[{"data":1,"prerenderedAt":515},["ShallowReactive",2],{"document-affidavit-of-loss-D5183":3},{"document":4,"label":23,"preview":11,"thumb":24,"thumb600":25,"description":5,"descriptionCustom":6,"apiDescription":5,"pages":8,"extension":10,"parents":26,"breadcrumb":30,"related":36,"customDescModule":177,"customdescription":6,"mdFm":178,"mdProseHtml":514},{"description":5,"descriptionCustom":6,"label":7,"pages":8,"size":9,"extension":10,"preview":11,"thumb":12,"svgFrame":13,"seoMetadata":14,"parents":15,"keywords":22},"AFFIDAVIT OF LOSS I, [SPECIFY NAME], domiciled and residing at [YOUR COMPLETE ADDRESS], do hereby solemnly declare that: I am the [TITLE] of [COMPANY] and as such have knowledge of the facts herein declared. [COMPANY], a wholly-owned subsidiary of [SPECIFY COMPANY], executed a Trust Deed of Hypothec bearing formal date of [DATE] in favor of [SPECIFY]. (\"SPECIFY\"), which deed was registered at the Registry Office in and for the Registration Division of [SPECIFY PLACE] on [DATE] under the number [NUMBER] (the \"Trust Deed\"). [SPECIFY COMPANY] issued a [%] mortgage bond certificate number [NUMBER] in the principal amount of [AMOUNT] in legal currency of [COUNTRY] (the \"Bond\") pursuant to the Trust Deed, which Debenture [SPECIFY COMPANY] then pledged in favor of [SPECIFY COMPANY] on [DATE], and which pledge was registered by [SPECIFY] in the register kept for such purpose, as per the trustee's attestation on the reverse of the Bond (a photocopy of which is attached hereto).",null,"Affidavit of Loss","1",42,"doc","https://templates.business-in-a-box.com/imgs/1000px/affidavit-of-loss-D5183.png","https://templates.business-in-a-box.com/imgs/250px/5183.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#5183.xml",{"title":6,"description":6},[16,19],{"label":17,"url":18},"Legal Agreements","/templates/business-legal-agreements/",{"label":20,"url":21},"Affidavits","/templates/affidavit/","affidavit loss","Affidavit of Loss Template","https://templates.business-in-a-box.com/imgs/400px/5183.png","https://templates.business-in-a-box.com/imgs/600px/5183.png",[27,16,19],{"label":28,"url":29},"Templates","/templates/",[31,32,33],{"label":28,"url":29},{"label":17,"url":18},{"label":34,"url":35},"Transfers Terminations & Releases","/templates/transfers-terminations-and-releases/",[37,41,45,49,53,57,61,65,69,74,78,93,108,125,146,162],{"label":38,"url":39,"thumb":40,"extension":10},"Affidavit","/template/affidavit-D843","https://templates.business-in-a-box.com/imgs/250px/843.png",{"label":42,"url":43,"thumb":44,"extension":10},"Affidavit of No Lien","/template/affidavit-of-no-lien-D842","https://templates.business-in-a-box.com/imgs/250px/842.png",{"label":46,"url":47,"thumb":48,"extension":10},"Affidavit of No Creditors","/template/affidavit-of-no-creditors-D841","https://templates.business-in-a-box.com/imgs/250px/841.png",{"label":50,"url":51,"thumb":52,"extension":10},"Affidavit of Execution","/template/affidavit-of-execution-D5182","https://templates.business-in-a-box.com/imgs/250px/5182.png",{"label":54,"url":55,"thumb":56,"extension":10},"Data Loss Prevention Policy","/template/data-loss-prevention-policy-D13651","https://templates.business-in-a-box.com/imgs/250px/13651.png",{"label":58,"url":59,"thumb":60,"extension":10},"Affidavit Statutory Declaration","/template/affidavit-statutory-declaration-D5185","https://templates.business-in-a-box.com/imgs/250px/5185.png",{"label":62,"url":63,"thumb":64,"extension":10},"Affidavit Petition for Dissolution","/template/affidavit-petition-for-dissolution-D5184","https://templates.business-in-a-box.com/imgs/250px/5184.png",{"label":66,"url":67,"thumb":68,"extension":10},"Estoppel Affidavit of Mortgagor","/template/estoppel-affidavit-of-mortgagor-D844","https://templates.business-in-a-box.com/imgs/250px/844.png",{"label":70,"url":71,"thumb":72,"extension":73},"Profit & Loss Statement","/template/profit-&-loss-statement-D11895","https://templates.business-in-a-box.com/imgs/250px/11895.png","xls",{"label":75,"url":76,"thumb":77,"extension":10},"Affidavit of Lost, Stolen or Destroyed  Stock Certificate","/template/affidavit-of-lost-stolen-or-destroyed-stock-certificate-D994","https://templates.business-in-a-box.com/imgs/250px/994.png",{"description":79,"descriptionCustom":6,"label":80,"pages":81,"size":82,"extension":10,"preview":83,"thumb":84,"svgFrame":85,"seoMetadata":86,"parents":87,"keywords":91,"url":92},"INDEMNITY AGREEMENT This is an Indemnity Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Indemnitor\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [INDEMNITEE NAME] (the \"Indemnitee\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] In consideration of the sum of [AMOUNT], and other good and valuable consideration, receipt of which is acknowledged, on behalf of themselves, their heirs, assigns and successors, jointly and severally enter into this Indemnity Agreement to hold each other harmless form any suit, liability, claim, action or loss arising out of the below described incident, the parties agree as follows: LIABILITY, LOSS OR DAMAGE","Indemnity Agreement","2",30,"https://templates.business-in-a-box.com/imgs/1000px/indemnity-agreement-D885.png","https://templates.business-in-a-box.com/imgs/250px/885.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#885.xml",{"title":6,"description":6},[88,90],{"label":17,"url":89},"business-legal-agreements",{"label":17,"url":89},"indemnity agreement","/template/indemnity-agreement-D885",{"description":94,"descriptionCustom":6,"label":95,"pages":96,"size":97,"extension":10,"preview":98,"thumb":99,"svgFrame":100,"seoMetadata":101,"parents":103,"keywords":102,"url":107},"BOND AGREEMENT This Bond Agreement (the \"Agreement\") is effective [DATE], BETWEEN: [ISSUER NAME], (the \"Issuer\"), an individual with their main address located at OR a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [HOLDER NAME], (the \"Holder\"), an individual with their main address located at OR a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] Collectively, the Issuer and Holder shall be referred to as the \"Parties.