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[Company name] is excited to offer you the position of [job title] with an expected start date of [day, month, year] at a starting salary of [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period]. We must wrap up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.]. As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]","Job Offer Letter Long","https://templates.business-in-a-box.com/imgs/1000px/job-offer-letter-long-D12769.png","https://templates.business-in-a-box.com/imgs/250px/12769.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#12769.xml",{"title":99,"description":6},"job offer letter long",[101,103],{"label":18,"url":102},"human-resources",{"label":21,"url":104},"hire-employee","/template/job-offer-letter-long-D12769",{"description":107,"descriptionCustom":6,"label":108,"pages":109,"size":9,"extension":10,"preview":110,"thumb":111,"svgFrame":112,"seoMetadata":113,"parents":115,"keywords":114,"url":121},"EMPLOYMENT AGREEMENT - AT WILL EMPLOYEE This Employment Agreement for \"At Will\" Employee (the \"Agreement\") is made and effective this [DATE], BETWEEN: [EMPLOYEE NAME] (the \"Employee\"), an individual with his main address at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Corporation\"), an entity organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS In consideration of the covenants and agreements herein contained and the moneys to be paid hereunder, the Corporation hereby employs the Employee and the Employee hereby agrees to perform services as an employee of the Corporation, on an \"at will\" basis, upon the following terms and conditions: APPOINTMENT The Employee is hereby employed by the Corporation to render such services and to perform such tasks as may be assigned by the Corporation. The Corporation may, in its sole discretion, increase or reduce the duties, or modify the title and job description, of the Employee from time to time, and any such increase, reduction or modification shall not be deemed a termination of this Agreement. ACCEPTANCE OF EMPLOYMENT Employee accepts employment with the Corporation upon the terms set forth above and agrees to devote all Employee's time, energy and ability to the interests of the Corporation, and to perform Employee's duties in an efficient, trustworthy and business-like manner. DEVOTION OF TIME TO EMPLOYMENT The Employee shall devote the Employee's best efforts and substantially all of the Employee's working time to performing the duties on behalf of the Corporation. The Employee shall provide services during the hours that are scheduled by the Corporation management. The Employee shall be prompt in reporting to work at the assigned time. NO CONFLICT OF INTEREST Employee shall not engage in any other business while employed by the Corporation. Employee shall not engage in any activity that conflicts with the Employees duties to the Corporation. Employee shall not provide any service or lend any aid or assistance to any party that competes with the services offered by the Corporation. Employee shall not provide any services to clients or prospective clients of the Corporation outside of the provision of services for the Corporation, whether such services are provided with or without compensation or remuneration. CORPORATION PROPERTY Employee acknowledges and agrees that while employed by the Corporation the Employee may be provided with use of computer equipment and other property of the Corporation. The use and possession of the such items shall be subject to any policies, requirements or restrictions established by the Corporation. Such items may only be used in performance of the Employee's duties for the corporation. On request of the Corporation, the Employee shall immediately deliver any such items to the Corporation. Upon termination of employment, Employee shall have the affirmative duty to return any such item to the Corporation whether a request is made or not. The obligation to return Corporation property shall extend and include any and all work product, client property, proprietary rights, intangible property, and all other property of the corporation regardless of the form or medium. COMPENSATION The Corporation shall pay the Employee such hourly compensation as determined by the Corporation. Payment shall be at the same time as the Corporations usual payroll to other employees. BONUS & BENEFITS Payment of any bonuses shall be at the complete discretion of the Corporation. No guarantee or representation that any bonuses will be paid has been made to the Employee. Standard benefits that are provided to other non-management employees shall be offered to the Employee, subject to the Corporation's policies and the terms and conditions of such benefits. WITHHOLDING All sums payable to Employee under this Agreement will be reduced by all federal, state, local, and other withholdings and similar taxes and payments required by applicable law. QUALIFICATIONS OF EMPLOYEE The employee shall satisfy all of the qualification that are established by the Corporation. TERM OF AGREEMENT There shall be no guaranteed term of employment. Employer acknowledges and agrees that Employee shall be an \"At Will\" Employee and that Employee's employment may be terminated at any time by the Corporation, with or without cause. FEES FROM EMPLOYEE'S WORK The Corporation shall have exclusive authority to determine the fees, or a procedure for establishing the fees, to be charged to clients by the Corporation for services that are provided by the Employee. All sums paid to the Employee or the Corporation in the way of fees, in cash or in kind, or otherwise for services of the Employee, shall, except as otherwise specifically agreed by the Corporation, be and remain the property of the Corporation and shall be included in the Corporation's name in such checking account or accounts as the Corporation may from time to time designate. CLIENTS AND CLIENT RECORDS The Corporation shall have the authority to determine who will be accepted as clients of the Corporation, and the Employee recognizes that such clients accepted are clients of the Corporation and not the Employee. All client records and files of any type concerning clients of the Corporation shall belong to and remain the property of the Corporation, notwithstanding the subsequent termination of the employment. POLICIES AND PROCEDURES The Corporation shall have the authority to establish from time to time the policies and procedures to be followed by the Employee in