all. A bid withdrawal letter is sent after a bid has already been submitted, to formally retract it. The two letters serve different stages of the procurement process and carry different procedural implications depending on the tender rules.\n",{"question":390,"answer":391},"Can I use this template for both government and private sector tenders?","Yes. The tone and structure are appropriate for both public procurement processes — including local government, federal agencies, and statutory bodies — and private sector RFP processes issued by corporations or institutions. You may need to adjust the formality of the salutation slightly for private clients, but the core structure works for both contexts.\n",{"question":393,"answer":394},"Does this letter need to be signed by a senior person in the organization?","It should be signed by someone with authority to represent your organization in procurement matters — typically a director, general manager, or the person who was named as the tender contact. Signing with a named individual rather than a generic title or department name conveys accountability and makes it easy for the procurement officer to follow up directly if needed.\n",[396,400,404,408],{"industry":397,"icon_asset_id":398,"specifics":399},"Construction and Engineering","industry-construction","Project scheduling conflicts and subcontractor availability frequently prevent contractors from bidding on all invited tenders, making this letter a routine operational document.",{"industry":401,"icon_asset_id":402,"specifics":403},"Professional Services","industry-professional-services","Conflicts of interest arising from existing client relationships are a common reason consulting and advisory firms must formally decline tender invitations.",{"industry":405,"icon_asset_id":406,"specifics":407},"Government and Public Sector","industry-government","Public procurement frameworks in most jurisdictions expect registered suppliers to formally notify contracting authorities of non-participation to maintain their approved vendor standing.",{"industry":409,"icon_asset_id":410,"specifics":411},"Information Technology","industry-saas","IT vendors frequently decline tenders where the technical scope, compliance requirements, or timeline fall outside their current delivery capacity or product roadmap.",[413,416,420,423],{"vs":231,"vs_template_id":414,"summary":415},"D{BID_WITHDRAWAL_ID}","A bid withdrawal letter is sent after a tender response has already been submitted, formally retracting that submission. An apology for inability to submit is sent before the deadline when no bid is forthcoming. The two letters address different stages of the procurement process, and many tender rules impose conditions or penalties on bid withdrawal that do not apply to pre-deadline non-submission notices.",{"vs":417,"vs_template_id":418,"summary":419},"Letter of Intent to Bid","D{LETTER_OF_INTENT_BID_ID}","A letter of intent to bid confirms to the contracting authority that you plan to submit a tender response, sometimes required under formal procurement rules. An apology for inability to submit does the opposite — it formally removes your organization from the active bidder pool. If you initially sent a letter of intent, this apology supersedes it.",{"vs":235,"vs_template_id":421,"summary":422},"D{PROPOSAL_DECLINE_ID}","A proposal decline letter is typically used in private-sector sales contexts to decline an invitation to submit a commercial proposal or RFP response. It is less formal than a tender apology letter and does not carry the same procurement-process implications. Use a tender apology letter for any formal public or corporate procurement process governed by tender rules.",{"vs":424,"vs_template_id":425,"summary":426},"Vendor Regret Letter","D{VENDOR_REGRET_ID}","A vendor regret letter is sent by the contracting authority to unsuccessful bidders after the tender has been awarded. An apology regarding inability to submit is sent by the supplier to the contracting authority before the deadline. They travel in opposite directions and serve entirely different purposes within the same procurement cycle.",{"use_template":428,"template_plus_review":432,"custom_drafted":436},{"best_for":429,"cost":430,"time":431},"Any organization needing to formally decline a tender invitation quickly and professionally","Free","5–10 minutes",{"best_for":433,"cost":434,"time":435},"Organizations declining a high-value tender where the relationship with the contracting authority is strategically important","$50–$150 (senior manager or business advisor review)","30–60 minutes",{"best_for":437,"cost":438,"time":439},"Organizations operating under specific procurement frameworks that mandate particular wording or disclosure in non-submission notices","$150–$400 (procurement consultant or legal advisor)","Half a day",[441,442,443,444,240,445,446,447,448,449,450,451],"request-for-proposal-D1270","price-quotation-D12814","cover-letter-for-a-cost-quotation-D1260","letter-of-intent_acquisition-of-business-D5197","vendor-agreement-D13292","purchase-order-D1411","service-agreement-D12711","non-disclosure-agreement-nda-D12692","business-proposal-D1258","project-proposal-D12678","service-agreement-termination-letter-D14053",{"emit_how_to":453,"emit_defined_term":453},true,{"primary_folder":144,"secondary_folder":455,"document_type":456,"industry":457,"business_stage":458,"tags":459,"confidence":464},"transfers-terminations-and-releases","letter","general","all-stages",[460,461,462,463],"notice","apology","tender","business-correspondence",0.75,"\u003Ch2>What is an Apology Regarding Inability To Submit Tender?\u003C/h2>\n\u003Cp>An \u003Cstrong>Apology Regarding Inability To Submit Tender\u003C/strong> is a formal business letter sent by an invited supplier to a contracting authority — a government body, corporation, or institution — to notify them that the supplier will not be submitting a bid in response to a tender invitation. It states the non-participation clearly, offers a brief and professionally worded explanation, and closes on a courteous note designed to preserve the commercial relationship and maintain the sender's standing on the contracting authority's approved vendor list. This free Word download can be edited and exported as PDF in under ten minutes.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Ignoring a tender invitation without formal notice is one of the fastest ways to be removed from a contracting authority's approved vendor register. Procurement teams track response rates, and suppliers who repeatedly fail to respond — even with a decline — are deprioritized or delisted from future tender rounds. A concise, timely apology letter signals organizational professionalism, respects the effort the contracting authority invested in preparing the tender, and keeps the door open for future opportunities. It also creates a written record of your non-participation, which matters if the tender process is later reviewed or audited. Using this template ensures every non-submission notice your organization sends is consistent, correctly structured, and appropriately worded — without requiring more than a few minutes to complete.\u003C/p>\n",1779480623199]