\" WHEREAS, the Issuer shall issue a series of Bonds in the maximum amount of [SPECIFY BOND AMOUNT] (the \"Bond\") for the purpose of [SPECIFY PURPOSE]; WHEREAS, the Holder wishes to purchase [SPECIFY AMOUNT] of Bonds from the Issuer; WHEREAS, the Parties wish to evidence their Agreement in writing; NOW, THEREFORE, the Parties agree as follows: PURCHASE AND TRANSFER OF BONDS The Holder may be subject to purchase or transfer restrictions regarding the Bonds, as applicable from time to time under the laws of [STATE/PROVINCE], to which a Holder may be subject. The Issuer shall pay interest on the aggregate principal amount of the Bond from, and including, the Issue Date at the Bond Rate plus the Margin (the \"Floating Rate\"). Interest payments shall be made in arrears on the Interest Payment Dates each year. The relevant interest payable amount shall be calculated based on a period from, and including, one Interest Payment Date to, but excluding, the next following applicable Interest Payment Date. REGISTRATION IN A SECURITIES REGISTER In the event that the Bonds are listed on the Exchange, the Issuer shall submit the documents and the information necessary to maintain the listing. The Bond Issue and the Bonds shall, prior to disbursement. be registered in the Securities Register according to the [SPECIFY APPLICABLE ACT] Act and the conditions of the Securities Register. The Issuer shall promptly arrange for notification to the Securities Register of any changes in the terms and conditions of this Bond Agreement. The Holder shall receive a copy of the notification. MATURITY The Bonds shall mature in full on the Maturity Date and shall be repaid at par by the Issuer. PAYMENTS The Issuer shall pay all amounts due to the Holder under the Bonds and this Bond Agreement by crediting the bank account nominated by the Holder in connection with its securities account in the Securities Register. In the event that payment of interest or principal is not made on the relevant Payment Date, the unpaid amount shall bear interest from the Payment Date at an interest rate of [INTEREST RATE] %. TERM The term of this Agreement will be [NUMBER OF YEARS] years as from the above date. RELATIONSHIP It is understood by both the Parties that nothing in this Agreement will be construed as creating a relationship of partnership, joint venture, agency or employment between the Parties. LANGUAGE OF THE AGREEMENT The language of the Agreement shall be the English Language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of the Agreement. EVENTS OF DEFAULT The Issuer fails to fulfill any payment obligation under this Bond Agreement when due, it is obvious that such failure will be remedied, and payment in full of any such late payment is made, within [NUMBER OF DAYS] days following the original due date. The Issuer fails to duly perform any other covenant or obligation pursuant to this Bond Agreement and such failure is not remedied within [NUMBER OF DAYS] days. SEVERABILITY If any term, covenant, condition or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, it is the Parties' intent that such provision be reduced in scope by the court only to the extent deemed necessary by that court to render the provision reasonable and enforceable and the remainder of the provisions of this Agreement shall in no way be affected, impaired or invalidated as a result. REPRESENTATION AND WARRANTIES ","Bond Agreement","5",513,"https://templates.business-in-a-box.com/imgs/1000px/bond-agreement-D13310.png","https://templates.business-in-a-box.com/imgs/250px/13310.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#13310.xml",{"title":102,"description":6},"bond agreement",[104],{"label":105,"url":106},"Business Plan Kit","business-plan-kit","/template/bond-agreement-D13310",{"description":109,"descriptionCustom":6,"label":110,"pages":8,"size":111,"extension":10,"preview":112,"thumb":113,"svgFrame":114,"seoMetadata":115,"parents":116,"keywords":123,"url":124},"BILL OF SALE This Bill of Sale (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Seller\") , a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [BUYER NAME] (the \"Buyer\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] For good and valuable consideration, the Seller hereby sells and transfers possession of the following goods in their present condition and location to the Buyer, and its successors and assigns forever, the following described goods [DETAILED LIST OF GOODS]. Seller warrants and represents that he/she has good title to said property, full authority to sell and transfer same and that said goods and chattels are being sold free and clear of all liens, encumbrances, liabilities and adverse claims, of every nature and description.","Bill of Sale",29,"https://templates.business-in-a-box.com/imgs/1000px/bill-of-sale-D1229.png","https://templates.business-in-a-box.com/imgs/250px/1229.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1229.xml",{"title":6,"description":6},[117,120],{"label":118,"url":119},"Sales & Marketing","sales-marketing",{"label":121,"url":122},"Marketing & Sales Contracts","marketing-sales-contracts","bill sale","/template/bill-of-sale-D1229",{"description":126,"descriptionCustom":6,"label":127,"pages":128,"size":129,"extension":10,"preview":130,"thumb":131,"svgFrame":132,"seoMetadata":133,"parents":134,"keywords":144,"url":145},"PROMISSORY NOTE This Promissory Note (the \"Note\") is made and effective the [DATE], BETWEEN: [LENDER NAME] (the \"Lender\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Borrower\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] TERMS FOR VALUE RECEIVED, the Borrower promises to pay to the order of Lender, at its principal office located at [ADDRESS], or at such other place that is designated in writing by the holder hereof, the principal sum of [AMOUNT], together with all charges and interest herein provided, payable at the rate and in the manner hereinafter set forth: Borrower shall make monthly payments of principal and interest at the rate of [%] per annum based upon an amortization of [NUMBER] months. Monthly payments shall be due on or before the first day of each month with the first payment being due on or before [DATE]. If not sooner paid, all amounts due under this Note, including principal, interest and other charges shall be due and payable in full on or before the first day of [MONTH], [YEAR] (the \"Maturity Date\"). Time is of the essence of the payment obligations hereunder and each monthly payment shall be due and payable on or before the first day of each month. This Note is and will be secured by a certain first priority security interest in all of the tangible and intangible property of the Borrower, to be recorded in all applicable governmental offices. The parties shall execute a separate security agreement, in form and substance acceptable to the Lender in all respects. Borrower agrees to execute any such security agreements presented by the Lender or other documents required by the Lender in order to perfect its security interest in the above described property. Said Security Agreement and any other instruments and documents executed in connection with or given as security for this Note shall hereinafter be referred to collectively as the \"Loan Documents.