performing services for the Corporation. This may include, but is not necessarily limited to, employment policies, computer use policies, Internet access policies, email policies, and all other policies, procedures, directives, and mandates established by the Corporation, whether or not in written form or formally adopted. Employee shall abide by the provisions of any contract entered into by the Corporation under which the Employee provides services. Employee shall comply with the terms and conditions of any and all contracts entered by the Corporation. TERMINATION Employee acknowledges and agrees that Employee is an \"at will\" employee of the Corporation. As such, no term of employment is created hereby and employee may be terminated at any time in the sole discretion of the Corporation, whether there exists any cause for termination or not. CREATIONS AND INVENTIONS Employee acknowledges and agrees that any and all work product of the Employee that is conceived or created during the Employee's employment with the Corporation is the exclusive property of the Corporation. This shall include any and all copyrights, trade secrets, confidential information, patents, trademarks, trade dress, ideas, concepts, plans, business plans, business concepts, techniques, inventions, drawings, artwork, logos, graphics, web pages, databases, software, programs, CGI's, plug ins, applications, brochures, inventions, marketing plans and concepts, and all other ideas and work product of the Employee. The Employee acknowledges and agrees that all creations shall be \"works made for hire\" as defined in the [ACT OR CODE]. Notwithstanding the fact that this material may be considered to be a work made for hire, Employee agrees, during Employee's employment and thereafter, which covenant shall survive any termination of the employment relationship, to execute any and all documents requested by the Corporation to confirm the Corporation's ownership and control of all such material, including but not limited to assignments of copyright, confirmations of work for hire status, waivers of proprietary rights, copyright application, and any other documents requested by Corporation. 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We will forward your salary earned to date in due course together with any vacation pay to which you are entitled. Within [NUMBER] days of termination we shall issue you a statement of accrued benefits. Any insurance benefits shall continue in accordance with applicable law and/or provisions of our personnel policy. Please contact [Name], at your earliest convenience, who will explain each of these items and arrange with you for the return of any company property. Sincerely, [YOUR NAME] [YOUR TITLE] [YOUR PHONE NUMBER] [YOUREMAIL@YOURCOMPANY.COM] [IF SENT BY EMAIL YOU MAY INCLUDE THIS NOTICE]","Employee Dismissal Letter","2","https://templates.business-in-a-box.com/imgs/1000px/employee-dismissal-letter-D508.png","https://templates.business-in-a-box.com/imgs/250px/508.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#508.xml",{"title":130,"description":6},"employee dismissal letter",[132,133],{"label":18,"url":102},{"label":134,"url":135},"Employee Termination","employee-termination","/template/employee-dismissal-letter-D508",{"description":138,"descriptionCustom":6,"label":139,"pages":140,"size":141,"extension":10,"preview":142,"thumb":143,"svgFrame":144,"seoMetadata":145,"parents":146,"keywords":150,"url":151},"INDEPENDENT CONTRACTOR AGREEMENT This Independent Contractor Agreement (\"Agreement\") is made and effective [Date], BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the \"Independent Contractor\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] AND: [YOUR COMPANY NAME] (the \"Company\"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] RECITALS Independent Contractor is engaged in providing [Describe] business services, its Employer Tax I.D. Number is [Insert], and its Business License Number is [insert]. Independent Contractor has complied with all Federal, State, and local laws regarding business permits, sales permits, licenses, reporting requirements, tax withholding requirements, and other legal requirements of any kind that may be required to carry out said business and the Scope of Work which is to be performed as an Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to conducting similar tasks or activities for clients other than the Company and holds themselves out to the public to be a separate business entity. Company desires to engage and contract for the services of the Independent Contractor to perform certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform as an independent contractor for the company and is willing to do so on the terms and conditions set forth below. NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions contained in this Agreement, the Parties agree as follows: TERMS This Agreement shall be effective commencing [Date], and shall continue until terminated at the completion of the Scope of Work which shall occur no later than [Date] or by either party as otherwise provided herein. STATUS OF INDEPENDENT CONTRACTOR This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent Contractor shall have an independent contractor status and not be an employee for any purposes, including, but not limited to, [laws]. Independent Contractor shall retain sole and absolute discretion in the manner and means of carrying out their activities and responsibilities under this Agreement. This Agreement shall not be considered or construed to be a partnership or joint venture, and the Company shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor bind the Company in any manner, unless specifically authorized to do so in writing. TASKS, DUTIES, AND SCOPE OF WORK Independent Contractor agrees to devote as much time, attention, and energy as necessary to complete or achieve the following: [Describe]. The above to be referred to in this Agreement as the \"Scope of Work\". It is expected that the Scope of Work will completed by [Date]. Independent Contractor shall additionally perform any and all tasks and duties associated with the Scope of Work set forth above, including but not limited to, work being performed already or related change orders. Independent Contractor shall not be entitled to engage in any activities which are not expressly set forth by this Agreement. The books and records related to the Scope of Work set forth in this Agreement shall be maintained by the Independent Contractor at