\" All of the terms, covenants, Conditions, representations and warranties contained in the Loan Documents are hereby made part of this Note to the same extent and with the same force and effect as if fully set forth herein. If all or any portion of any payment due hereunder is not received by the Lender within [NUMBER] calendar days after the date when such payment is due, Borrower shall pay a late charge equal to [%] of such payment, such late charge to be immediately due and payable without demand by Lender. Borrower shall have the right to prepay all (but not a portion) of the indebtedness evidenced by this Note at any time, by paying the Lender an amount equal to the sum of (I) the principal balance then outstanding, (ii) all interest accrued to the date of such prepayment, (iii) all interest calculated through the Maturity Date, and (iv) any late charge or charges then due and owing. If any payment under this Note is not paid in full by the [DAY] of any month during the term hereof or if the entire amount due as represented by this Note is not paid in full on or before the Maturity Date, or should default be made in the performance or observation of any of the terms, covenants, or conditions contained in the Loan Documents, or if any representation or warranty contained in the Loan Documents is breached or is or becomes untrue, this Note shall be in default, and the entire principal amount outstanding hereunder, accrued interest thereon, all late charges, if any, and any and all other charges due hereunder, shall, at Lender's option, immediately become due and payable, without further notice, the giving of such notice being expressly waived by the Borrower","Promissory Note","3",39,"https://templates.business-in-a-box.com/imgs/1000px/promissory-note-D434.png","https://templates.business-in-a-box.com/imgs/250px/434.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#434.xml",{"title":6,"description":6},[135,138,141],{"label":136,"url":137},"Finance & Accounting","finance-accounting",{"label":139,"url":140},"Business Loans","business-loan",{"label":142,"url":143},"Promissory Notes","promisory-note","promissory note","/template/promissory-note-D434",{"description":147,"descriptionCustom":6,"label":148,"pages":8,"size":97,"extension":10,"preview":149,"thumb":150,"svgFrame":151,"seoMetadata":152,"parents":154,"keywords":160,"url":161},"[DATE] [CONTACT NAME] [ADDRESS] [ADDRESS 2] [CITY, STATE/PROVINCE] [ZIP/POSTAL CODE] SUBJECT: CERTIFICATE OF CORPORATE RESOLUTION Dear [Contact name], I, [NAME], secretary of [YOUR Company NAME], do hereby certify that at a duly constituted meeting of the [Directors and/or Stockholders] of the Corporation held at [Place] on [Date], it was upon motion duly made and seconded, that it be VOTED: That [Describe approved corporate action] ","Certificate of Corporate Resolution","https://templates.business-in-a-box.com/imgs/1000px/certificate-of-corporate-resolution-D3.png","https://templates.business-in-a-box.com/imgs/250px/3.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#3.xml",{"title":153,"description":6},"certificate of corporate resolution",[155,156,159],{"label":105,"url":106},{"label":157,"url":158},"Board of Directors","board-of-directors",{"label":17,"url":89},"certificate corporate resolution","/template/certificate-of-corporate-resolution-D3",{"description":163,"descriptionCustom":6,"label":164,"pages":128,"size":165,"extension":10,"preview":166,"thumb":167,"svgFrame":168,"seoMetadata":169,"parents":170,"keywords":175,"url":176},"GENERAL POWER OF ATTORNEY This General Power of Attorney (the \"Agreement\") is made and effective [DATE], BETWEEN: [ATTORNEY NAME] (the \"Attorney\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Client\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] TERMS KNOW ALL MEN BY THESE PRESENTS, that this Power of Attorney is given by Client to Attorney and that the Client hereby appoints Attorney to be its attorney and to do in its name and on its behalf anything that the Client can lawfully do by an attorney, including but not limited to; To ask, demand, sue for, recover, collect, and receive all sums of money, debts, dues, accounts, legacies, bequests, interest, dividends, annuities, and demands of every type that are now or may later become due, owing, payable or belonging to Client and have, use, and take all lawful ways and means in Client's name or otherwise for the recovery thereof, by attachments, arrest, distress, or otherwise, and to compromise and agree for them and acquaintances or other sufficient discharges for them; For Client and in its name, to make, seal, and deliver, to bargain, contract, agree for, purchase, receive, and take lands, and tenements, and accept the possession of all lands, and all deeds and other assurances, in the law therefore, and to lease, let, demise, bargain, sell, release, convey, mortgage, and hypothecate lands, and tenements on the terms and conditions and under the covenants as Attorney thinks fit;","General Power of Attorney",36,"https://templates.business-in-a-box.com/imgs/1000px/general-power-of-attorney-D1037.png","https://templates.business-in-a-box.com/imgs/250px/1037.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#1037.xml",{"title":6,"description":6},[171,172],{"label":17,"url":89},{"label":173,"url":174},"Power of Attorney","power-of-attorney","general power attorney","/template/general-power-of-attorney-D1037",false,{"seo":179,"reviewer":191,"legal_disclaimer":195,"quick_facts":196,"at_a_glance":198,"personas":202,"variants":227,"glossary":252,"clauses":282,"how_to_fill":333,"common_mistakes":374,"faqs":399,"industries":427,"comparisons":443,"diy_vs_lawyer":456,"jurisdictions":469,"related_template_ids_curated":490,"schema":501,"classification":502},{"meta_title":180,"meta_description":181,"primary_keyword":182,"secondary_keywords":183},"Affidavit of Loss Template (Free Word)","Free affidavit of loss template for reporting lost documents, certificates, or valuables. Covers sworn statement, description of loss, and indemnity. Free Word and PDF download.","affidavit of loss template",[184,185,186,187,188,189,190],"affidavit of loss form","affidavit of loss word template","affidavit of loss free download","lost document affidavit","sworn statement of loss","affidavit of loss sample","affidavit of loss pdf",{"name":192,"credential":193,"reviewed_date":194},"Bruno Goulet","CEO, Business in a Box","2026-05-02",true,{"difficulty":197,"legal_review_recommended":195,"signature_required":195,"notarization_required":195},"medium",{"what_it_is":199,"when_you_need_it":200,"whats_inside":201},"An Affidavit of Loss is a sworn written statement in which the affiant declares under penalty of perjury that a specific document, certificate, or valuable item has been lost, stolen, or destroyed. This free Word download gives you a structured, notary-ready form you can edit online and export as PDF to submit to banks, government agencies, courts, or registrars that require formal proof of loss before issuing a replacement.\n","Use it whenever an institution requires sworn proof that an original document — such as a stock certificate, title deed, promissory note, insurance policy, or government-issued ID — has been lost and cannot be produced. Most replacement and reissuance procedures will not proceed without a notarized affidavit on file.\n","Affiant identification, description of the lost item, statement of the circumstances of loss, declaration of diligent search, indemnity undertaking, and a notarization block with signature lines for the affiant and notary public.\n",[203,207,211,215,219,223],{"title":204,"use_case":205,"icon_asset_id":206},"Business owners and executives","Replacing lost share certificates or corporate documents with a registry","persona-small-business-owner",{"title":208,"use_case":209,"icon_asset_id":210},"Property owners","Reporting a lost title deed or mortgage document to a land registry","persona-property-owner",{"title":212,"use_case":213,"icon_asset_id":214},"Bank and financial institution clients","Requesting reissuance of a lost promissory note, bond, or passbook","persona-finance-professional",{"title":216,"use_case":217,"icon_asset_id":218},"HR and legal administrators","Documenting loss of a company seal, certificate, or employment record","persona-hr-manager",{"title":220,"use_case":221,"icon_asset_id":222},"Individual professionals","Replacing a lost professional license or government-issued credential","persona-freelancer",{"title":224,"use_case":225,"icon_asset_id":226},"Estate executors and trustees","Establishing loss of an original will, deed, or title during probate","persona-operations-director",[228,232,236,239,242,245,248],{"situation":229,"recommended_template":230,"slug":231},"Reporting the loss of a stock or share certificate","Affidavit of Loss — Share Certificate","",{"situation":233,"recommended_template":234,"slug":235},"Declaring a lost original promissory note to a lender","Affidavit of Lost Note","affidavit-of-lost-stolen-or-destroyed-stock-certificate-D994",{"situation":237,"recommended_template":238,"slug":231},"Notifying an insurer of a lost original insurance policy","Affidavit of Loss — Insurance Policy",{"situation":240,"recommended_template":241,"slug":231},"Reporting a lost title deed to a land registrar","Affidavit of Loss — Title Deed",{"situation":243,"recommended_template":244,"slug":231},"Replacing a lost corporate seal or resolution document","Affidavit of Loss — Corporate Document",{"situation":246,"recommended_template":247,"slug":231},"Documenting loss of a government-issued license or permit","Affidavit of Loss — License or Permit",{"situation":249,"recommended_template":250,"slug":251},"General sworn statement for any lost personal or business item","General Affidavit of Loss","affidavit-of-loss-D5183",[253,256,258,261,264,267,270,273,276,279],{"term":254,"definition":255},"Affiant","The person who makes and signs an affidavit, swearing under oath that its contents are true.",{"term":38,"definition":257},"A written statement of facts voluntarily made under oath or affirmation before an authorized official such as a notary public.",{"term":259,"definition":260},"Notarization","The process by which a notary public verifies the identity of the affiant, witnesses the signature, and certifies the document's authenticity.",{"term":262,"definition":263},"Indemnity Clause","A contractual undertaking by the affiant to compensate the receiving party for any loss or liability arising if the original item is later found and presented by a third party.",{"term":265,"definition":266},"Diligent Search","A reasonable and thorough effort to locate a lost item before swearing to its loss — courts and institutions typically require this to be stated in the affidavit.",{"term":268,"definition":269},"Penalty of Perjury","A legal warning that knowingly making a false statement in a sworn affidavit is a criminal offence punishable by fine or imprisonment.",{"term":271,"definition":272},"Surety Bond","A financial guarantee sometimes required alongside an affidavit of loss, ensuring the institution is reimbursed if the original item is later presented for payment or transfer by another party.",{"term":274,"definition":275},"Reissuance","The formal process by which an institution — a bank, registrar, or government agency — issues a duplicate of a document after accepting proof that the original was lost.",{"term":277,"definition":278},"Jurat","The certification block on an affidavit where the notary public records the date, place, and manner of the oath, and affixes their signature and seal.",{"term":280,"definition":281},"Lost Instrument Bond","A type of surety bond specifically required when a negotiable instrument such as a promissory note or bearer bond cannot be produced, protecting the issuer from double payment.",[283,288,293,298,303,308,313,318,323,328],{"name":284,"plain_english":285,"sample_language":286,"common_mistake":287},"Affiant identification","States the full legal name, address, and capacity of the person making the sworn declaration.","I, [AFFIANT FULL NAME], of legal age, with address at [COMPLETE ADDRESS], [CITY, STATE/PROVINCE, POSTAL CODE], do hereby solemnly swear and depose as follows:","Using a nickname or trade name instead of the affiant's full legal name as it appears on government-issued identification — this can cause the notary to refuse certification or the receiving institution to reject the document.",{"name":289,"plain_english":290,"sample_language":291,"common_mistake":292},"Description of the lost item","Identifies the document or item in precise detail — type, reference number, issuing authority, and date of issuance.","That I am/was the registered owner of [DOCUMENT TYPE] No. [REFERENCE NUMBER], issued by [ISSUING AUTHORITY] on [DATE OF