the Independent Contractor's principal place of business and open to inspection by Company during regular working hours. Documents to which Company will be entitled to inspect include, but are not limited to, any and all contract documents, change orders/purchase orders and work authorized by Independent Contractor or Company on existing or potential projects related to this Agreement. Independent Contractor shall be responsible to the management and directors of Company, but Independent Contractor will not be required to follow or establish a regular or daily work schedule. Supply all necessary equipment, materials and supplies. Independent Contractor will not rely on the equipment or offices of Company for completion of tasks and duties set forth pursuant to this Agreement. Any advice given Independent Contractors regarding the scope of work shall be considered a suggestion only, not an instruction. Company retains the right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with this Agreement. ASSURANCE OF SERVICES Independent Contractor will assure that the following individuals (the \"Key Employees\") will be available to perform, and will perform, the Services hereunder until they are completed (identify by title and name as applicable): [Name of Key Employee, Title] [Name of Key Employee, Title] The Key Employees may be changed only with the prior written approval of the Company, which approval shall not be unreasonably withheld. COMPENSATION Independent Contractor shall be entitled to compensation for performing those tasks and duties related to the Scope of Work as follows: [Describe] Such compensation shall become due and payable to Independent Contractor in the following time, place, and manner: [Describe] NOTICE CONCERNING WITHHOLDING OF TAXES Independent Contractor recognizes and understands that it will receive a [specify tax] statement and related tax statements, and will be required to file corporate and/or individual tax returns and to pay taxes in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees, and legal expenses, incurred by the Company as a result of independent contractor's failure to make such required payments. AGREEMENT TO WAIVE RIGHTS TO BENEFITS Independent Contractor hereby waives and foregoes the right to receive any benefits given by Company to its regular employees, including, but not limited to, health benefits, vacation and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary benefits which might otherwise be found to accrue to the Independent Contractor by virtue of their services to Company, and is effective for the entire duration of Independent Contractor's agreement with Company. This waiver is effective independently of Independent Contractor's employment status as adjudged for taxation purposes or for any other purpose. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned by either party without the consent of the other. TERMINATION This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either party giving [number] days written notice. Such termination shall not prejudice any other remedy to which the terminating party may be entitled, either by law, in equity, or under this Agreement. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY INFORMATION Independent Contractor agrees not to disclose or communicate, in any manner, either during or after Independent Contractor's agreement with Company, information about Company, its operations, clientele, or any other information, that relate to the business of Company including, but not limited to, the names of its customers, its marketing strategies, operations, or any other information of any kind which would be deemed confidential, a trade secret, a customer list, or other form of proprietary information of Company. Independent Contractor acknowledges that the above information is material and confidential and that it affects the profitability of Company. ","Independent Contractor Agreement","6",62,"https://templates.business-in-a-box.com/imgs/1000px/independent-contractor-agreement-D160.png","https://templates.business-in-a-box.com/imgs/250px/160.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#160.xml",{"title":6,"description":6},[147],{"label":148,"url":149},"Consultant & Contractors","consulting-contractor-business","independent contractor agreement","/template/independent-contractor-agreement-D160",{"description":153,"descriptionCustom":6,"label":154,"pages":155,"size":9,"extension":10,"preview":156,"thumb":157,"svgFrame":158,"seoMetadata":159,"parents":161,"keywords":160,"url":166},"NON-DISCLOSURE AGREEMENT (NDA) This Non-Disclosure Agreement (the \"Agreement\") is made and effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the \"Disclosing Party\"), a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [RECEIVING PARTY NAME] (the \"Receiving Party\"), an individual with his main address located at OR a corporation organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] WHEREAS, Receiving Party has been or will be engaged in the performance of work on [DESCRIBE]; and in connection therewith will be given access to certain confidential and proprietary information; and WHEREAS, Receiving Party and Disclosing Party wish to evidence by this Agreement the manner in which said confidential and proprietary material will be treated. NOW, THEREFORE, it is agreed as follows: NON-DISCLOSURE OF CONFIDENTIAL INFORMATION Both Parties understand and agree that each Party may have access to the confidential information of the other party. For the purposes of this Agreement, \"Confidential Information\" means proprietary and confidential information about the Disclosing Party's (or it's suppliers') business or activities. Such information includes all business, financial, technical, and other information marked or designated by such Party as \"confidential\" or \"proprietary.