ISSUANCE], covering [BRIEF DESCRIPTION OF SUBJECT MATTER].","Providing a vague description such as 'a financial document' rather than the exact document type, serial number, and issuing authority — institutions use these details to locate the original record and verify the loss.",{"name":294,"plain_english":295,"sample_language":296,"common_mistake":297},"Statement of loss and circumstances","Describes when, where, and how the item was lost, stolen, or destroyed, to the best of the affiant's knowledge.","That on or about [DATE], the above-described [DOCUMENT TYPE] was lost/stolen/destroyed under the following circumstances: [DESCRIBE CIRCUMSTANCES IN DETAIL]. Despite diligent search, the said document has not been found.","Writing only 'the document was lost' without any circumstances. Many institutions and courts require at least minimal circumstances to guard against fraudulent affidavits and to assess whether a surety bond is warranted.",{"name":299,"plain_english":300,"sample_language":301,"common_mistake":302},"Declaration of diligent search","Confirms that the affiant made a thorough, good-faith effort to locate the item before declaring it lost.","That I have diligently searched for the said [DOCUMENT TYPE] in all places where it might reasonably be found, including [LOCATIONS SEARCHED], and have been unable to locate the same.","Omitting the diligent search declaration entirely. Without it, institutions may require additional evidence of the loss or refuse to process the replacement request altogether.",{"name":304,"plain_english":305,"sample_language":306,"common_mistake":307},"Ownership and title representation","Affirms that the affiant is the lawful owner or authorized representative with the right to request replacement of the lost item.","That I am the lawful owner/authorized representative of the above-described [DOCUMENT TYPE] and that no other person has any right, title, or interest therein, nor has the same been endorsed, transferred, pledged, or otherwise disposed of.","Failing to include a representation that the document has not been pledged, transferred, or endorsed to a third party — without this, the issuing institution cannot safely reissue without risking double liability.",{"name":309,"plain_english":310,"sample_language":311,"common_mistake":312},"Indemnity undertaking","The affiant agrees to hold harmless and indemnify the issuing institution against any claim arising if the original document is found and presented by a third party after reissuance.","That in consideration of the issuance of a replacement [DOCUMENT TYPE], I hereby undertake to indemnify and hold harmless [INSTITUTION NAME] from any and all claims, damages, costs, and expenses arising from the presentation or enforcement of the original [DOCUMENT TYPE] by any third party.","Drafting the indemnity too narrowly — for example, limiting it to direct losses only. A broad indemnity covering consequential damages and legal costs gives the issuing institution the protection it needs to proceed with reissuance.",{"name":314,"plain_english":315,"sample_language":316,"common_mistake":317},"Request for replacement or reissuance","Formally requests that the institution issue a duplicate, replacement, or certified copy of the lost document.","WHEREFORE, I hereby respectfully request that [INSTITUTION NAME] issue a replacement/duplicate [DOCUMENT TYPE] in lieu of the lost original, subject to such terms and conditions as [INSTITUTION NAME] may impose.","Omitting a formal request clause and assuming the sworn statement alone is sufficient. Many institutions require an explicit written request within the body of the affidavit to initiate their internal replacement procedures.",{"name":319,"plain_english":320,"sample_language":321,"common_mistake":322},"Truth and accuracy declaration","A closing statement affirming that all facts stated in the affidavit are true and correct to the best of the affiant's knowledge.","I hereby declare under penalty of perjury under the laws of [STATE/PROVINCE/COUNTRY] that the foregoing is true and correct to the best of my knowledge and belief.","Copying a declaration from a jurisdiction other than the one governing the affidavit. Different jurisdictions use different statutory language for the perjury declaration — using the wrong form can undermine the document's evidentiary weight.",{"name":324,"plain_english":325,"sample_language":326,"common_mistake":327},"Signature and date block","The affiant's dated signature executing the affidavit before the notary public.","IN WITNESS WHEREOF, I have hereunto set my hand this [DAY] day of [MONTH], [YEAR]. ______________________________ [AFFIANT FULL NAME]","Signing the affidavit before appearing before a notary. The affiant must sign in the physical presence of the notary for the notarization to be valid — a pre-signed document will be rejected.",{"name":329,"plain_english":330,"sample_language":331,"common_mistake":332},"Notarization block (jurat)","The notary public's certification that the affiant appeared in person, was identified, and took the oath before signing.","SUBSCRIBED AND SWORN to before me this [DAY] day of [MONTH], [YEAR], at [CITY, STATE/PROVINCE]. ______________________________ Notary Public | Commission No.: [NUMBER] | My Commission Expires: [DATE]","Leaving the notarization block blank and submitting the affidavit without a notary seal. An unnotarized affidavit has no evidentiary value and will be rejected by every financial institution and government registry without exception.",[334,339,344,349,354,359,364,369],{"step":335,"title":336,"description":337,"tip":338},1,"Gather all details about the lost item","Before opening the template, collect the full name of the document or item, its serial or reference number, the name of the issuing authority, and the original date of issuance. Contact the issuer if necessary to confirm exact identifiers.","Most institutions require the reference number to match their internal records exactly — a digit transposed in a certificate number is sufficient grounds to reject the affidavit.",{"step":340,"title":341,"description":342,"tip":343},2,"Enter the affiant's full legal identification","Type the affiant's full legal name as it appears on a government-issued photo ID, complete residential or business address, and — where required by the institution — a government ID number or date of birth.","Bring the same ID to the notary appointment. The notary is required to verify identity and will record the ID type and number on the jurat.",{"step":345,"title":346,"description":347,"tip":348},3,"Describe the item in precise detail","Complete the description clause with the document type, all reference numbers, the issuing authority's full name, and the date of issuance. If the item is a financial instrument, include its face value and any registered holder details.","Copy the description verbatim from any prior correspondence, statements, or records you have for that item — institutions match this language against their records.",{"step":350,"title":351,"description":352,"tip":353},4,"Describe the circumstances of loss","Write a clear, specific account of when and where the item was last seen, the circumstances under which it was lost or stolen, and every location searched. If theft is suspected, include the date and reference number of the police report.","A police report number adds credibility and is sometimes mandatory for lost financial instruments — file it before completing this step.",{"step":355,"title":356,"description":357,"tip":358},5,"Complete the ownership and indemnity clauses","Confirm that you are the sole owner with no outstanding encumbrances, pledges, or transfers. Review the indemnity language and ensure it covers all claims the institution could face, including legal costs and consequential losses.","If the institution provides its own indemnity form or bond requirement, ask for it before drafting this clause — some institutions will not accept third-party indemnity language.",{"step":360,"title":361,"description":362,"tip":363},6,"Leave the signature block blank until before the notary","Print the completed affidavit but do not sign it. Bring the unsigned document and a valid government-issued photo ID to your notary appointment.","Schedule the notary appointment at the institution that will receive the affidavit when possible — some banks and registrars have on-site notaries who are familiar with their own acceptance requirements.",{"step":365,"title":366,"description":367,"tip":368},7,"Execute before a notary and obtain the seal","Sign the affidavit in the notary's physical presence after taking the oath. Confirm the notary completes the jurat in full — date, location, commission number, expiry date, and official seal or stamp.","Request two certified copies at the notary appointment — most institutions keep the original and some replacement processes require a copy for your own records.",{"step":370,"title":371,"description":372,"tip":373},8,"Submit with any required supporting documents","Deliver the notarized affidavit to the relevant institution along with any required supporting documents — such as a police report, surety bond, or application form — and retain a copy of the submission confirmation.","Follow up in writing within five business days if you do not receive an acknowledgement. Institutions sometimes route affidavits to a specialist department that operates on a separate processing timeline.",[375,379,383,387,391,395],{"mistake":376,"why_it_matters":377,"fix":378},"Signing before appearing before a notary","Notarization requires the affiant to sign in the notary's physical presence after taking an oath. A pre-signed affidavit is legally defective and will be rejected by courts and institutions.","Print the completed affidavit, leave the signature block blank, and sign only at the notary appointment after the oath is administered.",{"mistake":380,"why_it_matters":381,"fix":382},"Using vague item descriptions","Descriptions like 'a share certificate' or 'a bank document' give the institution nothing to match against its records, stalling or blocking the reissuance process entirely.","Include the exact document type, serial or reference number, issuing authority's full legal name, and original date of issuance — sourced directly from prior correspondence or records.",{"mistake":384,"why_it_matters":385,"fix":386},"Omitting the indemnity clause","Without an indemnity, the institution bears full risk if the original document surfaces later and is presented by a third party — most will refuse to reissue without it.","Include a broadly worded indemnity covering all claims, damages, costs, and legal expenses arising from any later presentation of the original document.",{"mistake":388,"why_it_matters":389,"fix":390},"Failing to attach a police report for suspected theft","Many financial institutions and government agencies require evidence of a theft report before processing a replacement for high-value instruments. Omitting it delays processing and may trigger a surety bond requirement.","File a police report before completing the affidavit and include the report date and reference number in the circumstances-of-loss clause.",{"mistake":392,"why_it_matters":393,"fix":394},"Using jurisdiction-mismatched perjury declaration language","Each jurisdiction has specific statutory wording for sworn declarations. Using language from a different state, province, or country can render the affidavit legally insufficient in the jurisdiction where it is filed.","Confirm the governing jurisdiction with the receiving institution and use that jurisdiction's prescribed declaration language — or have a local notary supply the correct wording.",{"mistake":396,"why_it_matters":397,"fix":398},"Submitting without confirming the institution's specific requirements","Different institutions — banks, land registries, share registrars, and courts — have different affidavit formats, additional clauses, or accompanying bond requirements. A generic affidavit that misses a mandatory field will be returned.","Contact the institution before completing the template to obtain their specific checklist, and verify whether they require a surety bond or lost instrument bond alongside the affidavit.",[400,403,406,409,412,415,418,421,424],{"question":401,"answer":402},"What is an affidavit of loss?","An affidavit of loss is a sworn written statement in which a person declares under oath that a specific document, certificate, or valuable item has been lost, stolen, or destroyed and cannot be produced. It is notarized to give it legal weight and submitted to the institution — such as a bank, land registry, or share registrar — responsible for issuing a replacement. Without it, most institutions will not proceed with reissuance.\n",{"question":404,"answer":405},"When do I need an affidavit of loss?","You need one whenever an institution requires formal sworn proof of loss before issuing a duplicate or replacement. Common scenarios include replacing a lost share certificate, requesting reissuance of a promissory note or bond, obtaining a duplicate title deed, replacing a lost insurance policy, or recovering a government-issued license or permit. The institution requesting it will specify whether notarization and a surety bond are also required.