\" Confidential Information also includes information which, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as confidential. For the purposes of this Agreement, Confidential Information does not include: Information that is currently in the public domain or that enters the public domain after the signing of this Agreement. Information a Party lawfully receives from a third Party without restriction on disclosure and without breach of a non-disclosure obligation. Information that the Receiving Party knew prior to receiving any Confidential Information from the Disclosing Party. Information that the Receiving Party independently develops without reliance on any Confidential Information from the Disclosing Party. Each Party agrees that it will not disclose to any third Party or use any Confidential Information disclosed to it by the other Party except when expressly permitted in writing by the other Party. Each Party also agrees that it will take all reasonable measures to maintain the confidentiality of all Confidential Information of the other Party in its possession or control. TERM The term of this Agreement is [number] of [years/months] from the date of execution by both Parties. TITLE The Receiving Party agrees that all Confidential Information furnished by the Disclosing Party shall remain the sole property of the Disclosing Party. 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Organization Description 6 1.1 Introductory Statement 6 1.2 Customer Relations 6 1.3 Products and Services Provided 7 1.4 Facilities and Location(s) 7 1.5 The History of [YOUR COMPANY NAME] 7 1.6 Management Philosophy 7 1.7 Goals 8 2. The Employment 9 2.1 Nature of Employment 9 2.2 Employee Relations 9 2.3 Equal Employment Opportunity 10 2.4 Diversity 10 2.5 Business Ethics and Conduct 12 2.6 Personal Relationships in the Workplace 13 2.7 Conflicts of Interest 13 2.8 Outside Employment 14 2.9 Non-Disclosure 15 2.10 Disability Accommodation 16 2.11 Job Posting and Employee Referrals 17 2.12 Whistleblower Policy 18 2.13 Accident and First Aid 20 3. Employment Status and Records 21 3.1 Employment Categories 21 3.2 Access to Personnel Files 22 3.3 Personnel Data Changes 23 3.4 Probation Period 23 3.5 Employment Applications 24 3.6 Performance Evaluation 24 3.7 Job Descriptions 25 3.8 Salary Administration 25 3.9 Professional Development 26 4. Employee Benefit Programs 27 4.1 Employee Benefits 27 4.2 Vacation Benefits 27 4.3 Military Service Leave 29 4.4 Religious Observance 29 4.5 Holidays 29 4.6 Workers Insurance 30 4.7 Sick Leave Benefits 31 4.8 Bereavement Leave 32 4.9 Relocation Benefits 33 4.10 Educational Assistance 33 4.11 Health Insurance 34 4.12 Life Insurance 35 4.13 Long Term Disability 35 4.14 Marriage, Maternity and Parental Leave 36 5. Timekeeping / Payroll 40 5.1 Timekeeping 40 5.2 Paydays 40 5.3 Employment Termination 41 5.4 Administrative Pay Corrections 42 6. Work Conditions and Hours 43 6.1 Work Schedules 43 6.2 Absences 43 6.3 Jury Duty 45 6.4 Use of Phone and Mail Systems 45 6.5 Smoking 46 6.6 Meal Periods 46 6.7 Overtime 46 6.8 Use of Equipment 47 6.9 Telecommuting 47 6.10 Emergency Closing 48 6.11 Business Travel Expenses 49 6.12 Visitors in the Workplace 51 6.13 Computer and Email Usage 51 6.14 Internet Usage 52 6.15 Workplace Monitoring 54 6.16 Workplace Violence Prevention 55 7. Employee Conduct & Disciplinary Action 57 7.1 Employee Conduct and Work Rules 57 7.2 Sexual and Other Unlawful Harassment 58 7.3 Attendance and Punctuality 60 7.4 Personal Appearance 60 7.5 Return of Property 61 7.6 Resignation and Retirement 61 7.7 Security Inspections 62 7.8 Progressive Discipline 62 7.9 Problem Resolution 64 7.10 Workplace Etiquette 65 7.11 Suggestion Program 67 Acknowledgement of Receipt 68 Welcome to [YOUR COMPANY NAME]! On behalf of your colleagues, we welcome you to [YOUR COMPANY NAME] and wish you every success here. At [YOUR COMPANY NAME], we believe that each employee contributes directly to the growth and success of the company, and we hope you will take pride in being a member of our team. This handbook was developed to describe some of the expectations of our employees and to outline the policies, programs, and benefits available to eligible employees. Employees should become familiar with the contents of the employee handbook as soon as possible, for it will answer many questions about employment with [YOUR COMPANY NAME]. We believe that professional relationships are easier when all employees are aware of the culture and values of the organization. This guide will help you to better understand our vision for the future of our business and the challenges that are ahead. We hope that your experience here will be challenging, enjoyable, and rewarding. Again, welcome! [PRESIDENT NAME] President & CEO 1. Organization Description 1.1 Introductory Statement This handbook is designed to acquaint you with [YOUR COMPANY NAME] and provide you with information about working conditions, employee benefits, and some of the policies affecting your employment. You should read, understand, and comply with all provisions of the handbook. It describes many of your responsibilities as an employee and outlines the programs developed by [YOUR COMPANY NAME] to benefit employees. One of our objectives is to provide a work environment that is conducive to both personal and professional growth. No employee handbook can anticipate every circumstance or question about policy. As [YOUR COMPANY NAME] continues to grow, the need may arise and [YOUR COMPANY NAME] reserves the right to revise, supplement, or rescind any policies or portion of the handbook from time to time as it deems appropriate, in its sole and absolute discretion. Employees will be notified of such changes to the handbook as they occur. 1.2 Customer Relations Customers are among our organization's most valuable assets. Every employee represents [YOUR COMPANY NAME] to our customers and the public. The way we do our jobs presents an image of our entire organization. Customers judge all of us by how they are treated with each employee contact. Therefore, one of our first business priorities is to assist any customer or potential customer. Nothing is more important than being courteous, friendly, helpful, and prompt in the attention you give to customers. [YOUR COMPANY NAME] will provide customer relations and services training to all employees with extensive customer contact. Customers who wish to lodge specific comments or complaints should be directed to the [TITLE AND NAME OF THE PERSON RESPONSIBLE] for appropriate action. Our personal contact with the public, our manners on the telephone, and the communications we send to customers are a reflection not only of ourselves, but also of the professionalism of [YOUR COMPANY NAME]. Positive customer relations not only enhance the public's perception or image of [YOUR COMPANY NAME], but also pay off in greater customer loyalty and increased sales and profit. 1.3 Products and Services Provided You will find more information about our products and services by reading the [YOUR COMPANY NAME] Corporate Brochures. 1.4 Facilities and Location(s) Head Office: [ADDRESS] [CITY], [STATE] [ZIP/POSTAL CODE] [COUNTRY] 1.5 The History of [YOUR COMPANY NAME] [DESCRIBE THE HISTORY OF YOUR COMPANY HERE] 1.6 Management Philosophy [YOUR COMPANY NAME] management philosophy is based on responsibility and mutual respect. Our wishes are to maintain a work environment that fosters on personal and professional growth for all employees. Maintaining such an environment is the responsibility of every staff person. Because of their role, managers and supervisors have the additional responsibility to lead in a manner which fosters an environment of respect for each person. People who come to [YOUR COMPANY NAME] want to work here because we have created an environment that encourages creativity and achievement. [YOUR COMPANY NAME] aims to become a leader in [DESCRIBE YOUR COMPANY'S FIELD OF EXPERTISE]. The mainstay of our strategy will be to offer a level of client focus that is superior to that offered by our competitors. To help achieve this objective, [YOUR COMPANY NAME] seeks to attract highly motivated individuals that want to work as a team and share in the commitment, responsibility, risk taking, and discipline required to achieve our vision. Part of attracting these special individuals will be to build a culture that promotes both uniqueness and a bias for action. While we will be realistic in setting goals and expectations, [YOUR COMPANY NAME] will also be aggressive in reaching its objectives. This success will in turn enable [YOUR COMPANY NAME] to give its employees above average compensation and innovative benefits or rewards, key elements in helping us maintain our leadership position in the worldwide marketplace. 1.7 Goals [DESCRIBE YOUR COMPANY'S GOALS HERE] 2. The Employment 2","Employee Handbook","34",280,"https://templates.business-in-a-box.com/imgs/1000px/employee-handbook-D712.png","https://templates.business-in-a-box.com/imgs/250px/712.png","https://templates.business-in-a-box.com/svgs/docviewerWebApp1.html?v6#712.xml",{"title":6,"description":6},[177,178],{"label":18,"url":102},{"label":179,"url":180},"Company Policies","company-policies","employee handbook","/template/employee-handbook-D712",false,{"seo":185,"reviewer":197,"quick_facts":201,"at_a_glance":203,"personas":207,"variants":228,"glossary":251,"clauses":276,"how_to_fill":317,"common_mistakes":353,"faqs":370,"industries":395,"comparisons":412,"diy_vs_pro":427,"related_template_ids_curated":440,"schema":450,"classification":452},{"meta_title":186,"meta_description":187,"primary_keyword":188,"secondary_keywords":189},"Acknowledgment of Application — Job Position Filled Template (Free Word)","Free acknowledgment of application letter template for notifying applicants a position has been filled. Download in Word, edit online, and send in minutes. Free Word and PDF download.","acknowledgment of application job position filled",[190,191,192,193,194,195,196],"job application acknowledgment letter template","position filled letter template","applicant rejection letter position filled","acknowledgment letter template word","free job application response letter","notifying applicants position filled","candidate acknowledgment letter",{"name":198,"credential":199,"reviewed_date":200},"Bruno Goulet","CEO, Business in a Box","2026-05-02",{"difficulty":202,"legal_review_recommended":183,"signature_required":183},"easy",{"what_it_is":204,"when_you_need_it":205,"whats_inside":206},"An Acknowledgment of Application — Job Position Filled is a formal business letter sent to a job applicant to confirm that their application was received and that the position they applied for has already been filled. This free Word download gives you a professionally worded template you can edit online and send by email or post in under five minutes.\n","Use it whenever a role is filled before all applicants have received a response — particularly when candidates applied during an active posting that closed earlier than expected, or when a hire was made internally before external applications were fully reviewed.\n","A formal opening that identifies the applicant and the role, a clear statement that the position has been filled, an expression of appreciation for the applicant's time and interest, and a professional closing that preserves goodwill for future opportunities.\n",[208,212,216,220,224],{"title":209,"use_case":210,"icon_asset_id":211},"HR managers","Clearing an open applicant pipeline after a position closes ahead of schedule","persona-hr-manager",{"title":213,"use_case":214,"icon_asset_id":215},"Small business owners","Responding to applicants without a dedicated HR team or ATS system","persona-small-business-owner",{"title":217,"use_case":218,"icon_asset_id":219},"Recruiters","Closing out applicant communications for a requisition that was filled quickly","persona-recruiter",{"title":221,"use_case":222,"icon_asset_id":223},"Operations managers","Notifying candidates after an internal promotion filled the role unexpectedly","persona-operations-director",{"title":225,"use_case":226,"icon_asset_id":227},"Office administrators","Handling applicant correspondence on behalf of a hiring manager","persona-office-administrator",[229,233,237,241,245,248],{"situation":230,"recommended_template":231,"slug":232},"Position filled externally; applicant was not interviewed","Acknowledgment of Application — Job Position Filled","acknowledgment-of-application_job-position-filled-D592",{"situation":234,"recommended_template":235,"slug":236},"Applicant interviewed but was not selected","Rejection Letter After Interview","letter-of-rejection-for-job-applicant-D13496",{"situation":238,"recommended_template":239,"slug":240},"Application received and still under review","Acknowledgment of Job Application Letter","application-acknowledgment-D598",{"situation":242,"recommended_template":243,"slug":244},"Position withdrawn entirely with no hire made","Job Application Status Update Letter","application-policy-D13439",{"situation":246,"recommended_template":247,"slug":236},"Applicant is strong and should be kept on file for future roles","Rejection Letter with Future Consideration",{"situation":249,"recommended_template":250,"slug":232},"Internal candidate notified that a posted role has been filled","Internal Applicant Position Filled Notice",[252,255,258,261,264,267,270,273],{"term":253,"definition":254},"Applicant Pipeline","The full pool of candidates who have submitted applications for a given job posting, at various stages of review.",{"term":256,"definition":257},"Requisition","A formal internal request to fill an open position, used by