\n",{"question":407,"answer":408},"Does an affidavit of loss need to be notarized?","Yes, in virtually all circumstances. Notarization is what transforms a written statement into a sworn legal document — the notary public verifies the affiant's identity, administers the oath, witnesses the signature, and certifies the document with their official seal. An unnotarized affidavit of loss will be rejected by courts, financial institutions, and government registries in every major jurisdiction.\n",{"question":410,"answer":411},"What is the difference between an affidavit of loss and a surety bond?","An affidavit of loss is a sworn statement establishing the fact of loss. A surety bond — sometimes called a lost instrument bond — is a financial guarantee, usually from an insurance company, that reimburses the issuing institution if the original document is later found and presented by a third party. Many institutions require both: the affidavit to establish loss and the bond to manage financial risk. The bond amount is typically 1.5 to 2 times the face value of the lost instrument.\n",{"question":413,"answer":414},"Can anyone prepare an affidavit of loss, or do I need a lawyer?","For straightforward losses — a misplaced share certificate, a lost savings passbook, or a missing title deed — a high-quality template is typically sufficient. Engaging a lawyer is advisable when the lost item is a high-value negotiable instrument, when the loss is contested, when the affidavit will be filed in litigation, or when the institution requires jurisdiction-specific statutory language that differs from the template's defaults. A lawyer review for a standard affidavit of loss typically takes one to two hours.\n",{"question":416,"answer":417},"What happens if the original document is found after the affidavit is filed?","If the original surfaces after a replacement has been issued, the affiant is obligated under the indemnity clause to notify the institution immediately and return or cancel one of the instruments. Presenting both the original and the replacement to collect double payment is fraud and can result in criminal charges. The surety bond — if one was posted — provides the institution's financial recourse in this scenario.\n",{"question":419,"answer":420},"Is an affidavit of loss the same as a statutory declaration?","They are closely related but not identical. A statutory declaration is made under specific statutory authority (for example, the Canada Evidence Act or the UK Statutory Declarations Act 1835) and does not always require an oath — affirmation is typically permitted. An affidavit is made under oath before a notary or commissioner of oaths and carries the specific penalty of perjury. Many institutions accept either form, but some — particularly courts and land registries — specify which is required.\n",{"question":422,"answer":423},"How long does it take to get a replacement after submitting an affidavit of loss?","Processing times vary by institution and document type. Banks typically process replacement passbooks or certificates within 5 to 15 business days after receiving a complete affidavit package. Land registries and government agencies can take 4 to 12 weeks. Share registrars handling publicly traded stock certificates may require additional board approval and surety bond verification, extending the timeline to 30 to 60 days. Submitting a complete, properly notarized package with all required supporting documents is the single most effective way to avoid delays.\n",{"question":425,"answer":426},"What should I do if my affidavit of loss is rejected?","Ask the institution for the specific reason in writing. The most common rejection reasons are a missing notary seal, a vague item description, an absent indemnity clause, or mismatched perjury declaration language. Correct the identified deficiencies and re-execute the affidavit — do not simply amend a rejected document, as the original execution date will be wrong. If the rejection reason is unclear or the institution applies requirements not disclosed in advance, consider engaging a lawyer to correspond on your behalf.\n",[428,432,436,440],{"industry":429,"icon_asset_id":430,"specifics":431},"Banking and Financial Services","industry-fintech","Replacement of lost promissory notes, bonds, passbooks, and bearer instruments — typically requires a lost instrument bond equal to 1.5 to 2 times the instrument's face value alongside the affidavit.",{"industry":433,"icon_asset_id":434,"specifics":435},"Real Estate and Property","industry-real-estate","Reporting lost title deeds or mortgage documents to land registries, where the affidavit must describe the land parcel by legal description and confirm no third-party encumbrances have been registered.",{"industry":437,"icon_asset_id":438,"specifics":439},"Corporate and Securities","industry-professional-services","Replacing lost share certificates with a share registrar or transfer agent, which typically requires board authorization and a surety bond in addition to the notarized affidavit.",{"industry":441,"icon_asset_id":438,"specifics":442},"Insurance","Requesting a duplicate of a lost original insurance policy before a claim can be processed or coverage confirmed — insurers typically require the affidavit from the named insured or their authorized representative.",[444,448,451,454],{"vs":445,"vs_template_id":446,"summary":447},"Statutory Declaration","D{PLACEHOLDER_ID}","A statutory declaration is made under statutory authority and may be affirmed rather than sworn, while an affidavit is specifically made under oath before a notary with the penalty of perjury attached. Courts and land registries often specify which form is required. In Canada and the UK, a statutory declaration is frequently accepted in place of an affidavit for administrative purposes, but not in litigation.",{"vs":449,"vs_template_id":446,"summary":450},"General Affidavit","A general affidavit is an open-form sworn statement that can cover any factual matter. An affidavit of loss is a purpose-specific affidavit with required clauses — diligent search, indemnity, and a formal replacement request — that a general affidavit template will not include by default. Use the affidavit of loss when an institution explicitly requires proof of loss rather than a general sworn