HR teams to track hiring activity by role and department.",{"term":259,"definition":260},"Acknowledgment Letter","A brief formal letter confirming that a communication — such as a job application — has been received and acted upon.",{"term":262,"definition":263},"Position Filled","The status of a job opening once a candidate has accepted an offer and the role is no longer available.",{"term":265,"definition":266},"Candidate Experience","The overall impression a job applicant forms of an organization based on every touchpoint during the hiring process.",{"term":268,"definition":269},"ATS (Applicant Tracking System)","Software used by employers to collect, sort, and manage job applications throughout the recruitment process.",{"term":271,"definition":272},"Internal Promotion","When an existing employee is selected to fill an open role, often closing the position before external candidates are fully reviewed.",{"term":274,"definition":275},"Goodwill Closing","The final lines of a professional letter that leave the recipient with a positive impression — typically thanking them and inviting future contact.",[277,282,287,292,297,302,307,312],{"name":278,"plain_english":279,"sample_language":280,"common_mistake":281},"Header and date","The sender's name, title, company name, and address followed by the date the letter is issued.","[COMPANY NAME] | [COMPANY ADDRESS] | [CITY, STATE, ZIP] | [DATE]","Using the date the position was filled rather than the date the letter is sent — which can make the notice appear delayed or inconsiderate.",{"name":283,"plain_english":284,"sample_language":285,"common_mistake":286},"Recipient address block","The applicant's full name and mailing or email address, used to formally direct the letter.","[APPLICANT FULL NAME] | [APPLICANT ADDRESS] | [CITY, STATE, ZIP]","Addressing the letter to 'Dear Applicant' without personalizing the name. A named salutation takes seconds and significantly improves how the letter is received.",{"name":288,"plain_english":289,"sample_language":290,"common_mistake":291},"Salutation","A formal greeting that addresses the applicant by name.","Dear [APPLICANT FIRST NAME] [APPLICANT LAST NAME],","Using 'To Whom It May Concern' in a letter sent to a named applicant. This signals the organization does not track individual applications, which damages employer brand.",{"name":293,"plain_english":294,"sample_language":295,"common_mistake":296},"Application reference","A sentence identifying the specific role and, if applicable, the date the application was received — so the applicant immediately understands which posting is being addressed.","Thank you for submitting your application for the position of [JOB TITLE] at [COMPANY NAME], received on [DATE].","Omitting the job title entirely. Applicants who applied to multiple positions will not know which role is referenced and may follow up unnecessarily.",{"name":298,"plain_english":299,"sample_language":300,"common_mistake":301},"Position filled notification","The core statement of the letter — a clear, direct sentence informing the applicant that the position has been filled and is no longer available.","We are writing to inform you that the [JOB TITLE] position has been filled and is no longer available.","Burying the position-filled statement in the middle of a long paragraph. Candidates reading quickly may miss it and continue to expect a decision, leading to avoidable follow-up calls.",{"name":303,"plain_english":304,"sample_language":305,"common_mistake":306},"Appreciation statement","A genuine acknowledgment of the time and effort the applicant invested in applying, which preserves goodwill regardless of the outcome.","We appreciate the time you took to apply and the interest you have shown in joining [COMPANY NAME].","Skipping the appreciation statement entirely to keep the letter brief. Omitting it makes the notice feel dismissive and can harm the company's reputation as an employer.",{"name":308,"plain_english":309,"sample_language":310,"common_mistake":311},"Future opportunity invitation (optional)","An optional line inviting the applicant to apply again when a suitable role opens, used when the applicant's profile is strong or the employer wants to maintain a warm talent pool.","We encourage you to monitor our careers page at [WEBSITE URL] and apply for future openings that match your qualifications.","Including this line for every applicant regardless of fit. Doing so creates an expectation of future consideration that the hiring team may not intend to honor.",{"name":313,"plain_english":314,"sample_language":315,"common_mistake":316},"Professional closing","A formal sign-off that ends the letter respectfully, followed by the sender's name, title, and company.","Sincerely, [SENDER FULL NAME] | [SENDER TITLE] | [COMPANY NAME] | [PHONE / EMAIL]","Signing off with only a first name or omitting a title. Without a title and company name, the applicant has no way to follow up with the right person if needed.",[318,323,328,333,338,343,348],{"step":319,"title":320,"description":321,"tip":322},1,"Enter the sender's details in the header","Fill in the company name, mailing address, and the current date at the top of the letter. The date should reflect the day you are sending the letter, not the date the position was filled.","If sending by email, you can omit the full mailing address block and lead with the subject line 'Re: Your Application for [JOB TITLE]' instead.",{"step":324,"title":325,"description":326,"tip":327},2,"Add the applicant's name and address","Enter the applicant's full legal name and their mailing or email address. Pull this directly from the application to avoid spelling errors.","Double-check the applicant's name spelling against their original application before sending — a misspelled name in a rejection notice leaves a lasting negative impression.",{"step":329,"title":330,"description":331,"tip":332},3,"Personalize the salutation","Replace the placeholder with the applicant's name. Use their preferred name if it is noted on the application, otherwise use their full name as submitted.","If you are sending this letter in bulk via mail merge, verify the name field mapping before running the merge — a wrong name in the salutation is immediately noticeable.",{"step":334,"title":335,"description":336,"tip":337},4,"Reference the specific job title and application date","Insert the exact job title as it appeared in the posting and the date the application was received. This eliminates any ambiguity for applicants who applied to multiple roles.","Use the same job title wording that appeared on the original posting — do not abbreviate or paraphrase.",{"step":339,"title":340,"description":341,"tip":342},5,"State clearly that the position has been filled","Keep this sentence direct and unambiguous. Do not hedge with phrases like 'we may have filled the role' or 'the position is likely no longer available.'","Place this statement in its own sentence at the start of the body paragraph so it is the first substantive thing the reader sees.",{"step":344,"title":345,"description":346,"tip":347},6,"Add the appreciation statement and optional future-opportunity line","Thank the applicant for their time and, if appropriate for the candidate's profile, invite them to apply for future openings and include your careers page URL.","Reserve the future-opportunity invitation for candidates whose profiles were genuinely strong — including it selectively makes it more meaningful and protects your talent pipeline.",{"step":349,"title":350,"description":351,"tip":352},7,"Complete the closing and sender details","Choose a formal sign-off ('Sincerely' or 'Regards'), then add the sender's full name, title, company name, and a contact email or phone number.","Having HR or a named hiring manager sign the letter rather than using a generic 'The Hiring Team' sign-off adds a personal touch that applicants notice and appreciate.",[354,358,362,366],{"mistake":355,"why_it_matters":356,"fix":357},"Omitting the job title from the letter body","Applicants who submitted applications to multiple companies or multiple roles at the same company cannot identify which position is being addressed, causing confusion and unnecessary follow-up calls.","Always name the exact job title in the opening paragraph, matching the title as it appeared on the original job posting.",{"mistake":359,"why_it_matters":360,"fix":361},"Using a generic 'Dear Applicant' salutation","A non-personalized salutation signals to the candidate that their application was never individually reviewed, which damages the company's employer brand and online reputation.","Pull the applicant's name from the application record and insert it into the salutation — even when sending bulk notices via mail merge.",{"mistake":363,"why_it_matters":364,"fix":365},"Delaying the position-filled notice weeks after the hire","Applicants left without a response for weeks will call, email, and in some cases post negative reviews on employer review platforms — all of which cost more time than the letter itself.","Send the acknowledgment within five business days of making the hire, and automate this step in your ATS if you have one.",{"mistake":367,"why_it_matters":368,"fix":369},"Including the future-opportunity invitation for every applicant regardless of fit","Applicants who receive a blanket invitation to reapply will do so, creating administrative work for your team and disappointment for candidates who are not actually competitive for your roles.","Use the future-opportunity clause selectively for candidates whose profiles were genuinely strong. Omit it for applicants who do not meet minimum qualifications.",[371,374,377,380,383,386,389,392],{"question":372,"answer":373},"What is an acknowledgment of application letter for a filled position?","It is a short formal letter sent by an employer to a job applicant confirming that the position they applied for has been filled and is no longer available. It closes the communication loop for candidates who applied before or during the hiring process and never received a status update, allowing them to move on with their job search.\n",{"question":375,"answer":376},"Is a company legally required to notify applicants when a job is filled?","In most jurisdictions, there is no legal requirement to notify applicants that a position has been filled. However, failure to communicate leaves candidates in limbo and can contribute to negative employer-brand perceptions. Some government and public-sector hiring processes do require formal applicant notification under civil service rules — check applicable regulations for your sector.\n",{"question":378,"answer":379},"How quickly should I send this letter after filling a position?","Best practice is within five business days of the new hire accepting the offer. Waiting longer than two weeks means applicants may still be holding off on other opportunities in anticipation of your decision. If you use an ATS, configure an automated trigger to send the notice when the requisition status changes to 'filled.'\n",{"question":381,"answer":382},"Should I include a reason why the applicant was not selected?","No. This letter is specifically for the scenario where the position was filled before a hiring decision was made about the individual applicant — it is not a rejection letter based on the applicant's qualifications. Providing reasons invites debate and creates legal exposure. Keep the message focused on the status of the role, not an assessment of the candidate.\n",{"question":384,"answer":385},"Can I use this letter when a position was filled internally?","Yes. This is one of the most common use cases. When an internal promotion or transfer fills a role before external candidates are fully reviewed, this letter provides a professional and honest explanation — the position has been filled — without disclosing internal personnel decisions.\n",{"question":387,"answer":388},"What is the difference between this letter and a standard rejection letter?","A standard rejection letter declines a candidate based on a comparison with other applicants and the requirements of the role. This letter makes no assessment of the candidate at all — it simply reports a factual change in the status of the position. The distinction matters because it avoids any implication that the applicant was found unqualified.\n",{"question":390,"answer":391},"Should this letter be sent by email or post?","Email is the standard for most hiring communications and is faster, cheaper, and equally professional when formatted correctly. Use a clear subject line such as 'Your Application for [JOB TITLE] at [COMPANY NAME]' and send from a named HR or recruiting address rather than a no-reply address. Postal letters are appropriate for senior roles or when the candidate submitted a formal postal application.