statement.",{"vs":452,"vs_template_id":446,"summary":453},"Affidavit of Ownership","An affidavit of ownership confirms that the affiant holds title to a property or asset — it establishes ownership, not loss. An affidavit of loss focuses on the fact that an original document cannot be produced and formally requests a replacement. The two are sometimes submitted together when an institution requires both proof of ownership and proof of loss before reissuing a certificate or title.",{"vs":280,"vs_template_id":446,"summary":455},"A lost instrument bond is a financial surety product, not a document template. It provides a monetary guarantee to the issuing institution rather than a sworn statement. Many institutions require both the affidavit of loss and a lost instrument bond for high-value negotiable instruments. The affidavit establishes the sworn facts; the bond provides the financial backstop if the original later appears.",{"use_template":457,"template_plus_review":461,"custom_drafted":465},{"best_for":458,"cost":459,"time":460},"Individuals and businesses replacing routine lost documents — share certificates, passbooks, licenses, or title deeds — with a single institution","Free (plus notary fee of $10–$50)","1–2 hours to complete plus notary appointment",{"best_for":462,"cost":463,"time":464},"High-value instruments, cross-border submissions, or situations where the institution imposes jurisdiction-specific language requirements","$150–$400 for a 1-hour lawyer review","1–3 days",{"best_for":466,"cost":467,"time":468},"Lost negotiable instruments in litigation, estate proceedings involving missing original wills or deeds, or multi-jurisdiction filings","$500–$2,000+","3–10 business days",[470,475,480,485],{"code":471,"name":472,"flag_asset_id":473,"note":474},"us","United States","flag-us","Affidavits of loss in the US must be notarized by a state-commissioned notary public. Requirements vary by state — California and New York impose specific notarization wording, and some states require the notary to administer a verbal oath rather than simply witnessing a signature. For lost negotiable instruments under the Uniform Commercial Code (UCC Article 3), the institution may require a lost instrument bond equal to twice the instrument's face value in addition to the affidavit.",{"code":476,"name":477,"flag_asset_id":478,"note":479},"ca","Canada","flag-ca","In Canada, affidavits must be sworn before a commissioner of oaths, notary public, or other officer authorized under provincial legislation. Many institutions also accept a statutory declaration under the Canada Evidence Act. Quebec requires French-language documentation for provincially-regulated institutions. Provincial land registry offices have their own prescribed affidavit forms that must be used instead of a generic template.",{"code":481,"name":482,"flag_asset_id":483,"note":484},"uk","United Kingdom","flag-uk","In England and Wales, an affidavit of loss may be sworn before a solicitor, a commissioner for oaths, or a court officer. The Statutory Declarations Act 1835 provides an alternative form accepted by most administrative bodies. For HM Land Registry matters, specific prescribed forms apply and a general affidavit template is not sufficient. Scotland has a separate legal system with its own requirements under the Requirements of Writing (Scotland) Act 1995.",{"code":486,"name":487,"flag_asset_id":488,"note":489},"eu","European Union","flag-eu","EU member states have widely varying requirements for sworn declarations, and there is no single EU-wide standard for an affidavit of loss. In civil-law jurisdictions such as France, Germany, and Spain, a notarial act (acte notarié) before a civil-law notary is typically required rather than a common-law-style affidavit. Cross-border use within the EU may require apostille certification under the Hague Convention to be recognized in another member state. GDPR compliance applies where personal data of identifiable individuals is processed in the affidavit.",[251,491,492,493,494,491,495,496,497,498,499,500],"affidavit-D843","affidavit-statutory-declaration-D5185","indemnity-agreement-D885","bond-agreement-D13310","bill-of-sale-D1229","promissory-note-D434","certificate-of-corporate-resolution-D3","general-power-of-attorney-D1037","non-disclosure-agreement-nda-D12692","cease-and-desist-letter-D12916",{"emit_how_to":195,"emit_defined_term":195},{"primary_folder":89,"secondary_folder":503,"document_type":504,"industry":505,"business_stage":506,"tags":507,"confidence":513},"transfers-terminations-and-releases","form","general","all-stages",[508,509,510,511,512],"compliance","affidavit","legal-notice","loss-declaration","notary-ready",0.85,"\u003Ch2>What is an Affidavit of Loss?\u003C/h2>\n\u003Cp>An \u003Cstrong>Affidavit of Loss\u003C/strong> is a sworn written statement in which the affiant declares under penalty of perjury that a specific document, certificate, or valuable item has been irretrievably lost, stolen, or destroyed and cannot be produced. Executed before a notary public, it gives the declaration legal force — establishing the factual basis a bank, government registry, share registrar, or court needs to issue a replacement without risking liability if the original later surfaces. Unlike a simple written notice, a notarized affidavit creates a personal legal obligation on the affiant: making a false statement in one is a criminal offence in every major jurisdiction.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Without a notarized affidavit of loss, virtually every institution responsible for issuing replacement documents will refuse to act. Banks will not reissue a promissory note or passbook, land registries will not issue a duplicate title deed, and share registrars will not cancel a lost certificate and issue a replacement — all because doing so without sworn proof exposes the institution to double liability if the original turns up in someone else's hands. The indemnity clause in a properly drafted affidavit shifts that risk back to you, giving the institution the legal protection it needs to proceed. A missing clause, a vague item description, or an unnotarized signature is sufficient to have the document returned and the replacement process restarted from scratch — costing weeks of delay and, in the case of financial instruments, potential financial loss. This template provides every required clause in the correct order, formatted for notarization and ready for the specific institutions most likely to request it.\u003C/p>\n",1781186022163]