\n",{"question":393,"answer":394},"Can I invite the applicant to apply again in the future?","Yes, but use the option selectively. Including a genuine invitation to apply for future roles is appropriate for candidates who met or exceeded your qualifications and whose profile you want to retain in your talent pipeline. For applicants who did not meet minimum requirements, the invitation creates false expectations and generates administrative burden when they reapply.\n",[396,400,404,408],{"industry":397,"icon_asset_id":398,"specifics":399},"Professional Services","industry-professional-services","Firms that hire in cohorts — consulting, accounting, and law — often fill multiple roles quickly and need batch acknowledgment letters to close out large applicant pools efficiently.",{"industry":401,"icon_asset_id":402,"specifics":403},"Retail and Hospitality","industry-retail","High application volumes and fast hiring cycles in retail and hospitality mean positions are frequently filled within days of posting, requiring prompt position-filled notices to dozens of applicants at once.",{"industry":405,"icon_asset_id":406,"specifics":407},"Healthcare","industry-healthtech","Credentialing requirements and internal transfer policies often result in clinical roles being filled by internal candidates before external applicants are fully reviewed, making a clear position-filled notice especially important.",{"industry":409,"icon_asset_id":410,"specifics":411},"Technology / SaaS","industry-saas","Tech companies with active referral programs frequently fill roles before the public posting closes, requiring timely acknowledgment to applicants who submitted after an internal referral was already in process.",[413,416,419,423],{"vs":239,"vs_template_id":414,"summary":415},"acknowledgment-of-job-application-letter-D591","An acknowledgment of job application letter confirms receipt of an application and indicates it is under review — the position is still open. This position-filled letter closes the loop entirely, informing the applicant that no decision will be made about their candidacy because the role no longer exists. Use the receipt acknowledgment at the start of the process and this letter at the end.",{"vs":235,"vs_template_id":417,"summary":418},"","A post-interview rejection letter assesses the candidate relative to others and the role requirements. This letter makes no assessment of the applicant at all — it reports only that the position has been filled, which may have happened before the applicant was ever screened. Use this letter when the applicant was never interviewed; use a rejection letter when they were.",{"vs":420,"vs_template_id":421,"summary":422},"Job Offer Letter","job-offer-letter-long-D12769","A job offer letter is sent to the selected candidate to extend a formal offer of employment. This acknowledgment letter is sent to all remaining applicants after the offer is accepted to notify them the role is no longer available. Both letters are triggered by the same hiring event — the offer acceptance — but serve opposite audiences.",{"vs":424,"vs_template_id":425,"summary":426},"Employment Contract","employment-agreement_at-will-employee-D541","An employment contract formalizes the terms of the working relationship with the hired candidate. This acknowledgment letter is sent to applicants who were not hired. The two documents are produced in parallel after a hire is made — one to close the relationship with the new employee, the other to close the loop with the remaining applicant pool.",{"use_template":428,"template_plus_review":432,"custom_drafted":436},{"best_for":429,"cost":430,"time":431},"Any employer — HR team, small business owner, or recruiter — sending position-filled notices to applicants","Free","Under 5 minutes per letter",{"best_for":433,"cost":434,"time":435},"Employers in regulated industries or government hiring contexts where applicant communication is subject to procedural requirements","$0–$100 (HR advisor or employment counsel spot-check)","30–60 minutes",{"best_for":437,"cost":438,"time":439},"Large organizations standardizing applicant communication policies across multiple departments or countries","$200–$500 (HR policy consultant or employment lawyer)","1–3 days",[240,421,425,441,442,443,444,445,446,447,448,449],"employee-dismissal-letter-D508","independent-contractor-agreement-D160","non-disclosure-agreement-nda-D12692","employee-handbook-D712","employment-agreement-executive-D543","fixed-term-contract-D13225","temporary-employment-contract-D12734","remote-work-agreement-D13282","general-non-compete-agreement-D882",{"emit_how_to":451,"emit_defined_term":451},true,{"primary_folder":102,"secondary_folder":453,"document_type":454,"industry":455,"business_stage":456,"tags":457,"confidence":463},"recruiting-and-hiring","letter","general","all-stages",[458,459,460,461,462],"recruiting","hiring","hr","rejection-letter","application-acknowledgment",0.92,"\u003Ch2>What is an Acknowledgment of Application — Job Position Filled?\u003C/h2>\n\u003Cp>An \u003Cstrong>Acknowledgment of Application — Job Position Filled\u003C/strong> is a short formal business letter sent by an employer to a job applicant to confirm that the role they applied for has been filled and is no longer available. It differs from a standard rejection letter in one important respect: it makes no assessment of the applicant's qualifications. It simply reports a change in the status of the position — the opening no longer exists. The letter covers the applicant's name, the job title they applied for, a clear statement that the position has been filled, a brief expression of appreciation, and a professional closing. This free Word download lets you edit the template online and send it by email or post in minutes.\u003C/p>\n\u003Ch2>Why You Need This Document\u003C/h2>\n\u003Cp>Leaving applicants without any response after a position is filled creates avoidable problems. Candidates follow up by phone and email, consuming time from HR and hiring managers who have already moved on. Some post candid reviews on employer rating platforms, citing a lack of communication as a reason to avoid the company. Others hold off accepting offers from other employers while waiting to hear back, only to feel misled when they eventually learn the role was filled weeks earlier. A position-filled acknowledgment letter resolves all of these issues with a single, five-minute task. It closes the applicant pipeline cleanly, protects your employer brand, and leaves every candidate — including the ones you may want to hire in the future — with a professional final impression of your organization. This template gives you the correct structure and wording to do it right, every time.\u003C/p>\n",1781186026339]